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HomeMy WebLinkAboutR-88-0698 J-88-714 7/18/88 RESOLUTION NO. ~k~'Fiyh A RESOLUTION ACCEPTING Tl3E BID OF 3RD WORLD COMPUTER COMPANY, INC. FOR FURNISHING OFFICE FURNITURE FOR THE HOUSING CONSERVATION AND DEVELOPMENT AGENCY AT A TOTAL PROPOSED COST OF $29,279.82; ALLOCATING FUNDS THEREFOR FROM HOUSING CONSERVATION ANU DEVELOPMENT AGENCY'S HOUSING BOND, COMMUNITY DEVELOPMENT BLOCK GRANT AND SECTION 8 BUDGET; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received June 27, 1988 for the furnishing of Office Furniture to the Housing Conservation and Development Agency; and WHEREAS, this project has been designated as a black set- aside by the City Manager, under the provisions of Ordinance #10062 Minority Ordinance; and WHEREAS, invitations were mailed to thirteen (13) registered black minority vendors and advertisements were published in newspapers of general circulation soliciting bids from minority vendors not registered with the City and two (2) bids were received; and WHEREAS, funds for this purchase will be available from the Housing Conservation and Development Agency's Housing Bond, Community Development Block Grant and Section 8 budget; and WHEREAS, this equipment will be used by the Housing Conservation and Development Agency for the purpose of supplementing existing inventory to adequately serve the additional staff employees as a result of the establishment of the Agency; and WHEREAS, the City Manager and the Director of the Housing Conservation and Development Agency recommend that the bid received from 3RD World Computer Company Inc., a black-owned minority firm be accepted as the lowest responsible and responsive bid; CITY COMMISSION MEETING OF JUL 2r. 1988 RESOLUTION No. ~~~~~ NOW, THEREFORE, BE IT RESOLVEb BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: ~ Section 1. The June 27, 1988 bid of 3RD World Computer Company, inc. for furnishing Office Furniture for the Housing Conservation and Development Agency at a total proposed cost of s= $29,279.82 is hereby accepted with funds therefor hereby allocated from the Housing Conservation and Development Agency's Housing Bond, Community Development Block Grant and Section 8 budget. _ Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for this equipment. PASSED AND ADOPTED this 21st day of July 1986. AT ST MATTY HIRA1, CITY CLERK PREPARED AND APPROVED BY: ~~~ OBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: ~ ~ ~ ~~ /~ '~ JORG L.' FE DEZ c~ CITY ATTORNE a w f~f~-698 N 1 gig sECUR~TY KSy Of f ice Furniture O~Tt ~~Ot RICE~~tp June 27 - 1988 2: OOpm 87-88-110 TfPE OF SECURITY ~i00tR TO?AL arouwT ~" ~" r i ~~ Allen & Associates, P.A. Broken down L-y items 3rd World Computer Company, I c. " Madslsene Haddocks RECEIV if f PURCHASING DIV./PUBLIC 0 envelopes. SIGN D: DATE: ~~~~ R•e•~~•/ !~c ~-.•~ r•~v11•I sh•ek• KI• ~1•y •1 1~~ -- roe •ctovNT~Mc a~waM CITY OF MIAMI, FLORIDA INTER-0FFICE MEMORANDUM ^ To The Honorable Mayor and Members of the City Commission FROM Cesar H. Odio City Manager DATE J U L ' ~ 1988 FILE. sue~ECT Resolution and Award of Bid Ne. $7-88-110 for Office Furniture for the Housing Conservation and Development REFERENCES Agency ENCLOSURES. RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resotution awarding a contract in the amount of $29,279.82 to 3rd World Computer Company, Inc., as the lowest, responsive and responsible bidder, in accordance with Bid No. 87- aa-110 to supply office furniture for the Housing Conservation and Development Agency. Funding for this contract is available from the Housing Agency's Housing Bond, Community Development Block Grant and Section 8 budget. AMOUNT OF BID: $29,279.82 COST ESTIMATE/BUDGETED AMOUNT: N/A $ OF COST ESTIMATE: N/A SOURCE OF FUNDS: Funds are available in the Housing Conservation and Development Agency's Housing Bernd, Community Development Block Grant (CDBG) and Section 8 budget. MINORITY REPRESENTATION: PUBLIC HEARINGS/NOTICES: ASSESSABLE PROJECT: N/A DISCUSSION/BACKGROUND: Vendor selected is a black minority. t1/A Th a Housing Conservation and Development Agency and the General Services Administration Department have evaluated the bids received in response to the specification for office Furniture for the Agency's offices. It is recommended that the contract be awarded to 3rd World Computer C~~mpany, Inc., the lowest bidder and a firm which is a black minority business. ~ ~-fig :~"~i 3 -~ ~~~ The contract will supply the furniture necessary to supplement th a existing inventory to adequately serve the additional st.3ff employed as a result of the establishment of the Agency. The funds are available in the Agency's budget. Two bids were received for this contract at 2:00 p.m., on Monday, June 27, 1988, from invitations that were mailed to 13 registered black-owned firms. Bids were also solicited from minority vendors not registered with the City, through advertisement in newspapers of general circulation. CITY OF MIAMI, FLORIDA INTER-0FFICE MEMORANDUM ro William J. Sch3ut Chief Procurement Officer ~` _ ; FRO"+Jeri'y ~ Gereaux, Director Housing Conservation and Development Agency July 6, 1988 oarE F~LE• Bid #87-88-IIU (Office sue~ECr Furniture) Approvals REFERENCES: ENCLOSURES: This department has verified available funding with the Departments of Finance and Budget that funds are available to cover the cost of the subject bid in the amount of $29, 279.82. This amount should be charged as indicated, to the following Account Code Numbers: 570301-841-113000 ($7,201.96), 570304-841- 113000 ($8,589), 570202-841-113000 ($8,652), 570101-841-113000 ($2, 736.86) and 570308-841-113000 ($2, 100) . FINANCE REVIEW & AP PROVED BY: (Except for funds already appropriated or items included i n FY budget ) ADDITIONAL APPROVALS (IF REQUIRED) Carlos Garci a, Director Finance Department BUDGETARY REVIEW & APPROVED BY: ~Manohar Surana, Director Budget Department JG/SFC/jmb Sergio Rodriguez Assistant City Manager Planning Departm?nt Fr~rfk :~fstaneda, -Director Community Development Department ~~-69~~ '~ ITEMr DEPARTMENT: TYPE OF PURCHASE: REASON: ~. AWARD__OF__ BID Bid No. 87-88-110 Office Furniture Housing Conservation and Development Agency Short term Contract This furniture is necessary to supplement the existing inventory to adequately service the additional staff employed as a result of the establishement of the Agency POTENTIAL BIDDERS: 13 BIDS RECEIVED: 2 TABULATION: Attached FUNDS: Housing Conservation and Development Agency's Housing Bond, Community Development Block Grant and Section 8 budget. MINORITY~WOMAN PARTICIPATION: This bid is a Black set-aside. Invitations to bid were sent to Bidders selected from the following sources. 1. Dade County Minority Register 2. Previous bids on file in the Procurement Mgmt. Office BID EVALUATION: Category Prior Bidders Black American New Bidders Black American All bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Invitations Mailed 2 11 Number of Responses 0 2 0 1 0 3 Courtesy Notifications 4 "No Bids" - Late Bids - Totals 17 Reason for "No Bid" was as follows: 1. Madeliene Haddocks - "No bid, time conflict." Page 1 of 2 ~~~s~~~ ~ --x _ ~t~~i~MM~t~bATt6N s #T ~~ ~BGbMMLNbBb fiHAfi fiH8 AWABb B~ M,ADB fiC~ 317b ~t~EtLD ~OC~tififi~t ~~., tN~. ~'b~t A fiC~fiAL Pftbpt~58t~ AM4~1t~fi ©~ fi~~~~~9.e2. Procurement Supervis3or Date The Minority & Women Business Administrator concurs with the above recommendation. r ~ ~ '~ -- Minority & Women Business Administrator Date ~ /~. +: Page 2 of 2 ~~~~~ --~ b Y b CC1l~PAIt I SON ANb TABt1LAT I ON 9Ib N0.87-88-110 IT~+1~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17~ 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Total • 1 1 1 4 4 4 2 1 1 1 1 14 1 1 1 4 2 8 5 2 3 2 6 1 2 2 1 1 1 1 1 1 1 p~tICES ALL$N 6e ASS©CIAT$5 $897.00 $795.00 $897.00 $1,792.00 $1, 792.00 $1,792.00 $896.00 $876.00 $454.00 $543.00 $249.00 $6,272.00 $1,406.00 $1,717.00 $1,717.00 $4,024.00 $620.00 $5,192.00 $4,445.00 $750.00 $648.00 $1,370.00 $2,004.00 $33.00 $156.00 $736.00 $368.00 $886.00 $96.00 $886.00 $96.00 $886.00 $96.00 $4 5,387.00 31tb WC~I~Lb ~OMptYT~tt $565.11 $800.85 $565.11 $1,128.96 $1, 128.96 $ 1, 128.y6 $5G4.4d $551.88 $286.02 $342.09 $156.87 $3,951.36 $1, 571.85 $1,081.71 $1, 081.71 $2,535.12 $390.60 $ 3, 270.96 $2,800.35 $472.50 $408.24 $863.10 $1,262.52 $20.79 $98.28 $463.68 $231.84 $558.16 $60.48 $558.16 $60.48 $558.16 $60.48 $29,279.82 As indicated by the above tabulation, of the two bidders, 3rd Wortd Computer Co., Inc. is the lowest bidder by $16,107.18. All items in Bid No. 87-88-110 are to be awarded to 3rd World Computer Co., Inc. i CITY OF MIAMI, FLORIDA PROCUREMENT MANAGEMENT DIVISION BID NO. 87-88-110 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. Terms: Net ~ n aa~~ ( Include cash discount for prompt payment, if any) 0 Additional discount of $ if awarded all items. Manufacturer's Warranty and/or guarantee: State any variances to specifications (use separate sheet if necessary) : All i temG bid arP to a~ arc ~n~ „s,p p,ry,_,T i., .. ,a ~ ~ a ~~ bit Delivery: 8-lo wks.calendar days required upon receipt of Purchase Order. Delivery Point{s): Housing Conservation and Development Agency Dupont Ylaza Center 3^~ E~scayre $oulevard Miami, F1 33131 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAliES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: Jimmy Daniels Jimmy Daniels (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10062, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: ~ t, '~L t ~ Signa (company n me) Print Ind' ate if Minority Business: Date: [lack ( ) Hispanic ( j Women FAILURE TO COMFI.ETE, SIGN, ANI) RETURN THIS FORM MAY DISQUALIFY TFFIS~ ~~~~~~~