HomeMy WebLinkAboutR-88-0634J-88-629
06/29/88
RESOLUTION NO. 14li 'S%3'1
A RESOLUTION AUTHORIZING THE PURCHASE OF
ADDITIONAL 14ICROCOMPUTERS AND PERIPHERAL
EQUIPMENT CONSISTING OF TWENTY-FOUR MICRO
COMPUTERS, ELEVEN PRINTERS AND ASSOCIATED
PERIPHERALS AT A TOTAL COST OF $169,000 BASED
ON AN ANNUAL COST OF $28,000 FOR VARIOUS USER
CITY DEPARTMENTS FROM UNISYS CORPORATION
UNDER AN EXISTING DADE COUNTY CONTRACT;
ALLOCATING FUNDS THEREFOR FROM DEPARTMENTAL
OPERATING BUDGETS OF THE VARIOUS USER CITY
DEPARTMENTS; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE. ORDERS FOR THIS EQUIPMENT
SUBJECT TO THE AVAILABILITY OF FUNDS;
FURTHER RATIFYING AND APPROVING THE PAST
ACQUISITION OF UNITS CONSISTING OF FORTY-
SEVEN MICRO COMPUTERS, THIRTY PRINTERS, SIX
TERMINALS AND PERIPHERAL EQUIPMENT UNDER A
THEN CURRENT STATE OF FLORIDA CONTRACT AT A
TOTAL COST OF $363,700 BASED ON AN ANNUAL
COST OF $82,600 FOR VARIOUS USER CITY
DEPARTMENTS WITH FUNDS THEREFOR HAVING BEEN
ALLOCATED FROM PUBLIC FACILITIES GRANT FUNDS,
POLICE AND FIRE BOND FUNDS AND FROM THE
APPROPRIATED DEPARTMENTAL OPERATING BUDGETS
OF THE VARIOUS USER CITY DEPARTMENTS.
WHEREAS, the five year data processing plan prepared for the
City and approved by the City Commission on September 7, 1983
called for the development of a unified policy on the acquisition
and support of computers and microcomputers; and
WHEREAS, over three -hundred fifty B-20 microcomputers have
been installed in city-wide departments to provide a multitude of
applications; and
WHEREAS, most departments have acquired said B-20
microcomputers using previous annually appropriated departmental
budgeted funds; and
WHEREAS, a recent ruling by the City Attorney on the
procurement method used in the acquisition and funding of the
City's computer equipment caused the Department of Computers to
review all computer acquisitions from 1983 to the present in
terms of compliance with the number of units and/or dollar
amounts authorized by Resolution Nos. 83-795, 84-465, 85-496 and
86-613; and
CITY COMMISSION
MEETING OF
JUL 14 1988
LUTION No. 88--634
WHEREAS, acquired units appear to have exceeded the
quantities and/or dollar amounts formally and specifically
authorized by Resolution Nos. 83-795, 84-465, 85-496 and 86=613
based on said recent legal interpretation; and
WHEREAS, acquired units were obtained under a then current
State of Florida Contract, No. 250-40-85-1, with the Unisys
Corporation for furnishing computers, printers, and associated
peripheral equipment at a discount; and
WHEREAS, funds for said acquired units were available from
the Public Facilities Grant Fund No. 110040-490331-880; Police
Department Capital Improvement Project No. 312014-299401-840
Fund; Fire Department Capital Improvement Project No. 313212
Fund; and from the various departments' previously appropriated
operating budget funds in the total purchase price of $363,700
and did not exceed a total annual payment of $82,600; and
WHEREAS, at the present time there is a need for additional
equipment consisting of twenty-four (24) microcomputers, eleven
(11) printers and associated peripherals at a total proposed cost
of $169,000 based on an annual proposed cost of $28,000; and
WHEREAS, there is a currently effective Dade County
Contract, No. #1059-7/31/87-OTR with UNISYS Corporation for
furnishing B-20 microcomputers and associated peripheral
equipment at a discount; and
WHEREAS, funds for this current proposed purchase are
available from the various departments' appropriated operating
budgets for this fiscal year; and
WHEREAS, the City Manager and the Director of the Department
of Computers recommend that the purchase of said equipment from
the UNISYS Corporation be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The purchase of twenty-four (24) micro computers
and eleven (11) printers and associated peripheral equipment
under an existing Dade County Contract from the Unisys
- 2 -
88--634-
Corporation at a total proposed cost of $169,000 based on an
annual proposed lease cost of $28,000, to furnish computer
equipment for various City Departments is hereby approved with
funds therefor hereby allocated from the departmental operating
budgets of the various City departments.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue purchase orders
for said equipment set forth in Section 1 hereof subject to the
availability of funds.
Section 3. The past acquisition of forty-seven (47) micro
computers, thirty (30) printers, six (6) terminals and peripheral
equipment under a then current effective State of Florida
Contract from the Unisys Corporation at a total cost of $363,700,
based on an annual lease cost of $82,600 to continue furnishing
computer equipment being used by various city departments is
hereby ratified and approved with funds therefor having been
allocated from Public Facilities Grants monies, Police and Fire
Bond Funds, and from the departmental operating budgets of the
various user City departments.
PASSED AND ADOPTED this 14th day of July 1988.
XAVIER SUAREZ
M A Y O R
ATTEST:
MATTY HIRAI, CITY CLERK
FINANCIAL REVIEW:
CAR O,�X E. GARCIA, DIRECTOR
FINANCE DEPARTMENT
PLANNING REVIEW:
- 1'1e�
ODRIGUEZ, DIRECTOR
/PWLNING DEPARTMENT
3
88--F 37
I
I
BUDMARY REVIEW:
NOHAR URA* , DIRECTOR
DEPARTANT O0' BUDGET
PREPARED AND APPROVED BYt
17
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND
CORRECTNESS:
V �� _ r
JO GE It. F RNANDEZ
CITY ATTO EY
s � s
88-634
CltY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
-J The Honorable Mayor and
Memb,2rs of the City Commission
DATE JUL - 7 1988 FILE
SUSJEC
eMOM REFERlNCES
Cesar H. Odio
ENCLOSURES
City Manager
RECOMMENDATION:
Recommendation for Resolution
Authorizing Purchase of Unisys
Corporation Computer/Peripheral
Equipment In Addition to
Ratifying and APproving Past
Acquisitions of the Same Type
of Equipment
It is respectfully recommended that the City Commission adopt the
attached resolution ratifying and approving past acquisitions and
authorizing the current proposed purchase of additional computers and
peripheral equipment from the Unisys Corporation. The ratifying and
approving of the past acquisitions of forty-seven microcomputers,
thirty printers,'6 terminals and peripheral"equipment was at a total
cost of $363,700, based on an annual cost of $82,600. The current
proposed purchase of twenty-four microcomputers, eleven printers and
associated peripherals will be at a total proposed cost of $164,000
based on annual prop�se3 cost of $28,000. The ratifying anJ
approving of past acquisitions and the current proposed purchase of
said equipment is for the purpose of furnishing computer services to
various city departments to perform the following:
- Word Processing
- Spreddsheet Appl ivdt iuris
- Message Log
- Event Scheduling
- Office Supplies Inventory
- Management Tracking
- Relational Database
- Mailing Label Management
- Preprinted Forms
- Graphics
- Project Tracking
- Calendar
- Business Card Tracking
- On-line Financial Systems
- On-line Logging
- On-line Personnel Systems
- Customized Application Design
The next step in the office automation effort is the installation of
Electronic Mail, which will give user departments the ability to
download mainframe files for reporting purposes via a communications
link between the host B-7900 computer and the individual
microcomputers.
88-6,34 9-4
I
.I
Pane Two
the honorable Mayor and Members of the City Commission
BACKGROUND:
The five year data processing plan prepared by the firm of Boot -Allen
and Hamilton in 1983, called for development of a unified policy on
the acquisitions of Unisys computers to be used as part of the office
automation effort.
To date, every city department has installed these computers which
are used for a number of different applications previously indicated
on this memo.
With the acquisitions of these additional microcomputers, printers,
and peripheral equipment for various city departments, we will
continue to enhance the City's office automation effort in order to
increase productivity and reduce operational cost.
The ratifying and approving of past acquisitions of this same type of
equipment is based on a recent ruling by the city attorney on the
procurement method used in the acquisition and funding of the city's
computer equipment. This ruling has caused the Department of
Co;,.puters to reviewall computer acquisitions from 1933 to present in
terms of compliance with the number of units and/or dollar amounts
authorized by Resolution Nos. 83-795, 84-465, 85-496 an3 66-C,13.
Some of these acquisitions have exceeded the quantities and/or dollar
amounts authorized by these resolutions based on this recent ruling.
It is therefore, respectfully recommended that the City Commission
adopt the attached resolution Ldtifying nL,ca dl,proviny file past
acquisitions and authorizing the current proposed purchase of
'additional computers and peripheral equipment from the Unisys
Corporation. The sources of funding for the current proposed
acquisitions will be from the various appropriated departmental
operating budgets of the various user city departments under the
currently effective Dade County Contract No. 1059-7/31/87-OTR with
Unisys Corporation for furnishing microcomputers, printers and
associated peripheral equipment at a discount.
The ratifying and approving of past acquisitions will be funded from
Publiz Facilities Grant funds, Police and Fire Bond Funds and from
the various appropriated departmental operating budgets of the
various user city departments under a then current State of Florida
Contract No. 250-40-65-1 with Unisys Corporation. for furnishing
computers, printers and associated peripheral equipment at d
discount.
These microcomputers will continue to provide all City departments
with efficient and productive office automation equipment for the
least cost.
Thank you.
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