HomeMy WebLinkAboutBack-Up DocumentsCITY OF MIAMI, FLORIDA
Inter -Office Memorandum
TO: Annie Perez, Director DATE: November 17, 2022
Department of Procurement
FROM: R. Hardy, CFO 01
Assistant Fire Chief
Logistics Division
SUBJECT: Request for Sole Source Finding
REFERENCES:
ENCLOSURES: TNT Sole Source Letter
The Department of Fire -Rescue owns and operates a cache of "TNT" brand hydraulic
extraction tools. Extrication tools are hydraulic tools that cut, spread, and crimp objects
(primarily vehicles) with a great amount of force. The components of a set of tools are
generally not interchangeable between manufacturers. When a TNT branded component
breaks it must be replaced with a TNT branded component. In Florida, the vendor
"Southern Rescue Tools" is the only source for TNT branded tools. Therefore, 1 am
requesting a sole source finding for fixture purchases of TNT branded extrication tools.
ESCUE SYSTEMS INC.
Test Oak Street
i'un, W1 USA
800.474.4189
920,474.4477
tntrescue.com
March 14, 2022
To Whom It May Concern:
Thank you for your interest in TNT Rescue Systems, Inc. TNT sells its products through a dealer network,
where each representative is contracted for a specific sales region.
In the state of Florida, Southern Rescue Tools is the authorized sales and service representative, thereby
making Southern Rescue Tools your sole source for TNT product sales, service and warranty repairs.
Again, thank you for your interest in our products. We look forward to building a mutually beneficial
relationship.
Sincerely,
Tom Blanton
President
®LiIL- r ro re'escuc.
CITY OF MIAMI, FLOPJDA
Inter -Office Memorandum
TO: Annie Perez, Director DATE: December 27, 2022
Department of Procurement
SUBJECT: Sole Source Justification Memo
FR
OM: R. Hardy, CFO REFERENCES:
Assistant Fire Chief
Logistics Division ENCLOSURES:
I. Explain why the product service requested is the only product/service that can
satisfy your requirements and why alternatives are unacceptable: The City of
Miami, Department of Fire -Rescue currently has TNT extrication tools and
equipment on all frontline extrication units and on the Technical Rescue Team.
TNT tools are not compatible with other, extrication tool brands. Southern Rescue
Tools must do the maintenance of the tools, as they are the only authorized
vendor to service TNT tools and equipment.
2. Explain why this services provider, supplier, or manufacturer is the only
practicably available source from which to obtain this product or service and
describe the efforts that were made to verify and confirm whether this is so:
Southern Rescue is the exclusive sales and service representative in the State of
Florida. Please see Sole Source Ietter attached.
3. Will this product obligate us to a particular vendor for future purchases: Yes,
Southern Rescue is the exclusive sales and service representative in the State of
Florida. Please see Sole Source Ietter attached.
4. Explain why the price for this product or service is considered to be fair and
reasonable: This is the sole source item.
S. Describe the negotiation efforts, if any, that have been made with the supplier to
obtain the best possible price: Price negotiation was not possible because this is a
sole source item, and we are currently purchasing from the sole distributor.
However, when we compared this brand to several other comparable extrication
tools and service, this brand provided the best value, warranty, and strength.
6. Explain the consequences to the City if the Sole Source is not approved. There is
a significant life safety concern for the rescuer and victim when operating a
hydraulic tool that is not properly maintained.