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Home My WebLink AboutR-88-0751IV /is RiaOLUTION NCO a 8"51 A RESOLUTION APPIWVING THE MOST QUALIFIED FINKS TO PROVIDE PROFESSIONAL PLANNING AND DESIGN !CERVICES FOR THE SPORTS LIGHTING PROJECT IN ALLAPATTAH-COMSTOCK PARKr AUTHORIZING THE CITY MANAGER TO UNDERTAKE NEGOTIATIONS WITH THE MOST QUALIFIED FIRMS, TO ARRIVE AT A CONTRACT WHICH IS FAIR, COMPETITIVE AND REASONABLE; AND DIRECTING THE CITY MANAGER To PRESENT THE NBGOTIATED AGREEMENT TO THE CITY COMMISSION FOR ITS RATIFICATION AND APPROVAL. WHEREAS, the City of Miami has recognised the importance of renovating its neighborhood parker and WHEREAS, Ordinance No. 19347, the Capital Improvements Appropriations Ordinance, passed and adopted on October 22, 1967, appropriated $8.31 million for Citywide Neighborhood Park Renovationsr and WHEREAS, the City Cosmtission by Resolution No. 87-687, passed and adopted on July 9, 1987, appointed a Park Adviewl Board to make recommendations as to the projects to be included in the renovationsr and WHEREAS, the City Comission accepted the Park Adwisor� Board's recommendations daring its meeting of November 11, 1"7* and WHEREAS, by Resolution No. 87-556, passed and adapted on ' a June 11, 1987, the City Commission approved the Citywido Neighborhood Park Renovations Projects, which include the Sports A x Lighting Project in Allapattah-Comstock Park, as a Category 090 Project, and appointed Walter E. Golby, Director, Department of Parks, Recreation and Public Facilities, as Chairman of thq Competitive $election Committee; and Y , 4F W9 awo Resolution No. B -294, passed and adopt" OB 19, 1988, established a Certification Comittee of not less than five (5) professionals, qualified in the fields of endeavor or practices involved, to review the qualifications, performance data and related information provided by those responding to the City's Request for Professional Servicest and WHEREAS, the City, througw Public advertisement and direct mailing, solicited expressions of interest from qualified consultantst and WHEREAS, the Competitive Selection Committee along with the Certification Committee, evaluated the qualifications of those firms who responded to the City's Request for Proposals, and selected the firms most qualified to provide professional i architectural, landscape architectural and engineering services for this project, all in accordance with the Competitive Negotiations Act as defined in Florida statutes 287.055, City of Miami Ordinance No. 9572 and Section 18.52.3 of the City Code, for the acquisition of professional services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Commission hereby approves the recommendation by the Competitive Selection Committee of the following firms as the most qualified to provide, along with the designated subconsulting landscape architects, professional engineering services for the Sports Lighting Project in Allapattah-Comstock Park, as listed in ranked order of recommendations (a) No. 1t Prime Consultants Fraga Engineers Sub -Consultants Santiago and Laubenthol, Inctr No. Is Y qvy ° 1tri1M Cogsglt we,4 OW MIAMI. RI.ORIOA Sub -consultants Laura Llerena and Associates, Inc. (a) No. 3e Prime Consultants Falcon and Buono Sub -consultants: stone, all professional expertise provided by prise consultant. Section Z. The City Commission hereby authorises the City Manager to negotiate a professional services agreement on behalf of the City of Miami with the firm ranked first in order in Section 1 hereinabove. In the event that the City Manager cannot negotiate an agreement which, in his opinion, is fair, caapetitive and reasonable with the firm ranked first in order, then he is hereby authorised to terminate such negotiation and to proceed to negotiate with the second most qualified firm. In the event that he fails to negotiate a satisfactory agreenwat with the second firm, then he is authorised to undertake nogotiatione with the third most qualified firm. Section 3. The City Manager is directed to present the City Coomission with the negotiated agreement at the earliest �. scheduled meeting of the City Commission immediately following � the negotiation of said agreement for its ratification and approval. PASSED AND ADOPTED this 8th day of Auqust , 19". ATT HAM H PA PRIPAR&D AND APPROVED iSYs A**:] A r 1 «�► w e APP94MM " TO i I i'- I r ? lvll! A CITY Or MtAMI. RLpRtpA INTCR-OFFFIC[ MEMORANDUM *a Honorable Mayor and Members DAM11Y � ' '� tee• of the C:cy Commisrtiion sus,.ecT Authorization to Negotiate an Agreement for Design Services for Allapattah - ,�oM Cesar H. odio Comstock Park City Manager Rtrtoehcts tnet.oeu�te: RECOMMENDATION: It is recommended that the City Commission adopt the attached Resolution approving the most qualified firms to provide professional planning and design services for • the Sport Lighting Project in Allapattah-Comstock Park, authorizing the City Manager to undertake negotiations with the most qualified firms, to arrive at an agreement which is fair, competitive and reasonable, and directing the City. Manager to present the negotiated agreement to the City Commission for its ratification and approval. BACKGROUND: The attached resolution was prepared by the Ccpartment of Parks, Recreation and Public Facilities. On June 11, 1987, by Resolu- tion No. 87-556, the City Commission designated as a Category "8" project, the City Wide Neighborhood Parti Renovations Project, which included the Sports Lighting Project in Allapattah-Comstock Park. In accordance with Florida Statutes 287.055, City of miami Code Section 18.52.3 and City of Miami Ordinances No. 10062 and bra. 9572; advertisements to request proposals for professional planning and design services were sent by' direct mail aid published in newspapers. All projects were advertised as loot f' minority set asides. The Certification Committee and' tho Competitive Selection Committee appointed by the City Manage evaluated the qualifications of those firms which responded and selected the firms most qualified to provide the professional engineering, and landscape architectural services required for this project. T'he schedule for this process was as follows: March 31,1988 A Request for Proposals was advertised. April 20, 1988 Three Proposals were received. April 28, 1988 The Certification Committee certified the three proposals. t; 6 t • • may igdf The Cospstitive Selection C* Mittfe jasereiwsd the design tease and WAS its recommendations. it is, therefore_• recomendsd that the City COmiseion "*"we the attaohed Resolution based an the findings and recomendatioas of the Competitive Selection Comittee. lussi&ries of the steps in the selection process mad a fact 8h4m t on the design tease are attached for your information. • PA .'.J t+ ai. ♦ •'= J. ,n it NT �'�9 - Y3 4t • -. :. � � �-Jfe �♦i S tl .. n� w .. . � .. .. .. x iF . ♦.. � . • i Y M� or rc rc R f r ,E tR z. y t Yr�2�T 44j 1. 1" — • CI?YMIM Mti4MVA000 PAM REMOVATIOM c=M K?t?r4z SXLBCTIOM PROM" out= TZAM rhm 1"-? h r r RPAWA-COMSTOCR PAM SPOTS LIOSTXIM T1Ad..1 I - PRM CONSULTANT PRINCIPALS Fraga• Snginssrs. Irma r. fraga SUSCONSULTANTS Santiago and Laubenthal James Santiago Thomas J.. Laubenthal TEAM 2: ' PRIME CONSULTAW Falcon. an& Busno Tlras ! *_ a Faun Juan A. Belo StJSCO�11iULTAN_S ~� Mons. All proisssional expertise provias by prima consultant•;. • a�. ypyp�. 4 PRIME CONSULTANT I F Emilio J. Hospital Associates vAiIL6 J. �Yt ` SiUBCONSULTA$T Laura Llsrsna 4 Associates, Inc. Laura M. Liarsaa ,r Jose A. Llst#M► i MIA f � 7 � ' a �* '� � } �;�� _ �}; �I� • J J III III � i I f ' r �, Y •-, k � �^ � `� 'fir '.i t r` f � -;.. .Sr.., :F�"�rr f(.t. h."'�•,. ��ti �. fr +-r.at .. .. � .v-' 4 ..., +. .. :....�.':.. �� - -.. --Ges - CITY Or W A MI PLOn00A INTtf!-OFFICE MEMORANDUM *e Citywide Neighborhood Park Renovations Competitive Selection File «oMP S an W. cKay Park Pia ing Coordinator cArc May 3, 1988 su.,«:, Certification Coin itte* Report Rt,CLOSV*rv. The .City of Miami recently advertised Requests for Proposals for professional planning and design services for seven park projects. A Certification Committee consisting of: Juanita Shearer, Registered Landscape Architect, Bill Rosenberg, Registered -Landscape Architect, Gene Pelaez, Registered Engineer, and Armando Cazo, Registered Architect, met on April 28 and 29, 1988, to review all proposals received for: a. compliance with submission requirements, b. capability and adequacy of personnel, c. past performance in administration and cooperation with clients, d. Ability to meet time schedules and budgets, and e. past experience record. Prior to the start of the meetinv, the mcmbcrs -all- of f i rmol that they had no vested interest and/or other financially remunerative relationship with any of the firms or individuals being consideretl for selection. The number of proposals received and certified for each project is summarized below: PROPOSALS NUMBER NUNSiCR ; PROJECT ADVERTISED RECEIVED DECEIVED MUP African Square Park Renovation 3/31/88 4/20/88 3 3 Allapattah-Comstock Park Sports Lighting 3/31/88 4; 20/ 88 3 3 Range/Lummus Parks Security Lighting 3/31/88 4/20/88 3 3 Grapeland/Hadley/Morningaide Parks Irrigation 3/31/88 4/20/88 3 3 • � y. f ��`� f r i tv K w r^f Certification Comiltso Mport MAY Y. !ate 1 !8plO8ilLs� • Iyu 1l1CiZViD MUM I�----- "'— — 140raingside lark 4t27/88 1S 10 4/7/88 itecreation 'wilding Parke 14screat4l' 13 P ugion/Virrick /88 4/-27/88 ti Wilding Aeno�►ation 4/27/68 14 10 Park Aacrsation Building Gibson 88 Expansion 4/7/ Mnovattoa and tale was tb� • esrtilyinq P the reason for not sP*cified in thi In all casos, ion requirements ubwiss• firm'• failure to se Request for Proposals. 1 Y e' ', .. - Y'W v '1 .. # a �" tin#'.�� y�,i¢ `?�`q. _ .4Y < ♦ .. . • • '� b - k' F u `i • £ Sit i �{ .. 3 it ., x nfi4 h . }, d r•J"y. 7 • ♦ «Rn t • { r $.•F y.eA. . .''.,. t. .� l.er.ledL4 .... ,2a r'hfl. �' .ys':b�i..,.-•-. .. 0 Cl" OR MIAMI. '#L6*1f15A 0 +N1ER-0Ff'1C9 MCMOAANOU►w TO Citywide Neighborhood Park o.t= May 4, 1988 Renovations Competitive Selection File •u•nc. Competitive Selection Committee Short List Report S san, McKay Park P nninq Coordinator r.++cLORv�s. As only three proposals were received and certified for each of the following projects, no short listing meeting was held and all proposers were interviewed: African S uare Park Renovations Grapeland7iiadley/.Morningside Parks Irrigation Systems Allapattah-Comstock Park Sports Lighting Range/Lummus Parks Security Lighting On May 2 and 4, 1988, the Competitive Selection committee met to short list proposals received for: Morningside Park Recreation Building Legion/Virrick Parks Recreation Building Renovations Gibson Park Recreation Building Renovation and Expansion The members of the Committee were: Sues.; M r... 4 arc= w J Q ci i i . c.._„ Pa_,:$. s.....__ia.. :�.-... FubZic .�►..�l...cc Juanita Shearer, Development - Adrien MaeBeth, City Manager's office Teresita Fernandes; Planning Joe Turturici, Finance Roberto Hevia, Building and Zoning Ed Conner, Public Works Linda Kelly (non -voting), Law �r All members affirmed that they had no vested interest andr other financially remunerative relationship with any of the fits 'rw or individuals being considered for selection. Prior to reviewing any proposals, the Committee decided that th* short list would include a maximum of six design teams. it also decided that if there was a great discrepancy in scores between ' the fourth and fifth or fifth and sixth ranked teams, that it may electto not include those teasts on the short list. P ,r L a i, R Y4 S were then All certifiednthe Proposals *lin ctieach tia as described in th t Request for snored on the 9 #to sale A - Previous professional experience B - Size and capability of teas C - Location of office The proposals for each project were then ranked by each coMittae member. These indin idescending ua raki gs were than totaled for each project and ranked The ®ember of proposals certified and short listed is ewmarized below for each project: Number Number Pro ect certified short Listed Morningside Park 10 6 Recreation Building Legion/Virriek Parks 9 e Recreation Building Renovations Gibson Park Recreation 10 6 Building Renovations Expansion The short listed firms were the* contacted and requested to' A6aXl.-- a presentation to the Cuwaittee out May go,le, and 11, according to the project. �•� ,tc3�r a° 'F • � �i`�•�"• � � III � ��.�'!� r � k� 1,� r t �� ` G� WAl1ER E. =By Ol.~ (l�itLof MUC WW:CS CITY OP MIIWI: MRIDA Rf08ti! Colt PRorsss2otrAt: PLiWR210 "M Dimm SmVICU MAR M. 0010 CI4 PAW"W The City of Miami. is seeking the professional services of qualified and e:perienc_9d design Professionals for four separate Park Projects as folloves . A Landscape Architectural Firm to be the Prime Consultant for Of the planning and design of the renovation of IijAt"_Squa q, .PaU. 00 located at 1AMartin Luther King Jr. Boulevard. This project will require Landscape Architectural. Architectural and tngineeri"V services. . An tnginsering Firm to be the Prime Consultant for the planninq and design of Sports Facilities Lighting for &" Lack�� ILCk. This project will require Landscape Architectural at+d Engineering Services. An Engineering Firm to be the Prime Consultant for the planning and design of Security Lighting Improvements for Atbaji"ange and 1 �� OC��• {k,Vys_Parhs• T}tis project will require Engineerinq and Landscape Architectural Services. . A Landscape Architectural First to be the Prime Consultant for the planning and design of Park Irrigation System for Grapeland. Charlu lladiey and_�ullnQside_larjss. This project will require Lam.q:apw.Aact.itectwrAl-itnd Ragineerinq sarviees. ALL Consulting Teems will be required to carry out Schematic Design. Design Development. Construction Documents, Bidding and Construction Admitaistration Phases of a Professional Services Agreement. Interested firms must contact Dianne E. Johnson. Assistant to the Director, at the Z' ey of Miami Department of Parks. Recreation &ad Public Facilities, 1790 NM 7th Street. Miami. Florida, 33123. Telephone (]05)S79-6900. for the Request for Proposals Documont.. This document contains detailed and specific information about the scope of services, submission requirements and selection procedures. This is a minority set -aside project and. therefore qualified submissions will only be accepted from teams which include 11ispAnic. Black and Female owned firms. Individual Submissions packages for each project must be Jelivtred to the Office of the City Clerk. 1500 Pan American Drive, ML&mt. Florida, 37131 not later that 11:OOAM on April 20. 1966. The City of Miami reserves the right to accept any proposal deemed to be in the best Interest of the City. to waive any irregularities in any proposal, and/ or to reject any and/or all proposals and to re -advertise for new proposals. ADw. Ito. Cesar M. odio City Manager DEPARTMENT Of PALM. Rf['RiATION AN11 PI IOU IC tAC11.ITIiS IM N.W. )Ilk S1#941^ iswki. Ft 1MJ-~34 i t 3,29, em. ;u f x,* y s'P { ,V • x *�L��fF i' m" y� RspUMIR FOR PROPOSALS FOR •ROtiisfOwz StRVIC=S =FOR?= FACILITIis LICSTIM PROW= FOR AI Z A ATI'1N—CONSTOCK PAM CITY OF NIAW CITY OF MIAMI XAV t n L . SUARt 2, Mayor 110SARIO KEMUDY, Vice Mayor MILLar1! J . DAWKIyS. Commissioner VICTOR g. DB YUPSS' Commissioner J.L. pLUMMrR, Commissioner CSSAR H. ODIO, City Manager Regaiast for s Issued& March 31; 19" Submissinas Due pates April 20; it"; Submiasian times NO later than 11 & 00AM Submiasion Locations- City Clerk's Office City of Miami. 3500 pan American Drive Miami, Fla . 33133 Rubmissioa Identifications *sports Facilities Lim Prof - for Allapattah-�cowstack t -. must appear on the wrs►ts+� :: envelope in which the per; ere submitted:-,',., 3 C • . }!' ' L I 'c 1 +4 lid r 4 r• 9 OF am L ML= w"Icz II $Cope OIP URVICU III sus"Imstom RZOUIMMOTS IV smcTtow M"OURES V TENTATIVE SCHEDULE 'rolt COWMTAW SlIACTION vt AWITIOMAL REQUIRZMM.S FOR SELECTED TEAM 12 • vil D=HDM AvAILA&LZ UpW RZOUtST 12 iw— DS i97 * wo, ni 7,w 1-Y 1 ta I. PUBLIC NOTZCE: CITY of mia ; FLOItIDA ItKORiZXT FOR PunM ZONAL 8S1tV I CES WONN FACILITIEd LIGVTING PROJECT Jolt ALtAPATTAH-CONSTOCK PA7tK The City of Miami; is seeking the professional servi6v of a qualified and experienced Engineering Firm to be the Prima Consultant for the planning and design of Sports Facilities Lighting for Allapattah-Comstock Park. The project will require Landscape Architectural and Engineering Services and the Consulting Team will be required to carry out Schematic Design, Design Development; Construction Documents, Bidding and Construction Administration Phases of a Professional Services Agreement. ' Interested firms must contact Dianne E. Johnson, Assistant to the Director; at the =icy of Miami Department of Parks, Recreation and Public Facilities, 1390 NW 7th Street, Miami, Florida, 33125, Telephone (305)S79-6900; for the Request for Proposals .Document. This document contains detailed and specific information about the scope of services; submission requirements and selection procedures. This is a minority set -aside project and therefore qualified submissions will only be accepted from teams which include Hispanic, Black and Female owned firms. Submissions packages must be delivered to the Office of the City CluLk. 35vu F&n American Lrive, Miami, Florida, 33131 not later than lls00AM on April 20,' 1988: The City of Miami reserves the right to accept any proposal deemed to be in the best interest of the City. to waive any irregularities in any proposal; and/ or to reject any anti/or , *IX proposals and to re-advertiss for new proposals. ADV . Di0 : Cesar ii. Odio City hinager - 3- f{tc e1 t 'v ��'� '�. ��Yp� Via,•: It. SCOPE OF SERVICES: 'Che City of Miami, is seeking the professional services of a qualified and experienced Engineering Firm to be the Prime Consultant for the planning and design of Sports facilities Lighting for Allapattah-Comstock Park, located at 2900 NW 17th Avenue. The project includes the design and installation of sports liglitinq for one ballfield, two tennis courts and two basket bail courts, all of which are existing. Funding � for - this project, including design and development costs is currently estimated at $ 260 , 000 . The project will require Engineering and Landscape hrchitectural, Services and the Consulting Team will be required to -carry out Schematic Design, Design Development, Construction Documents, Bidding and Construction Administration Phases of a Professional Services Agreement. III. SUBMISSTON REQUIREMENTS: The selection procedurea.will follow the Competitive Negotiations Act as defined in Florida Statutes 287.055, Section 18.52.3 of the Code of the City of Miami and Ordinance No. 9572. Minority participation -is required, as per the City of Miami's Minority Procurement Program, Ordinance No. 100b2. This project has been designated as a minority set -aside. Qualified proposals will therefore only be accepted from teams which include two of the following three types of ownership: Hispanic .R.laak tw. FomM IA owned -firms. Satd minority -owned and female -owned firms must preregister with Ms. Adrienne Macbeth; the City of Miami's Minority and. Woman Business Affairs Coordinator; at (305) 579- 6385 prior to the submission date for this project. written proof of pre -qualification will be provided by the City to each individual firm upon successful review. The minority set aside applies only to the ownership of the required -prime and sub - consulting firms. Firms other than those providing the expertise required by this Request for Proposal Document need 'not be minority owned firms to be past of a Team. Professional registration is required by the State of Florida as per FS Chapter 481 Part Il Landscape Architecture attd FS Chapter 471 Engineering. Materials other than those requested will not be considered and should not be submitted at any time during the Selection Process. Additional materials tna be solicited from teams selected to make presentations. No additions or modifications may be made to the -4- proposals and the teams they represent, subsequent to the submission deadline. Respondents must notify the City in writing ,Lmmodiately of any firm or individual presented in their original submission who is unavailable to continue on the team. Any such changes may result in the removal of that team from consideration. Sub -Consultants may submit on more that one team, however prime consultants or those fires which may joint -venture or associate to forte the prime consultant may only submit one proposal and may not be a sub -consultant on other teams. Questions which may arise must be directed to Ms. Dianne E. Johnsen, City of Miami, Dept.' of parks Recreation and Public Facilities, 1390 NW 7th Street, Miami, Florida, 33125, (305) 579-6900 . A. Contents of Submissions Interested firms must submit ono (1) original and ten lU copies of their Proposal, which must contain the following documulits, in the manner in which it is requested: (i) A Letter of Interest addressed to Walter E. Golby, Director, Dept. of Parks Recreation and Public Facilities, City of Miami, 1390 NW 7th Street, Nihmi, Fla., 33125 generally describing the consulting team and its interest in performing the required professional services. (ii) Standard Form 255 for the entire consulting toxm•. (iii) Standard Form 254 for each firm. (iv) The Team identificatio=rm which is attached. (iv) Proof of current professional registration to practice Landscape Architecture and- Engineering in the State of Florida, in the form of legible copies of current licenses as issued by the State. of Florida, Dept. of Professional Regulation. (A current letter from the Dept. of professional Regulation may be used if the other documents are unavailable.) Firms practicing as corporations or partnerships must provides proof of registration as such. (v) The Previous professional Services form which is attached. (vi) The Personnel form which is attached. (vii) The Previous Relevant Experience form which is attached. (viii) Proof of Minority Firm preregistration for each f i r m ,ith the City of Miami (obtained as a result of,preregistration with Me. Macbeth, as indicated above) . - Ffq' � i 4 e B. Schedule for Submissions P` PAnuest for proposals Issued: March 31; 1988 Submissions Due Date: April 20; 1988, Submission time: No later than 11:OOAM Submission Location: City Clark's Office City of Miami, 3500 Pan American Drive Miami,'" Fla. 33133 Submission Identification: 'Sports Facilities Lightinq Project for Allapattah—Comstock Park* must appear on the wrapping or envelope in which the proposals are submitted Submissions will not be accepted after the submission time and they will not be accepted at any other location. IV . - SELECTION PWOCEDUP.ZS t In accordance with Florida Statutes 207.055, City of Miami Cade, Section 18.52.3 and Ordinance No. 10062 and No. 9572, the Consultant Selection Process will be carried out .in three sequential phases: A) Certification 6) Initial Evaluation C; Presentation ai:d i��ervi,�._ -• A. Certifie8tion Phase During this process a Certification Committee consistfn4,.of .&K • registered landscape architect, a registered acreshitoat jkrA, a registered engineer on the City of Miami's staf f will be jbined�, by a registered landscape architect and a registered arch tect, both of whom shall be in private practice, to review each , submission for compliance with .the requirements of the Request t or Proposal Document and the requirements of the applicable -legislation. The private sector members of the Certification Committee are to be appointed by the City of Miami Park Advisory Board. Certification Committee Members are prohibited from discussing the proposals or the Committee's activities with anyone with, or related to the proposing firms, or with other Committee members until the City Commission awards the contract. Certification Committee members must have no vested interest and/or other financially remunerative relationship with any of the firms or • _sY f f i N i n individuals being considered for selection. Members of proposing firths and teams shall not -contact Certification Committee Members about this selection process. The members of the Certification Committee will verify that each submission correctly indicates the following: (i) Each firm is currently and respectively registered to practice Landscape Architecture and Engineering in the State of Florida; in accordance with FS Chapter1481 part 11-and Chapter , respectively. (ii) Valid Proof is presented indicating that the prime and sub -consultant firm are minority owned businesses, by the presence of the preregistration document issued by the City of Miami'.s Minority and women Business Affairs Coordinator. (iii) A Standard Form 255 has been completed for the entire team. (iv) Standard Form 254 has been completed fur'each firm on the team (v) The required number of copies of the submission are received on time, by the deadline and at the correct location. Submissions failing to meet any of these requirements will be eliminated from the selection process at this point. Ordinancu No. 10062 also requires that the Certification Committee determine that the teams presented in each proposal favorably demonstrate the following: (i) Capability and adequacy of personnel for this project. (ii) Good past performance in administration and in cooperation with former clients. (iii) Ability to meet time schedules and budgets. (iv) Good past experience record. Teams failing to meet any of these criteria will be eliminated from the selection.process at this point. Teams which most thine and the previous requirements will be certified for this project. - The Certification Committee will provide a report to th** Selection Committee indicating its finding and those teams which are to receive further consideration. B. Initial Evaluation -Phase. 'rho Consultant Selection Committee, established in accordance with Ordinance No. 7295 will receive the submission packages of the certified teams in preparation' for making their initial -7- 0 zvaluation, and holding the Presentations and Interviews. Selection Committee Members are prohibited from discussing the proposals or the Committee's activities with anyone %�,ith, or related to the proposing firms, or with other Committee members until the City Commission awards the contract. Selection Committee members must have no vested interest and/or other financially remunerative relationship with any of the firms or individuals being considered for selection. Members of proposing firms and teams shall -not contact Selection Committee Members about this selection process. Prior to discussions related to the proposals and voting the Selection Committee will establish a maximum number of teams which may be "short-listed" for the next phase of the selection process. The actual number, which must be at least three, may be less than the maximum if a substantial disparity occurs between the ranked scores of the firms that fall within the maximum, after scoring. The criteria used for evaluation at this stage fall into four general areas. Tom Maximum Value Previous professional experience; related to successful completion of projects of similar complexity and scope ............................ 40 Size and capability of Team and its range of expertise ....................................... 45 vocation uL o:fice;. with points awarded in decreasing value.for location of in the City of Miami, Dade County, Broward County........... 15 ' Total: 'Ta'b' Each evaluator will score each team based on a maximuis of 100 points and then rank them, giving the team with the highest sdors the rank of one (l). All the evaluators ranked scores are then complied and at least the top three firms will be invited to make a presentation and be interviewed. Ranking and scores do not carry over into the next phase of the process. Those teams selected to make presentations will be contactad by Ms. Susan McKay, Park Planning Coordinator, no less than 5 calendar days prior to the presentation and interview. s; � z a Y a, It � � • 0 C. Presentation and Interview Phase: All Presentations and Interviews will be held on the 4th floor Conference Room of the City's Department of Development, 300 Biscayne Boulevard Way, Suite 400, Dupont Plaza Center, Miami, Florida, 33131. Presentations are tentatively scheduled for May 4, 5, 6, 19188, however the time and date of each presentation and interview will be specifically indicated upon notification of selection. It is recommended that a r6pres*ntative of each firm and/or area of expertise indicated in the team's proposal be present and participate in the presentation. Unless specifically requested by the City; no material may be provided to the Selection Committee by, or on behalf of the Teams. The total time allocated to each firm will be limited to 45 minutes, allowing 30 minutes for the presentation and 15 minutes for the interview. Each team is responsible for bringing their own equipment including slide projector(s), stand and easel if so desired. The north wall of the conference room is used as a screen. The Team's presentation must cover the following areas within the time limit: (i) Method of Approach Based on -the scope of aarvices described herein, the presentation should be a factual dissertation of the Team's organization, including any joint venture of professional associations; .the identification and qualifications cf all - proferrionel- - erg. mippert staff including those of the sub -consultants, that will be assignod to this project; support capabilities; and a:: outline of activities that will be undertaken by the professional and support staff; time schedules for accomplishing the activities; a summary of procedures and methods developed and used by the Team.to coordinate and control projects and assure delivery of the finished work product on time and within the budget. It is not intended nor acceptable that the Team solve any specific problems, provide consulting services, discuss or display any type of design ideas for this project at this time, but rather that the Selection Committee be presented with information about how the entire team would function ors this City project. -9- (ii) Previous Experience Havinq given the Selection Committee an overview of the team's method of approach, at least three recent projects which the members of the team have completed should be presented, preferably in slide form. The examples should include design.services for appropriately related projects which should be presented in terms of the project objectives, users, operational constraints, design and construction schedules, budgets and maintenance. (iii) Minority Participation You are requested to describe all levels of minority ownership and/or participation in your team. (iv) Method of Compensation The purpose of the presentation and interview does not include negotiating fees. However, the City's policy is to contract for' design and construction administration services on a lump sum, flat fee basis. You are requested to comment on this method of payment if you foresee any problems with it. The Consultant Selection Committee will use the information provided in the submission, during the presentation, interview and may contact past clients, to evaluate each team in four general areas. Topic Maximum value Demonstration of Creativity and Skill 25• Professional experience, in greater detail than ' before including previous collaboration with public agenetiss. Preference will be given to those firms with no previous agreements- ' with the City by proportionat&ly deducting a maxim = of 10 points for professional fees contracted for with the City of Miami as a prime or sub -consultant. 30 Firm organization and Assigned Staff' ir_cludinq the information provided at the presentation and interview is Capability of Firm, in greater detail than before, related to the actual individuals assigned to the projects, their expertise, work load, and related professional skills 30 Total: 100 3 y r + ♦ '4 Ackt�HF- }} t s i F k r k _! 0 After the presentations and interviews, each evaluator will score each team based on' a maxim m of 100 points and then rank them, giving the team with the highest score the'rAnk of 1. Prior to the presentations and interviews, the Selection Committee will have established a method of breaking ties and reevaluating firms when the ranked scores of the top three teams at* less than three points apart. The final top three teams will be recommended to the City Manager for submissions to the City Comi,ssion,. for authorization to negotiate an agreement, beginning with the teams ranked first. V. TMATIVE 6CREDVLR FOR COUSULTAUT MECTION PROCZSS: March 31, 1988 Request for Proposal Notices Mailed to prospective prime Consultants March 31, 1988 Request for Proposal Notices advertised April 20, 1968 Submittals received at the City Clerk's office no later than 11:00AM ! April 2�, 1988 Certification Committee Convenes April 25426, 1988 Competitive Selection Committee Convenes to create "short list" of Teams to be interviewed May 4,5,46, 1988 Competitive Selection Committee convenes for presentations and . interviews May 26, 1998 City Commission considers the City Manager's recommendations of the most ' qualified Teams June 8, 1988 Negotiations on Agreement completed June 23, 1988 City Commission considers City Managgjr"S., recommendation to execute negotiated agreement June 30, 1988 Target date for complotion of contract execution. :rf • S` i r Le } ; A iRR, J � t x l' j VI. ADDITIONAL REQUIREM IS FOR THE SELECTED CONSULTING TEAM: Negotiations with the Team ranked first by the City Commission will cowsmence as soon as possible after the City Commission make* their decision. A minimum of $300,000 in professional liability insurance will be required through an acceptable carrier for tho duration of the project'. -For their own protection consultants are also encouraged.to maintain this coverage for a minimum of five years after completion of construction. A breakdown of tasks associated with the project, estimated staff time involved in each task and the resultant percentages of principal/professional/technical support time and their respective hourly rates will also be required during these negotiations. Principals of the Teams being considered are encouraged to review a standard City of Miami Professional Services Agreement prior to the City Commission action proposed for May 26, 1988. VII. DOCUMOM AVAILABLE UPON REQUZSTs Please contact Ms. Dianne E. Johnson with the City's Department of Parks, Recreation and Public Facilities at (305)579-6916 for any of the documents listed below. They will be mailed as soon as possible after a request is received however firms interested in acquiring these documents are encouraged to collect them in person. A. Ordinance No. 10065 passed December 19, 1985s The Minority and Women Business Affairs .-Procurimsnt ^r34.nanza - B. Ordinance No. 9572 passed February 10; 1983: Article IV, Purchasing and contracts generally, Sectibn 18-52.3 Professional Services C. Section 18.52.3 City Code of Miami (this is the same as D . Blank copies of Standard Forms 255 and 254. E. Standard City of Miami Professional Services Agreement Files <rfp)-allapattah-comstock March 26, 1988 -12- � a :Sd R 7 ♦ y � Project Name: Owner/User: Contact Person: Telephone:( ) Budget: Schedules Project mane: Owner/User: Contact Person: Telephone:( Budget: Schedule: Scope: The foregoing is a statement of facts. Signature of Corporate Officer Typed name and title it11 <rfp> ✓ wF' } • � 3 � K �T- U CITY OF IrQAMM COMULTM" SIMACTION PROCESS PV.2VI0UV RZLZVAVT EXPtJUZUCZ This form must be completed for the entire team listing at least throe appropriately related projects: Project Name: Owner/Deer: Contact Person: Telephone:( ) Budget: Project Name: Schedule: Owner/User: Contact Parson: Telephone: ( ) Budget: Schedule: Scope: K� §� hi vl IT • ,1 Cr" or MiAMM ! F011M be completed for the entire team listing. all she r. This fotN pro posed protect. staff anticipated to work on t?1e p . , . ttoEeuio�ai ti rise , F n•.a....0 ... ....+-v':w-r'�• •w a .•n,h�MnM•M�'S"N' -.„' ....: ... .. ... yam• �� '.j�;y A. <ve... ,..: ...::.z'..r..,-�..-Wae3'saP./+•va..�•�� !� 14j� i � � Y. in. 11 is a statement of fact$. Y� 'rhe foregoing i tk, poste ices y 1 • " Mtn T" "^'� ��'Y�� i A , a SJ`t �. � fi.� ,.�,., 6.�vr � <T d...y .��.i e . �:;.Ya .'�� ui, .. .�A r?;Tl'TFi"�s--�.�, t •... i�4 CITY COUMTMff SNUCTION IN)CMIR TUX IDUTIFICATIOU FORM Prime Consultant: Mane I AAdr4vG I Telephone: Contact Person: specialty: Required Sub -consultant: Nam*: Address& Telephone: Contact Person: Specialty: The foregoing is a statement of facts. O I"Ar p*dname an U. 'ts signat ' ure QL rporate of prime consultant <rfp) ki fi Ui, �KV OZ' L4. CITY OF MIA141 CONIULTAW atLX TI0K PCB PP"1002 PNOTUSIONAL AGRUNWB/SZRVICZS This form must be completed for the entire team listing all Imesflers of a prime or sub -consultant for a City of Miami professional lervich: Contract. The list is to include all contracts/agreements that are of have been active within the last five years whether you or your ti was a priwo or sub -consultant working for any entity of the City o Miami, including the Off -Street Parking Department. Fees listed M" include anticipated payments as well as those received. sum of Firs: ._..........._................... ... Have your Firm participated in any City of Miami projects within this last five years? Yes No (please circle one. If the &as is no, please sign the fora and include it in your submission. If Lh answer is yes, please fill out the form, sign and include it in submission.) Kamm of Proiect ministering Dept.- Dates fees Ilk The foregoing is a statement of facts.: ......x tgna ure of CorpoKate Officer p name an b .n r ! 41 J; � w �Y . S�6�A A RESOLUTION APPROVING THE MOST QUALIFIED FIRMS TO PROVIDE PROFESSIONAL PLANNING AND DESIGN SERVICES FOR THE SPORTS LIGHTING PROJECT IN ALLAPATTAH-COMSTOCK PARK; AUTHORIZING THE CITY MANAGER TO UNDERTAKE NEGOTIATIONS WITH THE MOST QUALIFIED FIRMS, TO ARRIVE AT A CONTRACT WHICH IS FAIR, COMPETITIVE AND REASONABLE; AND DIRECTING THE CITY MANAGER TO PRESENT THE NEGOTIATED AGREEMENT TO THE CITY COMMISSION FOR ITS RATIFICATION AND APPROVAL. WHEREAS, the City of Miami has recognized the importance of renovating its neighborhood parks; and WHEREAS, Ordinance No. 10347, the Capital Improvements Appropriations Ordinance, passed and adopted on October 22, 1967, appropriated $8.31 million for Citywide Neighborhood Park Renovations; and WHEREAS, the City Commission by Resolution No. 87-687, passed and adopted on July 9, 1987, appointed a Park Advisory Board to make recommendations as to the projects to be included in the renovations; and WHEREAS, the City Commission accepted the Park Advisory Board's reconmendations during its meeting of November 11, 19871 and WHEREAS, by Resolution No. 87-S56, passed and adgptad an June 11, 1987, the City Commission approved the Citywide Neighborhood Park Renovations Projects, which include the Sports Lighting Project in Allapattah-Comstock Park, as a Category "B" Project, and appointed Walter E. Golby, Director, Department of Parks, Recreation and Public Facilities, as Chairman of the Competitive selection Committes; and WHEREAS, Resolution No. "-224, pissed and adopted an Nwr4b 410 19, 1988, established a Certification Committee of not less than five (5) professionals, qualified in the fields of endeavor or practices involved, to review the qualifications, performance data and related information provided by those responding to the City's Request for Professional Services; and WHEREAS, the City, through' public advertisement and direct mailing, solicited expressions of interest from qualified consultants; and WHEREAS, the Competitive Selection Committee along with the Certification Committee, evaluated the qualifications of those firms who responded to the City's Request for Proposals, and selected the firms most qualified to provide professional architectural, landscape architectural and engineering services for this project, all in accordance with the Competitive Negotiations Act as defined in Florida statutes 287.055, City of Miami Ordinance No. 9572 and Section 18.52.3 of the City Code, for the acquisition of professional services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Commission hereby approves the recomtaendation by the Competitive Selection Comittee of the following firms as the most qualified to provide, along with the designated subconsulting landscape architects, professional engineering services for the Sports Lighting Project in Allapattah-Comstock Park, as listed in ranked order of recommendation: j (a) No. 1: Prime Consultant: Praga Engineers. Sub -Consultants: �y Santiago and haubenthal, Inc.'' prim aummitant f ftiiio J. x6spital Associates �.f I y Sub -consultants: Laura Llerena and Associates, Inc. (c) No. 3: Prime Consultant: Falcon and Sueno Sub -consultants: None, all professional expertise provided by prime consultant. Section 2. The City Commission hereby authorizes the City Manager to negotiate a professional services agreement on behalf of the City of Miami with the firm ranked first in order in Section 1 hereinabove. In the event that the City Manager cannot negotiate an agreement which, in his opinion, is fair, competitive and reasonable with the firm ranked first in order, then he is hereby authorized to terminate such negotiation and to proceed to negotiate with the second most qualified firm. In the event that he fails to negotiate a satisfactory agreement with the second firm, then he is authorized to undertake negotiations with the third most qualified firm. Section 3. The City Manager is directed to present the City Commission with the negotiated agreement at the earliest scheduled meeting of the City Commission immediately following the negotiation of said agreement for its ratification and approval. PASSED AND ADOPTED this 8th day of August , 1988. ITT HIRAI, PREPARED AND APPROVED 8Ys yam -3 f �' 'A CITY Or MIAMI. rLONICA INTtR-OFFICE MEMORANOUM �o Honorable Mayor and Members of the C:6y Commission •�oM Cesar H. Odio City Manager RECOMMENDATION: OAT& MAY3 1 1988 .,tt: sue.tet Authorization to Negotiate an Agreement for Design Services for Allapattah - Comstock Park strt"a"cts tMCI0fVRt9: It is recommended that the City Commission adopt the attached Resolution approving the most qualified firma to provide professional planning and design services for -the Sport Lighting Project in Allapattah-Comstock Park, authorizing the City Manager to undertake negotiations with the most qualified firms, to arrive at an agreement which is fair, competitive and reasonable, and directing the City- manager to present the negotiated agreement to the City Commission for its ratification and approval. BACKGROUND: The attached resolution was prepared by the Ccpartment of Parks, Recreation and Public Facilities. On June 11, 1987, by Resolu- tion No. 87-556, the City Commission designated as a Category "S" project, the City Wide Neighborhood Parle Renovations Protect, which included the Sports Lighting Project in Allapattah-Comstock Park. In accordance with Florida Statutes 287.055; City of Miami Code Section 18.52.3 and City of Miami Ordinances No. 10062 and No. 9572; advertisements to request proposals for professional planning and design services were sent by direct mail and published in newspapers. All projects were advertised as :Got minority set asides. The Certification Committee and' the Competitive Selection Committee appointed by the City Manager evaluated the qualifications of those firms which responded and selected the firms most qualified to provide the professional engineering, and landscape architectural services required for this project. The schedule for this process was as follows: March 31,1988 A Request for Proposals was advertised. April 20, 1988 Three Proposals were received. April 28, 1988 The Certification Committee certified the three proposals. o ^ i The Competitive Selection Com""s May inLervieved the design teams and MAO its recowmend&ticlls - ended that the City COMMISIBLOn &PPrOv* it is, therefore, recOM the attached Resolution based On the findings and of the Competitive Selection Committee. in the selection process and a fact sh*Ot suggiaries of the steps tion. design teams are attached for your informs, an the M � = a w CITYNIDR n1=20=00D PARRS REUOVATIOK COWSTITIV! S=LSCTIOM PTA)CZSS Dildi T!AN FACT SDtiT ALLAFATTI*-COMSTOCIK PARR SPORTS LIGHTING . TZl e PRIME CONSULTANT PRIWC:PALS Fraga, Engineers. Irene F. Fraga SUBCON$ULTANTS Santiago and Laubenthal James Santiago Thomas J.. Laubenthal TEAM 2: ' i PRIME CONSULTANT r Falcon and Buono Ter*: i *_ a Jaaa A. susefto SULC.O. iSULTANTS No All professional expertise provide by prime ' b. consultant. TEAM 3 = PRIME CONSULTANT`_ Emilio J. Hospital Associates Emil% J. HOSp t*. ` a • r1 SUIEONSULTANT Laura M. Llaz'en Lours, Llerena Associates, Inc. 'Jose A. Llerona 20 4 aiS f t^ ^ ■ CITY Or MIAM1 rLOn10A INTtR-OFRICE MEMORANDUM 'b Citywide Neighborhood Park Renovations Competitive Selection File •.o« Sark It. cKay Park Pla ing Coordinator OArt May 3, 1988 rat 0, sU9J9Cr Certification Committei Report RtrtRrw('t• r_Nclosuwrs. The .City of Miami recently advertised Requests for Proposals for professional planning and design services for seven park projects. A Certification Committee consisting of: Juanita Shearer, Registered Landscape Architect, Bill Rosenberg, Registered -Landscape Architect, Gene Pelaez, Registered Engineer, and Armando Cazo, Registered Architect, met on April 28 and 29, 1988, to review all proposals received for: a. compliance with submission requirements, b. capability and adequacy of personnel, c. past performance in administration and cooperation with clients, d. ability to meet time schedules and budgets, and e. past experience record. Prior to the start of the meeting, the mer..bcrs -all- of f irmod that they had no vested interest and/or other financially remunerative relationship with any of the firms or individuals being consideretl for selection. The number of proposals received and certified for each project is summarized below% PROPOSALS NUMBER M1MEtR PROJECT ADVERTISED RECEIVED RECEIVED CERTIFISD African Square Park Renovation Allapattah-Comstock Park Sports Lighting 3/31/88 4/20/88 3 3/31/88 4/20/88 3 K 3 Range/Lummus Parks Security Lighting 3/31/88 4/20/88 3 3 Grapeland/Hadley/Morningside Parks Irrigation 3/31/88 4/20/88 3 3 7° + f, ka d i 1, q 1 . t�� 2 cartificatLOft COm'tt** Report lay 3, ps,416 2 ?IIDP YUMZR van= Is= IVU inlya CM— morningsid Park 4/7/88 4/27/99 is 10 Recreation building I,Gqion/Virri-ek Parks Recreation /138 4/27/98 13 Building Renovation 4/7 Gibson Park Recreation Building 4/27/86 14 10 Renovation and Expansion 4/7/88 proposals Was the • In all Cases, the reason for not certifying pspecified in the firm,s failure to meet submission requir*msnt§ Request for Proposals. 0 City OF MIAM1, O'LOOMA 1NtRlf-OFFICE M[MORANOVM n. Citywide Neighborhood Park oars May 4, 1988 „ Renovations Competitive Selection File su•nc, Competitive Selection Committee Short List Report S s n McKay Rc.c�sNCEs Park P nning Coordinator r.»ttosuwrs. As only three proposals were received and certified for each of the following projects, no short listing meeting was held and all proposers were interviewed: African S uare Park Renovations Grapeland7Hadley/.Morningside Parks Irrigation Systems Allapattah-Comstock Park Sports Lighting Range/Lummus Parks Security Lighting On May 2 and 4, 1988, the Competitive Selection Committee met to short list proposals received for: Morningside Park Recreation Building Legion/Virrick Parks Recreation 'Building Renovations Gibson Park Recreation Building Renovation and Expansion The members of the Committee were: Susar. McKay, Parks, 4ccrzaticn :..-.f Fublic :'aciliticc - Juanita Shearer, DeveLopment Adrien MacBeth, City Manager's office Terisita Fernandez; Planning Joe Turturici, Finance Roberto Hevia, Building and Zoning Ed Conner, Conner, Public Works Linda Kelly (non -voting), Law All members affirmed that they had no vested interest andtfor other financially remunerative relationship with any of the firms or individuals being considered for selection. Prior to reviewing any proposals, the Committee decided that the short list would include a maximum of six design teams. It also decided that if there was a great discrepancy in scores between the fourth and fifth or fifth and sixth ranked teams, that it may electto not include those teamts on the short list. `xk 'F� All certified proposals for each of the three projects were then soored on the following ctiteria as described in the Request for Proposals: R - Previous professional experience B - Size and capability of team C - Location of office The proposals for each project were then ranked by each comittee member. These individual rankings were then totaled for each project and ranked in descending order. The member of proposals certified and short listed is summarized below for each projects Number Number Pro ect Certified short Listed Morningside Park 10 6 Recreation Building Legion/Virrick Parks 9 4 Recreation Building Renovations Gibson Park Recreation 10 6 Building Renovations Expansion The short listed firms were then contacted and requested to make a presentation to the Cu mittee oa May 9, 10, and 11, according to the project. P t f � �t�� • 1 � h� � h t � 4 r' �4! 14 - t . WAITER E. CONY Dkeew (4itg of Aiami PUILI C NOT2 cc cm OT mimi , nminA MUM Fat MFMIOML PLA1tItZfR AMD DUZ= SUVICU MAR M. COO The City of Miami. !s ••eking the professional services of qualified and srperiencjd design professionals for four separate Park Projects as followee . A Landscape Architectural Firm to be the Prime Consultant for the planninq and design of the renovation of �vR_SquArq, _Park. 16M,�?+0 Located at 1400 Martin Luther Ring Jr. boulevard. This project will require Landscape Architectural. Architectural and Engineering Services. . An Engineering Firm to be the Prime Consultant for the planning and design of Sports Facilities Lighting for &Apattah-Comstock + Z(�.-%�COW. UXX. This project will require Landscape Architectural and Engineering Services. . An Engineering Firs to be the Prime Consultant for the planninq and design of Security Lighting Improvements for A%bal,ie Jtange and k"Vs,PaxXa. This project will require Engineerinq and Landscape Architectural Services. . A Landscape Architectural Firm to be the Prime Consultant for the planning and design of Park Irrigation Systems for Crapeland. j 3�� OG!'�• a�Les�.,►Jand_&tUiAgsid"%rJts. This project will require , Lw.r.a:wi,w.Acrt.ltactutal and Engineering Services. ALL Consulting Team will be required to carry out Schematic Design. .Design Development. construction Documents. Bidding and Construction Administration Phases of a Professional Seevices Agreement. Interested firms must contact Oianne E. Johnson. Assistant to the Director, at the City of Miami Department of Parks. Recreation and Public racilities, 1390 Ent 7th Street. Miami, riorids. 33125. Telephone (IOS)579-6900, for the Request for Proposals Wcument• This document contains detailed and specific information about the scope of services, submission requirements and selection procedures. This is a minority met -aside project and therefore qualified submissions will only be accepted from team• which include tiispwnic, black and Female owned firms. Individual Submissions packages for oath project must be delivered to the Office of the City Clark. 3500 Pan Aimerican Drive, M1am1, Florida, 33131 not later that 11:OOAM on April 20, 1966. The City of Miami reserves the right to to be in the best interest of the City. in any proposal. and/ or to reject any re -advertise for new proposals. ACV. No. accept any proposal deemed to waive any irregularities and/or all proposals and to Cwsar M. Olio City Manager OEMRtMENt Of IARKt, RftRFATtnN ANf1 M IRI IC IACRIT1FS IJU N.W. 71h Suess/AYMawM. It 311334i00/(30" 5794900m% A.r, a-t � NAODUT TOIL PROPOSALS TOIL IILOTSiSIOMAL SZILVICU SPOK" PACILITIZS LICMTIIIC PILOJtCT TOIL A14"ATTAK-CONSTOCK PARK � CITY OP MIAm CITY or MIAMI XAV In L . SVARZ Z. Mayor ROSARIO KWN%DY, Vice Mayor MILLtR J. DAMIKINS, Commissioner VICTOR H. DE PURRS, Commissioner J.L. PLUMMiSR, Commissioner CZSAR H. 0010, City Manager Request for lroposals Issuaa: March 31; 19" SWmaias DUO Dates April 20; 19"; Submission tisme: No. later tmn I 60AX Submaissiou Location& City Clerk's Office 4 City of Mi"i; • 3300 Tan Amriean Drive ' MLaiai; ria. 3313344 Submission IaeotificatLems 'Sports Facilities Ligbtiftl �� for Allapattah-Cawstoak lark' >; must appear on the wrapping envelope in which the proy�era are submitted Wo 3,[ %4YhV � !V { f3 udiy; ^lir_r Y,sa rc :. h � rf��' Ail s �� LT:1 •#< � .�^ ' TAM of COMM L rusL= NOTICE it scOH or navICti IIi SUSMISSIOM tZOUIP OWTS IV S'ZLZCTIOM PROCEDURES V TjAiTATIVIE SCHZDULZ FOR CONSULTANT StLICTIOM VI ADDITIONAL RECUIREMWTS FOR SELECTICD TEAM VII DOC MnS AVAILABLE UVOM 1tZQUZST s , i 11 12 12 aw t a� i Je, J 6pp ✓w V �J 1 { • " � .. r :Te 1 93 � 2 i. t r 4 b r 9 5.+ . �� k a� s'K'3 �'-�'y'�•"ZpA.3t 1' � t "- � .�'� ��^k� � i ,! R � ��. h �� rr1 �,r a err �. a '�! ��,* ��' � ,• r n .T'�Z.�,. . ° f rat A•x�•.ib , =tip+� tj- f 2. PVILIC wyrICE: CITY OF MIAta , FLORIDA REQR M FOR Pworts$ IONAL SERVICES SPORTS FACILITIES LICNTING PROJECT FOR ALLAPATTAH-COMTOCx PARK The City of Miami, is seeking the professional services of a qualified and experienced Engineering Firm to be the Prime Consultant for the planning and design of Sports Facilities Lighting for Allapattah-Comstock Park. The project will require Landscape Architectural and Engineering Services and the Consulting Team will be required to carry out Schematic Design, Design Development; Construction Documents, Bidding and Construction Administration Phases of a Professional 5ervicus Agreement. Interested firms must contact Dianne E. Johnson, Assistant to the Director, at the =ity of Miami Department of Parks, Recreation and Public Facilities, 1390 NW 7th Street, Miami, Florida, 33125, Telephone (305)579-6900, for the Request for Proposals .Document. This document contains detailed and specific information about the scope of services, submission requirements and selection procedures. This is a minority set -aside project and therefore qualified submissions will only be accepted from teams which include Hispanic, Black and Female owned firms. Submissions packages must be delivered to the Office of the City ClvLsk, 3350 Pan American urive, Miami, Florida, 33131 not later than 11400AM on April 20, 1988: L The City of Miami reserves the right to accept any proposal deemed to be in the best interest of the City, to waive any irregularities in any proposal, and/ or to reject any and/or all proposals and to re -advertise for new proposals. ADV . NO: Cesar H. Odio City Manager d2< irk y k;t f OV It. SCOPE OF SERVICES: ilia City of IKiami, is seeking the professional services of a qualified and experienced Engineerinq Firm to be the prime Consultant for the planning and design of Sports Facilities Lighting for Allapattah-Comstock Park, located at 2800 NW 17th Avenue. The project includes the design and installation of sports ligtitinq for one ballfield, two tennis courts and two basket ball courts, all of which are existing. Funding � for - this project, including design and development costs is currently estimated at $260,000. The project will require Engineering and Landscape Architectural, Services and the Consulting Team will be required to -carry out Schematic Design, Design Development, Construction Documents, Bidding and Construction Administration Phases of a Professional Services Agreement. III. SUBMISSION REOUIREMENTS: The selection procedures.will follow the Competitive Neyotiations Act as defined in Florida Statutes 287.055, Section 18.52.3 of the Code of the City of Miami and Ordinance No. 9572. Minority participation is required, as per the City of Miami's Minority Procurement Program, Ordinance No. 100b2. This project has been designated as a minority set -aside. Oualified proposals will therefore only be accepted from teams which include two of the following three types of ownership: Hispanic r . H t ack cir. remm tw _ owned firms. Said minority -awned and female -owned firms must preregister with Ms. Adrienne Macbeth; the City of Miami's Minority and` Women Business Affairs Coordinator; at (305) 579- 6385 prior to the submission date for this project. written proof of pre -qualification will be provided by the City to each individual firm upon successful review. The minority not aside applies only to the ownership of the required prime and sub - consulting firms. Firms other than those providing the expertise required by this Request for Proposal Document need 'not be minority owned firms to be part of a Team. Professional registration is required by the State of Florida as per FS Chapter 481 Part II Landscape Architectures and FS Chapter 471 Engineering. Materials other than those requested will not be considered and should not be submitted at any time during the Selection Process. Additional materials ma be solicited from teams selected to make presentations. No a�tions or modifications may be made to the -4- proposals and the teams they represent, subsequent to the submission deadline. Respondents must notify the City in writing immediately of any firm or individual presented in their original submission aho is unavailable to continue on the team. Any such changes may result in the removal of that team from consideration. Sub -Consultants may submit on more that one team, however prime consultants or those firms which may joint -venture or associate to form the prime consultant may only submit one proposal and may not be a sub -consultant on other teams. Questions which may arise must be directed to No. Dianne E. Johnson, City of Miami, Dept.' of Parks Recreation and Public Eaeilities, 1390 NW 7th Street, Miami, Florida, 33125, (305) 579-6900. A. Contents of Submission: Interested firms must'submit one (1) original and ten 10 copLes of their Proposal, which must contain the following documelits, in the Manner in which it is requested: (i) A Letter of Interest addressed to Walter E. Golby, Director, Dept. of barks Recreation and Public Facilities, City of Miami, 1390 NW 7th Street, Miami, Fla., 33125 generally describing the consulting team and its interest in performing the required professional services. (ii) Standard Form 255 for the entire consulting t_nxm.. _ (iii) Standard Form 2S4 for each- ism. (iv) The Team Identificationorm which is attached. (iv) Proof of current professional registration to practice Landscape Architecture and" Engineering in the State of Florida, in the form of legible copies of current licenses as issued by the State. of Florida, Dept. of professional Regulation. (A current letter from the Dept. of Professional Regulation may be used if the other documents are unavailable.) Firms practicing as corporations or partnerships must provide proof of registration as such. (v) The Previous Professional Services form which is attached. (vi) The Personnel form which is attached. (vii) The Previous Relevant Experience form which is attached. (viii) Proof of Minority Firm preregistration for each f i r m ,ith the City of Miami (obtained as a result of,preregistration with Ms. Macbeth, as indicated above). hr 3 d pay f k yjm. n? "j, 9 f s. Schedule for Submission: Ampest for proposals Issued: Submissions Due Date: Submission times Submission Location: Submission Identification: Project March 31' 1988 April 20, 1968, No later than 11:00AM City Clerk's Office City of Miami, 3500 pan American Drive Miami," Fla. 33133 ' 'Sports Facilities Lightinq for Allapattah-Comstock Park" must appear on the wrapping or envelope in which the proposals are submitted Submissions vill not be accepted after the submission time and they wiX1 not be accepted at any other location. IV. - SELECTION PROCEDURES: In accordance with Florida Statutes 287.055, City of Miami Code, Section 18.52.3 and Ordinance No. 10062 and No. 9572, tits Consultant Selection Process will be carried out -in three sequential phases: A) Certification 8) Initial Evaluation C; Presentation ati1 A. Certification Phase During this process a Certification Committee consisting of a registered landscape architect, a registered architect and,. -,a registered engineer on the City Of Miami's staff will be joined by a registered landscape architect and a registered architect,, both of whom shall be in private practice, to review each submission for compliance with -the requirements of the Request for Proposal Document and the requirements of the applicable -legislation. The private sector members of the Certification Committee are to be appointed by the City of Miami Park Advisory Board. Certification Committee Members are prohibited from discussing the proposals or the Committee's activities with anyone with, or related to the proposing firms, or with other Committee members until the City Commission awards the contract. Certification Committee members must have no vested interest and/or other financially remunerative relationship with any of the firms or 4 } s r t.p 2a • f ,}•XvR •a r • t � ' �'� fir'. k � iY individuals being considered for selection. Members of proposing firms and teams shall not -contact Certification Committee Members about this selection process. The members of the Certification Committee will verify that each submission correctly indicates the following: (i) Each firm is currently and respectively registered to practice Landscape Architecture and Engineering in the State of Florida; in accordance with FS Chapter1481 part II and Chapter , respectively. (ii) Valid Proof is presented indicating that the prime anU tub -consultant firm are minority owned businesses, by the presence of the preregistration document issued by the City of Miami', Minority and women Business Affairs Coordinator. (iii) A Standard Form 255 has been completed for the entire team. (iv) Standard Form 25.E has been completed for* each firm on tho team (v) The required number of copies of the submission are received on time, by the deadline and at the correct location. Submissions failing to meet any of these requirements will be eliminated from the selection process at this point. Ordinance No. 1O062 also requires that the Certification Committee determine that the teams presented in each proposal favorably demonstrate the following: (i) Capability and adequacy of personnel for this project. (ii) Good past performance in a4ministration and in cooperation with former clients. (iii) Ability to meet time schedules and budgets. (iv) Good past experience record. Teams failing to meet any of these criteria will be eliminated from the selection process at this point. Teams which meet those and the previous requirements will be certified for this project. The Certification Committee will provide a report to the Selection Committee indicating its finding and those teams which are to receive further consideration. S. Initial Evaluation•Phase: 'rho Consultant Selection Committee, established in accordance with Ordinance No. 7295 will receive the submission packages of the certified teams in preparation" for making their initial -7- Evaluation, and holding the Presentations and Interviews. Selection Committee Members are prohibited from discussing the proposals or the Committee's activities with anyone Frith, or related to the proposing firms, or with other Committoe members until the City Comission awards the contract. Selection Committee members must have no vested interest and/or other financially remunerative relationship with any of the firms or individuals being considered for selection. Members of proposing firms and teams shall -not contact Selection Committee Members about this selection process. Prior to discussions related to the proposals and voting the Selection Committee will establish a maximum number of teams which may be "short-listed" for the -next phase of the selection process. The actual number, which must be at least three, may be less -than the maximum if a substantial disparity occurs between the ranked scores of the firms that fall within the maximum, after scoring. The criteria used for evaluation at this stage fall into four general areas. Tic Maximum Value Previous professional experience; related to successful completion of projects of similar complexity and scope ............................ 40 Size and capability of. Team and its range of expertise ....................................... 45 Location uC o:fice:. with points awarded in decreasing value.for location of in the City of Miami, Dade County, Broward County........... 15 ' Totals Each evaluator will score each team based on a maximum of 100 points and then rank them, giving the team with the highest score the rank of one (1). All the evaluators ranked scores are then complied and at least the top three firms will be invited to make a presentation and be interviewed. Ranking and scores do not carry over into the next phase of the process. Those teams selected to make presentations will be contacted by Me. Susan McKay, Park Planning Coordinator, no less than 5 calendar days prior to the presentation and interview. 5: r �$ �h • -i 1 '•HHH... S ;r CO Presentation and Interview Phases All Presentations and Interviews will be held on the 4th floor Conference Room of the City's Department of Development, 3GU Biscayne Boulevard way, suite 400, Dupont Plaza Center, Miami, Florida, 33131. Presentations are tentatively scheduled for may 4, 5, 6, 1988, however the time and ate of each presentation and interview will be specifically indicated upon notification of selection. It is recommended that a representative of each firm and/or area of expertise indicated in the team's proposal be present and participate in the presentation. Unless specifically requested by the City, no material may be provided to the Selection Committee by, or on behalf of the Teams. The total time allocated to each firm will be limited to 45 minutes, allowing 30 minutes for the presentation and 15 minutes for the interview. Each team is responsible for bringing their own equipment including slide projector(s), stand and easel if so desired. . The north wall of the conference room is used as a screen. The Team's presentation must cover the following areas within the time limit: ( i ) Method of Approach Based on -the scope of services described herein, the presentation should be a factual dissertation of the Team's organization, including any joint venture or professional associations; -the identification and qualifications of xuppor= staff including those of the sub -consultants; that will be assigned to this project; support capabilities; and ait outline of activities that will be undertaken by the professional and support staff; time schedules for accomplishing the activities; a summary of procedures and methods developed and used by the Team to coordinate and control projects and assure delivery of the finished work product on time and within the budget. It is not intended nor acceptable that the Tear: solve any specific problems, provide consulting services, discuss or display any type of design ideas for this project at this time, but rather that the Selection Committee be presented with information about how the entire team would function on this City project. IF f. k 5. Y P y . f , (ii) Previous Experience Having given the Selection Committee an overview of the team's method of approach, at least three recent projects which the members of the team have completed should be presented, preferably ih slide form. The examples should .include design.services for appropriately related projects which should be presented in terms of the project objectives, users, operational constraints, design and .construction schedules, budgets and maintenance. , (iii) Minority Participation You are requested to describe all levels of minority ownership and/or participation in your team. (iv) Method of Compensation The purpose of the presentation and interview does not include negotiating fees. However, the City's policy is to contract for' design and construction administration services on a lump sum, flat fee basis. You are requested to comment on this method of payment if you foresee any problems with it. The Consultant Selection Committee will use the information provided in the submission, during the presentation, interview and may contact past clients, to evaluate each team in four general areas. Topic Maximum Value Demonstration of Creativity and Skill 25 grofessionai experience, in greater detail than before including previous collaboration with public agencies. Profyrence will be given to those firms with no previous agreements. with the City by proportionately deducting a maximum of 10 points for professional fees contracted for with the City of Miami as a prime or sub -consultant. 30 Firm Organisation and Assigned Staff; including the information provided at the presentation and interview 15 Capability of Firm, in greater detail than before, related to the actual individuals assigned to the projects, their expertise, work load, and related professional skills 30 Total: 100 - l0- After the presentations and interviews, each evaluator will score each team based on" a maximum of 100 points and then rank thus, giving the team with the highest score the rank of 1. Prior to the presentations and interviews, the Selection Committee will have established a method of breaking ties and reevaluating firms when the ranked scores of the top three teams at'e less than three points apart. The final top these teams will be recommended to the City Manager for submissions to the City Commission,. for authorization to negotiate an agreement, beginning with the teams ranked first. V . TUTATIVE SCIi M= FOR COWSMTAW T SELECTION PROCESS s March 31, 1988 Request for Proposal Notices Mailed to prospective Prime Consultants March 31, 1988 Request for Proposal Notices advertised April 20, 1988 Submittals received at the City Clerk's office no later than 11:UOAM April 22, 1968 Certification Committee Convenes April 25426, 1980 Competitive Selection Committee Convenes to create "short list" of Teams to be interviewed May 4,5,46, 1988 Competitive Selection Committee convenes for presentations and . interviews May 26, 1988 City Commission considers the City Manager's recommendations of the most ' qualified Teams June 8, 1988 Negotiations on Agreement completed June 23, 1988 City Commission considers City Manager's recommendation to execute negotiated agreement June 30, 1968 Target date for completion of contract execution. • � f 4 N Y p ,c a. E fk7d.... Y�'d VI. ADDITIONAL REQUIREMENTS FOR THE SELECTED CONSULTING TZAM# Negotiations with the Team ranked first by the City Commission will comence as soon as possible after the City Commission makev their decision. A minimum of $300,000 in professional liability insurance will be required through an acceptable carrier for the duration of the project. -For their own protection consultants_are'also encouraged to maintain this coverage for a minimum of five years aftet completion of construction. A breakdown of tasks associated with the project, estimated staff time involved in each task and the resultant percentages of principal/professional/technical support time and their respective hourly rates will also be required during these negotiations. Principals of the Teams being considered are encouraged to review a standard City of Miami Professional Services Agruement prior to the City Commission action proposed for May 26, 1988. VII. DOCUMENTS AVAILABLE UPON REQUESTs Please contact Ms. Dianne E. Johnson with tho City's Department of Parks, Recreation and Public Facilities at (305)579-6916 for any of the documents listed below. They will be mailed as soon as possible after a request is received however firms interested in acquiring these documents are encouraged to collect them in person. A. B. C. D. E. Ordinance No. 10065 passed December 19, 1985: The Minority and Women Business Affairs .--Procurimtnt ^rdinaa-ea - Ordinance No. 9572 passed February 10' 1983; Article IV, Purchasing and contracts generally, Section 18-52.3 Professional Services Section 18.52.3 City Code of Miami (this is the same as 9.) Blank copies of Standard Forms 255 and 254. Standard City of Miami Professional Services Agreement Files <rfp>allapattah-comstock March 26, 1988 r>= �Y Lygtir a, dipt ♦ d. i rA Project Names - Owner/User: Contact Persons Telephone:( ) Budget: Schedule: Project Name: Owner/User: Contact Person: Telephone:( ) Budgets Schedule: Scope: The foregoing is a statement of facts. Signature of corporate Officer Typed name and title d4te j <rfp), �w 1k < rye ... d :K �LL CITY OF MAM Cow"TANT SELECTIOU PlICCE98 PREVIOUS RELEVAUT EXPMENCS This form must be completed for the entire team listing at least three appropriately related projects: Project Name: Owner/User: Contact Person: Telephone:( Budget: Schedules Scope: Project Name: Owner/User: Contact Persons Telephone: Budgets Schedule: Scope: t t Jffq Iy'...;f Y 4 *. • gj�'X gyy'�y�sAi r r�, -� C NOULT iR =w. pis jZIACIMML FQMM ye copieted !or the entire team listing all O"Mrs o! This foes Soot the proposed pro J ect staff anticipated to work on Offer xt-b—OASLU ... ti is a statement of facts - foregoing '!he rpora • &csr b. "Ind gnat�ue o L CITY OF MIA) COifSUt UNT SELECTION PROCESS TEAM IDENTIFICATION FORM Prime Consultant: Names Address: Contact person: Telephone: specialty: " Required Sub -consultant: Name: .. .. .. .. Address: Contact Person: Telephones Specialty! Otber Sub -consultants Names _ ..... . Address: Contact Person: Telephone: Specialty: The foregoing is a statement of facts. ignature of Corporate Officer Typ name an of prime consultant <rfp> V LA CITY OF MIS CONSULTANT SEIJ=I0V PwDCz" PRSVIOUS PRiOFESSIOUAL AGRnMENTS/SnVICti This fors must be completed for the entire tiara listing all members o a prime or sub -consultant for a City of Miami Professional Service* Contract. The list is to include all contracts/agreements that are o have been active within the last five years whether you or your fi was a prime or sub -consultant working for any entity of the City o Miami, including the Off -Street Parking Department. Fees listed ww include anticipated payments as well as those received. Mask of Firm: .... ..................._..._..... Have your Firm participated in any City of Miami projects within the Last five years? Yes NO (please circle one. If the anowe is no, please sign the form and include it in your submission. If th answer is yes, please fill out the form, sign and include it in you submission.) game of Protect Administering_ Dept.* - . Dates Feas The foregoing is a statement of facts. Signature of Corporato Officer Typed name and title crfp> its f