HomeMy WebLinkAboutR-88-0703J-88--715
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RESOLUTION NO.
A RESOLUTION ALLOCATING $32,000 FROM THE
EMERGENCY SHELTER GRkN'T' FUND6 To C:HRISTIAN
COMMUNITY SERVICE AGL;NCY, INC. FOR THE
PURPOSE: OF FUNDING HE i.'s,riAi3L1SIRIENT uF AN
EMERGENCY SHELTER FOR HOMELESS FAMILIES;
AND FURTHER AUTHORIZING THE C LTY M.A14AGER TO
ENTER INTO t%GKEEMENT, IN A FUIUI ACCEPTABLE
TO THE C:ITI tA'rTtJRNLY, WITH oAI.) AGENCY POR
SAID PURPOSE.
WHEREAS, the U.S. Dei)art.nient. of Housing and Urban
Development. (USHUD) awarded the City an addi.ti.ona,1. $32,000 from
the Emergency Shelter Grant as a result of the Fiscal. Year 1988
Further Cont.i_nui.ng Appropri.at.i.ons Act. signed by the President
December 22, 1987 to provide programs for the homeless; and
WHEREAS, the addi.ti_onal- al.l.ocat.i.on wi.1.1. increase the Ci.t.y's
Emergency Shelter Grant from $203,000 to $235,000; and
WHEREAS, the City had previ_ousi.y allocated $173, 000 of its
Emergency Shelter Grant to Christian Community Services Agency to
establish an emergency shelter for homeless fami.l.i.es;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The sum of $32,OOU i.s hereby allocated from the
Emergency Shelter Grant to the Christian Community Services
Agency, Inc. for the purpose of establ_i.shi.ng an emergency shelter
for homeless families.
Section 2. The City Manager i.s hereby authorized to enter
into agreement, in a form acceptable to the City Attorney, with
said agency for the said purpose, subject to the conditions and
limitations contained herein and i.n the City Code.
PASSED AUD ADOPTED this 21stday of July , 1988.
ATT AVIER L. REZ, AYOR
MATTY HIRAI, CITY CLERIC
CITY COMMISSION
MEETING OF
JUL ??I 1988
RESOLUTION No. " 9-70a.
REMARC:
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BUDGETARY REVIEW:
MANOHAR SONKNA, DIRECTOR
FINANCE REVIEW:
it
CARL GARCIA, DIRECTOR
COMMUNITY UEV,�LOPMENT REVIEW:
FRANK ASTANEDA, DIRECTOR
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
`-'JOR E L. ERN NDEZ
CIT ATTORNEY
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CITY OF MIAMI
SOCIAL SERVICES AGREEMENT
THIS AGREEMENT, entered into this /.Q day of �- ,,Qy 19Ir-,
between the City of Miami., a municipal corporation of the State of
Florida, (hereinafter referred to as the "CITY") , and Chri.sti.an
Community Service Agency, Inc., a Florida not for profit.
corporation, (hereinafter referred to as the "GRANTEE").
FUNDING SOURCE: Emergency Shelter Grant
TERM OF THE AGREEMENT: January 15, 1988 through June 30, 1989
AMOUNT: $173,000
VENDOR NUMBER:
TAX IDENTIFICATION NUMBER: 06-02415-00-23
NOW, THEREFORE, in consideration of the mutual covenants and
obligations herein set forth, the parties understand and agree as
follows:
ARTICLE I.
As a necessary part of this Agreement, the GRANTEE shall provide
the CITY with the to.liowing:
1.1 Corporate Resolution authorizing execution of this Agreement.,
1.2 Work Program (approved by the CITY).
1.3 Budget Summary, to include: completion of GRANTEE'S
Program/Line-item Budget/Expenditure Justification, Total
Actual and Projected Funds Disclosure, and Staff Salaries
Schedule (on forms supplied by the CITY); budget for program -
generated income; copies of a1.1. sub -contracts and/or
management services agreements funded in whole or in part
under this agreement.
1.4 Copy of GRANTEE's Articles of Incorporation, Charter and By-
laws.
1.5 List of Present Principal Governing Board Officers and
Members of the Board (names, addresses and telephone
numbers).
1.6 List of Key Staff Persons, with their titles, who will carry
out this program.
1.7 Certificate of Insurance which reflects GRANTEE'S current
liability insurance, naming the CITY as primary or additional
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insured as determined by the Law Department of the CITY;
current Workers' Compensation insurance; current Fidelity
Bond (applicable for all persons who are authorized to
receive and disburse funds under this Agreement); and other
coverage as deemed necessary (i.e. automobi.le insurance).
1.8 Completion of Authorized Represent at-.i.ve St.at.ement. (on form
supplied by the CITY).
1.9 Compl.e*.i_on of Statement. of Accounting System (on form
supplied by the CITY).
1.10 A letter from an independent. Certified Public Accountant
which expresses the opinion that the GRANTEE's internal
controls are adequate t.o safeguard the organi.zat.i.on's asset.s.
1.11 Corporate Personnel. Policies and Procedures.
1.12 Job Description and Resumes for all positions funded in whole
or in part under this Agreement.
1.13 GRANTEE's Corporate Seal (to be affixed to Signatory Page,
and Corporate Resolution).
1.14 Final Expetidil.ures Report. (to be submitted to the CITY on an
approved form no later than 30 days after the expiration of
this Agreement).
1.15 Certified Independent Audit (to be submitted to the CITY no
.later than 120 days after the expiration of this Agreement).
ARTICLE II.
2.1 TIME OF PERFORMANCE I
The term of this Agreement shall be from January 15, 1988
through June 30, 1989.
2.2 CITY AUTHORIZATION
For the purpose of this Agreement, the City of Miami.
Department of Community Development (hereinafter the
"DEPARTMENT") will act on behalf of the CITY in the fiscal
control, programmatic monitoring, and modification of this
Agreement, except as otherwise provided by this Agreement.
2.3 OBLIGATION OF GRANTEE
The GRANTEE shall carry out the services as prescribed in its
Work Program (Attachment I), which is attached and
incorporated herein and made a part of this Agreement, in a
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lawful, and proper manner, satisfactory to the CITY, in
accordance with the written policies, procedures, and
requirements as prescribed in this Agreement., as set forth by
the United States Secretary of Treasury and the City of Miami
Department. of Community Development.
2.4 BUDGET SUMMARY AND LINE ITEM BUDGET JUSTIFICATION
GRANTEE shalt comply with ,ts Program/Li.ne-Item
Budget/Expenditure Justification (At.tachment. II) which is
attached and incorporated herein and made a part. of this
Agreement.
2.5 RETENTION OF RECORDS
GRANTEE shall retain all financial- records, supporting
documents, statistical records, and all other records
pertinent to this Agreement for a period of three years. The
retention period starts from the date of the submission of
the final expenditure report. Records for non -expendable
property acquired with funds under the Agreement shall be
retained for a period of three years dPtet i.t.s final
disposition. All records retained pursuant to this section
shall be retained beyond the three-year period if audit
findings have not been resolved.
2.6 BONDIIIG AND INSURANCE
GRANTEE shall maintain insurance and bonding coverages
acceptable to the CITY's pivi.sion of Risk Management. Prior
to commencing any activity under this Agreement, the GRANTEE
shall furnish to the CITY certificates of insurance and
bonding indicating that the GRANTEE is in compliance with the
provisions of this article.
GRANTEE shall provide the following coverages:
A) Insurance coverage that reflects sound business practices
acceptable to the CITY's Division of Risk Management.
B) Fidelity bonding for all persons handling funds received
or disbursed under this Agreement in an amount equal to or
greater than the maximum amount of cash held at any one
time.
Compliance with the foregoing requirements shall not relieve
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the GRANTEE of its 1. i.abi.l. i.ty and obl. i.gat ions under this
section or under any other section of this Agreement.
2.7 LEVEL OF SERVICE
Should start. -up time for a program be required or any delays
in servi.ce occur, the Department of Community Development is
to be not.i.fi.ed in writing i.mmediat.ely, giving l 1. pertinent
details and indicating when service shall. begin and/or
continue. lt. i.s understood and agreed that the level of
services, activi.t-Jes, and expenditures by the GRANTEE, i.n
existence prior to the initiation of services hereunder,
shall be continued and shall not be reduced in any way as a
result of this Agreement. Programs funded through t.hi.s
Agreement shall not result in the di.spl.acement- of employed
workers, impair exi.sti.ng contracts for services, or result in
the substitution of funds allocated under this Agreement for
other funds in connection with work which would have been
performed in the absence of this Agreement.
2.8 PURCHASING AND INVENTORY
GRANTEE shall use its best efforts to obtain al..l suppl.i.es and
equipment for use under this Agreement at the lowest
practical costs and shall solicit three bids for the purchase
of capital equipment. The three bids shall accompany all
requests for payment. All non -expendable property acquired
for the program with CITY funds shall revert to the CITY at
the end of CITY's funding of the Program (non -expendable
property being properties which shall not be consumed or lose
identity). This property would not include any fixture(s)
that would interfere with the integrity of any building
improvements performed pursuant to the terms of this
Agreement. GRANTEE shall be responsible to CITY for any
damage or destruction to said property, excluding normal wear
and tear, and shall reimburse CITY for such damage or
destruction. GRANTEE shall establish and maintain a property
control system and shall be responsible for maintaining a
current inventory on all capital items purchased with CITY
funds. All capital expenditures over $50.00 must be approved
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by CITY prior to purchase. All items purchased remain the
property of CITY and are to be inventoried as such, which
shall include a property record listing the description,
model, serial number, date of acquisition, and cost. Such
property shall be inventoried semi-annually, and an inventory
report submitted to CITY. GRANTEE shall. permit CITY staff
access to the premises where property is kept for the purpose
of performing inventory monitoring functions. GRANTEE shall.
not dispose of real or personal property purchased with CITY
funds through sale, .loan, or relocation without receiving
prior written approval. of the City Manager.
2.9 MINORITY PROCUREMENT COMPLIANCE CLAUSE
GRANTEE acknowledges that. it has been furnished a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of
the City of Miami., and shall comply with all applicable
substantive and procedural provisions therein, including any
amendments thereto.
2.10 DISCLOSURE OF FUNDS
GRANTEE shall disclose all sources (public or private) and
amounts of funds reflecting the total budget whether they be
real or in -kind at the commencement of the Agreement period,
as well as any changes in the amount of funds through program
income or the sources received during the term of this
Agreement, within 30 days of such change. Examples of in -
kind funds include free rent, labor, and office equipment.
2.11 FINAL EXPENDITURE REPORT
A final expenditure report shall be submitted to the CITY
within 30 days after the expiration of this Agreement. This
report shall reflect actual expenditures, by line -items,
versus budgeted expenditures. All persons employed and paid
pursuant to this Agreement are to be listed by name, title,
Social Security number, date hired or terminated, ethnic
background, and total salary reflecting both CITY and other
funding sources.
2.12 REPORTS AND EVALUATIONS
GRANTEE shall transmit to CITY, in writing, in a format
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acceptable to CITY, quarterly reports regarding current -
activity and the progress of the GRANTEE's activities.
GRANTEE shall submit. to CITY such additional reports as may
be requested.
GRANTEE shall. prepare, i.n wri.t.i.ng, in a format acceptable to
CITY, any reports or documentation that may be required by
Federal, State or Local Directives.
At the request of CITY, GRANTEE shall. transmit. to CITY
written statements of GRANTEE's official pol..icy on specified
issues relating to GRANTEE's activities.
CITY may carry out monitoring and evaluation act.i.viti.es,
including visits and observations by CITY staff; GRANTEE
shall ensure the cooperation of its employees and Board
members in such efforts. Any inconsistent, incomplete, or
inadequate information either received by the CITY on a
quarterly basis or obtained through monitoring and evaluation
by the CITY, shall constitute good cause for the CITY to
terminate this Agreement at any time thereafter.
2.13 AUDITS
GRANTEE will comply with all applicable federal regulations
relating to the submission of an independent audit from a
certified public accountant. CITY will advise the GRANTEE,
in writing, of said audit requirements within three (3)
months of the commencement of this agreement. The GRANTEE
agrees to budget sufficient funds allocated under this
Agreement to secure an independent audit from a certified
public accountant which must include the expression of an
opinion on the financial statements, and a compliance letter
which tests whether the GRANTEE is in conformity with
Community Development Block Grant or other applicable
regulations. Line Item Change Requests will be accepted to
cover the cost of the required audit. Additional funds will
not be granted for this purpose. If applicable, said audit
shall be submitted to the City's Department of Community
Development no later than 120 days after the expiration of
this Agreement.
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2.14 CPA LETTER
GRANTEE shall submit to the CITY a* the commencement of the
Agreement a letter from an independent Certified Public
Accountant. (CPA) which expresses *he opi.ni.on that. the
GRANTEE's accounting system has adequate internal. controls t.o
safeguard the assets of the organization. Expenses incurred
to secure the CPA letter may be covered by the CITY grant and
must be included in the expenditure justification form of the
budget summary.
ARTICLE III.
3.1 COMPENSATION
A. CITY shall pay GRANTEE, as maximum compensation for the
services required pursuant to Article II hereof, $173,000.
B. CITY shall. have the right to review and audit. the time
records and related records of GRANTEE pertaining to any
payments by CITY.
3.2 METHOD OF PAYMENT
A. Upon execution of this Agreement and w.i.i.h c wt i Ll_ci►
request from GRANTEE, CITY may advance 1/6th of the
appropriated funds to GRANTEE. The advance shall be
justified as follows: one-half (1/2) in nine (9) equal
monthly installments commencing in the third month of this
Agreement and continuing through the eleventh month of
this Agreement; one-half (1/2) in the twelfth and final
month of this Agreement. This method of justifying the
advance may be amended by the DEPARTMENT. Funds shall not
be advanced by the CITY if the GRANTEE is in default under
this Agreement.
B. All payments shall be reimbursements for expenditures
incurred only during the term of this Agreement, and in
compliance with the previously approved Line -Item Budget.
Such written request shall contain a statement declaring
and affirming that all expenditures were made in
accordance with the approved budget. All documentation in
support of such request shall be subject to approval by
CITY at the time the request is made and all invoices are
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required to be paid by GRANTEE prior to submission. All.
reimbursements must be in line -item form and be in accord
with this Agreement. All expenditures must be verified by
original invoice with a copy of the check which was used
to pay that_ specific invoi-ce. Wi thin 60 days of
submitting reimbursement request, copies of the cancelled
checks shall be submitt-ed. In the event that an invoice
is paid by various funding sources, a copy of the invoice
may be submitted but. must indicate the exact. amount paid
by various funding sources equaling the total of the
invoice. No miscellaneous categories shall be accepted as
a line item in the budget. Request for line-i.t.em changes
are allowable, with prior review and approval. by the CITY.
All line -.item changes must be made prior to the end of the
term of the agreement.
C. Requests for payment should be made at least on a monthly
basis. Reimbursement requests should be submitted to the
CITY within thirty (30) calendar aays after the
indebtedness has been incurred. Failure to comply may
result in the rejection for repayment of those invoices
within the reimbursement package which do not meet this
requirement.
D. GRANTEE must submit the final request for payment to the
CITY within 30 calendar days following the expiration date
or termination date of this Agreement. If the GRANTEE
fails to comply, all rights to payment are forfeited and
the CITY shall not honor any request submitted after the
aforesaid agreed upon period.
E. Any payment due under this Agreement may be withheld
pending the receipt and approval by the CITY of all
reports due from the GRANTEE as a part of this contract
and any modifications thereto.
3.3 FINANCIAL ACCOUNTABILITY
CITY reserves the right to audit the records of GRANTEE at
any time during the performance of this Agreement and for a
period of three years after final payment is made under this
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Agreement. GRANTEE agrees to provide all financial and other
applicable records and documentation of services to CITY.
Any payment theretofore made shall be subject to reduction
for amounts included in the related .invoice which are found
by CITY, on the basis of such audit, not to const.i.t.ute
allowable expenditures. Any payments made t.o GRANTEE are
subject to reduction for overpayments on previously submitted
invoices.
3.4 RECAPTURE OF FUNDS
CITY shall reserve the right to recapture funds when the
GRANTEE shall fail (i) to comply with the terms of this
Agreement or (i_i) to accept conditions imposed by CITY at. the
direction of the federal, state and local agencies.
3.5 CONTINGENCY CLAUSE
Funding for this Agreement is contingent on the availability
of funds and continued authorization for program activities
and is subject to amendment or termination due to lack of
funds or authorization, reduction of funds, and/or change �.►,
regulations.
3.6 SALARIES, FRINGE BENEFITS, JOB DESCRIPTIONS
To be eligible for reimbursement for personnel costs, GRANTEE
shall submit to CITY for prior written approval, in
accordance with U.S. Department of Labor guidelines, a
detailed statement of the personnel policies of GRANTEE.
These personnel policies are to include, but are not limited
to, pay schedules, fringe benefits, resumes from staff,
method used to compute vacations and ill time, working hours,
office procedures, paid holidays, computation of wages, job
descriptions to include qualifications for job, an
affirmative action plan, an equal employment opportunity
statement, disciplinary procedures and methods, and format
for and frequency of employee evaluations. The CITY shall
not reimburse GRANTEE for family health care insurance
premiums, nor shall the CITY reimburse GRANTEE for employee
retirement benefits.
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ARTICLE IV.
4.1 PROJECT PUBLICITY
GRANTEE shall. abide by affirmative action regulations in
informing residents of the geographical area to be served
hereunder and of the services to be offered by utilizing any
available means for advertisement., as necessary for
recruitment and outreach.
All literature, advertising, publicity or promotion regarding
GRANTEE's activities will be submitted to CITY for review and
approval prior to release or di.stributi.on. No press
conference shall be scheduled without written notice to CITY.
4.2 NONDISCRIMINATION
GRANTEE agrees that it shall not. discriminate as to race,
sex, color, creed, national origin or physical handicap in
connection with its performance under this Agreement.
4.3 CONFLICT OF INTEREST
GRANTEE covenants that no person under its employ who
presently exercises any functions or responsibili.ties in
connection with this Agreement has any personal financial
interests, direct or indirect, with CITY except as permitted
pursuant to this Agreement. GRANTEE further covenants that,
in the performance of this Agreement, no person having a
conflicting interest shall be employed. Any such interests
on the part of GRANTEE or'its employees, must be disclosed in
writing to CITY.
GRANTEE is aware of the conflict of interest laws of the City
of Miami (City of Miami Code Chapter 2, Article V), Dade
County' Florida (Dade County Code Section 22-11.1) and the
State of Florida, and agrees that it shall fully comply in
all respects with the terms of said laws.
4.4 INDEMNIFICATION
GRANTEE shall indemnify, defend and save CITY harmless from
and against any and all claims, liabilities, losses, and
causes of action which may arise out of GRANTEE's activities
under this Agreement, including all other acts or omissions
to act on the part of GRANTEE, including any person acting
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for or on i.t.g behalf; from and against. any relevant orders,
judgments, or decrees which may be entered against the CITY;
and from and against all costs, attorney's fees, expenses,
and li.abili.ties incurred by the CITY in f-he defense of any
such claims or in the i.nvest.i.gar.i.on thereof.
4.5 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS
Both part.i.es shall comply with a1.1. applicable laws,
ordinances, and codes of federal, state and local
governments.
4.6 AMENDMENTS
No amendments to this Agreement shall be binding on either
party unless in writing and signed by both parties.
4.7 SUBCONTRACTS
GRANTEE agrees to give advance written noti f i.cat. i.on t.o the
CITY of any subcontract. None of the services covered by
this Agreement shall be subcontracted without the prior
written approval of CITY. Any work or services sub-
contracted hereunder shall be subject to the terms and
conditions of this Agreement. Proper documentation in
accordance with the DEPARTMENT and CITY guidelines and
directives must be submitted to and approved by the
DEPARTMENT prior to the execution ,of any subcontract. The
advance notification process shall include the following:
A. Identification of the subcontractor and services to be
provided.
B. The proposed subcontract, together with a complete and
accurate breakdown of the price on a component -by -
component basis, and all bid documents.
C. Identification of the type of subcontract to be used.
D. Summary of actions taken to select the subcontractor.
Nothing contained herein shall create any contractual
relationship between CITY and any subcontractor working
for GRANTEE.
4.8 OWNERSHIP OF DOCUMENTS
All documents developed by GRANTEE under this Agreement shall
be delivered to CITY by said GRANTEE upon completion of the
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services required pursuant to this Agreement and shall become
the property of CITY, wi.thout restriction or limitation on
i.ts use. GRANTEE agrees that all documents maintained and
generated pursuant to this contractual relationship between
CITY and GRANTEE shall. be subject_ to al.l. provisions of the
Public Records Law, Chapter 119, Florida Statutes.
It is further understood by and between the parties that any
documents or thing which is given by CITY to GRANTEE pursuant
to this Agreement shall at all. times remain the property of
CITY and shall not be used by GRANTEE for any other purposes
whatsoever without the written consent. of CITY.
4.9 AWARD OF AGREEMENT
GRANTEE warrants that it has not employed or retained any
person employed by the CITY to solicit. or secure this
Agreement and that it. has not offered to pay, paid, or agreed
to pay any person employed by the CITY any fee, commission
percentage, brokerage fee, or gift of any kind contingent
upon or resulting from the award of this Agreement.
4.10 NON-DELEGABILITY
The obligations undertaken by the GRANTEE pursuant to this
Agreement shall not be delegated or assigned to any other
person or firm unless CITY shall first consent in writing to
the performance or assignment of such services or any part
thereof by another personjor firm.
4.11 CONSTRUCTION OF AGREEMENT
This Agreement shall be construed and enforced according to
the laws of the State of Florida.
4.12 OBLIGATION TO RENEW
Upon expiration of the term of this Agreement, GRANTEE agrees
and understands that CITY has no obligation to renew this
Agreement.
4.13 TERMINATION OF CONTRACT
CITY retains the right to terminate this Agreement at any
time prior to the completion of the services required
pursuant to this Agreement without penalty to CITY. In that
event, notice of termination of this Agreement shall be in
writing to GRANTEE, who-slltll be paid for those services
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performed prior to the date of its receipt. of the notice of
termination. In no case, however, shall CITY pay GRANTEE an
amount in excess of the total sum provided by this
Agreement. If. is hereby understood by and between CITY and
GRANTEE that any payment made in accordance with this Section
to GRANTEE shall be made only if said GRANTEE is not in
default under the terms of this Agreement. If GRANTEE is in
default, then CITY shall in no way be obligated and shall not
pay to GRANTEE any sum whatsoever.
4.14 GENERAL CONDITIONS
A. All notices or other communications which shall or may be
given pursuant to this Agreement shall be in writing and
shall be delivered by personal service, or by registered
mail addressed to the other party at the address indicated
herein or as the same may be changed from time to time.
Such notice shall be deemed given on the day on which
personally served; or, if by mail, on the fifth day after
being posted or the date of actual receipt, whichever i.s
earlier.
CITY OF MIAMI GRANTEE
3500 Pan American Drive Christian Community Service
Miami, Florida 33133 Agency, Inc.
3360 W. Flagler St.
Miami, Florida 33135
B. Title and paragraph headings are for convenient reference
and are not a part of this Agreement.
C. In the event of conflict between the terms of this
Agreement and any terms or conditions contained in any
attached documents, the terms in this Agreement shall
control.
D. No waiver or breach of any provision of this Agreement
shall constitute a waiver of any subsequent breach of the
same or any other provision hereof, and no waiver shall be
effective unless made in writing.
E. Should any provisions, paragraphs, sentences, words or
phrases contained in this Agreement be determined by a
court of competent jurisdiction to be invalid, illegal or
otherwise unenforceable under the laws of the State of
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Florida or the City of Miami, such provisions, paragraphs,
sentences, words or phrases shall be deemed modified to
the ext.ent necessary in order to conform with such laws,
or if not modifiable to conform with such laws, then same
shall. be deemed severable, and in either event, the
remaining terms and provisions of this Agreement shall
remain unmodified and in full. force and effect..
4.15 INDEPENDENT CONTRACTOR
GRANTEE and its employees and agents shall be deemed to be
independent contractors and not agents or employees of CITY,
and shall not attain any rights or benefits under the Civil.
Service or Pension Ordinances of CITY or any rights generally
afforded classified or unclassified employees, further, they
shall not be deemed entitled to the Florida Workers'
Compensation benefits as an employee of CITY.
4.16 SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the parties herein,
_heir heirs, executors, legal representatives, successors,
and assigns.
4.17 DEFAULT PROVISIONS
In the event that GRANTEE shall fail to comply with each and
every term and condition of this Agreement or fails to
perform any of the terms and conditions contained herein,
then CITY, at its sole, option, upon written notice to
GRANTEE, may cancel and terminate this Agreement, and all
payments, advances, or other compensation paid to GRANTEE by
CITY while GRANTEE was in default of the provisions herein
contained shall be forthwith returned to CITY.
ARTICLE V.
GRANTEE CERTIFICATIONS
5.1 GRANTEE certifies that:
A. It possesses the legal authority to enter into this
Agreement by way of a resolution, motion, or similar
action that has been duly adopted or passed as an official
act of GRANTEE's governing body, authorizing the execution
of the Agreement, including all understandings and
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assurances contained herein, and di.recti.nq and aut-horizing
the person identified as the offi.ci.al representative of
the GRANTEE to act in connection with the Agreement and to
provide such addi.t.i.onal. information as may be required.
B. No program under this Agreementshall. involve pol.i.ti.cal.
activities.
C. It shall. prohi.bi.t employees from using their posi.t.i_ons for
a purpose that i.s or gives the appearance of being
motivated by desire for pri.vat.e gain for themselves or
others, particularly those with whom they have family,
business, or other ties.
D. Participants or employees in the program pursuant to this
Agreement shall not be employed on the construction,
operation, or maintenance of that. part of any facility
which is used for religious instruction or worship.
E. Appropriate standards for health and safety in work and
training situations shall be maintained.
F. Pei SUMS employed in public service jobs under this
Agreement shall be paid wages which shall not be tower
than whichever is the highest of (a) the minimum wage
which would be applicable to the employer under Federal
standards, (b) the State or local minimum wage for the
most nearly comparable covered employment, or (c) the
prevailing rates of pay for persons employed in similar
occupations by the same employer.
G. It shall comply with the Civil Rights Act as amended.
H. It shall comply with the regulations and requirements of
the Office of Management and Budget Circular A-102,
"Uniform Administration Requirements for Grant -in -Aid to
State and Local Governments," and Federal Management
Circular 74-4, "Principles for Determining Costs
Applicable to Grants and Contracts with State and Local
Governments."
I. It shall comply with the Anti -Kickback Act,, Title 18, USC
Section 874, and provisions of the Federal Labor
Standards, Title 29.
J. It shall comply with _tJi_V _procedures set forth in the
9R-703
10
I
Policies and
organizations.
ENTIRE AGREEMENT
Procedures Manual for Community Based
ARTTCLE VI
IN WITNESS WHEREOF, the parties hereto have caused this instrument.
to be executed by the respective officials t.hereunto duly
authorized on the first. date above written.
ATTEST:
MATTY HIRAI
City Clerk
ATTEST:
"Corporate Secretary
SEAL
CITY OF MIAMI, a municipal
Corporation of the State
of Florid
By
CESAR H. ODIO
City Manager
GRANTEE: Christi -an Community
Service Agency, Inc., a Florida
not for profit corporation
BY
-'President
GUARANTEE
in consideration of the City of
Miami's execution of the foregoing Agreement, the
undersigned, guarantee the performance of the terms and
conditions in said Agreement required to be performed by the
Grantee including but not limited to the provisions relating
to default, assurances, aAd certifications.
`(- \ .
Dated this .5 day of / i
1988.
i
an individual
By
individually
APPROVED AS TO INSURANCE REQUIREMENTS: APP
AND
RISK MANAGEENT DIVISION
FINANEE•DEPARTMENT
- 16 -
AS TO FORM
CTNESS:
WC1'A1 A. DOUG
CITY ATTORNEY
S h -'70.3
Pn,ihl ITFa
THIS CERTIFICATE IS t98L1E0 AS A MATTER OF INFORMATION ONLY AND CONTERC
ti'AN(1I F SOl'T 1 1NC
NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AAIIFND
.
EXTEND oR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
4342 r . Tradewinds Avenue
�_—______-------_--_------------_- —
Ft. Lauderdale, Florida
33308 COMPANIES AFFORDING COVERAGE
CMEP Y A SCOTTSDALE INSURANCE COMPANY
--- - - - -
; coMPANv AI J .7 FATT 1 �+'-3 RAN(31 (TY TP.A'N1*
---- -- -- 0
i LETTER
INSURE �
Christian Community
i EMPANY C(',1�1r1IT5' IZl'TPA,%')T' ()F iZE��TN(,, PA
TTER
Service Center, Inc.
I 3360 W. Flagler Street
rOMPANY
i LETTER D ffF fIAITiTl?l�
Miami, Florida 33135
jcoMPANY- -- ]llI.LI"IY rc DF7x1;IT (Tx1T'r1'v- (11"
LETTER f F �IUIll CAF LINA INSUftAN(T Mn TPANY
THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLIr"Y PERI00 tNOIrATED
�K. NCTdVITNeT/Nn1N[:A4Y AE/1111DFMtVT
TEU/1 r0 C•nH^:TI:+I: CF 1I1jv f ^w,TTf A!•T CA, �nr-„Jrl�� w,..• •,,. �..e r-. -n ...N,. �. -•1'.1 f�i:ni :' T,' it �.1
BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDI
THONS OF SUCH POLICIES
CO
• TR
'APE CF INSURANCE
POLICY NUMBER
P'XX„ "H�
'Art vmin 'Y1
P%ICI' Fr�u'M
MrT M"TYWy)
LIABILITY LIMITS IN THOUSANDS
•i •
• ,.iPc .�'c
Y_CUPi7F'[CF --
'
GENERAL LIABILITY
90DILr
r0kIPREHENSNE r0gM
INJURY
$ — $
+—
a
°REMISES'OPERAnONS
GLS 106123-A
1-13-88
1-13-89
PRr)PErrV
U'+DFRGROuNr,
F> ILOSION A COLLAPSF HAZARD
PR�D!CTS'CnMPLFTFD OPERATIONS
Ilx•at
ions , as, schodu led
3360 W. j'I St r
n Ix)I i c }
',ii am I'I,
oAAAAc;F
$ � $
--
^NTgA T,IA,
agIer .
212 Kr(xm Avenue, 11nutstpad,
F1,
91t PO
cuMelllE^
$ 500, $ 500,
�
INDEPENDENT. CONTRACTORS
MAV PRnPERrr
500 Palm Avenue, Hial
.ah, FT.!,
9ROAD DAMAGE
5275 Sunset Drive, Miami,
FL
PERSONAL INJURY 1nC1
;!
PERSONAL INJURY
4300 NW 12 Avenue, Miami,
FL
AUTOMOBILE
LIABILITY
ANY AUTO
RR MI
$ lOO
ALL O'WNFD AUTOS (PRN PASS I
my
B
AL'. OWNED !LrTCS I THFAPqrV ISSN/
4 49 354 164
5-1-88
5-1-89
A-•-�
S 300
%}{
PROPEPTv
HIRED AUTOS
``
FT..
}{
NON OWNED AUTOS
DAMAGE
$ 50
BI t PO
GARAGE LIABILIrr
COMBINED
$
{
p
EXCESS LIABILITY
••
IIMFP[I I-� rr%RM
91 A PO
G
Q
OTHER THAN UMBRELLA FORM
STATUTORY
WORKERS' COMPENSATION
$ LEACH AC
C
AND
564 18 82(89)
3-2-88
3-2-89
500
seasE PDLIcY uM`r,
$ 500 (DISEASE
1
EMPLOYERS' LIABILITY
$ 100 (DISEASE F>CH EMPLOYEE
D
OTHER Childrens Accident
21-266502 ,
5-1-88
5-1-89
as scheduled
E
Bond
09945964
3-1-88
3-1-89
50,000
,A f
Scheduled property fl
ater(Ccmputer Scheduled)
2-25-88
2-25-89
as scheduled
DESCRIPTION OF OPERATIONSJLOCATIOhSJVEHICLES/SPECIAL ITEMS SP 4746860
Social service Agency with day nursery
ADDITIONAL INSURED:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX.
TLEFT.
City of Miami
PIRATIpy DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
lU
Department of Community
MAIL GAYS WRITTEN NOTWE TO THE CERTIFICATE HOLDER NAMED TO THE
Development KIT FAILURE TOMALSUCH NOTICE SMALL MAPOSEN00BLIGATIONORUABILITY
7
COP-t)n??; ~ bE5 �i..;TZQt7
CHRISTIAN COMMUNITY SERVICE
-:`�e--c;a;�-r: _•1-rectors-Ot"' _
AGENCY, INC. has examined terms,
- -s, a-;d ob_=a_ic,.s the prcocsed contrac'
McKinney Homeless Act Funds / Development of Family Shelter (renova-
_ `�: Lion)
.he B)ar3 of Directors at a duly held cor=orata
_cns:dered the matter in accordance with the by-isws
of the corporation;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
CHRISTIAN COMMUNITY SERVICE AGENCY, INC. that the President
an6 Secretary are herib•.? authorized and instructed to enter into
ccnt;ac- :n the name of, and on behalf of this corperat'_on,
DEVELOPMENT OF FAMILY SHELTER (renovationhn
w. _..e City of Miami for
accc_--�a-:ce with the contract
documents
furnished by the
Citv of
Miani, and for the price
and upon
the terms and
pavmen:s
contained in the proposed
contract
submitted by the
City of
w.am_..
:N WITNESS WHEREOF, this _4 day of 19'-�
r
CCP?OR.? TC SECRETARY
CHAIRMAN, Board of Directors
7 J. C- _ -
(SEAL)
SS"703
16 V
Christian Community Service Agency
Family Shelter
WORK PLAN
Four Phase Development Plan
Phase I - Pre -Contract Development - 1/15/88 - 5/15/88
Phase II - Building Renovation - 5/16/88 - 10/30/88
Phase III - Develop Shelter Operational Procedures - 8/1/88 - 10/30/88
Phase IV - Operate Shelter - 11/l/88 - 6/30/89
Phase I - Contract/Facility Development - 1/15/88 - 5/15/88
1) Hire Renovation Foreman
2) Conduct building search and identify site
3) Develop program/funding plans
4) Develop slide show to market the project
5) Develop building renovation cost estimates and action plans
Phase II - Building Renovation - 5/16/88 - 10/30/88
1) Ongoing fund development activity for the Family Shelter
A) Pull together Family Shelter Steering Committee
B) Hire Family Shelter Director
2) Negotiate building lease
3) Produce architectural plans and go through permitting process with
City of Miami Zoning, etc.
4) Obtain necessary work bids
5) Secure donated goods
6) Renovate the building
7) Develop and secure furnishings and equipment
8) Secure all necessary licenses, permits and other provisions required
by law (Including HRS child care waiver)
Phase III - Develop Shelter Operational Procedures - 8/1/88 - 10/30/88
1) Develop all operational procedures for operating family shelter and
its components, including kitchen, housekeeping, child care,
supportive social services.
2) Develop work arrangements and coordination with other service
providers.
3) Hire operational staff (October)
4) Train and prepare staff for shelter opening
5) Move in Community Action Agency component at least one week prior
to operations.
Phase IV - Family Shelter Opens/Provides Services - 11/1/88 - 6/30/89
1) Operate Family Shelter
2) Iron out operational procedures
3) Continue fund development activities
4) Secure a capacity of 20 families daily for an average stay of six (6)
weeks. Service Projection of: 175 unduplicated families per
year/700 individuals served per year.
5) Oversee house management and social service components
6) Phase in additional community service providers for specific services
as needed.
8s-'703
CITY OF MIAMI ��y'�p� J Imo'
EXFEtDITUAt JUSTIPICATION_POR29
AGENCY: CHRISTIAN COMMUNITY SERVICE AGENCY p; 9
PROJECT: FAMILY SHELTER DA% /
FUNDING SOURCE: Mc Kinney Act Funds -
Shelter Renovation = $ 173,000
EXPENDITURE DESCRIPTION
Personnel
Salaries
AND JUSTIFICATION
REQUEST
Renovation Foreman - 3/16/88 -
9/30/88
$ 9,801
($ 18,094 per yr. x 6.5 mo's x
1002)
Benefits
Dental/Health/Life
($ 116 per mo. per ind. x 6.5 mo's)
754
Workman's Compensation
55
(.0056 x $9,801)
Taxes
F.I.C.A.
736
(.0751 x $ 9,801)
UCT
98
(.01 x $ 9,801)
SUB -TOTAL
11,444
Facility Renovations (Floors, lighting, walls, bathrooms, etc.) $ 105,000
Custodial Supplies 3,096
Insurance 15,000
Furnishings/Fixed Assets 20,460
Utilities 18,000
TOTAL $ 173,000
I
cenditure Justification Form: Communitv Development Department -
Social Programs Division)
Fib-'703
C
0
Form 7 zt
THER FUND NU
TOTAL
$173,000
CITY OF I11rd71
Lac; ,,it111L11T OF COHNUN 1 f Y DEVELOP IIENT
PROJECTED FUNDING DISCLOSURE
Christian Communy Service Agency -- Emergency Shelter Grant -- $173,000
i'r,Arit
lDR: g }'
SOIRCAMOUNT REQUESTED PURPOSE OF GRANT/FUNDS:
E (Be Specific):
City of Miami - Dwargency Shelter 5173,000 To develop a family shelter. Specifically,
Brant to find and rerovate a building for this
to
purpose
to
TOTAL
wo
Form 8
FUNDING PERIOD (EXPECTED DATE OF
From.- 3/16/88 NOT I F I CAT 1011
Co: 6/30/89
December 1987
r 2rr7 r��1 Con'r:lu•.ior',- Cefined a; non -monetary ;ervire: or materials in excess of S50 which is provided to the Prograar free-of-char;e by sources
- _ uLher than those identrfre(J rn this budget.
,�.,i ;.,r;,r' ;u, I unJ , ul lc�tc�rl f run t h. !;.�i ; Ins! of f cc, �nrl/car �a :lr rinnit Tun;/contribut ions.
CITY OF MIAMI
EXPENDITURE JUSTIFICATION FORM
AGENCY: CHRISTIAN COMMUNITY SERVICE AGENCY
PROJECT: FAMILY SHELTER (Renovation 6 Operations)
FUNDING SOURCE: CCSA/CAA In-Kind/City of Miami
3/16/88 - 6/30 89
EXPENDITURE DESCRIPTION AND JUSTIFICATION
PERSONNEL
(1) Ex. Dir. ($46,748 yr. x 15.5 mo's x 10%) (CCSA)
(1) Assoc.Dir.($34,483 vr. x 6.5 mo's x 10%) (CCSA)
(1) Adm.Sec. ($17,187 yr. x 6.5 mo's x 10%) (CCSA)
(1) Shelter Dir. ($32,000 yr. x 13.5 mo's x 100%) (CCSA)
(1) Renovation Foreman ($18,094 yr. x 6.5 mo's x 100%) (CCSA)
(1) Food 6 Housekeeping Mgr. ($17,000 yr. x 10 mo.'s x 100%)(CCSA)
(1) Cook ($15,000 yr. x 9.5 mo's x 1002) (CCSA)
(2) House Managers ($12,500 yr. x 9.25 mo's x 100%) (CCSA)
(1) Custodian ($11,438 yr. x 9.0 mo's x 1002) (CCSA)
(1) Soc.Wkr.II ($28,551 x 9.0 mo's x 100%) (CAA)
(1) Job Dev. ($19,816 yr. x 9.0 mo's x 100%) (CAA)
(1) Counsellor (SW I) ($21,734 yr. x 9.0 mo's 100%)(CAA)
(1) Sec./Recept. ($11,479 yr. x 9.0 mo's x 100%) (CAA)
(1) Account Clk. ($13,500 yr. x 9.0 mo's x 100%) (CAA)
Driver/Messenger (In -Kind) (CAA)
e Benefits (CCSA Staffing)
ntal/Health/Life
rksman's Compensation
(CAA Staffing)
ADP/Audit
Contract Svs. (Infant Day Care)
Supplies: Office - 1,500
Kitchen- 500
Program- 1,000
Programs Division)
r
,i
CITY OF MIAMI
EXPENi ITURE JUSTIFICATION FORM
AGENCY:CHRISTIAN COMMUNITY SERVICE AGENCY
PROJECT: Family Shelter - (Renovation 6 Operations)
FUNDING SOURCE: CCSA/CAA In-Kind/City of Miami
EXPENDITURE DESCRIPTION AND JUSTIFICATION
Telephone (CCSA 1,200 installation +/$400 mo. x 12) 7,150
CAA - 1,150
?ostage ($22 mo. x 12)
lent ($ 2,500 mo. x 12 mo's)
,ustodial Supplies (@ $267 mo. x 12)
Jtilities (@ $1,500 mo. x 12)
Facility Renovations (Cash b In -Kind)
Equipment Rental/Maintenance
Advertising/Printing (@ $167 mo. x 12)
Travel - Local (@ .21 mi. x 11,381 miles per yr. _ $2,390
Van (use) - 250
onferences6Training/Seminars (@ $ 115 mo x 12)
Direct Assistance: Food - CCSA - 70,000
Food Vouchers- CAA - 3,890
Transp. Vouchers- CAA - 750
Out-of-town Relocation - CAA - 2,475
Transitional Motel- CAA - 12,574
License Fees
Liability Ins. (CCSA) (CAA)
Misc. Exp.
Furnishings/Fixed Assests (CCSA Cash 6 In-Kiind/CAA)
TOTAL
FISCAL, YEAR:'88-'89
DATE:
REQUEST
7,150
264
30,000
3,200
18,000
155,000
1,000
2,000
2,640
1,375
89,669
350
17,175
5,000
42,505
$ 613,020
Expenditure Justification Form; Community Development Department -
Social Programs Division)
9s- 7W
Form 7
0
Inkind b Program
CITY FUNDrNG
--OTHER
FUN N S eci
Total per
City of
United
Posner
CAA
Church
edera
Real Con- Income b
Donations
Community
Develop.
Revenue
Sharin
ontin ent
J.T.P.A.
I,li�_�
Ways
�� ts
Line -Item
!INE-ITEM DESCRIPTION
Personnel
tributions
9,801
75, 000
25,275
69,764
179,840
— -
--
809
7,789
23,720
32 3 8
Benefits
834
3,972
4,562
9 368
-,axes
-�—
--
2,000-
2,025
LI4,025
ADP/Audit
Contract Svcs. May
C~ rr1
9,000
9 000
_
3;000
3,000
1,150
7,150
(Office,
Supplies Yitchen Prcxar
Telephone
n)
264
264
Postage
22, 800
7,200
30,000
Rent
Custodial Supplies
3 096
225
1
I�ltilites
18 000
Facility Renovations
50,000
105 000
15
Equip. Rental/Maintenance
1,000
1,000
Printing, Advertisement
2,000
2,000
750
1,890
2,640
Travel
wnf . /Meetings
250
1,125
1,375
Direct Assistance
25.425
94 5
9 6
6°, 689
1
AIft
CITY OF MIAMI
DEPARTMENT OF COMMUNITY DEVELOPMEMT
TOTAL CONTRACTOR EUDGET AND FUNDS DISCLOSURE
r nuTnnrTnt)• rruDT CTT AN COMMUNITY SERVICE AGENCY
Form 7
yv
LINE -ITEM DESCRIPTION
10,ind 8
Peal Con-
tributions
— --
---- —
Program
Income 8
Donations_
C Y N N
J.T.P.A.
OTHER
FUNDING
(5 ecit
:
Total per
Line -Item
350
City 0
Miami —
united
Way
osner
Funds
200
CAA
church
brants
150
Community
Develop.
edera
Revenue
Sharing
Contingent
— -- —
Licenses ------
$ 15,000
F 2,17E
17,175
-
Liability Ins.
20,460
5,000
12,045
5,000
42,505
Furnishing/Fixed Asset
—S 10,000
1
TOTAL
$173 000
50 00075
000
48,28
6,737
1613,020
$ 60,000
T_9
:O;+i P.ACTOP.: CHRISTIAN COMMUNITY SERVICE AGENCY
-UNDiI:(', SOURCE (Be Specific):
United Way of Dade County
r
Response Pool Request
Victor Posner Funds
I
Church Grants
I CAA_ - State of Florida
Emerqency Shelter Grant
In -Kind (Services & Goods)
City of Miami
AtiOUNT REQUESTLD
S
$ 150,000
$ 75,000
$ 6,737
$ 148,283
$ 60,000
$ 173,000
CI "r OF 1111411
OFrAi►11►L11T 0- C01VAII11 ►Y DIVELprl►E► ]
PROJECTED FUNDIIIG DISCLUSURE
PURPOSE OF GP.ANT/FUIIDS:
Personnel and Ooperating Expenses
Personnel and Operating Expenses
Personnel and Operating Expenses
Supportive'Social Services
Building Renovations/Technical Services_ &
Equipment/Supply Donations
Building Renovation
TOTAL $ 613,020
Form 8
IFUNDI14G PERIOD IEXPECTCD DATE OF
From: 3 16 88 NOTIFICATION
To:
7/1/88 - 6/30/85 June 15, 1988
To be determinee To be determine
7/1/88 - 6/30/84 July 1, 1988
2/1/88 - 1/31/8
5/1/88 - 9/30/8
3/16/88 - 6/30/
;8
Feb. 1, 1988
On -going
N
! r: in,, 2r.d P=�
_ _ _1 ton'r.tu•:ion_- Defined as non-monetar-r >ervices or materials in excess of S50 which is provided to the Program free-of-char;e by sources
UL'ner than those ideotrfif?0 in this budget.
i_U1Il'LtCl; flul'. th.. _t..;,.-imj (jr fCCS dutl/ur CJSII dnJtlUns/cOntr'1bUi1Gn5.
i
" AMI=LORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members
of the City Commission
Qoa4J09e L . Fer and
.E
July 21, 1988
- City Commission Meetings:
7/14/88-Agenda Item: #C39
-=°EcE'vCEE
City ttorn 7/21/88-Agenda Items: 02, #4,
•.clo5UQE5 45, #15, •33 and Non -Agenda
(4)
The following information and material should be considered by
you in your deliberations at today's Meeting. The City Clerk has
informed our office that the continued items from the July 14th
Meeting Agenda will be designated with the letter "C" preceding
numbered items from that Agenda:
Agenda Item #C39 (J-88-698) [Resolution rescinding
portion of previously adopted Resolution, allocating
funds, approving guidelines for pilot program and
authorizing contracts] We have been informed by the
City Clerk that on July 14th in your consideration of
this item (City-wide Business Development Pilot
Program/Guidelines/Loan Committee) no roll call vote
was taken on either the enlargement of the Loan
Committee to include Assistant City Manager Herbert J.
Bailey or on the agenda item itself. Accordingly, we
have added the name of Herbert J. Bailey in the
Resolution and request that you formally adopt this
item which essentially formalizes your previous action
at the June 23, 1988 City Commission Meeting.
Agenda Item #2 (J-88-714) [Resolution accepting
donation of vehicle] We have added language to this
Resolution that will condition your approval of the
donation of a vehicle from the Integrity Insurance
Company "upon compliance with all applicable state
and/or federal laws"; also added to the Resolution is
the serial number of the subject vehicle.
ar
Honorable Mayor -and Members July 21, 1988
of the City Commission Page 2
Agenda Item 04 (J-88-715) [Resolution allocating funds
and authorizing an agreement to establish a homeless
shelter] The terms and conditions of the agreement in
regard to the homeless shelter grant implementation
were not reflected in the Packet Material and a copy of
the Agreement is attached for your consideration.
Agenda item #5 (J-88-716) [Resolution approving
professional services agreement for drug screening
services) At the time of Agenda Packet distribution,
the subject agreement of this proposed resolution was
not available. For your reference, we are attaching
the agreement which has been approved by our office.
NOTE: At the time the Consent Agenda is voted upon, if Item #2
is not removed from the Consent Agenda and considered separately,
there should be an announcement made by the Mayor that Item 42 is
being voted upon 'as modified'.
Agenda Item #15 (J-88-699) [Ordinance acknowledging
and consenting to merger of City Franchisee with H.U.I.
Corporation) To fully protect the interest of the City
and pending receipt of necessary documentation, we have
added the following language to the Ordinance as
distributed and inserted language in the title to
reflect the conditional nature of your approval:
"The herein acknowledgment and consent is
predicated (a) upon the current Franchise
being in compliance with all applicable
provisions of county, state and federal law;
(b) upon the receipt by the City Attorney of
a report from the City Manager that payments
due the City under the Franchise have been
paid and are not delinquent; and (c) upon the
City Attorney's receipt of proof that all
insurance requirements under the Franchise
have been met. When the provisions of (a),
(b) and (o) above have been satisfied, the
City Attorney shall file a written
certification to that effect with the City
Clerk."
Honorable Mayor and Members
of the City Commission
July 21, 1988
Page 3
We have just been informed by counsel for the City
Franchisee that the existing Franchisee (City Gas
Company of Florida) is being absorbed by merger into
Elizabethtown Gas Company of New Jersey instead of
N.U.I. Corporation. Accordingly, a new ordinance
reflecting this relationship is being prepared and will
be distributed to you prior to your consideration of
this item; all of the conditions noted above appear in
the modified ordinance.
Agenda Item #33 (J-88-736) [Discussion of requirement
that any future leases of City -owned property to
private clubs contain an affirmative action plan] As a
frame, of reference in the consideration of this item
you will find attached a copy of the City's Minority
Procurement Program Ordinance. Suggestive counterpart
language in connection with this subject is reflected
! in the attached proposed ordinance that incorporates
language that has been i luded in some past lease
agreements where private c have leased City -owned
i property.
NON-SCHED LED ITEMS
In addition to a previously forwarded Non -Agenda Item
(J-88-732); namely, an emergency ordinance adopting
recent revisions to the South Florida Building Code,
our office has prepared a resolution (J-88-735) at the
suggestion of Commissioner Plummer and upon request of
the City Clerk:
Non AgendA Item (J-88-735) [Resolution establishing a
Committee to assist canvassing of election results on
the night of an election] As evidenced by the attached
memorandum of November 8, 1985, the City Clerk is
empowered by the City Code to perform all duties and
functions in connection with municipal elections. Ms.
Hirai requested that we prepare the attached resolution
which provides for the appointment of an Elections
Committee composed of one member of the City Commission
and the City Attorney, or his designee, to assist the
City Clerk in the canvassing of election results on the
night of the election.
JLF:RFC:bss:P586
110norable Mayor and Members
at the City commission
July 91, loss
Page 4
Do: Cesar H. Odic, City Manager
Natty Hirai, City Clerk
Herb Bailey, Assistant City Manager
Angela Bellamy, Assistant City Manager
Chief Perry Anderson. Police Department
Carlos E. Garcia, Director, Department of Finance
Frank Casteneda, Director, Department of Community Development
Ron E. Williams, Director
General Services Administration
Al Armada, Property and Lease Manager
Linda K. Kearson, Assistant City Attorney
Rafael Suarez -Rivas, Assistant City Attorney
Adrienne L. Friesner, Assistant City Attorney
(is_, O"
,i
C�
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO The Honorable Mayor and Members DATE JUL 1 1 1989 FfLE
of the City Commission
SUBJECT Resolution Allocating
Emergency Shelter
Grant Funds to
Christian Community
FROM REFERENCES Service Agency
Cesar H. Odi Commission Agenda Item
City Manager N ENCLOSURES July 21, 1988
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the
attached resolution allocating $32,000 from the Emergency Shelter
Grant (FY'88) to the Christian Community Service Agency, Inc. and
further authorizing the City Manager to enter agreement with the
aforesaid Agency, in a form acceptable to the City Attorney.
BACKGROUND
The Department- of Community Development- has been notified by the
U.S. Department of Housing and Urban Development (USHUD) that the
City of Miami. has been awarded an additional $32,000 for its
Emergency Shelter Grant from USHUD to provide services to the
homeless population.
At its meeting of March 10, 1988, the City Commission adopted
Resolution No. 88-230 authorizing the City Manager to apply for
the aforementioned grant and enter into contract. with USHUD upon
approval. The additional allocation became available when
Congress appropriated $8 million under the Fiscal Year 1988
Continuing Appropriations Act signed by the President December
22, 1987. As a result of this legi.slati.on, the Ci.ty's Emergency
Shelter Grant increased from $203,000 to $235,000.
The $32,000 allocation represents the City's share of the $8
million appropriated by Congress under the Fiscal Year 1988
Continuing Appropriations Act. The City Commission allocated the
original $203, 000 to two private non-profit agencies, Christian
Community Service Agency (CCSA) and Social Action of Little
Havana. CCSA received $173,000 to establish a shelter for
homeless families and Social Action of Little Havana was
allocated $30,000 to provide a food distributorship program with
surplus food and sundry items to keep families from becoming
homeless and for local shelters to reduce operating expenses.
4/—1
Honorable Mayor and Members - 2 -
of the City Commission
It is recommended that the $32,000 be allocat-ed to the Christian
Community Service Agency, Inc. (CCSA) to provide additional
support to establish an emergency shelter for homeless families.
This Agency is in the final negotiation stages to enter into a
lease agreement at a site in the Allapatt_ah target area of the
City of Miami. There are currently no shelters in the
metropolitan area for intact homeless families. The City of
Hialeah has also allocated its $65,000 entitlement from the
Emergency Shelter Grant to CCSA to establish this shelter.
Adoption of the proposed resolution allocates $32,000 of
Emergency SHelter Grant Funds to Christian Community Service
Agency, Inc. to support the establishment of an emergency shelter
for homeless families and further authorizes the City Manager to
enter into agreement with said Agency in aform acceptable to the
City Attorney.
Attachment:
Proposed Resolution