HomeMy WebLinkAboutR-88-0636J-88-631
7/14/88
RESOLUTION NO.
A RESOLUTION CONDITIONALLY ACCEPTING THE BID
OF FORD BUSINESS FORMS FOR FURNISHING 4000
SECOND HAND DEALER BOOKLETS FOR THE POLICE
DEPARTMENT TO THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION AT A TOTAL PROPOSED
AMOUNT OF $8,400.00, WITH FUNDS THEREFOR
ALLOCATED FROM THE 1987-88 OPERATING BUDGET
ACCOUNT CODE NO. 290101-773; FURTHER
CONDITIONALLY AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received, May 31, 1988 for the printing of 4000 Second Hand
Dealer Booklets for the Police Department to the Department of
General Services Administration; and
WHEREAS, invitations to bid were mailed to twenty nine (29)
potential suppliers and nine (9) bids were received; and
WHEREAS, funds for this purchase are available from the
1987-88 Police Department Operating Budget Account #290101-773;
and
WHEREAS, this service will be used by the Department of
General Services Administration for the purpose of printing 4000
second hand dealer Booklets for the Police Department; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from Ford Business Forms be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The May 31, 1988 bid of Ford Business Forms
for the furnishing of 4000 Second Hand Dealer Booklets for the
Police Department to the Department of General Services
Administration at a total proposed cost of $8,400.00 is hereby
accepted with funds therefor hereby allocated from the 1987-88
Police Department Operating Budget Account Code #290101-773.
CITY COMMISSION
MEETING OF
JUL 14 1988
P.ESOW110N Nu.88---636
RLMANKS.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service. The herein acceptance and authorization is
conditioned upon verification and confirmation of the fact that
51% ownership interest in said firm is held by women.
Section 3. Public distribution of the herein book is to
be made upon payment of the cost of producing said book unless
the requirement of payment for the book is not in accordance with
law as determined by the City Attorney.
PASSED AND ADOPTED this 14th day of Jul 1988.
XAVIER L. SUAAEZ, MAYOR
A
t000to��
MATTY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
1 `• � C
JO L. FERN DEZ
CITY ATTORNEY
RFC/bss/M764
-2-
88-.-63h
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BID: 87-88-095 BID SECURITY MAY 31 , 1.988
GENERAL SERVICES ADMINISTRATION
11TIN PjTt 5101 RECEivao, ' :00 PPt.
7TFE OF SECURITY
Dipole
TOTAL
•r0u+t
A A A PRINTING
BROKEN DOWN IN ITEMS
1452 W,FKAGKER ST,
MIAMI,FL. 33135
LA BAR DATA INC
1128 SEMORAN BLVD.
'
APOLA FL. 32703
EUCLID BUSIRESS FORM.
P 0 B1 X 66-0487
MIAMI SPIRNGS FL. 33266-048
THE RELIAT E PRESS
13007 NE 14 AVE
NORTH IIIA1`II FL . 33181
OLMEDO PRINTING CORP
„
710 SW 73 Ct.
MIAMI FL. 33144
ROSS
P 0 BOY. 370306
MIAMI FL. 33137
SWAN SON PR.TS
2134 NW ?IIAI�!I . CRT .
N'IAIMI FL. 33127
STANDARD PRINTING CO.
55 NW 27 AVE.
MIAMI FL. 33125
AMAZON SERVICES INC.
' 5066 NW 74 Ave.
FORD BUS FORMS
4927 NW. 85 RD
CORAL SPRINGS FL, 33167
DUPLEX PRODUCTS
8525 NW 53 Terr
1 TRADE LITHO INC
5301 NW 37 AV
"
—TT
.
DATA GRAPHIC SERVICES
2681 SW 15 St.
ROMPA190 REACH FL-
RECEIVED o behalf of PURCHASING DIV./PUBLIC WORKS c=i`�nvelopes.
SIGNED. DATE: DATE• E ""Iles
R9c0iw94 wO Shay Ale(VIkcd eWck• Mil• Icy of 1L�
10ft ACCOUNTIg6 DIVISION
rh
LEGAL ADVERTISEMENT
BID NO. 87-88-095
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American Drive, Miami, Florida,
33133 not later than 2:00 p.m. May 31, 1988 for the printing of
4000 Booklets for the Department of General Services
Administration/Graphic Reproductions Division.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 5146)
Attachment:
Proposed Resolution
Cesar H. Odio
City Manager
88--63E, /�2 -�
DEPT'DIV.
ACCOUNT CODE
DATE ---- -- ..—_
PREPARED BY
REQUISITION FOR ADVERTISEMENT
PHONE
APPROVED BY.
Publish the attached advertisement
(number of times)
Type of advertisement: legal classified display
(Check One)
0;
First four words of advertisement:
Remarks:
Starting date
This number must appear
in the advertisement
DIRECTOR OF ISSUING DEPARTMENT
times.
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY,
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DID
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJE
PROJECT
11
13 1 17
18 1 12513439
42 45 50
51 56
57 62
63 65
66 71
0
1
2
4
1
2
0
2
2 1817
1
2
314
-VIP[
7
8 V P 12
13114115
DESCRIPTION 36
64 DISCOUNT69
72 AMOUNT 80
5
2
0
0
2
0
1
Approved for Payment
White - Purchasing Yellow - Finance Pink - Department
Minority Participation: Award is to a Woman vendor.
Attachment:
Proposed Resolution
98--63f ; /� -I
CITY OF MIAM1. FLORIDA
INTER -OFFICE MEMORANDUM
TO The Honorable Mayor and Members DATE JUL — r33 FILE
of the City Commission `� iW
SUBJECT Resolution Authorizing
Award of Bid #87-88-095
Printing of Booklets
for Police Department
FROM Cesar H. Odlo �e1�J REFERENCES
City Manager ;�
v ENCLOSURES
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution awarding a ccntract `^• "-g ..,,� ,,��^ � - �� Llll.11! an
binding of 4,000 Second Hand Dealer booklets for Police
Department to Ford Business Forms, Inc., a Woman vendor, in the
amount of $8,400.00, the vendor submitting the lowest, complete
bid for these services in accord with the specifications of Bid
#87-88-095.
BACKGROUND:
The General Services Administration Department has analyzed
proposals received pursuant to Bid #87-88-095, the printing and
binding of 4,000 Second Hand Dealer booklets for the Police
Department. Printing of these books is necessary in order to
properly inform prospective dealers and the public of the rules
and regulations regarding second hand dealers. Award is
recommended to be made to Ford Business Forms, Inc.,. a Woman
vendor in the amount of $8,400.00, as the vendor submitting the
lowest, complete bid in accord with the specifications of Bid
#87-88-095. Funds for this contract are available from the
budget of the Police Department, Account No. 290101-773.
Amount of Bid: $8,400.00
Source of Funds: Police Department, Account #290101-773
Minority Participation: Award is to a Woman vendor.
Attachment:
Proposed Resolution
98-63E; /�2 -�
JIJr1—?T— = A M01-4 i 1 t 1 •'M MGMT & nUbaL T P,. 0:5
t
CITY Oh' MIAMN P'LOMIDA
INTER-oFFIce MEMORANVOUM
William J. Schaut DATE. �11�
Procurement .supervisor
Procurement Management Division sue,Ecr Bid #87-88-095, Print
X 41000 Booklets fvr
Y'
FROM Ron 8. W li8ms� D rector RcsckeNcte
General arvices A ministration
f Ntlt {1RU M..i
This department has verified available funding with the
r)epartmehts of Finance and Budget that funds are available to
cover the cost of the sub)ect bid in the amount of
8,400.00 _ Account Coda Number 290101 -773
FINANCE REVIEW & APPROVED BY:
Carlos Garcia,�DireCtor
Department of Finance
BUDGETARY REVIEW 6 APPROVED BY:
•M anot
Depat
Director
fidget
.
ADDITIONAL APPROVAL$
(IF REQUIRED)
.Serg o Rodriguea D rector
Planning Department
crank castaneda, Director
community Development
i9C7�a3!
ail
AWARD OF BID
Bid No. 87-88-095
ITEM: Printing of 4000 Second Hand Dealer of
Booklets for Police Department
DEPARTMENT: General Services Administration
TYPE OF PURCHASE: Short term contract
REASON: Printing of these booklets are
necessary to properly inform
prospective dealers and the public of
the rules and regulations regarding
second hand dealers.
POTENTIAL BIDDERS: 29
BIDS RECEIVED: 9
TABULATION: Attached
FUNDS: 1987-88 Police Department Operating
Budget Account Code No. 290101-773.
MINORITY/WOMAN PARTICIPATION: Invitations to bid were sent to
Five (5) Black, nine (9) Hispanic and four (4) woman -owned
firms engaged in the Printing business as located in the
following sources:
1. Dade County Minority Vendor Register
2. New Vendors Applications
3. Yellow Pages Telephone Directory
Minority response consisted of bids received from two (2)
Hispanic and four (4) woman -owned firms.
BID EVALUATION: All bids meet the specifications.
Following is an analysis of th e
Invitations to Bid:
Category
Prior Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
New Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
Courtesy Notifications
"No Bids"
Late Rids
Totals
Number of Bid
Invitations Mailed
0
0
0
0
5
9
4
11
15
44
Page 1 of 2
Number of
Responses
0
0
0
0
0
2
4
3
0
4
0
13
A8`�a�f5
3
Reasons tot "no bit' were as follows: t.
1. La sat Data, Inc. _ "We specialize in High Speed
tkeproduct ion. "
2. Ross Printing i "Our equipment not geared for this 'kind
of work."
3. Swanson Printing - "Unable to print carbonless."
4. Trade Litho, Inc. "Tot suitable for our equipment."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD RR
MADE To FORD BUSINESS FORMS AT A TOTAL
PROPOSED AMOUNT OF $8,400,00.
Procurement Supervisor
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
Minority & Women Business
Administrator
Date
88--f 36
Page 2 of 2/
EVALUATION OF BID #87-88-095
BID TITLE : PRINTING OF 41000 BOOKLETS
VENDOR
UNIT
TOTAL
PRICE
PRICE
Ford Business Forms Inc.
4927 N.W. 85 Road
Coral Springs, FL
2.10
8,400.00
Data Graphics Services
2681 S.W. 15 Street
Pompano Beach, FL
2.125
8,500.00
Euclid Business Forms
P.O. Box 66-0487
Miami Springs, FL
2.143
8,572.00
Duplex Products, Inc.
8525 N.W. 53 Terrace
Miami, FL
2.41
9,640.00
The Reliable Press
13007 N.E. 14 Avenue
North Miam, FL
2.43
9,720.00
AAA Printing
1452 West Flagler St.
Miami, FL
2.61
10,458.00
Standard Printing
55 N.W. 27 Avenue
Miami, FL
3.00
12,000.00
Amazon Services, Inc.
5066 N.W. 74 Avenue
Miami, FL
3.988
15,950.00
Olmedo Printing
710 S.W. 73 Court
Miami, FL
4.29
17,160.00
4
It
CITY OF
PROCUREMENT
MIAMI, FLORIDA
MANAGEMENT DIVISION
BID NO. 87-88-095
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER,
TIME AND DATE OF BID OPENING.
Terms: AJC7— (Include cash discount for prompt
payment, if any)
Additional discount'of % if awarded all items.
Warranty and/or guarantee:
State any variances to specifications (use
necessary):
separate sheet if
Delivery: calendar days required upon receipt of Purchase
Order.
Delivery Point(s): City of Miami - Graphic Reproductions Division
1390 N.W. 20th Street
Miami, F1 33142
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(s) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S):
NAMES OF COMPANY OFFICERS:
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: / /t' j j6L!5 . 4;e';tS
(company name)
Indicate if Minority Business:
[ ) Black [ J Hispanic (VI Women
Signature:
Print Name:'!/!�i/?�s!
Date:
FAILURE mO COMPLETE, SIGN, AND RE,rURN THIS FORM MAY DISQUALIFY THIS
148-6 3 C