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HomeMy WebLinkAboutR-88-0753OWN RESOLUTION NO: A RESOLUTION APPROVING= THE MOST QUALIFIED FIRMS TO PROVIDE PROFESSIONAL PLANNING AND DESIGN SERVICES FOR THE GIBBON PARK RECREATION BUILDING RENOVATION AND EXPANSION PROJECT= AUTHORIZING THE CITY MANAGER TO UNDERTAKE NEGOTIATIONS WITH THE MOST QUALIFIED FIRMS, TO ARRIVE AT A CONTRACT WHICH IS FAIR, COMPETITIVE AND REASONABLE; AND DIRECTING THE CITY MANAGER TO PRESENT THE NEGOTIATED AGREEMENT TO THE CITY COMMISSION FOR ITS RATIFICATION AND APPROVAL. WHEREAS, the City of Miami has recognised the importance of renovating its neighborhood parkst and WHEREAS, Ordinance No. 18347, the Capital Improvements Appropriations Ordinance, passed and adopted on October 22, 1967, appropriated $8.31 million for Citywide Neighborhood Park Renovations and WHEREAS, the City Commission by Resolution No. 87-687, passed and adopted on July 9, 1987, appointed a Park Advisory Board to make recommendations as to the projects to be includ" in the renovations] and WHEREAS, the City Commission accepted the Park AQviswy Board's recommendations during its meeting of November 11, 1987t and WHEREAS, by Resolution No. 87-556, passed and adopted on June 11, 1987, the City Commission approved the Citywide Neighborhood Park Renovations Projects, which include the Gibson Park Recreation Building Renovation and Expansion Project, as a Category "B" Project, and appointed Walter E. Golby, Director, Department of Parks, Recreation and Public Facilities, as Chairman of the Competitive Selection Committee; and WHEREAS, Resolution No. 88-224, passed and adopted an larch 19, 1988, established a Certification Comittee of not less trap five (5) professionals, qualified in the fields of sadeavoc or A .m practices involved, to review the qualifications, performance data and related information provided by those responding to the City's Request for Professional Services; and WHEREAS, the City, through public advertisement and direct mailing, solicited expressions of interest from qualified consultants; and WHEREAS, the Competitive Selection Committee along with the Certification Committee, evaluated the qualifications of those firms who responded to the City's Request for Proposals, and selected the firms most qualified to provide professional architectural, landscape architectural and engineering services for this project, all in accordance with the Competitive Negotiations Act as defined in Florida Statutes 287.055, City of Miami Ordinance No. 9572 and Section 18.52.3 of the City Code, for the acquisition of professional services) NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDAt Section 1. The City Commission hereby approves the recommendation by the Competitive Selection Committee of the following firms as the most qualified to provide, along with the designated subconsulting engineers, professional architectural services for the Gibson Park Recreation Building Renovation and Expansion Project, as listed in ranked order of recommendations (a) No. 1: Prime Consultant: Ronald E. Frazier and Associates, P.A. Sub-Consultanta: Martinez and Associates, P.A. M. Noble and Associates (b) No. 2s Prime Consultants Allen and Associates, P.A. Sub -consultants PKV tngineering, Inc. Tasnim Oddin and Associates, International, Inc. (c) No. 3t Prime Consultantt Chisholm, Santos, Raimundes Architects Sub -consultants: Fraga Engineers Maurice Gray Associates, Inc. Bection Z. The City Commission hereby authorises the City Manager to negotiate a professional services agreement on behalf of the City of Miami with the firm ranked first in order in Section 1 hereinabove. In the event that the City Manager cannot negotiate an agreement which, in his opinion, is fair, competitive and reasonable with the firm ranked first in order, then he is hereby authorised to terminate such negotiation and to proceed to negotiate with the second most qualified firm. In the event that he fails to negotiate a satisfactory agreement with the second firm, then he is authorised to undertake negotiation with the third most qualified firm. Section 3. The City Manager is directed to present the City Coswission with the negotiated agreement at the earliest scheduled meeting of the City Commission immediately following the negotiation of said agreement for its ratification and approval. PASSED AND ADOPTED this 8th day of August , 1988. A : FAITY HIRAI, CITY Ugffir— PREPARBD AND APPROVED BYs «: , ►, • , _ AFFSOVSD AS TO VORAt AM CGRRECZAiis s 1 VP -e room 0 CST' Of MIAMI. PLOR+oA BS INT9R-011PPICt MEMORANDUM Honorable Mayor and Members of the City Commission Cesar H. Odio City Manager RECOMMENDATION: 0A*t til! r i i�7 ^fit SUNAt- Authorisation to Negotiate an Agreement for Design Services for Gibson Park R[?tR[NCas: RNCLOGURts It is recommended that the City Commission adopt the attached Resolution approving the most qualified firms to provide professional planning and design services for the Gibson Park Recreation Building Renovation and Expansion Project, authorising the City Manager to undertake negotiations with the most qualified firms, to arrive at an agreement which is fair, competitive and reasonable, and directing the City 'Manaqtr to present the negotiated agreement to the City Commission for its ratification and approval. BACKGROUND: The attached resolution was prepared by the Department of Parks, Recreation and Public Facilities. On June 11, 1987, by Resolu- tion No.'d,/-55b, the City Commission designates as a Category "n" project, the City Wide Neighborhood Park Renovations Project, which included the Gibson Park Recreation Building Renovation and Expansion Project. In accordance with Florida Statutes 287.055, City of Miami Code Section 18.52.3 and City of Miami Ordinances No. 10462 &" go. 9572; advertisements to request proposals for professional planning and design services were sent by direct mail and published in newspapers. All projects were advertised as 100fs minority set asides. The Certification Committee and the Competitive Selection Committee appointed by the City Manager evaluated the qualifications of those firms which responded and selected the firms most qualified to provide the professional architectural and engineering services required for this project. The schedule for this process was as follows: April 7, 1988 A Request for Proposals was advertised. April 27, 1988 Fourteen proposals were received. April 28, 1988 The Certification Committee certified ten proposals: -y �i • may 4, 19®® the Competitive Selection Committee met and selected a short list of six 4e9i9n teams for presentations and interviews - may 11, 1964 The Competitive Selection Comittee interviewed the design teams and made. its recosmendations. it ia, therefore, recommended that the City Coamission approve the attached Resolution basedon Cossthe findings and recoamendations of the Competitive rocess and Susaries of the Steps in the selection p attached for your information-. fact ShNt on the design Mss a . a 'tr r a • tit � fe 3va' s y; #4 h 4. v � 3 I' }L k r •` n`�' � r '��'b3 �^ i�" a-e '�'iY'+.�. �.�/5'�}p�pp +r,e� ,,; ,�' �x o_- �� rRty,�"^- +r -`,F ',ti �5.. { 7x 'tx �n .k• � ay� Y�.} j[]�y4,y�r w+ "� ..� ... .. �"-.i!�xa�tf'.re-.�axG, pT ._.�i Y „4���'-"'gRt rt_a :Y �'�hP „i'�i ?cr.. �",t•t:: i�.n .li`'�..., �, _. CITMDt valamR:'OOD PAl1ij RJWVATION C7i4PtTITIVE SELtCTIOK PKK=8 DZ$t= TEM FACT Slaw aim" PARK pj=MTION BUILDING RZIK)v&TIOU ASD EXPANSION TEAM 1: PRIME CONSULTANT Pp40CUALS Ronald E. Frazier i Associates, P.A. Ronald E Frasier Aiaparo Palomares SUBCONSULTANTS Martinez i Associates, p•A- M. Noble and Associates Carlos A. Chartrand Jonas C. aerosol& Maurice Noble William R. Beattie TEAM 2: PRIME CONSULTANT Allen and Associates, P.A.ioiri• dear; r a. SUBCONSULTANTS Mbert Valdest " P . R . V . Engineering Inc. gal Garda R Tasnim Uddin t Associates International, Inc. TEAM 3 sAj , PRIME CONSULTANT Chisholm, Santos, Raimundes Architects ErnestotO- EL•Chi�S 87upCOj15ULT Fraga Engineers! Maurice Gray Associates, ittC•� yX .f 5 f a 6 Cl" Or MIAMI. FLpn10A INTER -OFFICE MEMOMANOUM Tee Citywide Neighborhood Park Renovations Competitive Selection File S an cKay Park P a ing Coordinator oAta. May 3, 1988 .„ svenc, Certification Ca ittee Report The City of Miami recently advertised Requests for Proposals for professional planning and design services for seven park projects. A Certification Committee consisting of; Juanita Shearer, Registered Landscape Architect, Bill Rosenberg, Registered Landscape Architect, Gene Pelaez, Registered Engineer, and Armandc• Cazo, Registered Architect, met on April 28 and 29, 1988, to review all proposals received for: a. compliance with submission requirements, b. capability and adequacy -of personnel, c. past performance in administration and cooperation with clients, d. ability to meet time schedules and budgets, and e. past experience recora. Prior to.the start of the meeting, the members all affirmed that they had no vested interest and/or other financially remunerative relationship with any of the firms or individuals being considered for selection. The number of proposals received and certified for each project is summarized belowt PROJECT African Square Park Renovation Allapattah-Comst-ock Park Sports Lighting PROPOSALS NUMBER NUMBER ADVERTISED RECEIVED RECEIVED CERTMEb 3/31/88 4/20/88 3 3 3/31/88 4/20/88 Range/Lummus Parks Security Lighting 3/31/88 4/20/88 Grapeland/Hadley/Morningside Parks Irrigation 3/31/88 4/20/86 3 3 3 3 3 3 t tN.'I�TaSB��j Certification Committee Report May 3. 19" Page 2 ?1101O�ilt.i =M« ERR Film MIMM Morningside Park 4/7'/B8 4/27/88 is 10 Recreation Building . ._ .,. Legion/virrick Parks Recreation 4/27/88 13 .9 Building Renovation Gibson park Recreation Building 4/27/88 14 10 Renovation and Expansion 4/7/88 • all cases, the reason for not certifying proposals was th In specified in the, firm, s failure to subaission requirements Request for Proposals. Cl" OR MIAMI. PLORICA INTEA•OFFICt MI[MOORANOUM �e Citywide Neighborhood Park ,an: May 4, 1988 �„• Renovations Competitive Selection File fUe,«, Competitive Selection Committee Short List Report '"OM1S $an, McKay RR.TtwRMCR� Park P nninq Coordinator ��ow,wRs As only three proposals were received. and certified for each of the following projects, no short listing meeting was held and all proposers were interviewed: African Square Park Renovations Grapeland/Hadley/Morningside Parks Irrigation Systems Allapattah-Comstock Park Sports Lighting Range/Lummus Parks Security Lighting On May Z and 4, 1988, the Competitive Selection Committee met to short list proposals received for: Morningside Park Recreation Building• Legion/Virrick Parks Recreation Building Renovations Gibson Park Recreation Bui:3iry t.,:::•.o:i,:::.:.r:' C;.r•s:an The members of the Committee were: Suian McKay, Parks, Recreation and Public Facilities Juanita Shearer, Development Adrien MacBeth, City Manager's Office Teresita Fernandez, Planning Joe Turturici, Finance Roberto Hevia, Building and Zoning Ed Conner, Public Works Linda Kelly {non -voting), Law All members affirmed that they had no vested interest and/or other financially remunerative relationship with any of the firms or individuals being considered for selection. Prior to reviewing any proposals, the Committee decided that the short list would include a maximum of six design teams. It also decided that if there was a great discrepancy in scores between the fourth and fifth or fifth and sixth ranked teams, that it may elect to.not include those teams on the short list. • All certified proposals for each of the three projects were then scored on the following criteria as described in the Request for Proposals: A - Previous professional experience s - Size and capability of team C - Location of office The proposals for each project were then ranked by each cowaitteo somber. These individual rankings were then totaled for each project and ranked in descending order. ' The member of proposals certified and short listed is sumarized below for each project: Number Number Project Certified Short Listed. Morningside Park 1/ 6 Recreation Building Legion/virrick Parks 9 4 Recreation Building Renovations Gibson Park Recreation 1/ 6 Building Renovations expansion The short listed firms were then contacted and requested to Oaks a presedtation to the Committee an May 9, •10, and 11.. according to the project. • �i • -43 • f¢,xyi :L 44 S� iF F 4 �"ln�' ,r Yv'S f ` s y,T �I Y• i� t w 1, °� } 1,yg S • L 0 WAITER E. OMIT okeew (4it�r of �+►�iirzmi CESAR M. OOIO 0" AAsn"m ttTT OF WRAMt. noWtVIR BNOWNT FtMB FROff0i10ML PLASMIMO AM ONION SUVICW The City of hiesi, is looking the professional services of qw tiflod good esperioneN J**ign profess►onal@ foe three soperate rest Projects •o fo►lows$ . An Architectursl Farm to be time Prim Consultant for the pia ming end, design of the rom metimn and *spseslan of the Otbsan �+ Park kwr"Lima Building. f7�is project will rewire Arehiteeturai a" BagLneering Service@. . Am Architectural tiro to be the prime Consultant for the Pleasing a" design of the Merningside park Recreation Building. so, This project will require Architectural odd Smgimearing Service*. . An Architectural Firm to be the prime Consultant for the pt*nninq and *.sign of the renovation and/or ocponsaon of th. recreation buildings at log►en and virr►ek pecks. This project will require architectural and tngineering Services. The separate Consulting Teaar on these lark@ projects will be required to carry out Schematic Design. Design Dovelepaent. Construction Documenta. Bidding and Construction Adulnistration ►hose• of a Professional Services Agrsooent. Firms interested 'Ln tUeee Paeke projects suet contact Diann* It. Johnsen. Assistant to the Director, at the ef Miami Department of park@. Rocr*atlon and public facilities. 1396 OW 7th Street. W004. Florida, MIS, Tot ePis 0 (305)579-69ff, for the Rop*et for F opt go nnesown►e: Thia document 64nt&Lne detailed and specific intormstlan snout the seep* of services, submission reryireoents and seleetLen procedures. • The City of stoat. is also ...king the professional services of a �qwwtilted and osperieaeed Arcbitsctural Fier to be the prime Ceaeultent toe the plasming and design of the ronewatine and espsmales of the Police Mgadqusrters Betiding, toasted at 105 lIW DW Am so". This project will empire Arv%iteetrrsl std btaglaser/mg Servie" and the consulting tam will, 'be requires to carry out. Foot Oecupswey mvatwtion, Weed Aseeeswnt and Pregressaimg Schematic DOOLgw. Design Dsv*lopment. Construction Documents. Bidding and Constructaon Admiaastration phases of a PC01*6eional Services Agreement. lntermgtN "firms Must contact Officer Chip Landrau. ►lensing and Research Division oiihe City of Miami puttee Department. 44W WW And Avenu*. Miami, Florida. 33125. Tot*phune l345)f7t•6112* toe the Rpuest for Proposals Document. This document contains detailed add specific Lnformdtion ebovt the seep* of services, submission requirements and selection procedures. Sigh of these five separate projects to a minority sec -aside and thoretore qualified submission will only be ecoeptod from tow which include ML@panic. Black and remote owned firms. Individual submissions packages toe each e*parate project oust be d*llvusad to the Office of the City Clerk. 1Sui Pon American Ocivo; Miami. Florida, )2lil not later that iIsSOAM Oa April 27.. 1900. The City of Miami reserves the right to accept any proposal doeoW to be In the best interest of th* City. to waive any irregulscaties to my ►eoyoset, and/ or to reject any and/or ell propesele and to to-odvertiee for new propagate. Coear M. Odlo City Amusgor DEPARTMENT Of PARKS. RECREATION ANO PURLIC FACILITIES 1390 N.W. Ah Suto/A#ianu, it 33233-0700/imi 5794400MI6 k. • among rm PIIOPOSAU POU PROtssiIONaL SUVICss tmNATION AM x"AMIOs rot 4I2$W PARK RSCZZKTIOkt BUTADni0 CITY OF MIAMI XAVItR L . SUARa Z, Mayor KO&MUO KEMUM, Vies Mayor MILLtA J. DAMKIMS, Commissioner VICTOR H. DX YURRE, CoawissioAsr J.L. PLUMMER, Commissioner CZSAR H. ODIO, City Manager Mgwmt for Proposals Issued& — sub"asions Due Dates to submission tie s submission Locations Submission IdautificatJ-ons 0 April 7;, LOW - April 17; 19e8: Ito later dean 118 0©AN City Clerks Offies City of bd&ni; 35M Pan Amerioan De*Lv* MLami ; Fla. 33133 •aibFson Patk R*cration Building aenovat%o i Xxv Projects must appear on v wrapping/ envelope in whir proposals are submitted-. • %4 Yf ' r d � � ti���;• !'Oluhe`di ... ...., .... .. .<•..,,.. �...AS .v .. �.x.e�rou.i ,A � 3:. j''f�" '.; '�t�. 1 I PUBLIC MOTIC! , t; II SCOPS OF SX]tVICYS 4 III SUIMISSIOU RZOUIRSMMS I IV, i=JCTION P1lDCSDUus 4k ; V T= &,%TIVZ SCHZDM FOR COMSULTAMT SWJCTI(W 11 VI ADDITIONAL RZOUIRZM PUTS FOR SSLECTSD TSAM 12 VII DOC M UTS AVAMULS UPON RSQUSST -12 ' M •�, �y k a�", x wi t � s [i Y.. a tj'K � a. i�i 4ia`t 5.: '�aE .L•�t�F '�`•4 ?h?'�.'� Q .. 1 5 •`~ - Y}. .. t � i s * l it �.. .,..: l._.'�. Y' 4'! i E. a'`, •u nF' i :.�'�' y R�`F.":�"1''�"- . ... ,. , T.. .�. .1. a v' 0. .s • :•= H t 4! • F e .4 *-i✓ �,[ �'v T '.Yi� I ! J.�.d.. 1':.. 6 �� < _...., ` .� . • i� -t`` ,. 183.-oft g, R ' ny I ' 9 +fp •�• OW r to PUBLIC WMCZ i CITY OF mum . ELORIDA RN UM-1- FOR PDDFBNSIOML anvICtR =Q UITZOR' AND flQANRIOK PROJWT FOR alum PARR RRCRMTION BUILDING I The City of Miami, is seeking the professional services o[ a qualified and experienced Architectural Firm to be tho Prime Consultant for the planning and design of the Renovation and Expansion of Gibson Park Recreation Building. This project will require Architectural and Enginoerinq Services and the Consultanq Team will be required to carry out Schematic Design, Design Development, Construction Documents, Bidding and Construction Administration Phases of a Professional Services Agreement. Interested firms must contact Dianne E. Johnson, Assistant to the Director, at the Zrity of Miami Department of Parks, Recreation and Public Facilities, 1390 NW 7th Street, Miami, Florida, 33125, Telephone.(30S.)S79-6900, for the Request for Proposals Document. This document contains detailed and specific information about the scope of services, eiihmixainn requirements and selection procedures. This is a minority set -aside project and therefor* qualified submissions will only be accepted from teams which include Hispanic, black and Female owned firms. Submissions packages must be delivered to the Office of the City Clerk, 3500' pan American Drive; Miami, Florida, 33131 not Later than 1100AM on April 276, 1988. The City of Miami reserves the right to accept any propootl doomed to be in the best interest of the City, to waive -any irregularities in any proposal, and/ or to reject any and/or all proposals and to re -advertise for new proposals. ADV. NO: Cesar H. Odio City Manager qi i€ i fa L° V •F;? d ,t 11. SCOPE OF SERVICES1 The City of Miami, is seeking the professional services of a qualified and experienced Architectural Firm to be the Prime Consultant for the planning and design of the Renovation and Expansion of Gibson Park Recreation Building located at 401 N.N. L2th Street, Miami, Florida. The project includes the renovation of existing the facility and the development of additional recreation space. Funding for this project, including design and development costs is currently estimated at 4200,00u. The project will require Architectural and Engineering Services and the Consulting Team will be required to carry out Schematic Design, Design Development, Construction Documents, Siddinq and Construction Administration Phases of a professional Services Agreement. Ill. SUBMISSION REQUIREMENTSt The selection procedures will follow the Competitive Negotiatiolis Act as defined in Florida Statutes 267.055, Section 18.52.3 'of the Code of the City of Miami and Ordinance No. 9572. Minority participation is required, as per the City of Miami's Minority Procurement Prdgram, Ordinance.No. 10062. This project has been designated as a minority set -aside. Qualified proposals will therefore only be accepted from teams which include - two ot the following three types of ownership: Hispanic, Black or Female owned firms. Said minority -owned and female -owned firms must preregister with Me. Adrienne Mdcbeth,-the City of Miami's Minority and Women Business Affairs Coordinator; at (305) 579- 6385 prior to the submission date for this project. Written proof of pre-qualifidation will be provided by the City to eae2, individual firm upon successful review. The minority set aside applies only to the ownership of the required prime and sub - consulting firm. Firms other than those providing the expertise required by this Request for proposal Document need not be minority owned firms to be part of a Team. Professional registration is required by the State of Florida as per FS Chapter 481 Part I Architecture and FS Chapter 471 Engineering. Materials other than those requested will not be considered and should not be submitted at any time during the Selection Process. Additional materials ma be solicited from teams selected to make presentation&. No a�tione or modifications may be made to the - 4 -- proposals and the teams they raprssonL., subsequent to the submission deadline. Respondents must notify the City in writing imodiately.of any firm or individual presented in their original submission who is unavailable to continue on the team. Any such changes may result in the removal of that team from consideration. Sub -consultants may submit on more that one team, however prime consultants or those firms which may joint -venture or associate to form the prime consultant may only submit one proposal and may not bo a sub -consultant on other teams. Questions which say arise must be directed to Ms. Diane* E. Johnson, City of Miami; Dept. of Parks Recreation and Public Facilities, 1390 NM 7t1Street, Miami, Florida, 33125, (30S) S79-69M A. Contents of Submission: Interested firms must submit one (1) original and ten 10 copies of their Proposal, which must contain the following documents, in the manner in which it is requested: (i) (v) (vi) (vii) (viii) A Letter of Interest addressed to Walter E. Golby, Director, Dept. of Parks Recreation and Public Facilities, City of Miami, 1390 NW 7th Street, D;iami, Fla., 33125 generally describing the consulting twain and its interest in performing the required professional services. Standard Porn 255 for the entire consulting team. Standard Form 254 for each firm. The Timm Identification�orm which is attached. Proof of current profossional registration to practice Architecture, and Engineering in the State of Florida, in the form of legible cop *st. of current licenses as issued by the State of Florida, Dept. of Professional Regulation. (A current letter from the Dept. of professional Regulation may be used if the other documents Are-,, unavailable.) Firms practicing as corporations or<: partnerships roust provide proof of registration as-,%, such. The Previous Professional Services form which is attached. The Personnel firm which is attached. The Previous Relevant Experience form which is attached. Proof of Minority Firm preregistration for each firm, with the City of Miami (obtained as a result ,.E Vw. W-M&Vi M4. V-1h6.9M v46.1. W lA--L-Lt 1­1 B. Schedule for Submissions Regneet for troposals Issueds Submissions Due Dates Submission times submission Location: Submission Identifications April 7, 1988 April 27, 1968. So later than i1s00AM City Clerk's Office City of Miami; 3300 Pan American Dliave Miami, Fla. 33133 "Renovation and Expansion Project Gibson Park Recreation building" must appear on -the wrapping/envelope in which the proposals are submitted. Submissions will not be accepted after the ePubssission time and they will not be accepted at any other location. IV. SELECTION PROCEDVREsI In accordance with Florida Statutes 287.055, City of Miami Code, Section 18.52.3 and Ordinance No. 10062 and No. 9572, the Consultant Selection Process will be carried out in three sequential phases: A) Certification 0) Initial Evaluation C) Presentation and Interview i A. Certification Phase During this proceis a Certification Cosinittes consisting of a registered landscape architect, a registered. architect tip"°a registered engineer on the City of Miami's staff will be jo,t 16s by a registered landscape- architect and a registered archi'te+cto both of whom shall be in private practice, to review, e0b submission for compliance with the requirements of the Reque' t for Proposal Document and the requirements of the applicable legislation. The private sector members of the Certification Committee are to be appointed by the City of Miami Park Advisory Board. Certification Committee Members* are prohibited from discussing the proposals or the Committee's activities with anyone with. Or related to the proposing firms, or with other Committee members until the City Commissioi► awards the contract. Certification Committee asembers must have no vested interest and/or other finai.cially remunerative relationship With any of the firsts or -6. 0 individuals being considered for selection. Members of proposing firms and teams shall not contact Certification Committee Members about this selection process. The members of the Certification Committee will verify that each submission correctly indicates the following: (i) Each firm is currently and respectively registered to practice Architecture and Engineering in the State of Florida, in accordance with FS Chaptar .481 Part I and Chapter 471 Part respectively. (ii) Valid Proof is presented indicating that the prime and required 'sub -consultant firm are minority owned businesses, by the presence of the preregistration document issued by the City of Miami's Minority and women Business Affairs Coordinator. (iii) A Standard Form 255 has been completed for the entire team. (iv) Standard Form 254 has been completed for each firm on the team (v) The required number. of copies of the submission are received on time, by the deadline and at the correct location. Submissions failing to meet any of these requirements will be eliminated from 'the selection process at this point. Ordinance No. 7295 also requires that the Certification committee determine that the teams.presented in each proposal favorably demonstrate the followings (i) Capability and adequacy of personnel for this project. (ii) GoQd past performance in administration and in cooperation with -former clients. (iii) Ability to meet time schedules and budgets. (iv) Good past experience record. Teams failing to most any of these criteria will be eliminated from the selection process at this point. Teams which meet these and the previous requirements will be certified for this project. The Certification Committee will provide a report to the Selection Committee indicating its finding and those teams which are to receive further consideration. B. Initial Evaluation Ph*sat: That Consultant Selection Committee, established in accordance with Ordinance No. 7295 will receive the submission packages of the certified teams in preparation for making their Initial -7- Evaluation, and holding the presentations and Interviews. Selection Cosssittee Members are prohibited from discussing the proposals or the Committee's activities with anyone with, or related to the proposing firms, or with other Committee members until the City Commission awards the contract . - Selection Committee members must have no vested interest and4or other financially remunerative relationship with any of the firms or individuals being considered for selection. Members of proposing firms and teams shall not contact Selection Committee Members about this selection process. Prior to. discussions related to the proposals and voting the Selection Committee will. establish a maximum number of teams which may be "short-listed" for the next phase of the selection process. The actual number, which must be at least three, may be less than the maximum if a substantial disparity occurs between the ranked scores of the firms that fall within the maximum, after scoring. The criteria used for evaluation at this stage fall into four general areas. Topic Maximum Value Previous professional ezperience, related to successful completion of projects of similar complexity arks ......... 40 Size and capability of Team and its range of expertise` ........................................ �S Location of office, with points awarded in decreasing value for location of in the City of Miami, Dade County, Broward County........... -- Totals tech evaluator will score each team based on a maximum of A)b points and then rank them, giving the team with the highest scarat the rank of one (1). All the evaluators ranked scores are then complied and at least the top three firms will be invited to make a presentation and be interviewed. Ranking and scores do not carry over into the next phase of the process. Those teams selected to make presentations will be contacted by Susan McKay, Park Planning Coordinator, A* less than 5 calendar days prior to the presentation aced interview. s fi r � 3 ti x f K Z1 C. Presentation and Interview Phases All Presentations and Interviews will. be held on the 4th floor Conference Room of the City's Department of Development, 300 Biscayne Boulevard Way, Suite 400, Dupont Plaza Center, Miami, Florida, 33131. Presentations are tentatively scheduled for- May U10, 1988, however the time and gate of ea-ch presentation and interview will be specifically indicated upon notification of selection. It is recommended that a representative of each firm and/or area of expertise indicated in the team's proposal be - present and participate in the presentation. Unless specifically requested by the City, no material may be provided to the Selection Committee by, or on behalf of the Teams. The total time allocated to each firm will be limited to 45 minutes, allowing 30 minutes for the presentation and 15 minutes for the interview. Each team is responsible for bringing their own equipment including slide projector(*), stand and easel if so desired. The north wall of the conference room is used as a screen. The Team's presentation must cover the following areas within the time limits (i) Method of Approach Based on the scope of services desct:'uM:- presentation should be a factual dissertation of the Tepm's organization, including any joint venture or professional associations; the -identification and qualifications of all professional and support staff including those of the sub -consultants,- that will be assigned to this project; support capabilities; and an - outline of activities that will be undertaken by the professional and support staff; time schedules for accomplishing the activities; a summary of procedures and ,methods developed and used by the Team to coordinate and control projects and assure delivery of the finished work product on time and within the budget. It is not intended nor acceptable that the Team solve any specific problems, provide consulting services, discuss or display any type of design ideas for this project at this time, but rather that the Selection Committee be presented with information about how the entire team would function on this City project. - 9- (ii) Ptevious Experience Having -given the Selection Committee an overview of the team's method of approach, at least three recent projects which the mesbers of the team have completed should be presented, preferably in slide, form. The examples should include design services for appropriately related projects which should be presented in terms of the project objectives, users, operational constraints, 'design and construction schedules, budgets and maintenance. (iii) Minority Participation .You are requested to describe all levels of minority ownership and/or participation in your team. (iv) Method of Compensation The purpose of the presentation and interview does not include negotiating fees. However, the City's policy is to contract for design and construction administration services on a lump sum, flat fee basis.' You are requested to comment on this method of payment if you foresee any problems with it. The Consultant Selection Committee will use the information provided in the submission, during the presentation, interview aad-- may contact -past- Clio. -Its, to evaluate sack team in fmtit general areas. Topic Maximum Value Dawastration of Creativity and Skill 23 Professional experience; in greater detail than before including previous collaboration with public agencies. Preference will be given to those firms with no previous agreements with the City by proportionately deducting a maximum of 10 points for professional fees contracted for with the City of Miami as a prime or sub -consultant.. Firm organisation and Assigned Staff, including the information provided at the presentation and interview Capability of Firm, in greater detail than before, related to the actual individuals assigned to the projects, their expertise, work load, and related professional skills Totals ~ J V • r _ S�- 4zJ ke i �S 4 F A 30 After the presentations and interviews, each evaluator will score each team based on a maximum of 100 points and then rank them, giving the teas with the highest score the rank of 1. Prior to the presentations and interviews, the Selection Committee will have established a method of breaking ties and reevaluating firms when the ranked scores of the top three teams are less than three points apart. The final top three teams will be recommended to the City Manager for submissions to the City Commission, for authorization to negotiates an agreement, beginning with the teams ranked first. V . TZMTIVZ 8C WMLZ ls'OR COWBMTAXT S=CTION PROCESS t April 7, 1988 April 7, 1988 April 27, 1988 April 28429, 1988 May 2i3, 1988 Request for Proposal Notices Mailed to prospective Prime Consultants Request for Proposal Notices advertised Submittals received at the City Clerk's office no later than 11:00AM Certification Committee Convenes Competitive Selection Committees Convenes to create "snort list" of Teams to be interviewed May 9410, 1988 Competitive Selection Committee i convenes for presentations and interviews May 26, 1986 City Commission considers the City Manager's recompindations of the most qualified Teams June 8, 1968 Negotiations on Agreement completed June 23, 1988 City Commission considers City Manager' recommendation to execute negotiated agreement June 30, 1988 Target date for completion of contract execution. M� , ,bit ,y err. h . 'Y 4 {� t �� s VI. ADDITIONAL UWIRZMWTS FOR THE SZLtCTED CONSULTING TZARS Negotiations with the Team ranked first by the City Commission will coeence as soon as possible after the City Commission makes their decision. A minimum of $500,000 in professional liability insuranee will be required through -an acceptable carrier for the duration of the project. For their own protection consultants are also encouraged to maintain this coverage for a minimum of five years after completion of construction. A breakdown of tasks associated with the project, estimated staff time involved in each task and the resultant percentages of principal/professional/technical support time and their respective hourly rates will also be required during these negotiations. Principals of the Teams being considered are encouraged to review a standard City of Miami Professional Services Agreement prior to the City Commission action proposed for May 26, 1988. VII. DOCUMMTS AVAILABLE UPON REQUZSTs Please contact Ms. Dianne E. Johnson with the City's Department of Parks, Recreation and Public Facilities at (305)579-690u for any of the documents listed below. They will be mailed as soon as possible after a request is received however firms interested in acquiring. these documents are encouraged to collect them in person. A. Ordinance No. 10065 passed December 19, 1985: The Minority and Women Business Affairs Procurement Ordinance B. Ordinance No. 9572 passed February 10, 1983; Article IV, Purchasing and•contracts generally, Section 18-52.3 Professional Services C. Section 18.52.3 City Code of Miami (this is the same as 8.) D. Blank copies of Standard Forms 255 and 254. E. Standard City of hiami Professional Services Ayreew*nt Files <rfp)Gibson March 30, 1988 J j22- t� / L 4 �q't. 0 CITY or IMAM COI WMTAMT •!LlCT10K P11G 9 PPRVIOUS PK'irMIONA? AG1titMWM/SXRVZCfi This form must be completed for the entire team listing all members at a prime or sub -consultant for a City of Miami Professional Servicee Contract. The list is,to include all contracts/agreements that are of have been active within the last five years whether you or your firm was a prime or sub -consultant working for any entity, of the City of Miami, including the Off -Street Parking Department. Fees listed must include anticipated payments as well as those received. stasis of Firm: ... ...... Have your Firs participated in any City of Miami projects within the last five years? Yes no (please circle one. If the answer is no, please sign -the form and include it in your submission. If the answer is yes, please fill out the form, sign and include it in your submission•) Same of Project Adsinisterinq.Dept. Dates Fees tY The foregoing is a statement of facts. ignature of Corporate orIM4r nau►a t m tom,. i i wit R3 7 CITY 0! MSAMI COWMTANT SRUCTIOM PROCESS e TRAM IDUTIFICATION FOAM Prise Consultants Names Address Contact Person: specialty: RopIred Sub -consultants Names Address: Telephone: ( Contact Persons Telephone: t ) Specialty: Other Sub -consultant: Names ' Addresss 1 Contact Person: Telephone: ( _I Specialty: The foregoing is a statement of facts. _.,.. Signature of rporate 01ficer p name an7l title of prime consultant r fp), S Y� Syr °� In• F • CITY Of fxLj=tGv i L loan ,� loc* "at be cowpintnd for the entire taaa listing tli b Ant icipatrd to vock on tho proposed projoet•91 ... ... � .veil . s it .... ' • �,. u.JH .-a .,w.• ,n. �... +..... '•'� W+••u. �:.. .:... ..'t+ µ� � � � 4ry ^� ..-.. .-...- .•..pwN M.rw•+t tat-. � � _. �. .. • .-- . n - 'gyp. `M ....... .. ... .^SSW^ `"ttatiM•n! of •. , �r+sgoir4� is a Y.�. • TYPO` f r ra s Y S R`y' l wi F 7+ P ♦ R f� s f tl t , Y f .F ��} - } r� d ga 7 y e f • CITY OP PaAMt CMSULTA rr SELSCPIote PIOCZ" PBIVIOUS RKLtVANT SXPMUMCX This form must be completed for the entire team listing at least three appropriately related projects: Project Names Owner/Users Contact Persons Telephones( ) Budgets Schedules Scopes Project Nance: Owner/Users Contact Persona Tolepbomes ( ) Budgets SChedules Scopes project Mots Owner/User: Telephonet{ Contact 4erVMI Schedules wdget: Project Names p.ner/Users statement of facts. The fOTegoing is a ignature o Corporate icer Type name an title, d 4. �r i.. t h4i` lye y F MWY r.. � t qq _ � OWN RESOLUTION NOt A RESOLUTION APPROVING THE MOST QUALIFIED FIRMS TO PROVIDE PROFESSIONAL PLANNING AND DMSIGN 8ERVICE8 FOR THE GIBSON PARK RECREATION BUILDING RENOVATION AND EXPANSION PROJECT= AUTHORIZING THE CITY MANAGER TO UNDERTAKE NEGOTIATIONS WITH THE MOST QUALIFIED FIRMS, To ARRIVE AT A CONTRACT WHICH IS FAIR, COMPETITIVE AND REASONABLE; AND DIRECTING THE CITY MANAGER TO PRESENT THE NEGOTIA"M AGREEMENT TO THE CITY COMMISSION FOR ITS RATIFICATION AND APPROVAL. WHEREAS, the City of Miami has recognised the importanoe of renovating its neighborhood parkst and WHEREAS, Ordinance No. 18347, the Capital Improvements Appropriations Ordinance, passed and adopted on October 22, 1967, appropriated $8.31 million for Citywide Neighborhood Park Renovations= and WHEREAS, the City Commission by Resolution No. 87-687, passed and adopted on July 9, 1987, appointed a Park Advisory Board to make recommendations as to the projects to be includ" in the renovations= and WHEREAS, the City Commission accepted the Park A*V:Lo ey Board's recommendations during its meeting of Novesiber Ile 19071 and WHEREAS, by Resolution No. 87-556, passed and adopted on June 11, 1987, the City Commission approved the Citywide Neighborhood Park Renovations Projects, which include the Gibson Park Recreation Building Renovation and Expansion Project, as a Category "B" Project, and appointed Walter E. Golby, Director, Department of Parka, Recreation and Public Facilities, as Chairman of the Competitive Selection Committee; and WHEREAS, Resolution No. 88-224, passed and adopted on March If* 1988, established a Certification Cosmiittee of not less two five (5) professionals, qualified in the fields of enAWmw 1CW IA w practices involved, to review the qualifications, performance data and related information provided by those responding to the City's Request for Professional Services; and WHEREAS, the City, through public advertisement and direct mailing, solicited expressions of interest from qualified consultants; and WHEREAS, the Competitive Selection Committee along with the Certification Committee, evaluated the qualifications of those firms who responded to the City's Request for Proposals, and selected the firms most qualified to provide professional architectural, landscape architectural and engineering services for this project, all in accordance with the Competitive Negotiations Act as defined in Florida Statute$ 287.055, City of Miami Ordinance No. 9572 and Section 16.52.3 of the City Code, for the acquisition of professional services] NOW, THEREFORE, BE IT RESOLVED BY THE COMMISBION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Ccoon ission hereby approves the recommendation by the Competitive Selection Committee of the following firms as the most qualified to provide, along with the designated subconsulting engineers, professional architectural services for the Gibson Park Recreation Building Renovation and Expansion Project, as listed in ranked order of recommendations (a) No. 1: Prime Consultant: Ronald E. Frazier and Associates, P.A. Sub -Consultants: Martinez and Associates, p.A. M. Noble and Associates (b) No. 2s Prime Consultant: Allen and Associates, P.A. •S% 403W sub-consultantse P1CV tngineering, Inc. Tasnim Uddin and Associates, International, Inc. (c) No. 3r Prime Consultants Chisholm, Santos, Raimundes Architects sub-consultantst Fraga Engineers Maurice Gray Associates, Inc. Section Z. The City Commission hereby authorises the City Manager to negotiate a professional services agreement on behalf of the City of Miami with the firm ranked first in order in Section 1 hereinabove. In the event that the City Manager cannot negotiate an agreement which, in his opinion, is fair, competitive and reasonable with the firm ranked first in order, then he is hereby authorized to terminate such negotiation and to proceed to negotiate with the second most qualified firm. In the event that he fails to negotiate a satisfactory agreement with the second firm, then he is authorized to undertake negotiations with the third most qualified firm. Section 3. The City Manager is directed to present the City Comimission with the negotiated agreement at the earliest scheduled meeting of the City Commission immediately following the negotiation of said agreement for its ratification and approval. PASSED AND ADOPTED this 8th day of August , 1989. A : MATTY HIRAI, CITY C PREPARED AND APPROVED 8Ys rAt- L.. -.d 4� "04 _it' of 1►PPwOVaD A/ '!r? P+!!�1 Am ty >o RROM MI R R1 A CITY OR MIA l.0 O INTiR4FFIC= MEMORANOUM Honorable Mayor and Members of the City Commission Cesar H. Odio City Manager RECOMMENDATION: Inca •u..[c* Authorization to Negotiate an Agreement for Design Services for Gibson Park R[i[R[NCt1 [Ncf.osuR[s it is recommended that the City Resolution approving the most professional planning and design Recreation Building Renovation and the City Manager to undertake qualified firms, to arrive at competitive and reasonable, and present the negotiated agreement ratification and approval. BACKGROUNDS Commission adopt the attached qualified firms to provide services for the Gibson Park Expansion Project, authorizing negotiations with the most an agreement which is fair, directing the City -Manager to to the City Commission for its The attached resolution was prepared by the Department of Parks, Recreation and Public Facilities. On June 11, 1987, by Resolu- tion No.'U'1-55b, the City Commission designatea as a Category "8» project, the City Wide Neighborhood Park Renovations Project, which included the Gibson Park Recreation Building Renovation and Expansion Project. In accordance with Florida Statutes 287.055, City of Miami Cod* Section 18.52.3 and City of Miami Ordinances No. 1MG2 And No. 9572; advertisements to request proposals for professional planning and design services were sent by direct mail and published in newspapers. All projects were advertised as 100% minority set asides. The Certification Committee and tho Competitive Selection Committee appointed by the City Manager evaluated the qualifications of those firms which responded and selected the firms most qualified to provide the professional architectural and engineering services required for this project. The schedule for this process was as follows: April 7, 1988 April 27, 1988 April 28, 1988 A Request for Proposals was advertised. Fourteen proposals were received. The Certification Committee certified ten proposals: R.' May 4, 19ss the Competitive Sei•ectimn Committee set Six and selected a short onslist andfintsrvier+sp teams for presenta , May 11, its$ The Competitivs Selection Committee interviewed the design teams and made. its recom endations . Tt ia, therefore, recommended that the City Commission arprove the attached Resolution basedOn Commi the findings and recommendatioAs of the Caspetitive Selection e. Suamaries of the steps in the selection process and a fact dheet on the design teams are attached for your information, y..,ll tz IM � er • r • k ,. _ ...., r s.;s box, ':r tOM•Aii;+TiC� .Y� . 11 ..,wax,. �ny,�,.t...++s.v r-c a• a,,. � �,.s,�,t h � � * ��" ' �'? r; t. .x �. � f �- s i t �kawA F i +eti't�a ��� �. �y�h• z � �"3s,iti.��,n i x v3 ti i� gta 'i red y; 4n .. x.,i4. -4+7. ri , , x. +m, .3y,r s �.,, 3-�. r . c r..7t��'�'1; •r :..#,+'�r. s. 11 CITYNID! =16"0M001D PAi W RZBOVATION ca"InTIYt SILNCTIow PROCESS DE81= TEAS! TACT Ste'! dISSON PAS RECEEATION BUILDING =10VATION AND EXP1W20r e PRIME CONSULTANT PRINCIPALS Ronald E. Frazier i Associates, P.A. Ronald E Frazier Amparo Palomares $UOCONSULTANTS Martinez 6 Associates, p.A. Carlos A. Chartraa4 Jonas C. aerosol& M. Noble and Associates Maurice Noble william R. Beattie TEAM 2s pitim COIF MA= Allen and Associates. P.A.. Jisia l�sa k, SUECONSULTANTS t it VaIA' a s p.R.V. Engineering Inc. M+1 t3asela Tasnim Uddin i Associates .�•1{; International, Inc. ttd�tin TEAM 3 = PRIME CONSULTANT Chisholm, Santos, Raimundez Architects Ernneest aL. bet !'raga Engineers Maurice Gray Associatas. �" }may .?�• �`'He]r� �'� F r CITY OF MiAM1. RLOPIDA INTER -OFFICE MCMOMANOUM *sF Citywide Neighborhood Park Renovations Competitive Selection File 7 S an Fn Kay Park P a gCoordinator ,Art. May 3, 1988 n, R wsiccr Certification Cossittee Report 9"CL0sYwW.9, The City of Miami recently advertised Requests for Proposals for professional planninq and design services for seven park projects. A Certification Committee consisting ofs Juanita Shearer, Registered Landscape Architect, Sill Rosenberg, Registered Landscape Architect, Gene Pelasz, Registered Engineer, and Armando Cato, Registered Architect, mot on April 28 and 29, 1988, to review all proposals received for: a. compliance with submission requirements, b. capability and adequacy of personnel, c. past performance in administration and cooperation with clients, d. ability to meet time schedules and budgets. and *- past experience recorc. Prior to the start of the meeting, the members all offirmed that they had no vested interest and/or other financially remunerative relationship with any of the firms or individuals being considered for selection. The number of proposals received and certified for each project is summarized below: PROJECT African Square Park Renovation Allapattah-Comstock Park Sports Lighting PROPOSALS NUMBER DER ADVERTISED RECEIVED RECEIVED CERTiI►IW 3/31/88 4/20/88 3/31/88 4/20/88 Range/Lummus Parks Security Lighting' 3/31/08 4/20/88 Grapeland/Hadley/Morningside Parks Irrigation 3/31/88 4/20/88 3' 3 3 3 3 3 3 3 h Fr't z'F ea*� Certification Ccmittee R*"ct May a tags 2 t Morningsids park 4/7'/A8 4/27/99 is to Recreation tuildinq , 4/27/88 13 9 Legion/VisriR novationeCreat4�7/88 _ Suilain9 Gibson park Recreation a4%4/88 4/27/99 14 10 Renovation and Mansionro sals was the cases, the re on requirements in the In all �ti on for not certifying P firms failure t Request for Proposale• • e Sw t, b4,47 1 ff ty , 4 • i s w? N.x 77 b n ui f 4 a ''t'+ �d r �ry C +., .. df i . i °� n • '.1 �,'a �i r• ,� rV� 3' :'q r"' � C, M� � i f � ._ � F C --6t P�� f _ � $rF ^ � � ! i �r� k+C�ti •1 �rY-!'�, ���:�ixa"� Ct" OR MIAMI. fpLORtOA INTER-OFFIcE MEMORANDUM to Citywide Neighborhood Park VArx! May 4, 1988 Renovations Competitive Selection File Competitive Selection Committee Short List Report S saa McKay Park nning Coordinator s.�ew�wRs: As only three proposals were received. and certified for each of the following projects, no short listing meeting was held and all proposers were interviewed: African Square Park Renovations Grapeland/Hadley/Morningside Parks Irrigation Systems Allapattah-Comstock Park Sports Lighting Range/Lummus Parks Security Lighting On May Z and 4, 1988, the Competitive Selection Committee met to short list proposals received for: Mornin side Park Recreation Building t,egion3Virrick Parks Recreation Building Renovations Gibson Park Recreation Buildiry• Rut:?•.a:iGTz .ar•d C=-; "%:cn The members of the Committee wares S"an McKay, Parks, Recreation and Public Facilities Juan,ita Shearer, Development Adrian MacBeth, City Manager's Office Teresita Fernandes, Planning Joe Turturici, Finance Roberto Hevia, Building and Zoning Ed Conner, Public Works Linda Kelly anon -voting), Law All members affirmed that they had no vested interest and/or other financially remunerative relationship with any of the firms or individuals being considered for selection. Prior to reviewing any proposals, the Committee decided that the short list would include a maximum of six design teams. It also decided that if there was a great discrepancy in scores between the fourth and fifth or fifth and sixth ranked teams, that it may elect to.not include those teams on the short list. f All certified proposals for each of the three projects were then seared on the following criteria as described in the Request for Proposals: A - Previous professional experience B - wise and capability of tome C - Location of office The proposals for each project were then ranked by each committee member. These individual rankings were then totaled for each project and ranked in descending order. ' The Bomber of proposals certified- and short listed is suswarited below for each projects Number Number Pro ect Certified Short Listed. Morningside Park 1s 6 Recreation Building Legion/Virrick Parks 9 4 Recreation Building Renovations Gibson Park Recreation 1/ 6 Building Renovations 6apansion The short listed firms were then contacted and requested to make a presentation to the Committee on May P, •18, and 11,, 4wcordinq to the project. t k Y F3_ jj .i 1 wet r� Pw;—+rtl�.4^•. tv, t a s� a ^L "r •bat - <��,ntt _ Y a 0 0 WAITER E CAXV Olrglles t4i#�r of Ain t MAR M. OM Cite MWAW CM or IRMG. rLdele 1 INWISP FOR ►wOfMIOMA1. ►SAIMt110 AM Ostia IIIIWICW The City of hiset. is •"king the professional services at quatifted and experienced design professionals for three separate Park Projects an follower AN AtohiLoetUral firm to be U.e Prlms Conseltant for the *10ry oo r lemming and. design of the rswoeatLen end expansion of the Gib. � rk boroatiea Building. This Project will require Arehitsetura► ersf s11g iaeee lnig sery i nrso . . . Am AreAtiteetural firer to be the Prime Cowoultant ter the planning and design of the Nwoingsido Park Mereatlon Building. O� This project will rewire Architectural and englwearing servieee- . An Arch&tetrtural firm to be tits prime Consultant for the planning and design of the renovation and/or expansion of the recreation buildings at l.ogion and virriuk Forks. This project will re"Lre architectural and lingineering Borvlees. The separate Consulting Team* an these Parke Projects will be rewired to carry out schematic Design. Usign Devolo{asent. Construction Documents. lidding and Construction AMinistratlon Phones of a Professional Services Agroomont. firma interested 'In Mesa Parks Projects must contact Dianno X. Johnson. Assistant to the Director. at the My of Hiaml Department of Forks. Rscr*etlen end Public fseilitiea. 1399 Mil 7th Btre*t. 11I004. Florida, IJ13S. Telephone (365)579-GM. for the Mswaat for prer"Ale nne•e.ewte. t73ia doeumowt 04;,et:lns detailed and specific iwtermstlen about the 000pe of services, sebmissiow.rawiremante sod soioetlow procedures. a, The City at Miami, is also seeking the profossional oorvie" of a �rwwLined and experienced Architectural firm• to be the Prime Cowomltewt for the planning aM design of the renovation Bad eapameLom at the Police Meadquortere OcLldlwg. looBted at 40110 MM 3M Avemse. This project will rewire Architectural mad Lagiaeeriag NervLecs and the eonoulting team will,'be Peru/red to Corry set Poet Otrompency wralwtion. Heed Assessment Bad P.-few i� lebomatis Dodge. Design Developaent. Construction DOeumenta, LddLhg sM Construction Administration ►heses of a ProfNliewal services Ageoemant. Interested firms most contact Officer Chip LarArae. Planning sM losoarch Division TThs City of Pawl Police Department. IIN sew and Avenue. VAsmi, rloride. 33128. Telephone (M IS7f-iS34 for the wquest for Proposals Document. This document contains detailed and specific internation about the scope of services, submission requiraaionLe and selection procedures. seM of those five *operate projects is a minority sot -aside and therefore qualified submission will only be accepted from tooars whisk include Hispanic, slack and Female owned firms. Individual submissions packages for each eapseete project oust be delivered to the Office of the City C1ork, 3Su11 Pan Amelitan Drive; Miami, Florida, )Jill not later that ilANVAM on April 17,. 1t**. The City of Miami reserves the right to accept may propose& deemed to be in the best interest of the City. to waive dwy Irregularities in ANY peoposel, and/ or to reject say and/or all propesels Bad to re-odwortlee ter new propossle. MW- N'tVV Ceder N." od/e City Mewgor DIPARTMENT Of PARKS. RiCREATION AND PMIC FACILIVU Use N.W. Ah Sincel/AAiaww, FL 33L).67WIM) S7941lV % FA S�v M • it tt } • S Y a �f�.... '. gpOfiT pOR PSOPONWA POR - PSOF isIOM SUVICiS MO low " @AWIOS l alum PAU pjo=xhTIOr BLT=Itio CITY Or MIAMI XAVIiR L. SUAUZ# Mayor KwjtIO KEMK=' MILLtR J. DAMICINS, Cow"issioner VICTOR H. D6 YURRZ, CommissioAer J.L. PLUMMR, Commissioner CZSAR H. ODIO, City Manager "quast for Proposal Issu d k April ?:. i0ft Submissions Due Dabs Aprii 27% 1lSS: Submission tims� Ito later than 11100AN submission Location= City Cisrk's Olifcs Cityy Of Miami; 3M pan AmsrLCM Uri" �.. Miami: pla . 33133 Submission IdentiticatUms •oibson patk Rsar414tiON N ~r Building R011Ov4t1Qw ; ti project• must app " o» x wrapping/ envelops in rd+iGit proposals are submitted • r r a 17 Y �'yC�' 't11iL= 0� OOr'1'�Aw Z pusuC MO'1'iC! } 2 II SCOT! OF SIRVICZS S III SUBMISSIOM RZQUIRZ14WTS IV, SWACTIOZ Pw=DURZS V TMATIVZ SCHZDULE FOR COUSULTAMT SELNCTIOW 11 VI ADDITIOMAL REQUIREMBUTS FOR SZLECTZD TEAM 12 . VZZ OWUMENTS AVAILABLE UPON REQUEST 12 s .w • is ; ri r �44fi r. ! '- Y�'f JnYEat •� 79 "+ r_. �' ��' fi.. di � x iif. fiS; 'C[ � 7 '•��sttix 'rt-.h`,. �,,��ee 1 �y�`pr��` 'r d6 ��.$5�':`c �ah AY •:,Sk.",5,�.�c'•4➢-- - 9 # 0 I. MLIC W?2Cse CI?Y OF KLUU, FLORIDA Sam T FOR PloP'S lo"L WMICti =DIU ZCr' AND ZVAMION PINWWT POR also= PARK PjK UATIOU RUILDING The City of Miami, is seeking the professional services of a qualified and experienced Architectural Firs to be the Prime Consultant for the planning and design of the Renovation and expansion of Gibson Park Recreation Building. This project will require Architectural and Engineering Services and the Consulting Team will be required to carry out Schematic Design, Design Development, Construction Documents, Bidding and construction Administration Phases of a Professional Services Agreement. Interested firms must contact Dianne E. Johnson, Assistant to the Director, at the —City of Miami Department of Parks, Recreation and Public Facilities, 1390 NW 7th Street, Miami, Florida, 33125, Telephone.(305.)579-6900, for the Request for Proposals Document. This document contains detailed and specific information about the scope of services, a+:hmi.:ewinn requirements and selection procedures. This is a minority set -aside project and* therefore qualified submissions will only be accepted from teams which include Hispanic, Black and Female owned firms. Submissions packages must be delivered to the Office of the City Clerk, 3500' Pan American Drive, Miami, Florida, 33131 not later than 11:00AM on April 27, 1988. The City of Miami reserves the right to accept any proposal deemed to be in the best interest of the City, to waive, any irregularities in any proposal, and/ or to reject any and/or.all proposals and to re -advertise for new proposals. ADV . NO: Cesar H. udio City Manager II. SCOPE OE SERVICE8s The City of Miami, is seeking the professional services of a qualified and experienced Architectural Firm to be the Priam Consultant for the planning and design of the Renovation and Expansion of Gibson Park Recreation Building located at 401 N.K. 12th Street, Muni, Florida. The project includes the renovation of existing the facility and the development of additional recreation space. Funding for this project, including design and development costs is currently estimated at 4200,00u. The project will require Architectural and Engineering services and the Consulting 'Peas► will be required to carry out Schematic: Design, Design Development, Construction Documents, Bidding and Construction Administration Phases of a professional Services Agreement. Ill. SUBMISSION REQUIREMENTSs The selection procedures will follow the Competitive Negotiations Act as defined in Florida Statutes 267.055, Section 18.52.3 'of the Code of the City of Miami and Ordinance No. 9572. Minority participation is required, as per the City of Miami's Minority Procurement Program, Ordipance.No. 10062. This project has been designated as a minority set -aside. Qualified proposals will therefore only be accepted from ' teases which include -two of the following three types of ownerships Hispanic, Black or Female owned firms. Said minority -owned and female -owned firms swat prey' ister with Ms. Adrienne Nkcbeth,-the City of Miami's Minority and Women Business Affairs Coordinator; at (305) 579- 6385 prior to the submission date for this project. Written proof of pre-qualifidation will be provided by the City to each individual firm upon successful review. The minority set aside applies only to the ownership of the required prime and sub - consulting firm. Firms other than those providing the expertise required by this Request for Proposal Document need not be minority owned firms to be part of a Team. Professional registration is required by the State of Florida as per FS Chapter 481 Part I Architecture and FS Chapter •*71 Engineering. Materials other than those requested will not be considered dnd should not be submitted at any time during the Selection Process. Additional materials ma be solicited from beams selected -to make presentation&. No a�tions or modifications may be made to the RAW proposals and the teams they roprese nL., subsequent to the submission deadline. Respondents must notify the City in writing immediately.of any firm or individual presented in their original submission who is unavailable to continue on the team. Any such changes may result in the removal of that tease from 'consideration. Sub -consultants may submit on more that one team, however prise consultants or those firms which may joint -venture or associate to form the prime consultant may only submit one proposal and may not be a sub -consultant on other teams. Questions which say arise must be directed to Ms. Dianne E. Johnson, City of Miami; Dept. of Parks Recreation and Public Facilities, 1390 Nil 7th Street, Miami, Florida, 33125, (305) S79-6900• A. Contents of Submission: Interested firms must submit one (1) original and ten 10 copies of their Proposal, which trust contain the following documents, in the manner in which it is requested: (i) (v) (vi) ( vii) (viii) A Letter of Interest addressed to Walter E. Golby, Director, Dept. of Parks Recreation acid Public: Facilities, City of miami, 1390 NW 7th Street, Miami, Fla., 33125 generally describing the consulting twam and its interest in performing the required professional services. Standard Forth 255 for the entire consulting team. Standard Form 254 for each-irm. The Team Identification worm which is attached. Proof of current professional registration to practice Architecture, and Engineering in the State of Florida; in the form of legible copies. of current licenses as issued by the State of Florida, Dept. of Professional Regulation. (A current letter from the Dept. of Professional Regulation may be used if the other documents are unavailable.) Firms practicing'as corporations or partnerships must provide proof of registration as such. The Previous Professional Services form which is attached. The Personnel form which is attached. The Previous Relevant Experience form which is attached. Proof of Minority Firm preregistration for each firs, with the City of Miami (obtained as a result c.f preregistration with No. Macbeth, as indicated above). 9 a S. Schedule for Submissions Impost for Proposals Issueds Submissions Due Dates Submission times Submission Locations Submission Identifications April 7, 1988 April 27, 1988, Ito later than li sooAM City Clerk's office City of Miami: 3300 Pan American Dlirve Miami, Fla. 33133 "Renovation and Expansion Project Gibson Park Recreation Building" must appear on -the wiapping/envelope in which the proposals are submitted. Submissions will not be accepted after the "bssission time and thty will not be accepted at any other location. IV. SELECTION PRocanvRss: In accordance with Florida Statutes 287.055,"City of Miami Code, Section 18.52.3 and Ordinance No. 10062 and No. 9572, the Consultant Selection Process will be carried out in three sequential phases: A) Certification 0) Initial Evaluation C) presentation and Interview a A. Certification Phase During this proceis a Certification Committee consisting of a registered landscape architect, a registered. architect &M a registered engineer on the City of Miami's staff will be j61hod by a registered landscape architect and a registered architect, both of whose shall be in private practice, to review each submissionfor compliance with the requirements of the Request for Proposal Document and the requirements of the applicable legislation. The private sector members of the Certification Committee are to be appointed by the City of Miami Park Advisory Board. Certification Committee Members* are prohibited from discussing the proposals or the Committee,* activities with anyone with, or related to the proposing firms, or with other Committee members until the City Commission awards the contract. Certification Comittea members must have no vested interest and/or other finam.cially remunerative relationship with any of the firma or individuals being considered for selection. Members of proposing firms and teams shall not contact Certification Committee Plumbers about this selection process. The members of the Certification Committee will verify that each submission correctly indicates the following: (i) Each firm is currently and respectively registered. to practice Architecture and Engineering in the State of Florida, in accordance with FS Chaptar .481 Part I and Chapter 471 Part respectively. (ii)- Valid Proof is presented indicating that the prime and required 'sub -consultant firm are minority owned businesses, by the presence of the preregistration document issued by the City of Miami's Minority and women Business Affairs Coordinator. (iii) A Standard Form 255 has been completed for the entire team. (iv) Standard Form 254 has been completed for each firm on the team (v) The required number. of copies of the submission are received on time, by the deadline and at the correct location. Submissions failing to meet any of these requirements will be eliminated from 'the selection process at this point. Ordinance No. 7295 also requires that the Certification Committee determine that the teams. presented in each proposal favorably demonstrate the followings (.i) Capability and adequacy of personnel for this project. (ii) Goo past performance in administration and in cooperation with former clients. (iii) Ability to meet time schedules and budgets. (iv) Good past experience record. Teams failing to meet any of these criteria will be eliminated from the selection process at this point. Teams which meet these and the previous requirements will be certified for this project. The Certification Committee will provide a report to the` Selection Committee indicating its finding and those teams which are to receive further consideration. B. Initial Evaluation Ph*ses The Consultant Selection Committee, established in accordance with Ordinance No. 7295 will receive the submission packages of the certified teams in preparation for making their Initial � 7 w f AC Evaluation, and holding the Presentations and Interviews. Selection Coassittee Mefabers are prohibited from discussing the proposals or the CommitteeeIs activities. with anyone with, or related to the proposing fires@, or with other Committee members until the City Commission awards the contract.- Selection Committee members must have no vested interest and4or other financially remunerative relationship with any of the firms or individuals being considered for selection. Members of proposing firms and teams shall not contact Selection Committee Members about this selection process. Prior to, discussions related to the proposals and voting the Selection Committee will, establish a maximum number of teams which may be "short-listed" for the next phase of the selection process. The actual number, which must be at least three, may be less than the maximum if a substantial disparity occurs between the ranked scores of the firms that fall within the maximum, alter scoring. The criteria used for evaluation at this stage fall into four general areas. Topic Maximum Value Previous professional experience, related to successful completion of projects of similar complexity acid d4Upe :::.:........................ 40 Size and capability of Team and its range of expertise' ....................................... 45 Location of office, with points awarded in decreasing value for location of in the City of Miami, Dade County, Broward County........... 1S Total: Each evaluator will score each team based on a maximum of Lu0 points and then rank them, giving the team with the highest score the rank of one (1). All the evaluators ranked scores are then complied and at least the top three firms will be invited to make a presentation and be interviewed. Ranking and scores do not carry over into the next phase of the process. Those teams selected to make presentations will be contacted by Susan McKay, Park Planning Coordinator, no less than 5 calendar days prior to tho presentation and interview. C. Presentation and Interview Phases All Presentations and Interviews will. be held on the 4th floor Conference Roos of the City's Department of Development, 300 Siscayne Boulevard May, Suite 400, Dupont Plaza Center, Miami, Florida, 33131. Presentations are tentativ*11C scheduled for' My 9410, 1986, however the time and date of each presentation and interview will be specifically indicated upon notification of selection. It is recommended that a representative of each firm and/or area of expertise indicated in the team's proposal b*- present and participate in the presentation. Unless specifically requested by the City, no material may be provided to the Selection Committee by, or on behalf of the Teams. The total time allocated to each firm will be limited to 45 minutes, allowing 30 minutes for the presentation and 15 minutes for the interview. Each team is responsible for bringing their own equipment including slide projector(s), stand and easel if so desired. The north wall of the conference room is used as a screen. The Team's presentation must cover the following areas within the time limits ( i ) Method of Approach Based on the scope of services descc 1!ov%:- presentation should be a factual dissertation of the Tepm's organization, including any joint venture or professional associations; the identification and qualifications of all professional and support staff including those of the sub -consultants,, that will be assigned to this projects support. capabilities; and an - outline of activities that will be undertaken by the professional and support staff; time schedules for accomplishing the activities; a summary of procedures and methods developed and used by the Team to coordinate and control projects and assure delivery of the finished work product on time and within the budget. It is not intended nor acceptable that the Team solve any specific problems, provide consulting services, discuss or display any type of design ideas for this project at this time, but rather that the Selection Committee be presented with information about how the entire team would function on this City project. (ii) Ptevious Experience Having given the Selection Committee an overview of the team's method of approach, at least three recent projects which the moigbers of the 'team have completed should be presented, preferably in slides form. The examples should ,include design services for appropriately related projects which should be presented in terms of the project objectives, users, operational constraints, 'design and construction schedules, budgets and maintenance. (iii) Minority Participation You are requested to describe all levels of minority ownership and/or participation in your team. (iv) Method of Compensation The purpose of the presentation and interview does not include negotiating fees. However, the City's policy is to contract for design and construction administration services on a lump sum, flat fee basis.' You are requested to comment on this method of payment if you foresee any problems with it. The Consultant Selection Committee will use the information provided in the submission, during the presentation, interview and-- may contact -East• clionts, to evaluate tach team in f^lvc general areas. TOgc !Maximum Value Demonstration of Creativity and Skill 3S Professional experience; in greater detail than before including previous collaboration with public agencies. Preference will be given to those firms with no previous agreements with the City by proportionately deducting a maximum of 10 points for professional fees contracted for with the City of Miami as a prime or sub -consultant. 30 Firm organisation and Assigned Staff, including the information provided at the presentation and interview 1S Capability of Firm, in greater detail than before, related to the actual individuals assigned to the projects, their expertiss, work load, and related professional skills 30 After the presentations and interviews, each evaluator will score each team based on a maximum of 100 points and then rank then, giving the team with the highest score the rank of 1. Prior to the presentations and interviews, the'Selection Committee will have established a method of breaking ties and reevaluating firms when the ranked scores of the top three tease are less than three points apart. The final top three teams will be recommended to the City Manager for submissions to th,* City Commission, for authorization to negotiates an agreement, beginning with the teams ranked first. V. KUTATIV! SCREDVLE FOR COKMMTANT SEI.SCTION PIOCi882 April 7, 1988 Request for Proposal Notices (Mailed to prospective Prime Consultants April 7, 1988 Request for Proposal Notices advertised April 27, 1988 Submittals received at the city Clerk's office no later than llsOOAM April 28429, 1988 Certification Committee Convenes May 243, 1988 Competitive Selection Committee Convenes to create "short list" of Teams to be interviewed May 9i1O; 1988 Competitive Selection Committee a convenes for presentations and interviews May 26, 1988 City Commission considers the City Manager's recommindations of the most qualified Teams June 8, 1988 Negotiations on Agreement completed June 23, 1988 City Commission considers City Manages'" recommendation to execute negotiated agreement June 30, 1988 Target date for completion of contract execution. ell- V VI. ADOMQUAL PAWtRZM&= FOR TIE iWACfED COMWLTIMG TZAR= Negotiations with the Team ranked first by the City Commission will commence as soon as possible after the City Commission makes their decision. A minimum of $3000'000 in professional liability insurane* will be required through -an acceptable carrier for the duration of the project. For their own protection consultants are also encouraged t6 maintain this coverage for a minimum of five years after completion of construction. A breakdown of tasks associated with the project, estimated staff time involved in each task and the' resultant percentages of principal/professional/technical support time and their respective hourly rates will also be required during these negotiations. Principals of the Teams being considered are encouraged to review a standard City of Miami Professional Services Agreement prior to the City Commission action proposed for May 26, 1988. VII. DOCUMTS AVAILABLZ UPON RECUEST% Please contact Ms. Dianne E. Johnson with the City's Department of Parks, Recreation and Public Facilities at (305)579-6900 for any of the documents listed below. They will be mailed as soon as possible after a request is received however firms interested in acquiring. these documents are encouraged to collect them in person. A. Ordinance No. 10065 passed December 19, 1985: The Minority and Women Business Affairs Procurement Ordinance e. Ordinance No. 9572 passed February 10, 19831 Article IV, Purchasing and•contracts generally, Section 18-52.3 Professional Services C. Section 18.52.3 City Code of Miami (this is tits same as 8.) D. Blank copies of Standard Forms 255 and 254. 9. Standard City of Miami Professional Services Agreement File: <rfp)-Gibson !larch 30, 1988 } � 9{ -!12- �j ot 3 T ,R 6 CITY OF MIAMI CCIUMLTANT 9ZIJWrI01K PDDCRU PP"IOVd PWMZOW1 L AGRi M3M/SiNVICit This fors must be completed for the entire team listinq all *awbats of a prise or sub -consultant for a City of Miami Professional Services Contract. The list is•bo include all contracts/agreement* that aco or have been active within the last five years whether you or your firm was a prime or sub -consultant working for any entity, of the City of Miami, including the Off -Street Parking Department. Fees listed must include anticipated paym*nts as well as those received. Kom of Firms ..... Nave your Firm participated in any City of kiami projects within the last five years? Yes No (please circle one. If the answer is no, please sign -the form and include it in your submission. if the answer is yes, please fill out the form, sign and include it in your submission.) Name of Project Administering Dept. Dates Fees The foregoing is a statement of facts. Lgnatu=e of -corporate Officer Typed cruse and tit Is � <rfp> • k P "t 11'4 • . � n'S t Jt s�4'i Fs � r am 3Hq"±'. �s CITY or MIAMI COWSULTAMT SMACTIOM PRoCESS TZAM IDISTIFICGTIOM FOAM prise Consultant: Names Address: Contact Person: Teiephone: Specialty: Required Sub —consultant: Name: Address: • Contact Persons Telephone: l i_ Specialty: • other Sub -consultant: . Name: Address: Contact Verson: Telephone: �, l Specialty: The foregoing is a statement of facts. - Signature of Corporate of prime consultant crfp> ce name and tLLle CM Of IUA#a Ca�=JL?Mff SUMMON PTAKs r2amommm roam This fazjj must be completed for the entire team listing 611 Ntftdrb a staff anticipated to %odck on the proposed project. • 7�4 777 1K ft S 'Thw ftrevinq to a.-Statoadmt 0 f ft L W -1 Signature of Corporati 0111ceir Typ" tIM0. ,crfp.% ­jv - 4k I I J t M t I +:. 0 CITY OP MAM CONSULTA1rr SELECTION P11DCRU PASVIOUS RSLE'VMM EXPtRIXNCt This form must be completed for the entire team listing at least three appropriately related projectss Project Names otmer/User s Contact Persons Telephones( ) - budgets Schedules Scopes - Project Names Owner/Uses s . Contact Persons Telephones Budgets Schedules Scopes ,X t L Project flan* $ pvner/User: Tele000e: ( ) Contact person: Schedules ` Budgets Scope: — Project Nana! mmar/Users The foregoing is a statement of facts.: Typo naae an title :} ignaturo o Corporate icer Yp crfP> r T � C- M *t a s•