HomeMy WebLinkAboutR-88-0601ANC
6/28/88 ��,,.So1
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF TRW
ELEVATOR SERVICES, INC. FOR FURNISHING
ELEVATOR MAINTENANCE ON A CONTRACT BASIS FOR
ONE (1) YEAR WITH THE OPTION TO RENEW FOR AN
ADDITIONAL ONE YEAR PERIOD TO THE DEPARTMENT
OF GENERAL SERVICES ADMINISTRATION AT A TOTAL
PROPOSED FIRST YEAR COST OF $25,070.00; WITH
FUNDS THEREFOR ALLOCATED FROM THE 1987-88
OPERATING BUDGET ($5,040.00) AND 1988-89
OPERATING BUDGET ($20,030.00) ACCOUNT CODE
NO. 420401-670; AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE AND
TO RENEW THIS CONTRACT FOR AN ADDITIONAL ONE
YEAR PERIOD AT THE SAME PRICES, TERMS &
CONDITIONS SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received, May 16, 1988 for the furnishing elevator maintenance
services at the Orange Bowl 'Stadium, Coconut Grove Exhibition
Center and Bobby Maduro Baseball Stadium to the Department of
General Services Administration; and
WHEREA: # /� (18 )
potential s 99-61
WHEREA ?/� v : the
1987-88 Op( udget
($20,030.00
WHEREA 1! - at of
General Ser ining
the safety idium,
Coconut Gr :eball
Stadium; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from TRW Elevator Services, Inc. be accepted as the
lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The May 16, 1988 bid TRW Elevator Services for
the furnishing of elevator maintenance services at the Orange
Bowl Stadium, Coconut Grove Exhibition Center and Bobby Maduro
J-88-630
7/ 13/88
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF TRW
ELEVATOR SERVICES, INC. FOR FURNISHING
ELEVATOR MAINTENANCE ON A CONTRACT BASIS FOR
ONE (1) YEAR WITH THE OPTION TO RENEW FOR AN
ADDITIONAL ONE YEAR PERIOD TO THE DEPARTMENT
OF GENERAL SERVICES ADMINISTRATION AT A TOTAL
PROPOSED FIRST YEAR COST OF $25,070.00, WITH
FUNDS THEREFOR ALLOCATED FROM THE 1987-88
OPERATING BUDGET: $5,040.00, AND THE 1988-89
OPERATING BUDGET: $20,030.00, ACCOUNT CODE
NO. 420401-670; AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDER FOR THIS SERVICE AND TO
RENEW THIS CONTRACT FOR AN ADDITIONAL ONE
YEAR PERIOD, SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received, May 16, 1988 for furnishing elevator maintenance
services at the Orange Bowl Stadium, Coconut Grove Exhibition
Center and Bobby Maduro Baseball Stadium to the Department of
General Services Administration; and
WHEREAS, invitations to bid were mailed to eighteen (18)
potential suppliers and three (3) bids were received; and
WHEREAS, funds for this purchase are available from the
1987-88 Operating Budget: $5,040.00, and 1988-89 Operating
Budget: $20,030.00, Account #420401-670; and
WHEREAS, this service will be used by the Department of
General Services Administration for the purpose of maintaining
the safety of elevator operations at the Orange Bowl Stadium,
Coconut Grove Exhibition Center and Bobby Maduro Baseball
Stadium; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
CITY COMMISSION
MEETING OF
JUL 114 1988
IRES�JLUTIUN No.SI4— ;
1051ARKS: -
'w► I"%
received from TRW Elevator Services, Inc. be accepted as the
lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OP MIAMI, FLORIDA:
Section 1. The May 16, 1988 bid of TRW Elevator
Services for the furnishing of elevator maintenance services at
the Orange Bowl Stadium, Coconut Grove Exhibition Center and
Bobby Maduro Baseball Stadium to the Department of General
Services Administration at a total proposed first year cost of
$25,070.00 is hereby accepted with funds therefor hereby
allocated from the 1987-88 Operating Budget: $5,040.00, and 1988-
89 Operating Budget: $20,030.00, Account #420401-670.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service, subject to the availability of funds.
PASSED AND ADOPTED this 14th day of JU1V 1988.
XAVIER L. AREZ, MAYOR
ATT(:/:/
jS',
y t - - MAtlY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
jee-l� J, &04--'K
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
1_
JOR E L. FERNA DEZ
CITY ATTORNEY
-2-
SS-601
BID SECURITY
11 joElevator Maintenanace at C . GR . Exh . C OAT, &jV; pECEwtp May 16 , 1988 2 : 30pm
ana ail s a iums
87-88-080
TYPE OF SECURITY
•IppER
TOTAL
Miami Elevator Co.
Broken down by items
T R W Elevator Services, Inc.
if
Broward Elevator Sales & Serv.
ExecutiveElevator
RECEIVED b h f of PURCHASING DIV,/PUBLIC W RKST��`' envelopes.
SIGNED: '-� DATE: —/ �'E .
410601we1 *6 obevo defullyd sleek• M• 'day o1 1&0 �
POR "COUNTIMG artfaN j
LEGAL ADVERTISEMENT
BID NO. 87-88-080
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American Drive, Miami, Florida,
33133 not later than c'2e30— p.n. May 16, 1986-7for the furnishing of
All Labor and Mater aTs'-�a required for Elevator Maintenance
Services at the Coconut Grove Exhibition Center and the City of
Miami Stadiums on a contract basis for one- (1) year for the
Department of General Services Administration.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 5140 )
ti�
1
Cesar H. Odic S
-�
City Managei-�
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bf`PT'DIV.
ACCOUNT CODE
DATE
PREPARED BY _
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RFOUIRITION FOR ADVERTISEMENT This number must appear
PHONE
Publish the attached advertisement
(number of timesl
Type of advertisement: legal classified displa
(Check One)
Size: Starting dat
First four words of advertisement:
Remarks:
y
in the advertisement.
1
APPROVED BY:
F
DIRECTOR OF ISSUING DEPARTMENT
times.
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DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
DATE(S) OF
LINE PUBLICATION ADVERTISEMENT INVOICE AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3 F4 F5 F7 F8 F9 F10 F11 F12 DUE DATE
LINE TRANS VOUCHER YY MM DD Aciv. Doc. Reference VENDOR INDEX CODE OBJECTPROJECT
11 13 17 18 25 34 39142 45 50 51 56 57 62 63 65 66 71
0 1 2 4 1 V P12101212 8 7
1 2 314 7 8 V P 12 13 14 15 DESCRIPTION 36 64DISCOUNT 69 72 AMOUNT 80
5 2 0 0 2 0 1
Approved for Payment
White — Purchasing Yellow - Finance Pink — Department
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Approved for Payment
White — Purchasing Yellow - Finance Pink — Department
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CITY OF MIAMI. FLORMA
INTER -OFFICE MEMORANDUM
To The Honorable Mayor and Members dA7E JUL �'L,J FiLE
of the City Commission Resolution Authorizing
SUBJECT Award of Bid #87-88-080
Elevator Maintenance at
Orange Bowl, Exhibition
Ctr., & Maduro Stadium
FROM Cesar H. Odlo ' REFERENCES
City Manager
'J ENCLOSURES
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract for the provision of
labor, materials, and equipment for elevator maintenance services
at the Orange Bowl Stadium, Coconut Grove Exhibition Center and
Bobby Maduro Baseball Stadium to TRW Elevator Services Inc., a
Woman vendor, in the amount of $25,070.00, the vendor submitting
the lowest, complete bid for these services in accord with the
specifications of Bid #87-88-080.
BACKGROUND:
The General Services Administration Department has analyzed
proposals received pursuant to Bid #87-88-080, for the provision
of labor, materials, and equipment for elevator maintenance
services at the Orange Bowl Stadium, Coconut Grove Exhibition
Center and Bobby Maduro Baseball Stadium. These maintenance
services are necessary for the safety of elevator operations at
these locations and there are no experts in this trade on staff,
so an outside vendor must be used. It is recommended that award
be made to TRW Elevator Services Inc., a Woman vendor, in the
amount of $25,070.00, the vendor submitting the lowest, complete
bid for these services in accord with the specifications of Bid
#87-88-080. Funds for this contract are available from the
budget of the General Services Administration Department, Account
No. 420401-670.
Amount of Bid: $25,070.00
Source of Funds: General Services Administration Department,
Account #420401-670.
Minority Participation:
Attachment:
Proposed Resolution
Award is to a Woman vendor.
9A-soi
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CITY VM MIAM1, NLCfI UA
INTUft-OFFICE MEMORANICIUM
William -3, SChaut DATt
Procurement Supervisor
Procurement Management Division sIJOACr.
RO E. Wi 1 i 3 D r to
r+crc�cN�c�
General q Vices A nistration
Did f87-88-080,
Elevator Maintenance
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This department has verified available funding With the
Departments of finance and Budget that funds are available to
cover the cost of the subject bid in the amount of
$ 25,- 70.00 , Account Code Number w— 420401-170
FINANCE REVIEW 5 APPROVED BY:
NZA
Carlos Carciat Director
Department of Finance
BUDGETARY REVIEW 6 APPROVED BY:
Manohar urana,�Director�
Depert ent of Budget
ADDITIONAL APPROVALS
CIF Rh:QuritnD)
Sergio Rodriguez, Director
Planning Department
Frank Castaneda, Director
Community Development
■
AWARD OFS I D
Bid No. 87--88--080
Imo: Elevator Maintenance at the Orange
Bowl Stadium, Coconut Grove Exhibition
Center and Bobby Maduro Baseball
Stadium
DEPARTMENT: General Services Administration
TYPE OF PURCHASE: Contract for one (1) year
REASON: These maintenance services are
necessary for the safety of elevator
operations
POTENTIAL BIDDERS: 18
BIDS RECEIVED: 3
FUNDS: 1987-88 Operating Budget ($5,040.00)
1938-89 Operating Budget ($20,030.00)
Account Code No, 420401-670.
MINORITY/WOMAN PARTICIPATION: Invitations to bid were sent to
one 1 woman owned firms engaged in the elevator
maintenance business as located in the following source.
1. New Vendors Applications.
Minority response consisted of one (1) bid from a woman owned
firm, the recommended vendor.
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
New Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
Courtesv Notifications
"No Bids"
Late Bids
Totals
The bid meets the specifications.
Following is an analysis of the
Invitations to Bid:
Number of Bid Number of
Invitations Mailed Responses
0 0
0 0
0 0
0 0
0 0
0 0
1 1
17 2
14 0
- 1
32 5
Reason for "no bid" was as follows:
I. Executive Elevator - "No bid at this time
Page 1 of 2
88-601
3
R-SCOMMENbATION: IT 19 R8COMMFUDEb THAT THE AWARD 99
MAbt To TRW tLtvAToR s8aviCt8, iMC= AT
A TOTAL PROPOSEb AMOUNT OF $25,070.00:
Prdcc cement Sup7visor
Date
The Minority & Women auainess Administrator concurs with the
above recommendation.
Minority & Women Business
Administrator
Dat e
88-601-
Page 2 of 2
EVALUATION BID NO. 87-88-080
ELEVATOR MAINTENANCE AT ORANGE BOWL, EXHIBITION CENTER,
& MADURO STADIUM
COMPANY BASIC SERVICE EXTRA SERVICE EST. COSTS
TRW ELEVATOR SERVICES INC. $12,420
$110 @ ORANGE $25,070
BOWL PRE -EVENT
$ 50 @ MADURO
PRE -EVENT
NO CHARGE FOR
STAND BY SER-
VICE AT EVENTS
$ 60/HR ON
DUTY MECHANIC
BROWARD ELEVATOR SALES $12,840 $63/HR ORANGE $26,385
SERVICESINC. BOWL OR MADURO
PRE -EVENT
$63/HR STAND
BY SERVICE
$ 63/HR ON
DUTY MECHANIC
MIAMI ELEVATOR COMPANY $18,013.44 $95/HR M-S $38,438
$126/HR SUN &
HOLIDAYS FOR
BOTH STADIUMS
PRE -EVENT,
STAND BY & ON
DUTY
A�-601 •
CITY OF MIAMI, FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID NO. 87-88-080
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER,
TIME AND DATE OF BID OPENING.
Terms: Net 30 .(Include cash discount for prompt
payment, if any)
Additional discount of 0 % if awarded all items.
Warranty and/or guarantee: As per bid conditions
State any variances to specifications (use separate sheet if
necessary) :Exempt from coverage are all underground equipment ie. hydraulic jack, oil lin(
Exempt from coverage are acts of vandalism, acts of God, unreasonable use of equipment
Delivery: 0 calendar days required upon receipt of Purchase
OLUCL.
Delivery Point(s): As indicated in the Specifications
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Items) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S):
Marlene Wrinkle
NAMES OF COMPANY OFFICERS:
Marlene Wrinkle
Kim Wrinkle
(Please use the back of this page if more space is necessary)
MINORITY•PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the Cit,• of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: TRW Elevator Service, Inc. Signature: ' Ar"� /-
(company name)
Print Name: Marlene Wrinkle
Indicate if Minority Business: Date; 5/16/88
( J Black [ J Hispanic [XX1 Women
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS
BID.