HomeMy WebLinkAboutR-88-0642J-88-645
7/13/88
RESOLUTION NO.
A RESOLUTION DECLARING THE CONTRACT BETWEEN
THE CITY OF MIAMI AND URBAN SOUTH, INC., FOR
THE PROJECT ENTITLED "VIRGINIA KEY
IMPROVEMENTS - LIFEGUARD FACILITIES", TO BE
IN DEFAULT; FURTHER ACCEPTING THE BID OF
TARAFA CONSTRUCTION, INC., IN THE AMOUNT OF
$31,555.00, FOR VIRGINIA KEY IMPROVEMENTS -
LIFEGUARD FACILITIES, WITH MONIES THEREFOR
ALLOCATED FROM THE CAPITAL IMPROVEMENTS
PROGRAM ORDINANCE NO. 10347, AS AMENDED,
PROJECT NO. 331044 IN THE AMOUNT OF
$31,555.00 TO COVER THE CONTRACT COST;
AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT WITH THE FIRM OF TARAFA
CONSTRUCTION, INC. FOR SAID PROJECT.
WHEREAS, sealed bids were received February 18, 1988, for
VIRGINIA KEY IMPROVEMENTS - LIFEGUARD FACILITIES; and
WHEREAS, after determination of the low bidder, a contract
was awarded to Urban South, Inc., in the amount of $21,455.00 for
oonstruction of said project, by Resolution No. 88-197, dated
March 10, 1988; and
WHEREAS, four months have elapsed since the bid was accepted
from Urban South, Ino., by the City Commission, and Urban South,
Inc. has been unable to successfully execute the contract
documents in compliance with City requirements; and '
WHEREAS, the City of Miami is committed to the renovation of
the recreational areas at Virginia Key, including the lifeguard
facilities; and
WHEREAS, Tarafa Construction, Inc., the second lowest
responsible and responsive bidder, has indicated to the City a
willingness to undertake construction for the same bid price said
firm originally submitted, and said bid price is within budget;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The contract with Urban South, Inc., in the
proposed amount of $21,455.00 for VIRGINIA KEY IMPROVEMENTS -
LIFEGUARD FACILITIES is hereby declared to be in default.
CITY COMMISSION
MEETINC OF
JUL 14 1988
1
.18
Section 2. The February 18, 1988 bid of Tarafa
Construction, Inc., in the proposed amount of $31,555.00, for the
project entitled "VIRGINIA KEY IMPROVEMENTS - LIFEGUARD
FACILITIES", for the base bid of the proposal, based on lump sum
prices, is hereby accepted at the price stated therein.
Section 3. The amount of $31,555.00 is hereby allocated
from Capital Improvements Program Ordinance No. 10347, as
amended, Project No. 331044, to cover the cost of said contract.
Section 4. The City Manager is hereby authorized to
enter into a contract on behalf of the City of Miami with Tarafa
Construction, Inc., for VIRGINIA KEY IMPROVEMENTS - LIFEGUARD
FACILITIES, base bid of the proposal.
PASSED AND ADOPTED this 14th day of July 1988.
AT
MATTY HIRAI, CITY CLERK
BUDGETARY REVIEW AND APPROVAL:
MANOHAR S. SURANA, DIRECTOR
DEPARTMENT OF BUDGET
CAPITAL PROJECT REVIEW:
SERGIO RODRIGUEZ, DIRECTOR
DEPARTMENT OF PLANNING
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
RFC:DC:bf:bss:M752
XAVIER L. U EZ, M YOR
FINANCIAL REVIEW AND APPROVAL:
CARLOS E. GARCIA, DIRECTOR
DEPARTMENT OF FINANCE
APPROVED AS TO FORM AND
CORRECTNESS:.
ORGE' L . ERNANDEZ
CITY AT'TORNEY
-2-
SS-642
l
ZItY OF MIAMI. FLORIDA
!LATER -OFFICE MEMORANDUM
Honorable Mayor and Members
of the City Commission
11A A
\. . , 0_Rrge L. Fernandez
City Attorney
:ATE 'ILE
July 14. 1988
City Commission Meeting
July 14. 1988
Agenda Stems #14. #16,
=EFERENCES #28, 435, #36. #39 #42.
•50. #53, #60, #62, #63
NCLOSURES and •145
The following information and material should be considered by
you in your deliberations at today's Meeting:
Agenda item •14 (J-88-633) [Resolution accepting bids
for furnishing office supplies) We have added language
in the body of the Resolution to reflect that in those
instances where a minority vendor and a non -minority
vendor submitted bids in the identical amount, the
award is being made to the minority vendor; likewise,
where identical bids have been submitted by a Dade
County vendor and a non -Dade County vendor, the award
is being made to the Dade County vendor.
Agenda item #16 (J-88-635) [Resolution accepting bid
for furnishing and installation of playground
equipment] The allocation of speoified amounts from
the various project accounts for this contract to
purchase and install park equipment in 18 City parks
has been modified to reflect that the allocations are
maximum amounts. The modification was made because the
total proposed contract cost is less than the allocated
amount in the Resolution that was distributed in the
Packet.
Agenda item e29 (J-88-645) [Resolution declaring a
previously awarded bidder in default and acoepting next
lowest bid] This Item involves a bidder, who after
being awarded a contract for the construction of this
Virginia Key Lifeguard project, simply did nothing (not
even executing the contract documents). As
distributed, the Resolution would have rescinded the
earlier awarding Resolution (No. 88-197, 3/10/88).
However, we have modified the proposed Resolution to
expressly deolare--the previously successful bidder to
be in default. A copy of the substitute Resolution is
attached.
��-say
__N
Honorable Mayor and Members July 14. loss
of the City Commission page 2
Agendg item #35 (J-88-653) [Resolution authorizing an
agreement and reallocation of funds] The distributed
material for this Item did not include a copy of the
Agreement with Greater Miami Neighborhoods, Inc. whose
execution is sought to be authorized; we are attaching
a copy for your reference and our guidance.
Agenda Item #36 (J-88-650) [Resolution authorizing a
contract to increase existing Revolving Loan Fund] The
title to this Resolution has been modiLUd to reflect
the provision of $190.000 for &dmjffMtTUive operations
of Miami Capital Development, Inc. As distributed the
allocation, although expressly set forth in Section 2
of the Resolution body, was not reflected in the title.
Agenda Item #39 (J-88-696) [Resolution rescinding
portion of previously adopted Resolution, allocating
funds, approving guidelines for pilot program and
authorizing contracts] There were unsubstantial
changes made in the title as well as the body of this
Resolution as distributed which Resolution formalizes
action taken by you at the Meeting of June 23, 1988 in
regard to the Citywide Business Development Pilot
Program.
Agenda item #42 (J-88-655) [Resolution authorizing
amendment to Revocable Use Permit for the United States
Yacht Racing Union] Our office is reviewing the
unified development process which is being applied to
the parcel of land involved in this Item. Pending that
review, we request that your consideration of this Item
be deferred until the next Commission Meeting of
July 21st.
Agenda item #50 (J-88-687) [Resolution authorizing
request for bids and allocation of funds for
construction of housing units] We have added language
in the title of this Resolution to reflect the fact
that the contract will be awarded on the basis of a
minority set -aside and that the performance bond is
being waived as;is reflected in the body of the
Resolution.
94-64
Honorable Mayor and Members July 14, 1088
of the City Commission page 3
agenda item #53 (J-88-670) (Resolution approving and
establishing reimbursement to City for construction of
housing project) Attached for reference you will find
a reimbursement schedule for repayment of the City's
site acquisition cost for the Civic Center Site housing
project which is the subject of this Item and which was
previously approved by Motion 88-182 on 2/25/88. The
Schedule was not included in the material that was
distributed in the Agenda Packet. Copies of the motion
and schedule are attached.
Agenda Item #60 (J-88-674) (Resolution authorizing use
of streets for a running event) A last minute change
in the local sponsor of this September 11, 1988 event
necessitated a modification of the Resolution as
distributed. Attached is a substitute Resolution
reflecting that the Miami Runners Club is the new
sponsor for the Sports Aid '88 race to be run in
Coconut Grove instead of Downtown Miami.
NOTE: At the time the Consent Agenda is voted upon, with the
exception of 442 vhioh we request to be vithdravn, if these Items
(014. 016. 428, #38, #39, #50, and #60) are not removed from the
Consent Agenda and oonsidered separately, there should be an
announcement made by the Mayor that Items 414. #16, #28, #36,
#39, #50 and #60 are being voted upon 'as codified•.
Agenda Item #62 (J-88-695, J-88-695A) (Emergency
Ordinance increasing fees for reproduction of records
and services) This Item as distributed consists of an
emergency ordinance which not only would increase fees
for reproduction of copies of Building and Zoning
Department records but also increase fees for other
department services and for certificates issued by that
Department. In order to satisfy the requirements of
law pertaining to "single subject" legislation, we have
drafted = ordinances which treat the reproduction fee
increase separately from the increase in other fees.
Both of these substitute ordinances are attached hereto
for your separate consideration:
J-88-695 identifies the reproduction fee increase
ordinance which amends City Code Section 2-74.
J-88-695A Zentifies the fee increase ordinance
for the other services and oertifioates involving the
functions of the Building and Zoning Department.
;iS-san
Honorable Mayor and Members
bf the City Commission
July 14, lose
Page 4
Adanda Item. #aS (J-88-678) (8mergency Ordinance
changing the required notification for public hearings
to comply with State Statutes] The title of this
Emergency Ordinance as distributed reflected an
amendment as being made to City Code Section 62-54 when
in fact no amendment is being made. Accordingly, we
have made this change and corrected a grammatical error
in the first 'Whereas' clause. The attached ordinance
replaces the ordinanoe contained in your Packet.
agenda Item #145 (J-88-375) (Discussion concerning
proposed revision to City Burglary and Robbery Alarm
Ordinance) Our previous transmittal memorandum to you
dated July 8, 1988 is attached hereto together with the
proposed amendatory ordinanoe which is recommended for
adoption on first reading at this Meeting today.
JLF:RFC:bss:P584
co: Cesar H. Odio, City '.'.anager
Natty Hirai, City C1 rk
Herb Bailey, Assistant City Manager
Chief Clarence Dickc-n, Police Department
Ron E. Williams, Director. General Services Administration
Walter Golby, Director
Department of Parks, Recreation and Public Facilities
Don W. Cather, Director, Department of Public Works
Gerry Gerreauz, Dirc--tor
Housing Conservation and Development Agency
Frank Casteneda, Dircctor, Department of Community Development
Edith Fuentes, Direc cr
Department of Building and zoning
Linda K. KearsQ,n, Assistant City Attorney
9g-s42
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO Honorable Mayor and Members
of the City Commission
Cesar H. Odi
FROM City Manager:
RECOMMENDATION
DATE J U L 5 1988 FILE B- 2 91 1 B
SUBJECT Resolution Rescinding Res.
No. 83-197 and Awarding Cont.
VIRGINIA KEY - LIFEGUARDO r".AC.
REFERENCES
ENCLOSURES.
It is respectfully recommended that the City Commission adopt the
attached resolution rescinding Resolution No. •88-197, which
authorized the City Manager to enter intU a contract with Urban
South, Inc.; accepting the low bid of Tarafa Construction, Inc., for
VIRGINIA KEY - LIFEGUARD FACILITIES, received February 18, 1988 in
the amount of $31,555.00, Base Bid of the proposal; authorizing the
City Manager to enter into a contract on behalf of the City.
BACKGROUND
Amount of Bid: $31,555.00
% of Cost Estimate: 79%
Cost Estimate/Budgeted Amount: $40,000/$6O,000
Source of Funds: Miamarina Enterprise Funds
Minority Representation: 217 invitations mailed
17 contractors picked up plans & specs
(5 Hispanic, 5 Black, 4 Female)
8 contractors submitted bids
(4 Hispanic, 2 Black, 2 Female)
Publi,. Hearings/Notices: Bid notice published as required.
Assessable Project: No
Discussion: The Department of Public Works has evaluated the bids
received on February 18, and determined that the lowest responsible
and responsive bid, in the amount of $31,555.00 is from Tarafa
Construction, Inc., a hispanic minority controlled corporation.
Funds are available to cover the contract cost, and for such
incidental items as postage, blueprinting, advertising, and
reproduction costs.
99-64202S'
Honorable Mayor and members
of the City Commission
Page 2
On March
1U, 1988,
the City Commission accepted the bid
of Urban
South, Inc.,
a b I d c k minority controlled corporation,
fur this
project.
Four months
have elapsed, and Urban South Inc..
tias br_eii
unable to
supply the
City with a complete set of executed
contract
documents,
including
insurance certificates. •In order to
proceed
with the
project,
the City must rescind Resolution No. 68-197,
which authorized the
City Manager to enter into a contract
with said
tirm, and
accept the
low bid of Tarafa Construction, Inc.
Resolution attached
9-640C
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
-• r
r
'4 0-0—n-ra—W:�0pther
Ui rector or Public Works
DATE J a nu a ry 2 2. 1988 FILE B- 2 911 A
SUDJEc- Request to Coor(li nat e
Bids & Specifications
REFERENCES
ENCLOSURES.
Attacnea is ew torm n121R fully completed for the job entitled
"VIRGINIA KEY IMPROVEMENTS - L.IFEGUARD FACILITIES", B-2911A, as
per C I P Ordinance No. 10347, as amended, Project No. 331044,
:ndex No. 589501.
'Ae have verified aVdiIabIL, funding with the Department of
Finance; indicated below are monies available to cover the cost
')t this contract based on the preliminary
engineer's/architect's estimate of $40,000, plus additional
amounts for project expense, incidentals, and indirect cost.
'4ix>,ority et -Aside (Y) (N) Budgeted Capital Proj.
ndrienne Macbeth Sergio Rodriguez
Minority Procurement Director of PI anni ng
Approved Expenditure
rank May
•,ct. Director of/4agement.
,, Budget
EMP:emp
cc: Special Projects
Contract B-2911A
,q9-642 3
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qaw
810 NO. 87-88-46
CITY OF MIAMI
DEPARTMENT OF PUBLIC WORKS
ASSESSMENTS,SPECIFICATIONS AND CONTRACTS SECTION
PROJECT REQUEST
JATE : January 22, 1988 CIP Project: Vi rgi ni a Key Park
Development - Phase I
PROJECT NO.: 3. INDEX NO.: 3++20t
SOURCE OF FUNDS: CIP Ordinance 10347, as amended
610S To BE SECURED FOR: VIRGINIA KEY IMPROVEMENTS - LIFEGUARD FACILITIES
Located near the north end of Virginia Beach.
The project includes the construction of a
permanent lifeguard shelter, and refurbishing of
the old concession building.
PLANS & SPECS PREPARED BY: Public Works
FUR THE DEPARTMENT/OFFiGE OF: Parks, Rec. & Leis. Servs.
ADVERTISE ON: January 31 RECEIVE BIDS: February 16
ESTIMATEU COST Total Bid $40,000
(Alt. Bid) 3
NOTE: Plans & specs must accompany this form, together
with rough copy of- advertisement, at least TWO weeks prior
to the proposed date of advertising. Minimum bidding time
is 15 days (Code Sec. 18-52.1(d)).
Form PW 4121R
ate i Z: 4/ d7
98--642 q .
1laeadr■a
1lMr,
TABULATION OF BIDS
city wr+gor. -ettTrtr*
et the errt 61 •••_I�±t) a r�.•+- s .�1•.
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IRREGULARITIES LEGEND
A - Ma hrw-tl-ettern.T
e - No AfftMrlt as to Capital a ltrplum of lon.ene
C - Cafr.ated iatanaton.
0-pronaal 111" r op.r proly lived r �+.
E - Y✓r/T��r bi-f h c >< r<: /�r cl
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THE DEPARTMENT OF PUBLI M9RK
Company /
carparot. Seal
ou �
HAS DETERMINED
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TABULATION OF BIDS FOR
City Menew. City Cleft A.M.
Bidder
G
Licensee 0 IrAwd as Par City Code a Metre Ord.
S
f 5
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e 5
Old Ow" runt
pinerStr mine
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ve 5
'3500-19
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IRREGULARITIES LEGEND
A -w Ne.er-.f-Atterne: THE DEPARTMENT OF PUBLIC WORKS HAS DETERMINED
B — 16 Affleerlt to C.p1t.l ■.y1M el �.nelne C..oenf
C — Correct•• fiteMlom
D-R'MM.1 yt��el$n.e er letreferlp Bl/ne or M. Corpr.t• >fe.1
E- W,-ifrFe, �i� not {, Ile c/ 0u1�
F-
G — lWOW Ole mme
H — Corrected M!A BID
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