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Home My WebLink AboutR-88-0752J-88-362 6/22/68 RESOLUTION NOe 88-752 A RESOLUTION APPROVING THE MOST QUALIFIED FIRMS TO PROVIDE PROFESSIONAL PLANNING AND DESIGN SERVICES FOR SECURITY LIGHTING PROJECTS IN RANGE AND LUMMUS PARKS; AUTHORIZING THE CITY MANAGER TO UNDERTAKE NEGOTIATIONS WITH THE MOST QUALIFIED FIRMS, TO ARRIVE AT A CONTRACT WHICH IS FAIR, COMPETITIVE AND REASONABLE, AND DIRECTING THE CITY MANAGER TO PRESENT THE NEGOTIATED AGREEMENT TO THE CITY COMMISSION FOR ITS RATIFICATION AND APPROVAL. WHEREAS, the City of Miami has recognized the importance of renovating its neighborhood parker and WHEREAS, Ordinance No. 19347, the Capital Improvements Appropriations Ordinance, passed and adopted on October 22, 1987, appropriated $8.31 million for Citywide Neighborhood Park Renovationsr and WHEREAS, the City Commission by Resolution Mo. 97-687, passed and adopted on July 9, 1987, appointed a Park Advisory Board to make recommendations as to the projects to be included in the renovations; and WHEREAS, the City Commission accepted the Park Advisory - Board's recommendations during its meeting of November 11, 1"71 and WHEREAS, by Resolution No. 87-'S56, passed and adopted on June 11, 1987, the City Commission approved the Citywide Neighborhood Park Renovations Projects, which include the Security Lighting Projects in Range and Lumimus Parks, as a Category "B" Project, and appointed Walter E. Golby, Director, Department of Parke, Recreation and Public Facilities, as f ChairMa of the Gospetitive Selection Committee, and NUffiaAS, softIetion go. W224, passed and adopte4 an lMy lb 'ram 10, 1988, established a Certification Committee of not less than five (5) professionals, qualified in the fields of endeavor or practices involved, to review the qualifications, performance data and related information provided by those responding to the City's Request for Professional Services; and WHEREAS, the City, though public advertisement and direct mailing, solicited expressions of interest from qualified consultants; and WHEREAS, the Competitive Selection Committee along with the Certification Committee, evaluated the qualifications of those firms who responded to the City's Request for Proposals, and selected the firms most qualified to provide professional architectural, landscape architectural and engineering services for this project, all in accordance with the Competitive Negotiations Act as defined in Florida Statues No. 287.055, City of !Miami Ordinance No. 9572 and Section 18.52.3 of the City Code, for the acquisition of professional services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION of THE CITY OF MIAMI, FLORIDA: Section 1. The City Commission hereby approves the recommendation by the Competitive Selection Committee of the following firms as the most qualified to provide, along with the designated subconsulting landscape architects, professional engineering services for the Security Lighting Projects in Range and Lummus Parks, as listed in ranked order of recommendation: (a) No. 1: Prime Consultant: Emilio J. Hospital Associates Sub -consultants: Laura Llerena and Associates, Inc. (b) No. 2: Prime Consultant: Traga Engineers Sub -consultants Santiago and Laubentbal, Ine. YR x ,j a6 r k P d i r (c) No. 3: Prime Consultant: Falcon and Bueno Bub -Consultants: None, all professional expertise provided by prime consultant. Section 2. The City Commission hereby authorises the City Manager to negotiate a professional services agreement on behalf of the City of Miami with the firm ranked first in order in Section 1 hereinabove. In the event that the City Manager cannot negotiate an agreement which, in his opinion, is fair, competitive and reasonable with the firm ranked first in order, then he is hereby authorized to terminate such negotiation and to proceed to negotiate with the second most qualified firm. In the event that he fails to negotiate a satisfactory agreement with the second firm, then he is authorized to undertake negotiations with the third most qualified firm. Section 3. The City Manager is directed to present the City Commission with the negotiated agreement at the earliest scheduled meeting of the City Commission immediately following the negotiation of said agreement for their ratification and approval. PASSED AND ADOPTED this 8th day of August , 1988. PREPARED AND APPROVED BY: ZA 4IS t Y-- CHIEI DEPUTY CITY ATTOWIRY APPROM " TO l�M � rh on Y A-S RM E Ct'lYMii� il�Ofip MSa'i �11R'ta AYAVM mtm TEAM tom' ELT MMM/L{AM1/ P11M AC'Ot2T! LI�'1'If0 PRIME OOraULTAHT folio J. Hospital Associates 59SCCOKSULTAW Laura Llerena i Associates, Inc. TMX a PRIME CONSULTANT Praga Engineers PRMIPWA Swilio J. marital Laura M. Llerma Jose A. Llersaa Irene F. traga ULTA/TS f; a Santiago and Laubenthal haw isotiagQ .y n PO n_ ram kalcon and Buono T.laa PMtiet 5 Zf CONSULZA11T6 *we. All. protessioaal espsrtise provide %W pCi ► consultant. 3 e L r ak t v Y OF ...- ,-. .. 4�a.. �c.a.� .. . 5�3 •A3r iKb4 �T.1311. CITY Or MIAM,, rLO"10A iNTI[ft-OFFICE MEMOnANOUM .s. Honorable Mayor and Members of the City Commission Cesar H. Odi `eO1M City Manager RECOMMENDATIONt ° JUN 133 1909 MOP fVfN.C� Authorization to Negotiate an Agreement for Design Services for Security Lighting Projects arrrwrwcril• ENCLOPUwr.! It is recommended that the City Commission adopt the attached Resolution approving the most qualified firms to provide professional planning and design services for Security Lighting Projects in Range and Lummus Parks, authorizing the City Manager to undertake negotiations with the most qualified firms, to arrive at an agreement which is fair, competitive and reasonable, and directing the City Manager to present the negotiated agreement to the City Commission for its ratification and approval. BACKGROUND t The attached resolution was prepared by the Department of Parks, Recreation and Public Facilities. or, uuns i:,F•::�v:u- tion No. 87-556, the City Commission designated as a Category "B" project, the City Wide Neighborhood Park Renovations Project, wh%h included the Security Lighting Projects in Range and Lummus Parks. In accordance with Florida statues 287.055, City of Miami Code Section 18.52.3 and City of Miami Ordinances No. 10062 and No. 95721 advertisements to request proposals for professional planning and design services were sent by direct hail- and published in newspapers.' All projects were advertised as loot minority set asides. The Certification Committee and the Competitive Selection Committee appointed by the City Manager evaluated the qualifications of those firms which responded and selected the firms most qualified to provide the 'professional engineering and landscape architectural services required for this project. The schedule for this process was as follows: March 31, 1988 A Request for Proposals was advertised. April 20, 1988 Three proposals were received-. April 28, 1988 'ihe Certification Committee certified the three proposals. { f n Ity The Competitive Selection Committee interviewed the design teams and made its recom endations. It is,, tharofore, racoswendad that the City commission approve the attached Resolution based on the findings and recoawendatbMe of the Competitive selection Committee. Iummaries of the stops in the selection process and a fact shaft ow the design teams are attached for your inforwation. r k�A %7 }A jr r' b' 9 r1 ��`.i. ''y ,{ {� . fy e3 R 2. y Q4 Y t`� I• 'h ! ,� .) � a ; 1 fJ tli .. ,. v^I..'xbk"tix -], SLyS ai rd_. ;c. •r�� e'.•'t..al.h''_?:�.fi�_:Fx:'2a?k'�fh'�$F��,,.. «� $ CIT M og SUMO1tHOOt) PAM T40MATION COMPETITM SELECTIOK PSOCESS OESIOM TEAM PACT SMEE I LUPWIM ItJS PAM UNRITZ LIGHTING TE�1: MIME COMSt�LTANT PIII-- �ICYPALi Emilio J. Eospital Associates Emilio J. Hospital SUtCOUSULTANT Laura Llerena i Associates, Inc. Laura M. Llerena Jose A. Llerena TI M 21 PRIiCONS ULT � Fraga Engineers Irene F. Fraga �UBCOlTiULTAD1Ti� - .. Santiago and Laubenthal JarB $Ostia." ; 'Phoras' J . Laubentha.l TXAK 8: x , Egg COUSULTAl1T VIVT! Falcon and Buena Terasita. laloo Juan A. Sum SUSCONSULTM"S None. All professional expertise provide by prime' consultant. 3 r xt r ,f u x • x- 4 � :w t 1• CITE/ Of- MIAMI. 1h_ /t IN'TiA-01rFICE MEMOR�Npt1M to Citywide Neighborhood Park Renovotions Competitive Selection File n1e11%7 an cKay Park P a ing Coordinator OA►♦ May 3, 1908 P,,, s„a,.f:?Certification Coaltaittee _ Report AMtARrM't 11• R11Cle��a►�. The City of Miami recently advertised Requests for Proposals ,for professional planning and design services for seven park projects. A Certification Conwittee consisting of: Juanita Shearer, Registered Landscape Architect, Bill Rosenberg, Registered Landscape Architect, Gene Pelaez, Registered Engineer, and Armando Cazo, Registered Architect, not on April 28 and 29, 1988, to review all proposals received fort a. compliance with submission requirements, b. capability and adequacy of personnel, a. past performance in administration and cooperation with clients, d. ability to meet time schedules and budgets, and. e. past experience record. Prior to the start of the meeting, the members all affirmed that they had no vested interest and/or other financially rtmunerative- relationshl- with any of the firms or individuals being considered for selection. The number of proposals received and certified for each project is summarized belowt PROPOSAt.S M MftRR !M!1MzK ADVERTISED RZCZIVED RWZIVED CXRTlrle 3/31/89 4/20/88 3' 3 P African Square Park Renovation Allapattah-Comstock Park Sports Lighting Range/Lummus Parks Security Lighting 3/31/88 4/20/88 3 3 3/31/80 4/20/88 • 3 3 Gropeland/ttadley/Mornings icle Parks Irrigation 3/31/80 4120/88 3 3 W i Jt .i .S . KSai n 7 a h ro"t.A VL"M Is" WMIV80 Morningside Park 4/7/AA 4/27/88 13 10 1acTeation Building tsgion/Virrick Parka Recreation 12 q • Building Renovation 4/7/89 4/27/98 lding Gibson Park Recrestion Dui ion 4/7/7/8A 4/27/98 14 ip Renovation and Expansm the reason for not certifying proposals wns the In all cases, fit'w1' s failure to most submission requirumenta specitiet] in the F Request for Proposals. i . .. i fy •q,�w e - , �' t - _ � .�. * o �. �.. '3 _� .�` °3.�' „ �`.2� P•'.F'�fv..�. sue^ _ }µ•5 IL w« Y 1 � � S R,I f S'� �.. � ' rP `: A: a .. , .. SJ : y. :. � .4 :.1t;7iA Y� �.4 %[;,•^`' ��n '. �,W t4A � •��'�' �f't is +'k `M' .• l '`Y si:g..� �,.:. `,p5r�y�'`�!'', ,.y��(,��;. r .: 4a. y5� } v��'4°�r€ �F �r { p� - 4 p� y q y.,} . ; e _ 94 �Jr'4F h k•T� �4 '� s •.ter �•�=+ .i Ow 7G }'�7j6w tN, . ,¢ T: CITY OF MIAMI, F OMDA INTRR-OFFICE MEMORANDUM .a Citywide Neighborhood Park n^191 May 4, 1988 FIN R Renovations Competitive.8e1ection File slimier . Competitive Selection Committee Short List Report room: ?Park n McKay ar.�rwrwrss: P nning Coordinator r„t�.osvars As only three proposals were received and certified for each of the following projects, no short listing sleeting was held and all proposers were interviewed: African S uars Park Renovations GrapelandNadley/Morningside Parks Irrigation System Allapattah=Comstock Park Sports Lighting >~ Range/Lummlus Parks Security Lighting i On May 2 and 4, 1980, the Competitive Selection Committee net short list proposals received for: �= Morningside Park Recreation Building A+` Legion/Virrick Pmrks Recreation Building Renovations , Gibson hark Recreation Building Renovation and Expansion t The members of the Committee were: Susan McKay, Parks, Recreation and Public Facilities ' Juanita Shearer, Development Adrien MacBeth, C4ty Manager's Office Teresita Fernandez, Planning`, Joe Turturici, Finance Roberto Hevia. Building and Zoning Ed Conner, Pub Lie Works Linda Kelly ( non -voting) . Law' S J:� All members affirmed that they had no veta F other financially remunerative »eiativslth , wah , or individuals beinq considered for selset em. Prier to reviewing any proposals, . Name l: :. short list would include a i om a� R' � oumax decided that if there wes R 1p 4 l t% fmc th and f i f th of tittk 61"t to not inc i udet%"* ti* �a��Y 1 All certified proposals for each of the three projects wrs , the.., scored on the following ctiteria as described in the "04 Ot Proposals: A - previous professional experience B - Site and capability of team C - Location of office The proposals for each project were then ranked by each committee K member. These individual rankings were then totaled for each project and ranked in descending order. • The member of proposals certified and 6hort_ILPted is 44010aris40 below for each project: project MorningAide Park Recreation Building Legion%Vir rick Parks itecreation Building Renovations Gibson park Recreation Building Renovations Expansion bisCertified ,....-.. is 9• The short listed firms were then contacted and a presentation to the Committee on May 9. 10, to the project. 4 f�; . � s$,4;-; , . .. ,...5. t ... c a i _ � S ,. •9t � 4 ,i �' s : L • #ice �y:Y'#!„C7lk �„� 4a� a: .. ,�, .• ;,, �. j r ,f r,. ' � 1E J s aY� s r. 4`, 4',sa q�q�.'�r 9iN+<{ #+14� � YS' . ,L.�.�r. r} ;+s:� � as"!.',{ . ,� :�_._..;. 9n° t' ,, 1"11Jr R. `. ,. . ♦ � } t� %wMyk S. ik Fy t % :ir I' .3 9 s• xa t" . �y` �V 4" LAi#4 %.S+df - .f f f WWI 4$' �4►4� T... t ^' ^^ �, # ;� � I ft F of Aiawt' WAITER E. GC 1Y O40AW MAR it. 0000 cot ma"IN PUSLIC NOTICE CtTir or MIAMt; rIAMIDA l A80WST FOR PROrRSSIONAL PLANNIIW AND Dtat= itRVICEN 1 the City of Miami. is seeking the professional services of qualified and st"rienesd design professionals for tool separate Park Projects as follow+ A Landscape Architectural firm to be the Prime Cm+saltan! ter design the a ly the planning and of renovation of a•,"aaai4q. J b located at 1400 Martin Luther King Jr. Sbulovar Ti+1s Nrolaat s► Architectural. ArobLtemoeel :Rwgineorinq require Landscape and Men• Ines . � H.. 1.. � r:� ,;''° An tngineerinq'rirm to be the Prim* Consultant fbt the .Vlsa*&W, Sports racilities Lighting for ; r. ' and design of m jjtk. This project will require Landeeope Arrci+ZisRR,Mr� tellneering Services.. . An tnglneerinq rive to be the Prime Consultant for the planning r and design of Security Lighting Improvements for Atbalit..Aange .and L.y�ys—Parks. This project will require Engineering and Landscape;yfim Arr iteetural Services. A LAndscap4 Architectural firm to be the Prise Consultant fnr the planning and design of Park irrigation Systems for Orapeland. $'J�► QL011 Uadley,.and._tto�n.ingside._Par.ke. 7h1s project will require = i Landscape Architoctuca. and Engineering Services. All Consulting Teams will be required to carry out Schematic DRsI gn. Design Development, Construction Documents. Bidding and Constructio* .Administration Phases of a Professional Services Agreement. fat4re4ted firms must contact Dianne 9. Johnson; Assistant to the f, Directors at the Ivry of Miami Department oY Parks. Recreation smi Public Facilities, 1390 MN 7th Strest. Miami, Florida, 37tRf, Kp - Telephone (3O5)571-4$0. for the Regrost for ►ropsale Ilensaewa. This document contains detailed and specific information abort empe at services, submission requirements and selection pros~es.. h This is a minority set-ssido project and therefore pU1►�t� ��:. submiselons will only be accepted from teams whtCb gnome 11 Black end female owned firms.;.' Individual Submissions pa ss tw am* pm j"t ww� I* + to the office of the. city Ctert, 1f0A Dam Amer tow's�,lrt ftorlda, 7113t not later that ti+9OAM 00 Ault !M. it ## The City of Miami reserves the rigid is p40.; to be im the best interest eq the 41tV* to to as►y NrMmtel, am me to re,1eeb new 1 o41 w _ ts-edvertiss far +sere mil#• '• Mp• .ni"w...w F r � rot �oroous rot PworeolCSAL ss�nncss . OmcmTY LIamrm t olrm� raw rot Cm or IQAW CITY OP IQAMI w1VINK L. BUAUS, gikyor WGARIO KiMMiDY; Vice ISiyor MLLM J. DWKIW. Comissioner VIC"R N. Ds YUPAX, Comissioner J.L. PLUMM O' Cons iesioner CSSAR H. ODIO, City lboaper ft""t Roc ftoposais Iswean HNN& 31; ion a#siesioss Due Data$ April 20019«; atdission timer as later tbm 11100" aabaisetaa Lnostiown City Clack's Offloa City of Ma" 2w Tar NAWLe s nri.is Mimi, Fla. 3X133 samisal" tdsatiliostiont 'rea city LiO"" fto jest =Or milk"* a" h� reftse mat appear On the wrapping/envelope is which , proposals are submitted. x �.. `nEtYY max, a va" or owrmwi 3 MLIC sovicit ti SLWz or oxxvicas Ill BUBMISSI011 IMMIUMINTS IV F V TMATIVI Scutum FOR comm"M swimlow livi ADDITIONAL FAMIRIMUTS Volt SELNCTUD, TUN 42 VII WMM! AVAILABLE UPON R3WZST 12 e, at C ru "k, I. PUBLIC 110►rICts CITY OF jQAW 0 FLORIDA Mum MR PM MIOIL%L MWICBi SSCVRITY LIOMTIW I NFWVttS M PAWWT Pope ATMLI! SAWN AND LUNNUB PARKS l The City of Miami, is seeking the professional services of a qualified and experienced tnginaering Firm to be the Prime Consultant for the planning and design of Security Lighting Improvements for Athalie Range and Lummus Parks. The projects will require lnginearing and Landscape Architectural Services and the Consulting Team will be required to carry out Schematic Design, Design Development, Construction Documents, Bidding and Construction Administration Phases of a Professional Services Agreement. Interested firms must contact Dianne E. Johnson, Assistant to the Director, at the ZTEy of Miami Department of Parks, Recreation and Public Facilities, 1390 NW 7th Street, Miami, Florida, 33125, Telephone (305)579-6900, for the Request for Proposals Document. This document contains detailed and specific information about the scope of services, submission requirements and selection procedures. This is a minority set -aside project and therefore qualified submissions will only be accepted from teams which include Hispanic. Black and Female owned firms. Submissions packages must be delivered to the Office of the City Clerk, 3500 Pan American Drive, Miami, Florida, 33131 not later than lls00AM on April 20, 1980. The City of Miami reserves the right to accept any proposal deemed to be in the best interest of the City, to waive say irregularities in any proposal, and/ or to reject any and/cw akil, proposals and to re -advertise for now proposals. ADV . NO s -3- Cesar H . Olio City Man"ar I I . SCOl6 OF 6=VICBH s The City of Miami, is seeking the professional services of a qualified and experienced Engineering Firm to be the Prime Consultant for the planning and design of Security Lighting Improvements for Athalie Range Park located at 525 Mkrtin Luther King Jr. Boulevard, (NW 62 Street) and Lummus Park located at 4u4 NW 3 Street. The projects include the design and installation of ambient security lighting in both parks. Funding for this project, including design and development costs isk currently estimated at $175,000. The project will require Engineering and Landscape Architectural Services and the Consulting Team will be required to carry out Schematic Design, Design Development, Construction Documents, Bidding and Construction Administration Phases of a professional Services Agreement. III. SIMP118810K REWIRRNEMS The selection procedures will follow the Competitive Negotiations Act as defined in Florida Statutes 297.055, Section 18.52.3 of the Code of the City of Miami and Ordinance No. 9572. Minority participation is required; as per the City of Miami's Minority Procurement Program, Ordinance No. 10062. This project has been designated as a minority set --amid*. Qualified proposals will therefor* only be accepted from tease Which include two of the following throe types of ownerships Hispanic, slack or Femalei owned firms . Said ainority-owned aisd female -awned firs lost pr *register with No* Adrisivne ll�cbeth; the City of Niami' m Nimority and Women Business Affairs Coordinator, at (30S) 579- 6385 prior to the submission date for this project. Written proof of pre -qualification will be provided by the City to each individual firm upon successful review. The minority set aside applies only to the ownership of the required prime and sub - consulting firm. Firms other than those providing the expertise required by this Request for Proposal Document need not be minority owned firms to be part of a Team. Professional registration is required by the State of Florida as per FS Chapter 481 Part II Landscape Architecture and FS Chapter 471 Engineering. Materials other than those requested will not be considered and should not be submitted at any time during the Selection Process. Additional materials �a►ay be solicited from teams selected to make presentations. No aim ions or modifications may be wade to the -4- rs �a+5 Y� proposals and the teams they represent, subsequent to the submission deadline. Respondents must notify the City in writing immediately of any firm or individua-i presented in their original submission who is unavailable to continue on the teas. Any such changes may result in the removal of that team from consideration. Sub -consultants may submit on more that one team, however prime consultants or those firms which way joint -venture dr associate to form the prime consultant may only submit one proposal and way not be a sub -consultant on other teams. Questions which my arise must be direated to lt. Duane N. Johnson: City of Miami: Dept. of Parks Neareation amid Public Facilities: 1390 NW 7th Street: Miami, Florida: 33125: (303) 37"9W - A. Contents of Submission: Interested firms must submit one (1) original and ten 10 copies of their Proposal, which must contain the following documents, in the manner in which it is requesteds (i) A Letter of Interest addressed to Walter B. aolby, Director: Dept. of Parks Recreation and Public Facilities, City of Miami: 1390 VW 7th Street, Miami, Fla., 33125 generally describing the consulting team and its interest in performing the required professional services. (ii) Standard Form 255 for the entire consulting team. (iii) Standard Form 254 for each__Urm. (iv) The Team Identificationnors which is attached. (iv) Proof of current professional registration to practice Landscape Architecture: and Enjineering in the State of Florida' in the form of legible copies of current licenses as issued by the State of Florida: Dept. of Professional Regulation. (A current letter from the.Dept. of Professional Regulation may be used if the other documents are unavailable.) Firms practicing as corporations or' partnerships must provide proof of registration as such. (v) The Previous Professional Services form which is attached. (vi) The Personnel form which is attached. (vii) The Previous Relevant Experience form which is attached. (viii) Proof of Minority Firm preregistration for each firm, with the City of Miami (obtained as a result of preregistration with Ms. Macbeth: as indicated above). - 5- 4�• E41 Be Selhedule for Ouubmissiote wsgrest forW& is issued Submiss ao• Du* Dater febmissiam times Submission Locations submission Identifications lbtrdh 31 i 19" April 20, 19", so later than IIaMAN City Clerk's Office city of Kai, 35O0 Pan American Drive !!Lash, Fla. 33133 1 'Oecurity Ligbtinq Improvestents Project for "a and taus Parks` must appear on the wrapping/envelope in which the proposals are submitted. submissions will not be accepted after the submission time and they will not be accepted at any other location. IV. SUNWTIOK F' M ra ills t In accordance with Florida Statutes 287.055, City of Miami Code, Section 16.52.3 and Ordinance No. 10062 and No. 9572, the Consultant Selection Process will be carried out in three sequential phases: A) Certification N) Initial Evaluation C) Presentation and Interview A. Certification Phase During this process a Certification Committee consisting of a registered landscape architect; a registered architect and a registered engineer on the City of Miami's staff will be Joined by a registered landscape architect and a registered architect, both of whom shall be in private practice, to review salt submission for coepiiance with the requirements of the Request for Proposal Document and the requirements of the applicable legislation. The private sector members of the Certification Committee are to be appointed by the City of Miami Park Advisory board. Certification Committee Members are prohibited from discussing the proposals or the Committee's activities with anyone with, or related to the proposing firms, or with other Committee meabors until the City Commission awards the contract. Certification Committee members must have no vested interest and/or other financially remunerative relationship with any of the fires or � p i • 0 individuals being considered fpr selection. Members of proposing firms and teams shall not contact Certification Committee Members about this.selection process. The members of the Certification Committee will verify that each submission correctly indicates the followings (i) Each firm is currently and respectively registered to practice Landscape Architecture and Engineering in the State of Florida, in accordance with FS Chapter 481 Part li and Chapter 471 Part I, respectively. (ii) Valid Proof. is presented indicating that the prime and required sub -consultant firm are minority owned businesses, by the presence of the preregistration document issued by the City of Miami's Minority and Wom*n Business Affairs Coordinator. (iii) A Standard Form 255 has been completed for the entire team. (iv) Standard Form 254 has been completed for each firm on the team (v) The required number of copies- of the submission are received on time, by the deadline and at the correct location. Submissions failing to meet any of these requirements will be eliminated from the selection process at this point. Ordinance No. 7295 also requires that the Certification Committee determine that the teams presented in each proposal favorably demonstrate the following: (i) Capability and adequacy of personnel for this project. (ii) Good past performance in administration and in cooperation with former clients. (iii) Ability to meet time schedules and budgets. (iv) Good past experience record. Team failing to meet any of these criteria will be eliminated from the selection process at this point. Teams which meet these and the previous requirements will be certified for this project. The Certification Committee will provide a report to the Selection Cowmittie indicating its finding and those teams which are to receive further consideration. B. Initial Evaluation Phase: The Consultant Selection Committee, established in accordance with Ordinance No. 7295 will receive the submission packages of the certified teams in preparation for making their Initial -7- / r a. Y 4 W Rvaluation, and holding the Presentations and interviews. Selection Committee Members are prohibited from discussing the proposals or the Committee's activities with anyone with, or related to the proposing firms, or with other Committee members until the City Comemission awards the contract. Selection Committee members must have no vested interest and/or other financially remunerative relationship with any of the firms or individuals being considered for selection. Members of proposing firms and teams shall not contact Selection Committee Members about this selection process. Prior to discussions related to the proposals and voting the Selection Committee will establish a maximum number of teams which may be "short-listed" for the next phase of the selection process. The actual number, which must be at least three, may be less than the maximum if a substantial disparity occurs between the ranked scores of the firms that fall within the maximum, after scoring. The criteria used for evaluation at this stage fall into four general areas. Topic Maximum Value Previous profeseiooal esperlowo; related to successful completion of projects of similar complexity and scope ............................ 40 Size and capability of Tw and its range, of expertise ....................................... 45 Location of office, with points awarded in decreasing value for location of in the City of Miami, Dade County, eroward County........... 1S Totai: _IM Each evaluator will score each team based on a maxis of 100 points and then rank them, giving the team with the highest score the rank of one (I). All the evaluators ranked scores are then complied and at least the top three firms will be invited to sake a presentation and be interviewed. Ranking and scores do not carry over into the nest phase of the process. Those teases selected to make presentation@ will be contacted by Susan McKay, Park Planning Cooridnator, rim less than 5 calendar days prior to the presentation &ad interview. Is 0 C. Presentation and Interview Phases All Presentations and Interview will be held on the 4th floor Conference Boom of the City's Department of Development, 390 Biscayne Boulevard Nay, Suite 400, Dupont Plata Center, Miami, Florida, 33131. Presentations are tentatively scheduled for fay 4, 5, 6, 1998, however the time and +date each presentation and interview will be specifically indicated upon notification of selection. It is recommended that a representative of each fire and/or area of expertise indicated in the team's %proposal be present and participate in the presentation. Unless specifically requested by the City; no material may be provided to the Selection Cosmmittee by, or on behalf of the Teams. The total time allocated to each firm will be limited to 45 minutes, allowing 30 minutes for the presentation and 15 minutes for the interview. Each team is responsible for bringing their own equipment including slide projector(*), stand and easel if so desired. The north wall of the conference room is used as a screen. The Team's presentation must cover the following areas within the time limits ( i ) Method of Approach Based on the scope of services described herein, the presentation should be a factual dissertation of the Team's organization, including any joint venture or professional associationss the identification and qualifications of all professional and support staff including those of the sub -consultants, that will be assigned to this projects support capabilitiesi and an outline of activities that will be undertaken by the professional and support staffs time schedules for accomplishing the activitiest a summary of procedures and methods developed and used by the Team to coordinate and control projects and assure delivery of the finished work product on time and within the budget. It is not inteaded nor acceptable that the Team solve any specific problems, provide consulting services, discuss or display any type of design ideas for this project at this time, but rather that the Selection Committee be presented with information about how the entire team would function on this City project. f- y ��[ !� F . ,.. _ . .. �_ .six F'•'F -�f�� (ii) Previous Experience Having given the Selection Committee an overview of the team'• method of approach, at least three recent projects tihich the members of the team have completed should be presented, preferably in slide form. The examples should include design services for appropriately related projects which should be presented in terms of the project objectives, users, operational constraints, design and construction schedules, budgets and maintenance. (iii) Minority Participation You are requested to describe all levels of minority ownership and/or participation in your team. (iv) Method of Compensation The purpose of the presentation and interview does not include negotiating fees. However, the City's policy is to contract for design and construction administration services on a lump sum, flat fee basis. You are requested to comment on this method of payment if you foresee any problems with it. The Consultant Selection Committee will use the information provided in the submission, during the presentation, interview and may contact past clients, to evaluate each team in four general areas. Topic Maximum Value Dssian tration of Creativity and Skill 25 Professional experience: in greater detail than before including previous collaboration with public agencies. Preference will be given to those firms with no previous agreements with the City by proportionately deducting a maximum of 10 points for professional fees contracted for with the City of Miami as a prise or sub -consultant. 30 Firm Organisation and Assigned Staff; including the information provided at the presentation and interview 15 Capability of Firs, in greater detail than before, related to the actual individuals assigned to the projects, their expertise. work load, and related professional skills 30 -10- Total s 100 y�g t; r x° 0 L' After the presentations and interviews, each evaluator will score each team based on a maximum of 100 points and then rank them, giving the team with the highest score the rank of i. Prior to the presentations and interviews, the Selection Committee will have established a method of breaking ties and reevaluating firms When the ranked scores of the top three teams are less than three points apart. The final top three teams will be recommended to the City Manager for submissions to the City Commission, for authorisation to negotiate an agreement, beginning with the teals ranked first. V. V=IAIIVZ SC6e0UIi FOR CMIULTANT SUMMON PFOCa"s March 31, 1909 Request for Proposal Notices !filed to prospective Prime Consultants March 31, 1968 Request for Proposal botices advertised April 20, 1988 Submittals received at the City Clerk's office no later than 11:OOAM April 220 1988 Certification Committee Convenes April 25 i 26, 1988 Competitive Selection Committee convenes to create "short list" of Teams to be interviewed May 4,5,i6, 1986 Competitive Selection Committee convenes for presentations and interviews May 26, 1988 City Commission considers the City Manager's recommendations of the most qualified Teams June 8, 1988 Negotiations on Agreement completed June 23, 1986 City Commission considers City Manager's <_ recommendation to execute negotiated agreement June 30, 1988 Target date for completion of contract execution. } d�.: • � f W 4Y r VI. ADOITIOMAL anotsamm i FOR TU _MACT= 00"MTIM TMW Negotiations with the Team ranked first by the City Commission will commence as soon as possible after the City Commission makes their decision. A minimum of $500,000 in professional 1}}'ability insurance will be required through an acceptable carrier for t11e duration of the project. For their own protection consultants are also encouraged to maintain this coverage for a minimum of five years after completion of construction. A breakdown of tasks associated with the project, estimated staff time involved in each task and the resultant rrcent4ges of principal/professional/technical support time and their espective hourly 'tates will also be required during these negotiations. Principals of the Teams being considered are encouraged to review a standard City of Miami Professional services Agreement prior to the City Commission action proposed for May 26, 1998. VII. D0CUN�AVAILAUZ UPON RRaUWTs Please contact W. Dianne B. Johnson with the City's Department of Parks, Recreation and Public Facilities at (305)579-6900 for any of the documents listed below. They will be mailed as soon as possible after a request is received however firms interested in acquiring these documents are encouraged to collect them in person. A. Ordinance No. 10065 passed December 19, 1985: The Minority and Women Business Affairs Procurement Ordinance B. Ordinance No. 9572 passed February 10. 1983; Article IV, Purchasing and contracts generally, Section 18-52.3 Professional Services C. Section 18.52.3 City Code of Miami (this is the same as a.) D. Blank copies of Standard Forms 255 and 254. B. Standard City of Miami Professional Services Agreement File: <rfp)-range/lummus March 26, 1988 j r, m ti 7 � s ,e CM or M:A= Cppp jeW MLAWTION pkocsss puVICUs pxWM10WLL AG=Mf M/SMICrs this fora must be completed for the entire team listing all members of a prime or sub -consultant for a City of Mtami professional services Contract. The list is to include all eontracts/agreements that are or have boon active within the last five Years whether you or your firm was a prime or sub -consultant working for any entity of the City of Miami, including the Off-gtreet as well Parking those receivedrees listed must include anticipated payments same of rims . ... . .._..__..... rave your firm participated in any City of Miami projects within tb* last five years? Too so (please circle one• if the answer is no, please sign the form and include it in your submission. if the answer is yes, please fill out the form, sign and include it in your submission.) rams of proieat. Admiaiateriag Dept: _ Datas Fees q =gip The foregoing is a statement of facts- . ............... s." igna ure of Corporits Officer name No title i -Crfps i - a f#. CITY Ot 1RAOU CONSULTANT 621J "09 P110C1a1B TUN IDUTIPICATION FORM lrilbe ooawltant: Name: Address: Contact Persona Telephone: ( ) Specialty: Rmpired Sub -consultants Nan*: .. ... .... Address Contact Person: " Telephone: ( ) Specialty: other Sub -consultant: Nan*: Addresse ... .........._............. Contact Person: Telephone: ( . Specialty: The foregoing is a statement of facts. Signature of Corporate Officer Typed nam* and title a e of prime consultant <rfp> • '�a S}y .A �ti rL ° } �� • y, + Fug w� ,tC��4 t, III Y ■ city or NiiM .IMN thin gem oust be oowplttaa for tho entire tem listinj all modb!!o of ptatt mtiaipated to Mock on tbo proposed project. M�a trOtoNiaMl lc,�ottiN OwN! ��lY K b - z a ZX V • !tis Nirigio ep i■ a 9tatemont of facts • ; s 1 ' • :i,dt. � Y�Sf �s y t Y bV t } + Y-'µ,s, b5 � K ✓,L i -� FjDf Y.�i4 ~1��{��Y� �` �'. �y ��'14 �� • � Y ,{. • CITY or I AOU O�WMAIN SRIACTION IMOCM rawIOus MUIVANT UFMISCt This form must be completed for the entire team listing at least three appropriately related projects: Project owns Omar/user: _ asutaat hrssee budgets scope: Project Hare: Omer/user: 'hlophowa�� scheduler Contact leraone Telepd,oske sudq�t: schedules scopes ......_._....... i AQk Project me"s Owner/users contact Parsons Teleptsoess( ) Budgets schedules Project Sams owner/users _ Contact Persons Telepbmes( ) Budget s Schedules Scopes ................ . The foregoing is a statement of facts. Signature of Corporate OffIcer Typed num title a• crfp> Y .: J-66-562 6/22/68 RESOLUTION N0: 88--752 A RESOLUTION APPROVING THE MOST QUALIFIED FIRMS TO PROVIDE PROFESSIONAL PLANNING AND DESIGN SERVICES FOR SECURITY LIGHTING PROJECTS IN RANGE AND LUMMUS PARKS; AUTHORIZING THE CITY MANAGER TO UNDERTAKE NEGOTIATIONS WITH THE MOST QUALIFIED FIRMS, TO ARRIVE AT A CONTRACT WHICH IS FAIR, COMPETITIVE AND REASONABLE, AND DIRECTING THE CITY MANAGER TO PRESENT THE NEGOTIATED AGREEMENT TO THE CITY COMMISSION FOR ITS RATIFICATION AND APPROVAL. WHEREAS, the City of Miami has recognised the importance of renovating its neighborhood parks; and WHEREAS, Ordinance No. 18347, the Capital Improvements Appropriations Ordinance, passed and adopted on October 22, 1987, appropriated $8.31 million for Citywide Neighborhood Park Renovations= and WHEREAS, the City Commission by Resolution No. 87-687, passed and adopted on July 9, 1987, appointed a Park Advisory Hoard to make recommendations as to the projects to be included in the renovations; and WHEREAS, the City Commission accepted the Park Advisory Board's recommendations during its meeting of November 11, 19871 and WHEREAS, by Resolution No. 87 -5S6, passed and adopted on June 11, 1987, the City Commission approved the Citywide Neighborhood Park Renovations Projects, which include the Security Lighting Projects in Range and Lummus Parks, as a Category *SO Project, and appointed Walter E. Golby, Director, Department of Parks, Recreation and Public Facilities, as Chairman of the Competitive Selection committee, and WHEREAS, 601b1ntion go. "-224, passed and adopted on "W4% 19, 1988, established a Certification Committee of not less than five (5) professionals, qualified in the fields of endeavor or practices involved, to review the qualifications, performance data and related information provided by those responding to the City's Request for Professional Services; and WHEREAS, the City, though public advertisement and direct mailing, solicited expressions of interest from qualified consultants; and WHEREAS, the Competitive Selection Committee along with the Certification Committee, evaluated the qualifications of those firms who responded to the City's Request for Proposals, and selected the firms most qualified to provide professional architectural, landscape architectural and engineering services for this project, all in accordance with the Competitive Negotiations Act as defined in Florida Statues No. 287.055, City of Miami Ordinance No. 9572 and Section 18.52.3 of the City Code, for the acquisition of professional services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Commission hereby approves the recommendation by the Competitive Selection Committee of the following firms as the most qualified to provide, along with the designated subconsulting landscape architects, professional engineering services for the Security Lighting Projects in Range and Lummus Parks, as listed in ranked order of recommendation: (a) No. 1: Prime Consultant: Emilio J. Hospital Associates Sub -consultants: Laura Llerena and Associates, Inc. (p) No. 2: prime Consultant: Fraga Engineers h' x Bub-aQnsultouts i 1,. lantiago and Laubenthal. Inc. yi x- I( (e) No. 3s Prime Consultants Falcon and Bueno Sub -Consultants: None, all professional expertise provided by prime consultant. Section 2. The City Commission hereby authorises the City Manager to negotiate a professional services agreement on behalf of the City of Miami with the firm ranked first in order in Section 1 hereinabove. In the event that the City Manager cannot negotiate an agreement which, in his opinion, is fair, competitive and reasonable with the firm ranked first in order, then he is hereby authorized to terminate such negotiation and to proceed to negotiate with the second most qualified firm. In the event that he fails to negotiate a satisfactory agreement with the second firm, then he is authorized to undertake negotiations with the third most qualified firm. Section 3. The City Manager is directed to present the City Commission with the negotiated agreement at the earliest scheduled meeting of the City Commission immediately following the negotiation of said agreement for their ratification and approval. PASSED AND ADOPTED this 6th day of August , 1988. L� PREPARED AND APPROVED BY: x':10'441*e aq. &A,&e W9ZRT F. CLAW CHIEF DEPUTY CITY ATTORNEY APPROVED A8 TO PORK AND CORUCTHN88 s s W3- r f , d /1 lwrvm Si SsmaM00p Phil �" Cm FACR' w■ter RWXWLUB■ FAN= pQ1ILLYZ LIOMTIm PRIME COMaULTAMT PRINCIPMA ftilio J. Hospital Associates mailio J. Hospital BUSCOMSULTAW Laura Llerena 4 Associates, Inc. Laura M. Llerena Jose A. Llerena IM 2_ DIME CONSULTANT Fraga Engineers Irene F. Fraga p 1 C m W LTANlS Santiago and Laabaatlal am" Santiago llre�as J. , La tb*l PRIM CONMT .weza`y, Falcon and Busao T,ta FalooN- # Juan A. sallow il'1FCOwSULl�'PS *me. All professional espartise provide by priaa y consultant. �gy Rt ?h 'r nfi � Hk . k c i t }p • City Or MIAM1, rLO"90A INTIER-OFFICE MEM0R/1NOUM .eHonorable Mayor and Members of the City Commission MeM Cesar H. Odi City Manager RECOMMENDATION: J U N 1 s 190a rnr ,,,S„<< Authorization to Negotiate an Agreement for Design Services for Security Lighting Projects �rrrntvc��• EMCLORuwr. e It is recommended that the City Commission adopt the attached Resolution approving the most qualified firms to provide professional planning and design services for Security Lighting Projects in Range and Lummus Parks, authorizing the City Manager to undertake negotiations with the most qualified firms, to arrive at an agreement which is fair, competitive and reasonable, and directing the City Manager to present the negotiated agreement to the City Commission for its ratification and approval. BACKGROUND: The attached resolution was prepared by the Department of Parks, Recreation and Public Facilities. on jurt i:. tion No. 87-556, the City Commission designated as a Category "B" project, the City wide Neighborhood Park Renovations Project, which included the Security Lighting Projects in Range and Lummus Parks. In accordance with Florida statues 287.055, City of Miami Code Section 18.52.3 and City of Miami Ordinances No. 10062 and No. 9572; advertisements -to request proposals for professional planning and design services were sent by direct mail -and published in newspapers.' All projects were advertised as 1001 minority set asides. The Certification Committee and the Competitive Selection Committee appointed by the City Manager evaluated the qualifications of those firms which responded and selected the firms most qualified to provide the "professional engineering and landscape architectural services required for this project. The schedule for this process was as follows: March 31, 1988 A Request for Proposals was advertised. April 20, 1988 Three proposals were received-. April 28, 1988 'ihe Certification Committee certified the three proposals. ;77 MaY S• Me interviewed Competitive Selection C*MittN interviewed the design teams and wade its recoemendations. It is" therefore, revoowendad that the City Comission approve the attached Resolution based on the findings and recomendatioaa ..,of the Competitive Selection Committee. 8umaries of the steps in the selection process and a tact sheet an the, design teams are attached for your information. N. T 'fit. €✓�u:' '"' L�+z 4 • ..ti c'"�df h• yak fY #•15Y`•J � . �x t ✓ya` r k r :p £Y*�F a^� t a �' +ynv'ri*�k}Lb�a�{•+.y� Y � k pr 'a�`P�`yrLt� C � �k- �ti *4 Fua'�L• . ; ,� ,`4 '.'� i� L] cirnnoz s[Ianso0 PAWS VZOOVATION COMPETITIVE SURCTION PROCESS DzSt= TEAM FACT smw v qjUKE/LUWWS PARKS szLvnTY LIGNTUN Ttm- I' PRIME g"OULTANT Emilio J. Hospital Associates SUSCONSULTANT Laura Llerena i Associates, Inc - TEAM 2 s PRIME CONSULTANT Fraga Engineers PRINCIPAL$ Emilio J. Hospital Laura M. Llerena Jose A. Llerena Irene F. Fraga SUBCOD1aULTANTS r Santiago and Laubanthal James Santiago Thetas J . Laubenthal TEAM 3: Raw CONSULTANT Falcon and Buono Tsrssita P'a1Ctt` Juan A. Buono r SU$CONSULTANTS Nona. All professional expertise provide, by prime consultant. x ,. p� �, C• '. rr_'.orYY Ss is 24i r: X�•r ♦rf`�r� p I II ` �� v fit• + k G rxr� d�ywr•. ,,., m s+ it C i - /A' �.� ..� a , u, r � �`.� • Yet x . � ;i$r,{. ;4 city Or MIAM1. 041P Ih IN?RX-Orrict MCMOMANOVM Citywide Neighborhood Park Renovations Competitive -Selection File rM«, 70ot' an. cKay YPark P a ing Coordinator nAt. May 3, 1988 ,„, 911A,[,.► Certification Committee - Report "T11N"r.re• V"Cla#II1IM • The City of Miami recently advertised Requests for Proposals ,for professional planning and design services for seven park projects. A Certification Committee consisting of: Juanita Shearer, Registered Landscape Architect, Dill Rosenberg, Registered Landscape Architect, Gene Pelaez, Registered Engineer, and Armando Cazo, Registered Architect, not on April 28 and 29, 1988, to review all proposals received for: a. compliance with submission requirements, b. capability and adequacy of personnel, e. past performance in administration and cooperation -with clients, d. ability to meet time schedules and budgets, and. Is. past experience record. Prior to the start of the meeting, the members all affirmed that they had no vested interest and/or other financially remunvratf:e- relationshi- with any of the firms or individuals being considered for selection. The number of proposals received and certified for each project is summarized belows PROPOSALS NgM"ER M MttER PRWECT ADVL►RTISED RECEIVED RED CQR?IF19D African Square Park Renovation 3/31/88 4/20/08 3' 3 Allapattah-Comstock Park Sports Lighting 3/31/88 4/20/88 3 3 Range/Lummus Parks Security Lighting 3/31/86 4/20/88 3 3 Grapeland/Hadley/Morningside Parks Irrigation 3/31/88 4120/88 3 3 c }3 4 �r L d t Certification COmittee Report May 9t 1960 rage 2 VOOPMAt d M)M CR NUMM S AOVXR—Tls= RZMI�U R= CUT F1 12 Morningslde Park 4/7/88 4/27/98 iS 10 Recreation Building t.egion/Virrick Park• Recreati�7/88 4/27/88 13 9 • Building Renovation Gibson Park Recreation building 10 Renovation and Expansion 4/7/88 4/27/88 14 In all cases, the reason for not certifying proposals Was the firm's failure to most submission requirements specified in the Re"est for Proposals• .A # ryer ' Sir s : k IA ! "S s7'. t .- , ,. c CK-'. • ,.x r,a ]Y t•i :: +Y.sa; ¢ T- a 4Air. Eft fCf+ e m-vf F' i .{d ; . r1� L• ; �:. .# b `.(3ai' ��su4 + t3,, p, P•'+7' ,�'Rr � %� - Ix �flx� • a ..•- ..{ii �`•� :_,�- wk.!{f 4+'`7r° 7ok,ir, �,�1' t ; a �y,. y� y$ y may. .•�� ge'.u� fur y�,.�• {") a. s�y{•�,,q., •-'''�j6?e �'Jy � 4.I'.x5 •y` .A:r�fA i`t$, fag RF�_T t4.5.��3•�'3•;� t a.F �_ �. Xs •ct' �° Iit}. K'! "t ;.i t>}�-ri""=t,�r� rr td^'J.. h F S • } Y } 5 yam• y� yy��. �! x ^fey .$'t•' 7 Y - l �y 7 K S '. .f � K ' ��j y `sRk`�'W,,,y .'� 'aE �, ;+ 1w.i �+•Y'^ }, 1 r. z. zti f rt 1e Z 1 ,1+ s:� a a ,5}. "[ •'! . z ,e :� ifx �-�s✓?�••I,u+�i � t'�,. x�', r�k5• t,*c.: ��:, if.si{t�:: 't4nat'e;o �,,.•''�ai'R.Lh��'.4. :k .. .. .,• R CWT OF MIAMI. FLOAIOA INTCR-OFFICE MEMORANDUM to. Citywide Neighborhood Park OAT[: May 4, 1968 ►w R, Renovations Competitive.Selection File suw.cr.� Competitive Selection Committee Short List Report ►pow, S s n McKay �srrn►Mci.�: Park P nning Coordinator T"C1.0sun►s As only three proposals were received and certified for each of the following projects, no short listing meeting was held and all proposers were interviewed: African S uare Park Renovations Grapeland7Hadley/Morningside Parks Irrigation Systaw Allapattah=Comstock Park Sports Lighting Range/Lummus Parks Security Lighting' on May 2 and 4. 1980, the Competitive Selection Committee ,Nett to t short list proposals received for: j Morningside Park Recreation Building r Legion/Virrick Parks Recreation Building Renovations Gibson Park Recreation Building Renovation and Expansion The members of the Committee were: Susan McKay, Parks, Recreation Juanita Shearer, Development Adrien MacBeth, City Manager's Teresita Fernandez, Planning Joe Turturici, Finance and Public Facilities Office Roberto Hevia, Building and Zoning Ed Conner, Public Works Linda Kelly (non -voting), Law A11 members . a f f armed that they had no vested other financially remunerative relationship with or individuals being considered for selection. Prior to reviewing any proposals, the Cbmittoe deaidet short list would include a maximm of six deeign decided that if there was a great ftscreposay iM; ZVI the fourth and fifth or fifth and sixth ranked elect to not include those teams on the art li,i tt V_ . U V�• I i• 0 All certified proposals for each of the three projects were than scored on the following criteria as described in the Request for Proposals: A - Previous professional experience 8 - site and capability of team C - Location of office The proposals for each project were then ranked by each committee member. These individual rankings were then totaled for each project and ranked in descending order. +e m4mber of proposals certified and short _Listed is suswariaeA below for each project: Pro ect It Morningaide Park le Recreation Building_ Legion/Virtick Parks 9 # 1` Recreation Building Renovations ��°�- x Gibson Park Recreation 10 6 Building Renovations Expansion, f The short listed firms were tit a on May ged and ro u llted or B a presentation to the Comas Yand to the project. a a r A'_Wy. �y f 41?"F, {� .: � hdti'.d`*?.,. � 'rv} "�' j � °8'' � t+4i'.t ry „✓: t+r b N �� • N bar Certified e WALTO L CONY OkIdw .. C4ifp of ffiiami PUBLIC Wricz CITY OF MIAMI; r14RIDA ReOUM FOR PROMSIONAL PLANNING AND MIGN SWRVICZS CESAR 11.0010 CNI Me ewe The City of Miami, le seeking the professional services of qualified and "erienced deolgn professionals for tove setracate Park Projects as follow$ . A Landscape Architectural Firm to be the Prime Cannoultant for the planning and design of the renovation of !►.�ff_squ� R,,,►as1. ��M,�o located at 1400 Martin Luther King Jr. soutevard. this project w 11 require Landsespo Architectural, Architectural and ingineering Services. An 9ngineering'rirm to be the Prime Consultant for the plammimq and design of sports reeilities Llghtinq for k %�� • JUk. This project will require Landscape Architectural and Rnegineerinq Stevie**.. . An Enginterinq firm to be the Prim Consultant for the planning and design of security Lighting Improvements for ftbaliL.Aange .and +� ��•OC9, • Parka• This project will require Cngineering and Landscape Ar ltectural services. . A Lnndacepe Architectural rirm to be the Prime Consultant fame the planning and design of Park Irrigation systems for Orapetand. tie!• itadltr andjlo.ft+lnQsLdt»Par.ks • This project will require =8'�%• Landscape Architectural and Lnginearing Services. ALL Consulting Teams will be required to carry out Schematic Dotsign, Design Development. Construction Documents, Bidding and Construction .Administration Pha@ " of a Professional services Agreement. Intoreoted firms must contact Dianne ti. Johnson, Assletant to the Director, at the M y of Miami Department o't Parka. Rocreetion and Public Facilities. 11/0 MN 7th street, Miami, rtoriam, 7.tt2s, - Telephone (30S)579-tW. for the Request for ►roposalo DeCt"W"t. This document contains detailed and specific informetLon Rhsat tb* scope of services, submission requireasnts And selection peoeedvsea. ` This is a minority set -aside project and therefore gdatitled submissions will only be accepted from teams which lneluds Iliepamie. alsek and ram I'm owned firma Individual submissions packages toe each project mgag be "It04trod to the Office of the . City Cterk. ISOA Pan Ameciesin Drives IUaN. rtoeida, 75111 not later that 11t00AM on Aprit 30, t*W. the City of Miami raeervts the right to aasmpt suer IrrDMsart to be in the best interest of the City, to calve .any '10ra srai to a� propoea 1. anal/ or to re jest army •eA/M all tU, . . o•a srtlse for Nw proposals. z z GOOSS" .. rAmmy INWONAIA rm !MldslOMM ISMICM gCUMIrY `IaRttro I MPOMM M IwDCT POR Avw.ts twos Atli &am= t'ANMS Cm or NZAM CITY OF NIAIU XAVIRK L. tUMMZ; lltyor txw"IO RntMZDY; Vice N&yor NIUM J. DANKIWO' Cowmissionnr VICTOR H. M YUKU.' ComLesioner J.L. ZLUNNUO* Coeee$issioner CZM H. ODiO; City bknager magrsst tour ��s�oppoo-saals Issdad$ sub" ns Oda Data$ ivbission times •dbeiosioa Loe$atiou$ I Numb 21; 11M April 20; 19M: No later than 1186"m City Clark $ s Office City of NL=i; 25M tan A�Loau Drive ILL4M; tla. i�123 0dbnisRion Ideotifioatk ne •0aedrity LiybtiwV Itepso v m, IMi !rojoat for Raps &M Low !ants• $vest appear on the wrapping/envelope in Vhie b the proposals are subritteed . YP :, YS ! P? V X a r r � y Thum or I PUBLIC NOTICS I t tt acm Or "KVIC" III SUBMISSION LtIM12mm" IV OBLBCTION PROCSOVRSS i V TMATIV! SCH&DUL S M COWMTAW SUAMtOM 11 VI ADDITIONAL MMIRENOTS POOR SUJBCT19D TZAR 13 VII DOCUMTS AVAILASLZ UPOW RZOUBST 11 . • y-4 Al r stir t. :� ... �� .�_� ,,;i''=s' ��..�s�� a �} �� I''�• a. + s< a s ,�,.��' � .1►.:�` $ � ' • ;. '•J:.� � yc �,.�.. '+'fir •. � ' u � r :,r t 7 r - Y• �, ,y r � p ��*,�, ��lh r� � �� l ��i ��J ill° I ;-i � mow'♦..^ '�$ r � ,4•, �r �, - s :, �,•�. " ++..te�r r #'c,,,. - ��,�a 7 7 h � # : • i ri*-},�}"��'` 4 i'a x,�' f•.e t. _rr 7�'�--r,.a '..�r ._xn. �a .t,. •! ik4}; god d" - a 7� A}Mt .j "�':��, 1 h a � < y x+• t F»'� tom,.£., v �; Cf '�.�. ' v �ic "�•..�,.a *'�'�'•�#^-cam .w 5� �-�4';s+� h G,k -. `sp t "i'•' �� I. PUBLIC MOTICBI CITY OF NIAIQ, FLORIDA MOUN V FOR PNOPBStICIRL SBRVICBS 68CUPJM LIONTIMO I NPFAWB!!r'1'S PMDJUM FOR ATKhLIZ PAN= AND 1ANW8 PARKS The City of Miami, is seeking the professional services of a qualified And experienced tngineering Firm to be the Prime Consultant for the planning and design of Security Lighting improvements for Athalie Range and Lummus Parks. The projects will require "gineering and Landscape Architectural Services and the Consulting Team will be required to carry out Schematic Design, Design Development, Construction Documents, Bidding and Construction Administration Phases of a Professional Services Agreement. Interested firms must contact Dianne R. Johnson, Assistant to the Director, at the -Z�i�y of Miami Department of Parks, Recreation and Public Facilities, 1390 NW 7th Street, Miami, Florida, 33125, Telephone (305)579-6900, for the Request for Proposals Document. This document contains detailed and specific information about the scope of services, submission requirements and selection procedures. This is a minority set -aside project and therefore qualified submissions will only be accepts# from teams which include Hispanic, Black and Female owned firms. Submissions packages must be delivered to the Office of the City Clerk, 3500 Pan American Drive, Miami, Florida, 33131 not later than 11:00AM on April 200 1988. The City of Miami reserves the right to accept any proposal deemed to be in the best interest of the City, to waive maw irregularities in any proposal, and/ or to reject any and/or al proposals and to re -advertise for new proposals. ADV. Not -3- Cesar H. Odio City Mona'Ver I I . KOPs OF SQVICNS s The City of Miami, is seeking the professional services of a qualified and experienced Engineering Firm to be the Prime Consultant for the planning and design of Security Lighting Improvements for Athalis Range Park located at 525 Martin Luther King Jr. Boulevard, (NW 62 Street) and Lummus Park located at 4u4 NW 3 Street. The projects include the design and installation of ambient security lighting in both parks. Funding for this project, including design and development costs i% currently estimated at $175,000. The project will require Engineering and Landscape Architectural Services and the Consulting Team will be required to carry out Schematic Design, Design Development, Construction Documents. Bidding and Construction Administration Phases of a professional Services Agreement. III. GMNISSION RNQUIRZMCMI The selection procedures will follow the Competitive Negotiations Act as defined in Florida Statutes 287.055, Section 18.52.3 of the Code of the City of Miami and Ordinance No. 9572. Minority participation is required; as per the City of Miami's Minority Procurement Program, Ordinance No. 10062. This project has been designated as a minority set -aside. Qualified proposals will therefore only be accepted from tea which include two of the following three types of ownerships Hispanic, black or Female owned firsts. Said minority -owned and fe ale -owned firms must reregister with Nr. Adrienne Macbeth, the City of Miami's Minority and women Business Affairs Coordinator, at (305) 579- 6385 prior to the submission date for this project. written proof of pre -qualification will be provided by the City to each individual firm upon successful review. The minority set aside applies only to the ownership of the required prime and sub - consulting firm. Firms other than those providing the expertise required by this Request for Proposal Document need not be minority owned firms to be part of a Team. Professional registration is required by the State of Florida as per FS Chapter 481 Part II Landscape Architecture and FS Chapter 471, Engineering. Materials other than those requested will not be considered and should not be submitted at any time during the Selection Process. Additional materials aasy be solicited from teams selected to make presentations: No additions or modifications may be made to the -4- F 0 a proposals and the teams they represent, subsequent to the submission deadline. Respondents must notify the City in writing immediately of any firm or individua•1 presented in their original submission who is unavailable to continue on the team. Any such changes may result in the removal of that team from consideration. Sub -consultants may submit on more that one team, however prime consultants or those firms which may joint -venture dr associate to form the prime consultant may only submit one proposal and may not be a sub -consultant on other teasss. puestions which may arise Brost be directed to No. Dianne t. Johnson, City of Miami: Dept. of Parks Secreation and Public facilities, 1390 W 7th Street, Miami, Florida; 33125; (30S) S79-i9w - A. Contents of Submissions _ Interested firms must submit one (1) original and ten 10 copies of their Proposal, which must contain the following documents, in the manner in which it is requesteds (i) A Letter of Interest addressed to Walter E. Golby, Director, Dept. of Parks Recreation and Public Facilities, City of Miami, 1390 MW 7th Street, Miami, Fla., 33125 generally describing the consulting team and its interest in performing the required professional services. (ii) Standard Form 255 for the entire consulting team. (iii) Standard Form 254 for eachUrm. (iv) The Team Identifications orm which is attached. (iv) Proof of current professional registration to practice Landscape Architecture, and Engineering in the State of Florida, in the form of legible copies of current licenses as issued by the State of Florida, Dept. of Professional Regulation. (A current letter from the.Dept. of Professional Regulation may be used if the other documents are unavailable.) Firms practicing as corporations or partnerships must provide proof of registration as such. (v) The Previous Professional Services form which is attached. (vi) The Personnel form which is attached. (vii) The Previous Relevant Experience form which is attached. (viii) Proof of Minority Firm preregistration for each firm, with the City of Miami (obtained as a result of preregistration with M. Macbeth, as indicated above) . -S- 0 as sdlssNule for submiaion s Merest for PPacWL o-p-osa Is Iseveds submissloms Due Dates sissies times Submission Locations submission Identifications lbrdh 316' 1908 April "t 1900, so later than 11sOGAM City Clerk's Office City of Mami; 3500 Pan American Drive NI&Ki; rla. 33133 1 'Security Lighting Improves to Project for Mage and L mus Parts• must appear on the wrapping/envelope in which the proposals are submitted. omissions will not be accepted after the submission time and they will not be accepted at any other location. I V . SZL zCTIOM PwOCZDURts 9 In accordance with Florida Statutes 287.055, City of Miami Code, Section 18.52.3 and ordinance No. 10062 and No. 9572, the Consultant Selection Process will be carried out in three sequential phases: A) Certification d) Initial Evaluation C) Presentation and Interview A. Certification Phase During this process a Certification Committee consisting of a registered landscape architect, a registered architect and a registered engineer on the City of Miami's staff will be joined by a registered landscape architect and a registered architect, both of Whom shall be in private practice, to review each submission for compliance with the requirements of the Request for Proposal Document and the requirements of the applicable legislation. The private sector members of the Certification Committee are to be appointed by the City of Miami Park Advisory Board. Certification Committee Members are prohibited from discussing the proposals or the Com■mittW a activities with anyone with, or related to the proposing firms; or with other Committee members until the City Commission awards the contract. Certification Committee members must have no vested interest and/or ot)ser financially remunerative relationship with any of the firms or 0 sk individuals being considered fpr selection. Members of proposing firms and teams shall not contact Certification Committee Msmbers about thin.selection process. The members of the Certification Committee will verify that each submission correctly indicates the following: (i) Each firm is currently and respectively registered to practice Landscape Architecture and Engineering in the State of Florida, in accordance with FS Chapter 481 Part ii and Chapter 471 Part I, respectively. (ii) Valid Proof is presented indicating that the prime and required sub -consultant firm are minority owned businesses,, by the presence of the preregistration document issued by the City of Miami's Minority and women Business Affairs Coordinator. (iii) A Standard Fore 255 has been completed for the entire team. (iv) Standard Form 254 has been completed for each firm on the team (v) The required number of copies- of the submission are received on time, by the deadline and at the correct location. Submissions failing to most any of these requirements will be eliminated from the selection process at this point. Ordinance No. 7295 also requires that the Certification Committee determine that the teams presented in each proposal favorably demonstrate the following: (i) Capability and adequacy of personnel for this project. (ii) Good past performance in administration and in cooperation with former clients. (iii) Ability to meet time schedules and budgets. (iv) Good past experience record. Teams failing to meet any of these criteria will be eliminated from the selection process at this point. Teams which meet these and the previous requirements will be certified for this project. The Certification Committee will provide a report to the Selection Committee indicating its finding and those teams which are to receive further consideration. B. initial Evaluation Phase: The Consultant Selection Committee, established in accordance with Ordinance No. 7295 will receive the submission packages of the certified teams in preparation for making their Initial - 7- i /5 0 sk Evaluation, and holding the Presentations and interviews. isiection Committee Members are prohibited from discussing the proposals or the Cosmittee's activities with anyone with, or related to the proposing firms, or with other Cosmittee members until the City Commission awards the contract. Selection Committee members must have no vested interest and/or other financially remunerative relationship with any of the firms or individuals being considered for selection. Members of proposing firue and teams shall not contact Selection Committee Members about this selection process. I Prior to discussions related to the proposals and voting the Selection Cosmittee will establish a maximum number of teams which may be "short-listed" for the next phase of the selection process. The actual number, which must be at least three, may be less than the maximum if a substantial disparity occurs between the ranked scores of the firms that fall within the maximum, after scoring. The criteria used for evaluation at this stage fall into four general areas. Topic Maximum Value Previous professional experience; related to successful completion of projects of similar complexity and scope ............................ 40 Size and capability of Team and its range of e xpe rt 180 . . . . . . . . . . . . . . . . . . . . . . . . . .... . . . . . . . . . . 4 5 Location of office, with points awarded in decreasing value for location of in the City of Miami, Dade County, Broward County........... 15 ibtal: -W Each evaluator will score each team based on a maximum of 100 points and then rank them, giving the team with the highest score the rank of one (1). All the evaluators ranked scores are then complied and at least the top three firms will be invited to make a presentation and be interviewed. Ranking and scores do not carry over into the next phase of the process. Those teams selected to make presentations will be contacted by Susan McKay, Park Planning Cooridnator, no less than 5 calendar days prior to the presentation and interview. -S- I t� 2 a. r; J y .g: 0 & C. Presentation and interview Masse All Presentations and interviews will be held on the 4th floor Conference Rood of the City's Department of Development, 300 Biscayne Boulevard Way, Suite 400, Dupont Plata Center, Miami, Florida, 33131. Presentations are tentatively scheduled for Nky 4, 5, 6, 1988, however the time and a e of •ach presentation and interview will be specifically indicated upon notification of selection. It is recommended that a representative of each firm and/or area of expertise indicated in the team's %proposal be present and participate in the presentation. Unless specifically requested by the City; no material may be provided to the Selection Committee by; or on behalf of the Teams. The total time allocated to each fir■ will be limited to 45 minutes, allowing 30 minutes for the presentation and 15 minutes for the interview. each team is responsible for bringing their own equipment including slide projector(s); stand and easel if so desired. The north wall of the conference room is used as a screen. The Team's presentation must cover the following areas within the time limits (i) Method of Approach Based on the scope of services described herein, the presentation should be a factual dissertation of the Team's organisation, including any joint venture or professional associations; the identification and qualifications of all professional and support staff including those of the sub -consultants, that will be assigned to this project; support capabilities; and an outline of activities that will be undertaken by the professional and support staff; time schedules for accomplishing the activities; a summary of procedures and methods developed and used by the Team to coordinate and control projects and assure delivery of the finished work product on time and within the budget. It is not intended nor acceptable that the Team solve any specific problems, provide consulting services, discuss or display any type of design ideas for this project at this time, but rather that the Selection Committee be presented with information about how the entire team would function on this City project. -9- 0 (ii) Previous experience Having given the selection Committee an overview of the team's method of approach, at least three recent projects rhich the members of the team have completed should be presented, preferably in slide form. The examples should include design services for appropriately related projects which should be presented in terms of the project objectives, users, operational constraints, design and construction schedules, budgets and maintenance. (iii) Minority Participation You are requested to describe all levels of minority ownership and/or participation in your team. (iv) Method of Compensation The purpose of the presentation and interview does not include negotiating fees. However, the City's policy is to contract for design and construction administration services on a lump sum, fiat fee basis. You are requested to comment on this method of payment if you foresee any problems with it. The Consultant Selection Committee will use the information provided in the submission, during the presentation, interview and may contact past clients, to evaluate each team in four general areas. Topic Maximum Value Demonstration of Creativity and Skill 25 Professional experience; in greater detail than before including previous collaboration with public agencies. Preference will be given to those firms with no previous agreements with the City by proportionately deducting a maximum of 10 points for professional fees contracted for with the City of Miami as a prime or aub-consultant. Firm organisation and Assigned Staff; including the information provided at the presentation and interview Capability of Firm, in greater detail than before, related to the actual individuals assigned to the projects, their expertise, work load, and related professional skills Total: -10- 30 15 . 30 100 � ix 0 sh After the presentations and interviews, each evaluator will score each team based on a maximum of 100 points and then rank thew, giving the team with the highest score the rank of 1. Prior to the presentations and interviews, the Selection Committee will have established a method of breaking ties and reevaluating firms *ban the ranked scores of the top three teams are less than three points apart. The final top three teams will be recommended to the City Manager for submissions to the City Commission, for authorisation to negotiate an agreement, beginning with the teams ranked first. V. 22MATIVB 9CEMDUTA POOR CONMVLTANT 62LAIC'TION PROC358s March 31, 1999 Request for Proposal Notices !riled to prospective Prime Consultants March 31, 1988 Request for Proposal Notices advertised April 20, 1988 Submittals received at the City Clerk's office no later than 11:OOAN April 22, 1988 Certification Committee Convenes April 25 i 26, 1966 Competitive Selection Committee Convenes to create "short list" of Teams to be interviewed May 4,5,i6, 1988 Competitive Selection Committee convenes for presentations and interviews May 26, 1988 City Commission considers the City Manager's recommendations of the most qualified Teams June e, 1988 Negotiations on Agreement completed June 23, 1968 City Commission considers City Manager's recommendation to execute negotiated agreement June 30, 1988 Target data for completion of contract execution. -11- ,,mow' w�� s —02— V LZ VI. ADDITIONAL PiNNIUME TS FON TM SSLBC'!'iD COMJLTIM Tusk Negotiations with the Team ranked first by the City Commission will comence as soon as possible after the City Commission wakes their decision. A minimum of $500,000 in professional lability insurance will be required through an acceptable carrier for t e duration of the project. For their own protection consultants are also encouraged to maintain this coverage for a minimum of five years after completion of construction. A breakdown of tasks associated with the project, estimated staff time involved in each task and the resultant ?ercentgges of principal/professional/technical support time and their espective hourly Yates will also be required during these negotiations. Principals of the Teams being considered are encouraged to review a standard City of Miami Professional Services Agreement prior to the City Commission action proposed for May 26, 1986. VII. DOCUMM AVAILABIi UPW RZ USSTt Please contact Ms. Dianne E. Johnson with the City's Department of Parks, Recreation and Public Facilities at (305)579-6900 for any of the documents listed below. They will be mailed as soon as possible after a request is received however firms interested in acquiring these documents are encouraged to collect them in person. A. Ordinance No. 1006S passed December 19, 198St Tito Minority and Women Business Affairs Procurement Ordinance B. Ordinance No. 9572 passed February 10, 1983; Article IV, Purchasing and contracts generally, Section 18-52.3 Professional Services C. Section 18.52.3 City Code of Miami (this is the same as B.) D. Blank copies of Standard Forms 255 and 2S4. E. Standard City of Miami Professional Services Agreement Filet <rfp>range/lummus March 26, 1988 zA�u t4 r s � � y f j CITY of 1Qhm COMMIL MT NU MCTION pMoCM PFAMOW paw IGWU6 AA RUNM TS/SUMNS This form must be completed for the entire team listing all m sbsrs of a prime or sub -consultant for a City of Miami Professional Services Contract. The list is to include all contracts/agreements that are ics have been active within the laat five years %Mother you or you was • prime or sub- ongultent off Str eParkingf Department. or any F*96 listed must Miami, including Of the City Of the include anticipated payments •s wsil as those recsivedl visma of runs ............................. Move your Tiro participated in any City of MLami projects within t1Ne last five years? Too do (please circle one* It the answer is no; please sign the form and include it in your submission. If the answer is yes; please fill out the form; sign and include it in your submission. ) •aos of project...... Adiaisterie9 Dept:• ...pates poels .. _ .... ,. .... :....... ..... ...: ..re -..-ter, 1A -7 _j The foregoing is a statement of facts. Wr 9M ure o • rpora • officer us" M TIEN S r •ti <rfp> r r ` Y, q s 4. cm of NAM � OO-M ULTAM BUJW ICN P'MOCIl66 TMU IOWTIFIGTION FORM Prim Consultants Nam* ! Address Contact Persons Telephones specialtys --- Rmpired sub -consultants Names Address Contact Persons - Telephones Specialtys other Sub -consultants game Address ...... Contact Persons Telephones Specialty e The foregoing is a statement of facts. gnature of Corporate Officer nano and title date of prise consultant <rfp> yam_ - t Cm or w#M This foes most be eo"ieted for the entire toss listing all its of Staff anticipated to work on the proposed project. �� rtolM►e1+aM1 �t1N r�� r rn Tli looin9 i• a states•nt of facts: Signature of Mfporate OCILCor w� <rfpl, �3. fly. { d"' W^� T i• r 5 y •��y, d ya.e� fL♦ S 1'V� crTY or tat►ta CONSULTANT SWA r'IOr t10CUS PRXVIOUs MLtVArT XXPZ M "t This form must be completed for the entire team listing at least throe appropriately related projects: project own Omer/User: Contact person$ Telepbone$( wdget$ schedule• scope$ project flare $ Contact person: Telepbone$ ( )� Budget: Scbedule$ scope $ ........ _ ........... . • � ^f i k e ,c • .t. 1�, k. 0 11 !co jest ram s Owner/Users Contact Persons Tel epwme,s( ) budget: sichwale s rto ject rams OWMM/user s Contact Persons Telepboaes( ) budgets iebedulas ape! The foregoing is a statement of facts * - Signature ure of Corporate cer Typed am" im t t e e <r fp),