HomeMy WebLinkAboutR-88-0605J-88-637
6/24/88
RESOLUTION NO. "s-6M
A RESOLUTION ACCEPTING THE BID OF MIAMI FIRE
EQUIPMENT FOR FURNISHING 300 FIRE
EXTINGUISHERS FOR THE DEPARTMENT OF POLICE AT
A TOTAL PROPOSED AMOUNT OF $4,815.00, WITH
FUNDS THEREFOR ALLOCATED FROM THE 1987-88
OPERATING BUDGET ACCOUNT CODE NO. 290201-718;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received, May 9, 1988 for the furnishing of 300 Fire
Extinguishers to the Department of Police; and
WHEREAS, invitations to bid were mailed to twenty-four (24)
potential suppliers and eleven (11) bids were received; and
WHEREAS, funds for this purchase are available from the
1987-88 Operating Budget Account #290201-718; and
WHEREAS, this equipment will be used by the Department of
Police for the purpose of installing these extinguishers in each
of its operational vehicles to insure police officer safety; and
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the bid received from Miami Fire
Equipment be accepted as the lowest responsible and responsive
bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The May 9, 1988 bid of Miami Fire Equipment for
the furnishing of 300 Fire Extinguishers to the Department of
Police at a total proposed cost of $4,815.00 is hereby accepted
with funds therefor hereby allocated from the 1987-88 Operating
Budget Account Code #290201-718.
CITY COMMISSION
MEETING OF
JUL 144 19888
RESOLUTION No.
REMARKS:
p
3eetion 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase Order
for this equipment.
PASSED AND ADOPTED this iciay of duly 1988.
ATT
MAT Y HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
. Co. -,.,a -"—,.A I -
JO E L FE ANDEZ
Cl Y ATT Y
XAVIER L. SUARF. , MAYOR
p
rye --soy ,
CITY 00r MIAMI. FI.ORIbA
INFER -OFFICE MEMORANDUM
TO. The Honorable Mayor and Members
of the City Commission
FROM Cesar ki. Odili; �,•�
City Manager
RECUMMENUATIUN :
RILE
GATE. 11988
SUBJECT Recommendation for Resolution &
Award of Bid No. 8-88-085 Fire
Extinguishers
REFERENCES
ENCLOSURES.
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid from Miami Fire Equipment
Inc. for furnishing and purchasing three hundred (300) Fire
Extinguishers for a total proposed amount of $4,815.
BACKGROUND:
The Police Department has analyzed the bids received on May 9,
1988, for furnishing and purchasing three hundred (300) Fire,
Extinguishers. The bid of Fire Equipment Inc. met the
Department's requirements and specifications.
On Ap.ril 20, 1988, invitations for sealed bids for furnishing
fire extinguishers were sent to prospective vendors. Bids were
opened on May 9, 1988, with eleven (11) vendors submitting bids.
The Department of Police will utilize and install these
extinguishers in each of its operational vehicles to ensure
police officer safety.
Ms. Adrienne MacBeth was contacted reference to Minority
Participation and she concurs with the department's
recommendation.
It is, therefore, recommended that the award of bid be made to
Fire Equipment Inc. The department's specifications have been
met, and the funding source will be the. Fiscal Year '8788
Operating Budget, Index Code 290201-718.
a
P
ow -
BID SECURITY
Ktm 300 Fire Extinguishers - Police Dept.
WWCHUC�.
O�Tt NOf Rtctivtp� May 9 , 1988 2 : 00pm
TYPE OF SECURITY
iIODER
TOTAL
WAOUNI
,, 1C'-
Atlantic Fire Equipment Co,Ind
Broken down by items
Biscayne Fire Equipment, Co.
Guardian Fire Equipment, Inc.
"
Miami Fire Equipment, Inc.
"
L & R Equipment
"
Fire Defense Centers
Bruce Fire Equipment Co, .Inc.
"
Sykes Ace Hardware #8028-F
"
Triangle Fire Equipment, Inc.
"
International Fire Equipm. Co
"
City Fire Equipment, Inc.
'
Fire Master
�l
RECEIVED qn bgphalf of PURCHASING DIV. /PUBLI ORKS r'��'L ��� envelopes.
SIGNED:' DATE:
atecolved 46 obey rc(vti.tt clocks thl• troy 01 1L �
1OIt ACCOUNTING abliiON
LtOAL AbVERTtSEMENT le4f
gtb_ NO.._,_87-88-08.5
Sealed bids will be received by the City of. Miami City Clerk at
her office located at 3500_Pan -am tI __krive, Miami, E'lorida,
33133 not later than p.m. May 9,_ 1988 for the furnishing of.
300 Fire Extinauishe rs tmr-tfie-- eparent of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awardinq 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterorises on an eaual basis.
Minority and women vendors who are interested in submittinq_ bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 5135)
S I :z Rd 61 �,'dt� Ft�ic1
0i�l���
Cesar H. Odio
City Manager
SS-605
-- - CZ
DEPT'DIV.
ACCOUNT CODE
DATE ----
PREPARED BY
Publish the attached advertisement
Type of advertisement: legal _
(Check One)
Size:
First four words of advertisement: _
Remarks:
n 4Q�
nip
REQUISITION FOR ADVERTISEMENT
This number must appear
in the advertisement.
APPROVED BY.
DIRECTOR OF ISSUING DEPARTMENT
times.
(number of times)
classified display
Starting date
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DIDAdv.
Doc. Reference
VENDOR
INDEX CODE
OBJEGr
PROJECT
11
1 1 117_18
1 125134
39142
45 50
51 56
57 62
63 65
66 71
1
2
411
V
P12101212
8
7
1
T0
2
2.4
718
V P 1213
14
15 DESCRIPTION 36164
DISCOUNT69
72 AMOUNT 80
5
2
0
0
2
0
1
Approved for Payment
White — Purchasing Yellow - Finance Pink — Department
Rfl--6U:)
C-
0
The Honorable Mayor and Members
of the City Commission
Page 2
Amount of Bid
$4,815.00
Cost estimate/Budgeted Amount:
$4,815.00 FY-87-88
Source of Funds:
Police Department's Operating Budget
Minority Representation:
Non -Minority Vendor
Public Hearings/Notices
N /A
Assessable Project:
N/A
CHO:sl
Sid No.
8T-88-085
% of Cost estimate:
100%
■
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO DATE J J y ., Cog
William J. Schaut FILE.
Procurement Supervisor
PROM Clarence � ckson
Chief of Police JJJJ
SUBJECT. Bid #87-88-085, Approval
REFERENCES
ENCLOSURES
This department has verified available funding with the
Departments of Finance and Management & Budget that funds are
avaiiaoie to cover the cost of the subject bid in the amount of
$4815. Account Code ;lumber 290201-718.
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manohar S. Surana, Director
Department of Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Sergio Rodriguez, Director
Planning Department
Frank Castaneda, Director
Community Development
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
A�"'sUJ
AWARD__OF _B i D
Bid No. 87=88-085
ITEM.- 300 fire Extinguishers
DEPARTMENT: police
TYPE OF PURCHASE: Single Purchase
REASON: 'these extinguishers will be installed
in each of the Department's
operational vehicles to insure police
officer safety
POTENTIAL BIDDERS : 24
BIDS RECEIVED: 11
FUNDS: 1987-88 Operating Budget Account Code
No. 290201-718.
MINORITY/WOMAN PARTICIPATION: Invitations to bid were sent to
three 3 Black and six (6) Hispanic fir.as engaged in the
Fire Extinguishers business as located in the following
sources:
1. Dade County Minority Vendor Register
2. New Ven3ors Applications
3. Previous bids on file in the Procurement Mgmt. Office
4. Yellow Pages Telephone Directory
Minority' response cons ist-f-d of bids received from one (1 ) black
and four (4) Hispanic firms.
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
New Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
Courtesy Notifications
"No Bids"
Late Bids
Totals
All bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Number of Bid 'Number of
Invitations Mailed Responses
0 0
1 1
0 0
3 2
3
1
5
3
0
0
12
-4
15 0
-
0
39
12
Reason for "no bid" was as follows:
1. International Fire Equipment - "Only provides service".
Page, 1 of 2 $48-60 j
y
oMM ,at�AT tON : IT IS RECOMMV4tb tb TI4AT THE AWARD H
MADE To MIAM1 FIRE EQUIPMENT AT A
TOTAL PROPOSED AMOUNT OF $4#815.00.
Procurement supervisor
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
iy
i
M
� �..1'• Via..^,'w..•:. 6�.:�..•,:i.....i• I ~``,•...tea
Minority & Women Business
Administrator
Date
Fags 2 of 2
98-605 51
City Manager, City Clerk A. M.
Received by the City Commission, City Clerk. City of Miami. Florida of P. M.
Bidderel
...
,� 1 ! /•' rt i
�� , Lz.cc . �'r
! �i[
""
,
Item
No. DESCRIPTION
QTY
Unit
Price
Total
Unit
Price
Total
U.rit
Price
Total
Unit
Price
Totot
Unit
Price
Total
Unit
Price
Total
Ko
7777-5
i
r
IRREGULARITIES LEGEND.
A _ No Power-ol- Attorney IT IS RECOMMENDED THAT
B _ No Affidavit as to Capitol S Surplus of Bonding Company
C — Corrected Emensions jC Lfr . ��i ✓ / t'� L7 L''L�
D _ Proposal Unsigned or im ro erl Sned or No Cor orais Seat �y iP if P P 9 P •�! � �i � lr ;((- �('t� ter• - '/C r " C 1 � ,
E —Qtte° ,t iunnai t-e Nnt V i I I'-d uuc / J
F_ (. ( L �.ili< B I B
G _ leiprnp•e Bid Bond
H _ Corrected Bid
f— -
0ri 0.
- � Fa
. I- C J <
City Manager, City Clerk A. M.
Received by the City Commission, City Clerk, City of Miami. Florida of P. M.
Bidder
/IiCC'e '��1fst
2 Ac7le-
l?l� �C E•
team
No. DESCRIPTIOti
QTY
Unit
Price
Totals
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
Unit
Pace
Total
Unix
Pace
Total
l
,
JI
I
i
i
r
IRREGULARITIES LEGEND.
A No Power. of• Attorney IT IS RECOMMENDED THAT
8 —No Affidovit as to Copitai S Surplu► of Bonding Company
C — Corrected Eirten►ions
D _ Proposal Unsigned or improperly Signed or No Corporate Seal
F—cptc� :tionnaire '40L l"H IPil Ihtt BID
F_
G — Improptw $id Bond X
H — Corrected Bid
CITY OF MIAMI, FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID NO. 87-88-085
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER,
TIME AND DATE OF BID OPENING.
Terms: Net 30 (Include cash discount for prompt
payment, if any)
Additional discount of N/A $ if awarded all items.
Warranty and,/'or guarantee: StanCard Mfc. U:arranty
State any variances to specifications (use separate sheet if
Delivery: 7 calendar days required upon receipt of Purchase
Order.
Delivery Point(s): Miami Police Department - PRoperty Bureau only
400 N.P. 2nd Avenue
Miami, F1 33126
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(s) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S):
NAMES OF COMPANY OFFICERS:
Philip Ray Deville Philip Ray Deville, President
Connie Deville Connie Deville, Sec.-Trea.
(Please use the back of this pane if more space is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: MIAMI FIRE EQUIP. IP;C. Signature:
(company name) --'
Print Name: Arne Hansson
Indicate if Minority Business: Date:_ April 27, 1988
[ J Black [ ] Hispanic [ ) Women
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS
BID.
/R__s0. j R