HomeMy WebLinkAboutR-88-0606J-88-639
6/28/88
RESOLUTION NO. 44-f; f 1
A RESOLUTION ACCEPTING THE BID OF STANCIL
CORPORATION FOR FURNISHING 400 REELS OF 1"
RECORDING TAPE FOR THE DEPARTMENT OF POLICE
AT A TOTAL PROPOSED AMOUNT OF $26,075.00;
WITH FUNDS THEREFOR ALLOCATED FROM THE
CAPITAL IMPROVEMENT PROJECT NO. 312010
ACCOUNT CODE NO. 299401-840; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received, June 1, 1988 for the furnishing of 400 Reels of 1"
Recording Tape to the Department of Police; and
WHEREAS, invitations to bid were mailed to Fifteen (15)
potential suppliers and three (3) bids were received; and
WHEREAS, funds for this purchase are available from the
Capital Improvement Project No. 312010 Account Code No. 299401-
840 ; and
WHEREAS, this equipment will be used by the Department of
Police to replace -.-isting worn- out tapes and record police radio
and telephone traffic as required by state law; and
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the bid received from Stancil
Corporation be accepted as the lowest responsible and responsive
bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The June 1, 1988 bid of Stancil Corporation for
the furnishing of 400 Reels of 1" Recording Tape to the
Department of Police at a total proposed cost of $26,075.00 is
hereby accepted with funds therefor hereby allocated from the
Capital Improvement Project No. 312010 Account Code No. 299401-
840.
CITY COMMISSION
MEETING OF
JUL 14 1988
)N No. 98--606.
Section 2. The City Manager is hereby authorized to
instruct the Cliief procurement Officer to issue a Purchase Order
for this equipment.
PASSED AND ADOPTED this ]_ 4th day of July �1988.
ATT E
MAYPTV HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
` � 7
50R E LT FE144ANDEZ
CITY ATTORN
w2w
XAVIER L. S EZ, MAYOR
18 -606.
� Jtl
1.
BID SECURITY
BID 87-88-098 JUNE 1, 1988
IVAN..—RECORD.TNC, TnpR91 pnT.Trr 001 SIDS w1C1lv10 2 •00 P 1�
TYPE OF SECURITY
51001�
TOTAL
��+T
STANCIL CORPORATION
2644 SOUTH CRODDY WAY
rn
BROKEN DOWN IN ITEMS
i tre t:Te: A. 92704
.-SeNTee AN", ett e
VIC MFG.CO
1620 CENTRAL AVE
"
ESL ELECTRONICS
2250 N.W. 96 AVENUE
CENTRAL AUDIO VISUAL
1212 S. ANDREWS AVENUE
,DICTAPHONE CORP.
9010 S.W. 12 St.
"
3M COMPANY
2660 BANKERS INDUSTRIAL DRIVE
RECEJVE,L� on behalf of PURCHASING DIV./PUBLff WORKS �,L � envelopes.
SIGNS / %'%� �:-= DATE: ^� �f'l
I*c ehc.af re(v1bod checks Nh1• rgy •1
volt ACCOUNTIND DIVISION
LEGAL ADVERTISEMENT
BID NO. 87-88-U98
Sealed bids will be received by the City of Miami City Clerk at
her office located at�QO__pan Amerman iv , Miami, Florida,
33133 not later than :00 .m. June 1st, 1%- for the furnishing
of 400 reels of 1" Recording Tape or 7M6-Z—epartment of Police.
Bids submitted bast such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-638U.
Detailed specifications for the bids are available upon request
• at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 5148)
Cesar H. Odio
City Manager
0
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1
DEPT DIV.
ACCOUNT CODE
DATE --- -- -
PREPARED BY _
nn--ho�a&ip �, tSCN/ n, U�U u l�
REQUISITION FOR ADVERTISEMENT
PHONE
Publish the attached advertisement
(number o1 bmesl
Type of advertisement: legal classified display
(Check One)
Size: Starting date
First four words of advertisement: '
Remarks:
APPROVED BY:
This number must appear
in the advertisement
DIRECTOR OF ISSUING DEPARTMENT
times.
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
1
1 117.18
25.34
39.42
45
50
51 56
57 62
63 65
66 71
0
1
2
4
1
1 1
IVIP
I
I
I
I
I
1
1
12101212
18171
1
2
314
718
V P 121314
15 DESCRIPTION
36
64DISCOUNT 69
72 AMOUNT 80
5201012101111
Approved for Payment
White - Purchasing Yellow - Finance Pink - Department
TO
FROM
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members
of the City Commission
Cesar H. Odio
City Manager
RECOMMENDATION:
DATE J U `' 1988
FILE
SUBJECT Recommendation for Resolution &
Award of Rid '1Io. 97-99-098
Recording Tapes
REFERENCES
ENCLOSURES
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid as received from Stancil
Corporation for purchasing four hundred (400) recording tapes for
a total proposed amount of S26,075. Funding will be the Miami
Police Capital Improvement Program, Project No. 312010.
BACKGROUND:
The Police Department has analyzed the bids received on June 1,
1988, for purchasing four hundred (400) recording tapes. The bid
of Stancil Corporation has met the Department's specifications.
On May 17, 1988, invitations for sealed bids for purchasing four
hundred (400) recording tapes were sent to prospective vendors.
Bids were opened on June 1, 1988, with three (3) vendors
submitting bids and three (3) responding with a "No Bid".
The Department's Communications Unit will utilize these tapes to
replace existing worn out tapes and record police radio and
telephone traffic as required by state law.
Ms. Adrienne MaeBeth was contacted reference to Minority
Participation and she concurs with the department's
recommendation.
It is, therefore, recommended that the award of bid be made to
Stancil Corporation. The department's specifications have been
met, and the funding source will be the Miami Police Capital
Improvement Program, Project No. 312010, Index Code 299401-840.
a
The HonorAble Mayor and Members
of. the City Commission
Page 2
Amount of Bid
$26.075.00
Cost estimate/Budgeted Amount:
$26,075.00 FY'87-'88
Source of Funds:
Miami Police Capital Improvement Program
Minority Representation:
Non -Minority Vendor
Public Hearings/Notices
N/A
Assessable Project:
N/A
CHO:sl
Sid N o .
87-8g-098
2 of Cost Estimate:
11111%.
8 -6Q6.
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
1 - - -- -- -- _..
tO William J. Schaut
Procurement Supervisor
FROM `Cla�n.iOT►
Chief of Police
DATE J U IN G 3 Vz � PILE
SUBJECT Bid #97-8S-0493, approval
REFERENCES -
ENCLOSURES
This department has verified available funding with the
Departments of Finance and Management & Budget that funds are
available to cover the cost of the subject bid in the amount of
$26,075, Miami Police Capital Improvement, Project Number 312010,
Index Code 299401-840.
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manohar S. Surana, Director
Department of Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Se Rodriguez, Director
/l nning Department
Frank Castaneda, Director
Community Development
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
8e-soy.
f
AA 1
a AWARD OF BID
Bid No, 81-88-098
ITBM: 400 Reels of 1" Recording "Cape
DEPARTMENT: police
TYPE OF PURCHASE: Single putchase
REASON: The Department's Communications Unit
will utilize these tapes to replace
existing worn out tapes and record
police radio and telephone traffic as
required by state law.
POTENTIAL BIDDERS: 15
BIDS RECEIVED: 3
TABULATION: Attached
FUNDS: Capital Improvement Program project
No. 312010 Index Code No. 299401-840.
MINORITY/WOMAN PARTICIPATION: Invitations to bid were sent to
one 1 Hispanic firm engaged in the tape recording business
as located in the following source:
1. New Vendors Applications
Courtesy bids were sent to fourteen (14) Minority
Organizations.
No Minority response was received.
BID EVALUATION: All bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Category
Prior Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
New Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
Courtesv Notifications
"No Bids"
Late Bids
Totals
Number of Bid
Invitations Mailed
0
0
0
0
0
1
0
14
14
29
Number of
Responses
0
0
0
0
0
0
0
3
0
3
1
7
Page 1 of 2
9%-" 606
q
Reasons for "no bi . were as follows:
1. VIC Mfgr. Co. - "Does not manufacture this kind of
equipment."
2. ESL Electronics - "Does not handle this hind of
equipment."
3. Central Audio visual - "No bid."
RECOMMENDATION: IT 19 RECOMMENDED THAT THE AWARD BE
MADE TO STANCIL CORPORATION AT A TOTAL
PROPOSED AMOUNT OF $26,075.00.
Procurement Supsrvisor
Date
The Minority & Women Business Administrator concurs witia the
above recommendation.
Minority & Women Business
Administrator
Date
Page 2 of 2 SS"" 60(;. 5
�. I Af-%m mil= HIC]5 F-0R
City Monoper. City Clerk
Recti-ed by the City Commission, City Clerk, City of Miami. Florid. at
A. M.
P. M. _
Bidder
learn
No.
DESCRIPTION q,ri
Unit
Price
Total
Unit
Price
Toio1
Unit
Price
Total
Unit
Price
Total
Unit
Pnce
Tarot
Chit
Pri
iorol
_77. iy
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IRREGULARITIES LEGEND.
A _ No Po..er-o(• Attorney_
B — No Affid.—I as to Capitol 6 Sarplas of Bonding Company
' C _ Corrected Ernonsrons
D — Prwoad Unsigned or einproperly Signed or No Colporale Seol
E—Qlleaionnaire Not FiIlod Out
F_
r G Irnpnww$id Bond
H - Corrected Bid
1_
IT IS RECOMMENDED THAT
.
BID
--
108 it 0.
Prep. By:
41L:
�i
CITY OF MIAMI, FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID NO. 87-88-098
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER,
TIME AND DATE OF BID OPENING.
Terms: = 7' (Include cash discount for prompt
payment, if any)
Additional discount of 'd " % if awarded all items.
.4arranty and/or guarantee: j /iA1jS /i'1A �'�� D�Y�6f
State any variances to specifications (use separate sheet if
necessary) : IV 0 ✓,e
Delivery: j , calendar days required upon receipt of Purchase
Order.
Delivery Point(s): Miami Police Department - Property Bureau only
400 N.W. 2nd Avenue
Miami, F1 33126
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Items) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S):
[DAMES OF COMPANY OFFICERS:
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMNT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City o.f
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: `r ►< C_ I �.- C: ►� f''
(company name)
Indicate if Minority Business:
( j Black ( j Hispanic ( j Women
r
Signature:J--Cz'%�iC�
Print Name:,l1>/G /V f S.
Date:
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS
I D.