The URL can be used to link to this page

Home My WebLink AboutR-88-0760�a03�8� RESOLUTION NO. 9"(;C A RESOLUTION BY AN AFFIRMATIVE VOTE OF 4/6THS VOTE OF THE MEMBERS OF THE CITY COMMISSION WAIVING FORMAL COMPETITIVE SEALED BID PROCEDURES FOR CONSTRUCTION OF THE 'BAYFRONT PARK REDEVELOPMENT - PEPPER FOUNTAIN PROJECT' (CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 331306); RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING THAT AN EMERGENCY EXISTS JUSTIFYING SUCH WAIVER FOR SAID PROJECT CONSTRUCTION; AUTHORIZING THE CITY MANAGER TO ACCEPT THE LOWEST RESPONSIVE AND RESPONSIBLE BIDS FOR THE CONSTRUCTION OF THE FOUNTAIN UNDER SAID PROJECT; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AND/OR ISSUE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH THE SUCCESSFUL BIDDER(S). WHEREAS, the City Manager has made a written finding that construction of the Bayfront Park Redevelopment Pepper Fountain Project constitutes a valid public emergency which requires the immediate procurement of construction services to protect the welfare, safety and convenience of the City; and WHEREAS, the nature of said emergency is based on the City's need for the fountain to be completed and in operation by the planned New Year's and Super Bowl related events to be held in the park in January; and WHEREAS, it is necessary to begin the Project constrmctfen by September ist, 1988, in order to meet the desired completion deadline of January 1, 1989; and WHEREAS, said deadline does not allow sufficient time for the formal advertising, receipt of bids, and award of contracts which are normally required procedures; and WHEREAS, a total of $2.75 million is available for the construction of the project and is currently appropriated to Capital Improvement Program Project No. 331306 BAYFRONT PARS REDEVELOPMENT - PEPPER FOUNTAIN. WHEREAS. the City Manager and Director of the Department of Public Works recommend that informal bid procedures be utilized to procure the needed services and/or materials for the project construction; and P WHEREAS, after receipt of informal bids, contracts for said services and/or materials will be awarded to the lowest responsive and responsible bidders by the City Manager; and WHEREAS, the foregoing is being presented at a properly advertised public hearing before the City Commission; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: SECTION I. The recitals contained in the preamble to this Resolution are hereby incorporated by reference thereto and adopted as if fully set forth in this Section. SECTION 2. The City Manager's finding that a valid public emergency exists justifying such waiver for said project is hereby ratified, approved and confirmed. SECTION 3. By an affirmative vote of 4/5ths of the members of the City Commission, formal competitive sealed bid procedures for the procurement of services and/or materials for the construction of the Bayfront Park Redevelopment -Pepper Fountain are hereby waived. No later than 48 hours prior to the issuance of invitations for bid the design and plans for the herein Project, together with a firm estimate of Project cost shall be furnished to each member of the City Commission. Within such 48- hour period, any Commissioner shall have the right to order the City Manager to take no further action on this Project until the City Commission authorizes further action. SECTION 4. The City Manager is hereby authorized to accept the lowest responsive and responsible bids for the construction of said project. SECTION 5. The City Manager is hereby authorized to execute and/or issue the necessary documents, in a form acceptable to the City Attorney, with the successful bidder(s) for the construction of said project. w 3 �f 1 f T i t PASSED AND ADOPTED this Sth day of Auquat liAe. N A R ATTEST: CITY CLERK PREPARED AND APPROVED BY: EF 90fT*ITY ATTORI E LVA., c & FbJlRVTW— OlklECYOR OF FINANCE DEPT. APPROVED AS TO FORM AND CORRECTNESS: CITY ATTORNEY BUDGET DE►A ENT ULL R OF PLANNING az . A y,. a All- ..' ±+' •Kf p. ctx 7�" � '' •. ,� •. �t ��p � yp. l+ #�. � G j' z.ynj' 3 �. t��#4 uT 4 g C s:� k ti TO ,OIL, CITY OF 041AM1. FLOWIDA INTtn MCK MCMORANONM The Honorable Mayor and Member of the City Commission Cesar H. Odi City Manager RECOMMENDATION B li AUG2 8-3205-M w.xc,, Bayfront Park Redevelopment - Popper Fountain - Resolution to Expedite Mork ""08UNM Resolution It is respectfully recommended that the City Commission adopt a Resolution by an affirmative vote of 4/5's of the Commission waiving formal competitive sealed bid procedures for construction of the BAYFRONT PARK REDEVELOPMENT - PEPPER FOUNTAIN project; ratifying, approving and confirming the City Manager's findin that an emergency exists justifying such waiver for said project construction; authorising the City Nang, or to accept the lowest responsive and responsible bid for the construction of the Project; and further authorising the C1 Manager to execute and/or issue the necessary documents, in a ora acceptable to the City Attorney, with the successful bidder. BACKGROUND I have made a written finding that there is a valid public emergency need for the Pepper Fountain to be built at the intersection of the Baywalk and the Fiagier Street Promenade in Bayfront Park to be completed by the time the schedule Now Year's and Super Bowl related events are held in the park. Following the standard formal competitive sealed bid procedures for awarding of a construction contract would mean that we would not begin construction until late September or early October. It is necessary, even with the special assistance the City and the City's Consultants will provide to the contractor in securing equipment and materials, permits, inspection, and timely answers to construction problems, to begin construction by Soptom6or 1st in order for the project to be completed by January 1st, 1"9. Funds for the project have already been a ropristod Nam' Capital Improvement Program Project Nambor 33 Qf sod with authority provided by the resolution, i.e. to r000ilm M vx determine the lowest responsive end responsible bi'dftr, execute a contract with him, I can have ceAstpMRtlOM M - !*tt caber 1st, 1908. The estimated constructiow a#st tg Attachments: Proposed Resolution N 46 TO FILE �AOM Cesar H. Odio City Manager ZITY O1r '41AM1. PLOR10A INTER-0rrtC: v1EM0044NOUM _Alrt AUs — 2 to . V%6- 8-3219 iwoAc_ BAYFRONT PARK REDEVELOPMENT - PEPPER FOUNTAIN Emergency Need for Waiver of Formal Competitive Bid •trtwtNCts Procedures MCLOsuwts Based on information supplied to me by the Director of the Department of Public Works and the Bayfront Park Redevelopment Project Manager I have found that there exists an emergency need for a waiver of formal competitive sealed bid procedures for the construction of the Bayfront park Redevelopment - Pepper Fountain Project. The reason for the emergency need is as follows: Several events related to New Years and/or the Super Bowl are scheduled to be held in Bayfront Park. These events will be attended by thousands of people, many of whom will be assembled immediately ad,jaceet to the proposed fountain site. Under normal bidding procedures the construction of the fountain could not begin until October which would dictate that the fountain would still be in an incomplete status at the time of the events and thereby constitute a hazardous and unsightly condition. Waiver of the formal competitive sealed bid procedure will allow us to receive. sealed bids utilizing an abbreviated bidding period and start construction by September 1st, I.M. This early start of construction will permit essential completion of the fountain by the time of the scheduled events thereby adding to the safety and welfare of the public and improving the image of the park, and the City in general in the eyes of the local public, visitors, and local and national media who will be attracted by the events. a> DMC:LEL:1s • �t +fit r I r -t 1 a € i� . A I