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Home My WebLink AboutR-88-0754J-WS 4 5/16/89 RESOLUTION NO t 88-754 A RESOLUTION APPROVING THE MOST QUALIFIED FIMS TO PROVIDE PROFESSIONAL PLANNING AND DESIGN SERVICES FOR THE LEGION AND VIRRICK PARKS RECREATION BUILDING RENOVATION PROJECT; AUTHORIZING THE CITY MANAGER TO UNDERTAKE NEGOTIATIONS WITH THE MOST QUALIFIED FIRMS, TO ARRIVE AT A CONTRACT WHICH IS FAIR, COMPETITIVE AND REASONABLE; AND DIRECTING THE CITY MANAGER TO PRESENT THE NEGOTIATED AGREEMENT TO THE CITY COMMISSION FOR ITS RATIFICATION AND APPROVAL. WHEREAS, the City of Miami has recognized the importance of renovating its neighborhood parks; and WHEREAS, Ordinance No. 10347, the Capital Improvements Appropriations Ordinance, passed and adopted on October 22, 1967, appropriated $8.31 million for Citywide Neighborhood Park Renovations= and WHEREAS, the City Comission by Resolution No. 87-687, passed and adopted on July 9, 1987, appointed a Park Advisory Board to make recommendations as to the projects to be included in the renovations= and WHEREAS, the City Co®ission accepted the Park Advisory Board's recommendations during its meeting of November 11, 19871 and WHEREAS, by Resolution No. 87-556, passed and adopted on June 11, 1987, the City Commission approved the Citywide Neighborhood Park Renovations Projects, which include the Legion and Virrick Parks Recreation Building Renovation Project, as a Category "B" Project, and appointed Walter B. Golby, Director, Department of Parks, Recreation and Public Facilities, as Chairman of the Competitive Selection Committee; and WHEREAB, Fesolutioa No. 86-124, passed and a4opted an Nssah 16, 1988, established a Certification Committee of not less than five (5) professionals, qualified in the fields of endeavor or practices involved, to review the qualifications, performance data and related information provided by those responding to the City's Request for Professional Servicest and WHEREAS, the City, tbvough public advertisement and direct mailing, solicited expressions of interest from qualified consultants= and WHEREAS, the Competitive Selection Committee along with the Certification Committee, evaluated the qualifications of those firms who responded to the City's Request for Proposals, and selected the firms most qualified to provide professional architectural, landscape architectural and engineering services for this project, all in accordance with the Competitive Negotiations Act as defined in Florida Statutes 287.055, City of Miami Ordinance No. 9572 and Section 18.52.3 of the City Code, for the acquisition of professional services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Commission hereby approves the recommendation by the Competitive Selection Committee of the following firms as the most qualified to provide, along with the designated subconsulting engineers, professional architectural services for the Legion and Virrick Parks Recreation Building Renovation Project, as listed in ranked order of recommendations (a) No. 1: Prime Consultant: Chisholm, Santos, Raimundez Architects Sub-Consultantes Fraga iagineers >. . f., Maurice Gray Associates, Inc. (b) No. 2s . Prins Consultant: Ronald X. Frasier and Associate x�s` r <3 r Sub-consultantas Martinez and Associates P.A. M. Noble and Associates (c) go. 3s Prime Consultants The Russell Partnership, Inc. Sub -consultants: Maurice dray Associates, Inc. Section 2. The City Commission hereby authorizes the City Manager to negotiate a professional services agreement on behalf of the City of Miami with the firm ranked first in order in Section 1 hereinabove. In the event that the City Manager cannot negotiate an agreement which, in his opinion, is fair, competitive and reasonable with the firm ranked first in order, then he is hereby authorized to terminate such negotiation and to proceed to negotiate with the second most qualified firm. In the event that he fails to negotiate a satisfactory agreement with the second firm, then he is authorized to undertake negotiations with the third most qualified firm. Section 3. The City Manager is directed to present the City Commission with the negotiated agreement at the earliest scheduled meeting of the City Commission immediately following the negotiation of said agreement for itd ratification and approval. PASSED AND ADOPTED this 8th day of August , 1988. A T: '�� NATTY HIRAI, CITY CLERK PREPARED AND APPROVED BYs •f•, .; h\i CHIM DEPUTY CITY ATTORNiY APPROVED AB TO FORM AM COS�iiB CITY N m3w CITY OF MIAMI. i RI A l.0 O INT=R-OFFICE M[MORANOUM �o Honorable Mayor and Members OAtt. MAY 3 ) 190 nLt of. ;.he City Commission su•iccr Authorization to Negotiate an Agreement for Design Services for room Cesar H. Odio Legion and Virrick Parks City Manager cNCLosU"cs RECOMMENDATION: It is recommended that the City Commission adopt the attached Resolution approving the most qualified firms to provide professional planning and design services for the Legion and Virrick Parks Recreation Building Renovations Project, authorizing the City Manager to undertake negotiations .+ith the most qualified firms, to arrive at an agreement which is fair, competitive and reasonable, and directing the City Manager to present the negotiated agreement to the City Commission for its ratification and approval. BACKGROUND: The attached resolution was prepared by the Department of•Parks, Recreation and Public Facilities. On June 11, 1987,,by Resolu- tion No. 97-556t!%* rir_y Commission designated as a Category "B" project, the City Wide Neighborhood Park Renovations eroject, which included the renovation of the .recreatiog buildings in Legion and Virrick Parks. In accordance with Florida Statutos 287.055, City of Miami Code Section 18.52.3 and City of Miami Ordinances No. 19062 and No. 9572; advertisements to request proposals -for professional planning and. design services were sent by direct mail and published in newspapers. All projects were advertised as 1000 minority set asides. The Certification Committee and. the Competitive Selection Committee appointed by the City Manager evaluated the qualifications of those firms which responded and selected the firms most qualified to provide the professional architectural and engineering services required for this project. The schedule for this process was as follows:. April 7, 1988 A request for Proposals was advertised. April 27, 1988 Thirteen proposals were received. April 28, 1.988 The Certification Committee certified nine proposals. 16 0 t�taY 4, 11dd 14ay 10, im The Competitive selection C*Mlttee Mt 6" selected a short list Of lour design teams for prssentati*r.• and interviews. The Cotpetitive ••section Cossmittee interviewed the design teams and wade its- recossmendations . it is, therefore, recoiaended that the City Coa■►ission approve the attached Resolution based dCon the findings and ricowaendatiOns of the Competitive s summaries of the steps in the selection r information. tact sheet on the design teams are attached You CITYNIDt IMIGH002 000 PAJUCS RSMOVAT206 CO!l R?r?IVE SST_-EI'TIOM PROCESS Out= TZAH rACT Sam LBGIOK/VIWUCK PAU S know. . BOI%D= umovknow TUM 1: _ PRIME CONSULTANT Chisholm, Santos, Raimundes Architects SUBCONSULTANTS rraga Engineers Maurice dray Associates, Inc. PRINCIPALS Ernesto L. Santos Robert E. Chisholm Irene F. Fraga Maurice E. Gray TERM 2: P RS i4Z, CONSULTANT • Ronald E. Frazidr i Associates, P.A. Ronald E. lrasier • Amparo Palomar** SUBSONSULTANTS Martinez and Associates', P.A. Carlos A. Chartrand'' Jonas C . "rgo*" M. Noble and Associates Maurice NoIY1e William R. Beattie TEAM 3 : PRIME CONSULTANT The.Russell Partnership Carlos Ruiz do ..r puevsdo` Terry L. Bolt SUBCOUSULTANTS A - Maurice Gray Associates, Inc. Maurice X. fah SDM Consulting Engineers, Inc. $onto Q, .. •' } {,f .yam 1 iei'yr, � y - .7`{ Y ✓.�tsk } f z 1$H `�L:e:t,.+—e:�3: `.:.v�..�'....�i'.ec.?.Y. .. ...:• x ....: :: 2..:'��t.sT�'A)aY3.�i�4:ber. • Citr Or MIAMI. rL O"IDA IINTtR•OFFICE MEMCRANOUM *ot Citywide Neighborhood park Renovations Competitive Selection rile F1004% 7s anbl.cKay Park inq Coordinator DAt# May 3, 1908 rn f Certification Committee Report nRrrnr"CCA- saetoauwr.s� The City of Miami recently advertised Requests for Proposals Eor professional planning and design services for seven park projects. A Certification Committee consisting oft Juanita Shearer, Registered Landscape Architect, Bill Rosenberg, Registered Landscape Architect, Cone Pelaez, Registered Engineer, and Armando Cazo, Registered Architect, met on April 28 and 29, 1988, to review all proposals received for: a. compliance with submission requirements, b. capability and adequacy of personnel, c. past performance in administration and cooperation with clients, d. ability to meet time schedules and budgets, and o. past experience record. Prior to the atr.rt of tre mAeting, the .members. all,„ affirmed that they had no vested interest and/or other. financially remunerative relationship with any of the 'firms or individuals being. considered for selection. The number of proposals received and certified for each project is summarized belowt PROPOSALS NUMBER NUMBER PROJECT ADVERTISED RECEIVED RECEIVED CERTIFIED African Square Park Renovation 3/31/88 4/20/88 3 3 Allapattah-Comstock Park Sports Lighting 3/31/88 4/20/88 Range/Lummus Parks Security Lighting 3/31/88 4/20/88 Gra'poland/Hadley/Morningside Parks Irrigation 3/31/88 4/20/88 3 3 3 3 • Cattitieitia+ Cos�ittee import _ - PAY 11N tags 2 • apt gum= PB=lyzD IVZD CZUU now 10 Moaniagsids Park 4/7/88 4/27/86 is hecreition Building jacks 4/27/A8 13 tegion/Vim no�ationscr•at4/7/A8 tuildin9 Gibson PationscBuilding and 6xpansion44/27/98 14 10 7/AA Aeno�► ropOeais was the In all cases# the rsas n submission r quirepkentp sspecified in the tires tailors to most equest for Proposals• r - q4 t� x.. ift y it rr% • � Via.` ,w ��h� I v •.�r � ,� eta , I rti r wx c s'} j T1 161 '«• r^ . � fi �A Cl" QR MIAMI• FLOWDA INt[R-OFFICIE MEMONANOUM ro: Citywide Neighborhood Park ,R1c. May 4, 1988 Renovations Competitive Selection File ,us,cc. Competitive Selection Committee Short List Report rMOM' S • n McKay ��rcnt?wecs• Park nning Coordinator RrNetesuw♦, s; As only three proposals were received and certified for each of the following projects, no short listing meeting was held and all proposers were interviewed: African Square Park Renovations Grapeland/Hadley/Morningside Parks Irrigation Systems Allapattah-Comstock Park Sports Lighting , Range/Lummus Parks Security Lighting on May 2 and 4, 1988, the Competitive Selection Committee met to short list proposals received for: Morningside Park Recreation Building Legion/virrick Parks Recreation Building Renovations Gibson Park Recreation Building Renovation and Expansion The members of the Committee were: fut&r± McKay, Parks,.Recreation and.Public Facilities Juanita Shearer, Development Adrian MacBeth, City Manager's office Teebsita Fernandez, Planning Joe Turturici, Finance Roberto Hevia, Building and Zoning Ed Conner, Public Works Linda Kelly (non -voting), Law All members affirmed that they had no vested interest and/Cie' other financially remunerative relationship with any of the firms or individuals being considered for selection. Prior to reviewing any proposals, the Committee decided that the short list would include a maximum of six design teams. It also decided that if there was a great discrepancy in scores between the fourth and fifth or fifth and sixth ranked teams, that it may elect to not include those teams on the short list. z xr 4 ..art �ln � }d l Y J A k i ;•^ III All certified proposals for each of the three projects were then soared on the following criteria as described in the.ttiqueet t6r Proposals! R - previous professional experience B - Size and.capability of team C - Location of office The proposals for each project were then ranked by each co nALttes member. These individual rankings were then totaled for each project and ranked in descending order.. The member of proposals certified and short-listed is summarised below for each project: Pro ect Morningside Park Recreation Building Legion/Virrick parks Recreation Building Renovations Gibson Park Recreation Building Renovations Expansion Number Number Certified Short Listed 1/ 6 9 4 10 6 The short listed firms were then contacted and requested to wake a pr•sentatlun 'to the Qx mictse on May 9, 1/, and 41, according, to the project. . 1$ r, • - ... 1. .. +. - �i 1�`•l r 4 Yif.,a;'! W • l , . yr.r a.# Ir t LA, WAITER L GOLP Oh~ 7 � of �LM2ITt MAR N. COIO Clot 0 -1anoo@ "MUC Nanclf ell" or 111 Aatf . ffa Etna too"" no MWOMtOMAI. ►.P"I11S us miff SWVICNS + The City of Miami. Is saskinq the professional Services of gwatiflod Ow caperieneva assign prureasienole for throo separate Park Projoets of follow$ . An Arvhileeturel ►Irm to be tho Prime Consultant for the looming Sod d*oign of the renevetlaw and *rponsion or the Glue" A00t 04"'. rk Secroation O"tiding. ?hie project will toquire Architectural OW fagiweering Services. . An Architect* rat firm to be the Prime COmoultaot tot the ��t plammimg mW doeign of the 1brw/ogeLde Fork Mereatlon building. 400 This project will require Architectural end Onglnsoring Services. . An Architectural Iles to be tho Prime Ce' I tsnt for the planning end design of the romevatlon and/or egpooeism of the . . recreation bulldLnge at t"Lom and vlrrick Parke. This Project wilt ^ �� require architecture& and thgin*ecing Services. Ths separate Cemoulting ?rime on these Parks Projects will be required to earry out Schematic Design. Design Development, Cawetrootlon Soewmewts. lidding and Construction Admtniatrotlen Ph**os of a Professional Services Agreement. firms interested In th*o* Parke Projects must e*ntaet Moons L. .ta moon, Aaetatsnt to the Director. at the erTy of Miami Department of Pocks. **creation and Public fsellities. 1390 NN )th Street, lgos$t. Plorlds. 2)121. Telephone I)bSIS71•41SS, for the Requ*et for ►roposa l s Documents. This document contains detailed and aP*c i f 1 c Lntormillom shout the *sops of oervisco. submission roquiremonts and selection procedures. "a City of, deform; Is also seeking the professional service* of a .qqwcoliflod sad oSperioneod Architoet*ref firm to be the Prime apig itant for the planmimg amd design of the t*wswotlea and eapsaslon of the Polies Neadquartere building. located at ISS NOW Ind A*Muo. This project will require Arehit*eturol sod Kngimeorino Services and the e"oulting team will be required to *eery out ►ost Oocupemcy Svelvetlon. Need A00000ment and ►r*grassslog Schematic lesion. Design Development. Construetiem Oeccmewto, biddtwg and awatrwtlon Adwisletretion Thee*@ of a ►refoe*iOnSt borcicse Agreement. Interested firms must contact Officer lamp Landrau. Planning and lloossrah Division pZihe City of Miami police Department. NN NM 2nd Avenue. Miemt. rlorlde. 32125. Toiopl.on* ()SSiS71-GS21 for the Negwoet for ►r"weele Document. This document contains d*tsil*d and specific Information about the stop* of service*, submission requlremonte and selection proeodures. Sock of these five separate projects is a minority set-aelde and therefore qualified oubmiselon mill only he ae"Pted from toome whims iaelwto uispente. Slack and f*"I* ornod firm*. Individual Subwisetons packages for east$ separate project meet be delivered to the Office of the City Clerk. )Swl Pon American Drive. Naomi. rlerlde, 33131 not later that 11$SSAN on April 27, 19M . Tine City of Went reserves the right to accept any proposet de*me.l to be in the test interest at the City, to valve any irrogular$tlto in any proposal. sod/ or to reject any end/or ai t proposals end to to-odvsrttee tog now Proposals. Am. Mof`/y Cause a. Win City og.s►sger Of►ARTMFNT nF PARK%, RECREATION ANPI PI IRI If FACILITIFS IM N.W. 711e SOMM/twia.ai, I t 33131-SMIMI S7'I.GMA19II6 C I IPOR PwnwZa"L SMICU 1p _ Am LNION PPAAMRS 1!-'1'ZOK OW MINU CITY 0! MIAMI XAV In L . SUA" Z.. Mayor ROSARIO KZWZDY, Vies Mayor MZLLM J. DANKIMS, Commissioner VIL'TOR H. DE YURRE, C:omissioner J.L. PLUMMER, Commissioner CZSAR H. 0010, City Manager 11Nt for Propooels Issued$ April 7, It" omissions Due Data$ April 270' 19"0 Subiaission tim sa s No later than 11 s OOAM Submission Locations City Clerk's Office City of Miami#' 3SOO Pan American Drive , Miami; Pla . 33133 } . Wbsiissioo Identifications 'visrick and Legion Pam! Recreation Buildings• mast. appear on the wrapping% , envelope in which the`. proposals are submitted- 7 r T J k " c r ' xu � r 4Y +✓'k -{.�c �"'mow � . �s %� �., {� ,. T wF 16 IN" of Caw"WtS I PUBLIC NOTICE • tt SCOPE or SEBVICSS III SUBMISSION RZQUIREMZNTS '� •.~ •• i IV SELECTIOi1 rwyeEDURES V TEMTATIVI SCHEDULE !OR CONSULTANT SELECTION It r VI ADDITIONAL REOUIRZMEWTS FOR SELSCTID' TIAM 2 VII DOCUMCM AVAILABLE UPON REQUEST. L2 " { _ •' } � • icy • � a s 1 T y�524, •�;k� �k. t Y i } i q, •L ,,� �i ,, a ) .+b �'+O-.tI&.F(^. 9 7 �j„ l• --:A at "r t x� s -, i -. i'�f q€, cL s 1T.., 1 _,- v r` ..: Q_ f •! '�fL$`'.la� -------------- I . PVSLI C NMI CZ e CITY OF MUM .' FLORIDA Rtmn FOR Flaor!SSIONAL SSRVICU ILUMTIOY AM/OR. EXPAUSION OF VIRRICX AM L20209 PARRS UCPSATIOU BtJ=tNr*S The City of .Miami; is seeking the professional services of a qualified and experienced Architectural Firm to be 'the Prime Consultant for the planning and design of renovation a,id/or expansion of the Virrick and Legion Parks Recreation Buildings. The projects will require Architectural and Engineering Services and the Consulting Team will be required to carry out Schematic Design, Design Development, Construction Documents, Bidding and Construction Administration Phases of a Professional Services Agreement . Interested firms must contact Dianne E. Johnson, Assistant to the Director, at the -Z�'ity of Miami Department of Parks, Recreation and Public Facilities, 1390 NW 7th Street, Miami, Florida, 33125, Telephone (305)579-6900, for the Request for Proposals Document. This document contains detailed and specific information about the scope of services; submission requirements and selection procedures. This is a minority set -aside project and therefore qualified submissions will only be accepted from teams which include Hispanic, Black and Female owned firms. Submissions packages must be delivered to the Office of th• City Clerk, 3500 Pan American Drive; Miami; Florida, 33131 not later than 11:OOAM on April 27' 1986. The City of Miami. reserves the right' to accept any proposal deemed to be 'in the best interest of the City, to waive say irregularities in any proposal; and/ or to reject any and/orttll proposals and to re -advertise for new proposals. ADV. NO Cesar H. Odio City Manager rt i at+{s ? a - ------------ -I ___ - ___J 7 00 • II. SCOPE OF SZRVICZSs The City of Miami, is seeking the professional services .of a qualified and experienced Architectural Firm to be the Prime - Consultant for the planning and design of renovation and/or expansion of the Recreation Buildings at Virrick Park located at 3360 Day Avenue and Legion Park located at 6447 N.E. 2nd Avenue.. Fundinq for this project; including design and development costs is currently estimated at $275,000. The project will require Architectural and Engineering Services and the Consulting Team will be required to carry out Schematic. Design, Design Development, Construction Documents, Bidding and Construction Administration Phases of a professional Services Agreement. 111. SUBMISSION REQUIREMENTS: The selection procedures will follow the Competitive Negotiations Act as defined in Florida Statutes 287.055, Section 18.52.3 of the Code of the City of Miami and Ordinance No. 9572. Minority participation is required, as per the City of Miami's Minority Procurement Program, Ordinance No. 10062. This project has been designated as a minority sat -aside. Qualified proposals will therefore only be accepted. from teams which include two of the following three types of ownerships Hispanic; Black or Female owned firms. Said minority -owned and female -owned firma smat preregister with Me. Adrienne Nkcbeth; the City of Miami's Minority and Women Business Affairs Coordinator; at (305) 579- 6385 prior to the submission date for this project. written proof of pre qualification will be provided by the City to each individual firm upon successful review. The minority set aside applies only to the ownership of the required prime and sub - consulting firm. Firms other than those providing the expertise required by this Request for Proposal Document need not be minority owned firms to be part of a Team. Professional, registration is required by the State of Florida as per FS Chapter 481 Part I Architecture and FS Chapter 471 Engineering. Materials other than those requested will not •be considered and should not be submitted at any time during the Selection Process. Additional materials may be solicited from teams selected to make presentations. No a�tions or modifications may be made to the -4- f n tJz 06 00 proposals and the teams they represent, subsequent to the submission deadline. Respondents must notify the City in writing immediately of any firm or individual presented in their original submission who is unavailable to continue on the team. kny such changes may result in the removal of that team from consideration. Sub -consultants may submit on more that one team, however prime consultants or those firms which may joint -venture or associate to form the prime consultant may only submit one proposal and may not be a sub -consultant on other teams. Questions which may arise must be directed to Ms. Dianne E. Johnson, City of Miamil Dept. of Parks Recreation and Public Facilities, 1390 NW 7th Street, Miami; Florida, 33125, (305) 5 7"900 . A. Contents of Submissions Interested firms must submit one (1) original and ten 10 copies of their Proposal, which must contain the following doc resents, in the manner in which it is requested: (i) A Letter of Interest addressed to Walter E. Golby, Director, Dept. of Parks Recreation and Public Facilities, City of Miami, 1390 tlw 7th Street, Miami, .Fla., 33125 generally describing the consulting team and its interest in.performing the required professional services. (ii) Standard Form 255 for the entire consulting team. (iii)i Standard Form 254 for each firm. (iv) The Team Identificatio=orm which is attached. (iv) Proof of current professional registration to practice Architecture, and Engineering in 'the State of Florida, in the form of legible copies of current licenses as issued by the State of Florida, Dept. of Professional Regulation. (A current letter from the Dept. of Professional Regulation may be used if the other documents are unavailable.) Firms practicing as corporations or partnerships must provide proof*of registration as such. (v) The Previous Professional Services form which is attached. (vi) The Personnel form which is. attached. (vii) The Previous Relevant Experience form which is attached. (viii) Proof of Minority Firm preregistration for each firm, with the City of Miami (obtained as a result of preregistration with Ms. Macbeth, as indicated above). ------------- M 3 y; re 1, -, i,' :i� ✓ram A, 7 00 S. Schedule for Submissions Bequest for Proposals Issued: Submissions Due Dates Submission times Submission Locations Submission Idestifications April 7, 1984 April 17, 1999, No later than 11s00AM City Clerk's Office City of Miami; 35M Pao American Drive Miami, Fla. 33133 "Virrick and Legion Park Buildings" must appear on the wrapping/envelope in which the proposals are submitted. Submissions will not be accepted after the submission time and they will not be accepted at any other location. 2V . • BZLXC'TIOli PItOCEDtJAES s In accordance with Florida Statutes 287.055, City of Miami Code, Section 18.52.3 and Ordinance No. 10062 and No. 9572, the Consultant Selection Process will be carried out in three sequential phases: A) Certification 6) Initial Evaluation C) Presentation and Interview A. Certification Phase a During this process a Certification Committee -consisting of a registered landscape architect, a registered architect and r registered engineer on the City of Miami's staff will be joih+sd by a registered landscape architect and a registered archiittet, both of whom shall be in private practice, to review sacb submission for compliance with the requirements of the ftequesr�. for Proposal Document and the requirements of the applicable legislation. The private sector members of the Certification Committee are to be appointed by the City of Miami Park Advisory Board. Certification Committee Members are prohibited from discussing the proposals or the Committee's activities with anyone with, or related to the proposing firms, or- with other Committee members until the City Commission awards the contract. Certification Committee members must have no vested interest and/or other financially remunerative relationship with any of the firms or - r e r Is individuals being considered for selection. umbers of proposing firms and teams shall not contact Certification Committee Members .about this selection process. The members of the Cartificartion Committee will verify that each submission correctly indicates the following: (i) Each firm is currently and respectively registered to practice Architecture and Engineering in the State of Florida, in accordance with •FS Chapter 481 Part I and Chapter 471 Part respectively. (ii) Valid proof is presented indicating that the prime and required sub -consultant firm are minority owned businesses, by the presence of the preregistration document issued by the City of Miami's Minority and Waxen Business Affairs Coordinator. (iii) A Standard, Form 255 has been completed for the entire team. (iv) Standard Form 254 has been completed for. each. firm on the team (v) The required. number -of copies of the submission are received on time, by the deadline and at the correct location. . Submissions failing to meet any of these requirements will be eliminated from the selection process at this point. Ordinance No. 7295 also requires that the Certification Committee determine that the teams presented in each proposal favorably demonstrate the following: (i) Capability and adequacy of personnel for this project. (ii) Good past performance in administration and in cooperation with former clients. (iii) Ability to most time schedules and budgets. (iv) Good past experience record. Teams failing to most any of these criteria will be eliminated from the selection process at this point. Teams which meet these and the previous requirements will be certified for this project. The Certification Committee will provide a report to the Selection Committee indicating its finding and those teams which are to receive further consideration. S. Initial Evaluation Phase: The Consultant Selection, Committee, established in fccordance with Ordinance No. 7295 will receive the submission packages of the certified teams. in preparation for making their Initial 7 00 7 Evaluation, and holdinv the Presentations and Interviews. Selection Committee Members are prohibited from discussing the proposals or the Committee's activities with anyone with, or related to the proposing firms, or with other Committee members until the City Commission awards the contract. Selection Committee members must have no vested interest and/or other financially remunerative relationship with any of the firms or individuals being considered for selection. Members df proposing firms and teams shall not contact Selection Committee Members about this selection process. Prior to discussions related to the proposals and voting the Selection Committee will establish a maximum number of teams which may be "short-listed" for the next phase of the selection process. The actual number, which must be at least three, may be lose than the maximum if a substantial disparity occurs between the ranked scores of the firms *L•hat fall within the maximum, after scoring. The criteria used for evaluation at this stage fall into four general areas. Topic Maximum Value Previous professional experience; related to successful completion of projects of similar complexity and scope ............................ 40 Size and capability of Team and its•.rango of expertise ....................................... 45• Location of office' with points awarded in decreasing Value for location of in the City of Miami, Dade County, Broward. County........... 1S Totals Each evaluator will score each taam based on a maximwaa of LOO points and then rank them, giving the team with the highest score the rank of one (1). All the evaluators ranked scores are then complied and at least the top three, firms will be invited to make a presentation and be interviewed. Ranking and scores do not carry over into the next phase of the process. Those teams selected to make presentations will be contacted by Susan McKay, Park Planning Coordinator, sic less than 5 calendar days prior to the presentation and interview. ' -8- Y'. �'. �'�asy . yw�t�"y 1�yH•d� ' G 3�kY C. presentation and Interview phase: All presentations and Interviews will be held on the 4th floor Conference Roots of the City's Department of Development, 3G0 Biscayne Boulevard way, Suite 400, Dupont Plaza Center, Miami, Florida, 33131. Presentations are tentatively scheduled for May 9410, 1998, however the time and date of each presentation and interview will be 'specifically indicated upon notification of selection. It is recommended that a representative of each firm and/or area of •expertise indicated in the team's proposal be present and participate in the presentation. Unless specifically requested by the City, no material may be provided to the Selection Committee by, or on behalf of the Teams. The total time allocated to each firm will be limited to 4S minutes, allowing 30 minutes for the presentation and 15 minutes for the interview. Each team is responsible for bringing their own equipment including slide projector(s), stand and easel if so dtsired. The north wall of the conference roots is used as a screen. The Team's presentation must cover the following areas within the time limits (i)' Method of Approach Based on the scope of services described herein, the presentation should be a factual dissertation of the Team's organization; including any joint venture or professional I Agsocint.;ons; the identification and qualifications of •all professional and support staff including those of the sub -consultants, that will be assigned to this project; support capabilities; and an outline of activities that will bi undertaken by the professional and support staff; time schedules for accomplishing the activities; a summary of procedures and methods developed and used by the Team to coordinate and control projects and assure delivery of the finished work product on time and within the budget. It is not- intended nor acceptable that .the Team solve any specific problems, provide consulting services, discuss or display any type of design ideas for this project at this .time, but rather that the Selection Committee be presented with information about how the entire team would function on this City project. - 9- 7 � � (ii) Previous Experience Having given the Selection Cownittes an overv4•w of the team's method of approach, at least three recent projects which the members of the team have completed should be presented, preferably in slide form. The examples should• include design services for appropriately related projects which should be presented in terms of the project objectives, users, operational constraints,ti design and construction schedules, budgets and maintenance. (iii) Minority Participation You are requested to describe all levels of minority ownership and/or participation in your team. (iv) Method of Compensation The purpose of the presentation and interview does not include negotiating fees. However, the City's policy is to contract for design and construction administration services on a lump sum, flat fee basis. You are requested to comment on this method of payment if you foresee any problems with it. The Consultant Selection Committee will use the information provided in the submission, during the presentation, interview and may contact past clients; to evaluate each team in four general areas. Topic Maximum Value Demonstration of Creativity -and Rkill 2S professional experience; in greater detail than before including previous collaboration with public agencies. Preference will be given*to those firms with no previous agreements with the City by proportionately deducting a maximum of 10 points for professional fees contracted for with the City of Miami as a prime or sub -consultant. 30 �z Firm Organisation and assigned Staff, including the information provided at the presentation and interview 15 Capability of Firm, in greater detail than before, related to the actual individuals assigned to the projects, their expertise, work load, and related professional skills 30 i Totals lou After the presentations and interviews, each evaluator will score each team based on a maximum of 100 points and then rank them, giving the team with the highest score the rank of 1. Prior to the presentations and interviews; the Selection Committee will have established a method of breaking ties and reevaluating firms when the ranked scores of the top three teams. are less than three points apart. The final top three teams will be recommended to the City Manager for submissions to the city Commission, for authorisation to negotiate. an .agremmont. beginning with the teams ranked first. V . TUTATIVE 8CHZDULZ FOR COINMTAHT S=CTIOU PlK=U s April 7, 19.88 Request for Proposal Notices Mailed to prospective Prime Consultants April 7, 1986 Request for Proposal Notices advertised April 27, 1988 Submittals received at the City Clerk's office no later than 1100AM April 28t29, 1988 Certification Committee Convenes May 2&3, 1988 Competitive Selection Committee•Convenes to create "short list" of Teams to be interviewed May 9i10, 1968 Competitive Selection Committee convenes for presentations and interviews May 26, 1988 City Commission considers the City Manager's recommendations of the most qualified Teams June S. 1988 Negotiations on Agreement completed June 23, 1988 City Commission considers City Mattaget''° recommendation to'execute negotiated Al agreement June 30, 1988 Target date for completion of contract execution. ; t# t` 3 fl i ppc�•M1�� s r . • 3xY i, Y F,hi S T` •` ��iN1 3,G! lk._ 1b Vt . ADOMORAL RMCUtRICHINTf FOR TXX SMAMD CONSULTING TEAM: Negotiations with the Team ranked first by the City Conmmission will commence as soon as possible after the City Commission makes theft decision. A minimum of $500,000 in professional liability insurance will be required through an acceptable carrier for the duration of the project. For their own protection consultants are also encouraged to maintain this coverage for a minimum of five years after completion of construction.' A breakdown of tasks associated with the project, estimated staff time involved in each task and the resultant percentages of principal/professional/technical support time and their respective hourly rates will also be required during these negotiations. Principals of the Teams being considered are encouraged to review a standard City of Miami Professional Services Agreement prior to the City Commission action proposed for May 26, 1988. VII. DOCUMENTS AVAILABLE UPON REQUEST: Please contact Ms. Dianne E. Johnson with the City's Department of Parks, Recreation and Public Facilities at (305)579-69OU for any of the documents listed below. They will be mailed as soon as possible after a request is received however firms interested in acquiring these documents are encouraged to collect them in person. k. Ordinance No. 10065 • passed December 19, 1985: Tt:e Minority and Women Business Affairs Procurement Ordinance . B. Ordinance No. 9572 passed February 10, 1983; Article 1V, Purchbsing and contracts generally, Section 18-52.3 Professional Services .C. Section 18.52.3 City Code of Miami (this is the same as B.) D. Blank copies of Standard Forms 255 and 254. E. Standard City of Miami Professional Services Agreement Files <rfp>Virrick/Legion March 3U, 1988 -12- d CI''!Y OF MIAW C N Ult-TANT StLiCTtON PTAX3 s. P11lVIOOS P00FUSIONAL AGAf!MM/SSRVICSS ' This forts must be completed for the entire team listing all membets O8 a prime or sub -consultant for a city of Miami Professional Serviele Contract. The list is to include all contracts/agreements that are or have been active within the last five years whether you or your firm was a prime or sub -consultant working for any entitX of the City Ot Miami, including the Off -Street Parking Department. Tees listed M014 include anticipated 'payments as well as those received. Name of Firs: Have your Firm participated in any City of Miami projects within the last five years? Yes No (please circle one. if the answer is no, please sign the form and include it in your submission. if the answer is yes, please fill out the form, sign and include it in your submission.)- tam_=Project Administering Dept. Dates Fees a "x The foregoing is a statement of facts. y _ w. igna ure of Cdrpornte Officer Typied nano and title <rfp.% M � ' I[ � � 1 • � j .. '.. `T'� rI f � Z��' �.rM4. � t 4n3 • ..__._........;.,,.dam 1b CITY OF MIAMI COIf6MUff SELECTION PROCESS TIAN IDUTIFICATION FOAM Prim* Consultant: Names Address: Co::tact Person: Telephone: Specialty: ' Required Sub -consultants Name: Address: Contact Person: Telephone: t ) Specialty: Other Sub -consultants - - Name: Address: Contact Person: Telephone: Specialty: The foregoing is a statemout of facts. Signature of Corporate Officer Typed name and title ati i; of prime consultant <rfp> ' 7 i or MiAM YL'l11M'P =lLAC210M 120cm IMMMOIRM FORM This fors must be co"leted for the entire tease listing All w60914re et' staff anticipated to work on the proposed project. Li h. v A.Vr'ifi +..� ..•x i .-. ��.,2+-'irk-•. �.k k ]ft�'i The foregoing is a sta.tea•at of facts. tgaa ure of Corporate Offider TOM MOO a art > P J (� ri � Y CAR: "Q .,,z.• .p' CM or MaAM COaVt'lownu SSIACTION PWCSBS PUViOUS RELEVANT EXPMENC! This form must be completed for t}ie entire team listing at least three appropriately relet*d projects: Project Names Owner/User: Contact Person: Telepbone:( j Budgets Schedule': Scop.: ..._. ..._.. Project Name: nwner/User: Contact Persons Telephones ( j Budget: Scbedules Scope: 'i 5 K • 4 project WAIINGs owner/User: Telephones( Contact person person Schedules Budgets Scope: Project Naaes Owner/Users Telephones( )— Contact Persons Schedules Budgets Scopes The foregoing is a statement of facts. ionature of Corporate icer ype arise an title <rfp� FMA A "eject Names - Ovner/Usert Contact Persons Telephones( ) Budgets Schedules Project Names Owner/Users _ Contact Persons Telephone:( ) Budgets Schedules Scope = _ ............... - The foregoing is a statement of facts. signature o <rfp), rporate utricer name and title • 4 k 9 {�� tr ri i w d