HomeMy WebLinkAboutR-88-0792J-ea-e04
9/26/88
RESOLUTION NO.
A RESOLUTION RATIFYING, APPROVING AND
CONFIRMING, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION, THE
ACTION OF THE CITY MANAGER IN FINDING THE
TYPESETTING, LAYOUT, AND PRINTING SERVICES
FROM FRANKLIN PRESS, INC. TO BE AN EMERGENCY
RESULTING IN THE WAIVER OF THE COMPETITIVE
SEALED BID PROCEDURE AND TO ISSUE A PURCHASE
ORDER FOR A TOTAL AMOUNT OF $20,061.001 WITH
FUNDS THEREFOR ALLOCATED FROM THE 1987-88
OPERATING BUDGET OF THE DEPARTMENT OF
FINANCE.
WHEREAS, completion of the Financial Report by March 31,
1988 was necessary in order to meet the mandated filing deadline
as the City did not have the necessary equipment to perform the
printing services; and
WHEREAS, because of the time constraint written price
quotations were requested from the vendors by the Graphic
Reproduction Division and Franklin Press, Inc. was selected as
the lowest responsive and responsible bidder; and
WHEREAS, funds for this purchase were allocated from the
1987-88 Operating Budget of the Finance Department; and
I,
WHEREAS, the Department of Finance in conjunction with tho
Department of General Services Administration/Graphic
Reproduction Division worked diligently with Franklin Press, Inc.
who provided the typesetting, layout and printing services in
order to produce this report in time to meet the mandated filing
deadline; and
WHEREAS, the City Manager has determined the validity of
this emergency purchase and recoamenda the waiver of formal
sealed bids, acceptance of the work and authorisation of payment
to Franklin Press, Inc. in the amount of $20,061.00;
w'
NOW, THEREFORE, BE IT RESOLVED BY THE coWlISS10N OF Tan C1"
Ha
OF MIAMI, FLORIDAs?
fiz
Section 1. By an affirmative vote of four fifths (4/5ths)
of the Members of the City Commission, the City Manager's written
finding, that the purchase of labor and materials for the layout,
typesetting and printing from Franklin Press, Inc. in order to
meet the mandated filing deadline of the Financial Report
constituted an emergency is hereby ratified.
Section 2. The requirements for formal sealed bids for the
procurement of this herein service is hereby waived, and the
payment to Franklin Press, Inc. at a cost of $20,061.00 is hereby _
authorised with funds therefor allocated from the 1987-88
operating Budget of the Department of Finance.
PASSED AMD ADOPTED this 8�thday of SeD�_
1988.
2 XAVIBR L. SU . OR
YLE1I,
LEGAL REVIEW BY:
ROB F•
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTMESSs
D
CITY ATTORNZY
t
CITY Of MIAMI. IRl0I1110A
INTER-OFFIC[ MtMOIRANDIUM
*o. The Honorable Mayor and Members
of the City Commission
FROM, Cesar H . Od io
City Manager
RECOMMENDATION:
DATE! AUG 31 19% OIL[:
SUBJECT: Resolution Ratifying
Emergency Purchase of
Printing of the Fiscal
�cFCR�ncrc Year 87 Financial
Report
ENCLOSURES:
52
It is respectfully recommended that the City Commission adopt the
attached resolution ratifying the finding of the City Manager
that the competitive sealed bid method was not practicable or
advantageous to the City, resulting in the waiver of the
competitive sealed bid procedure for this purchase; further
ratifying, approving and confirming the emergency purchase of
printing services for the Fiscal Year 87 Financial Report for the
Finance Department an emergency action of the City Manager.
Award was to The Franklin Press, Inc., a non -minority vendor, the
f lowest, most complete acceptable bidder in accord with quotations
received. Total cost of these purchases was $20,061.001, which
funds are available from the Finance Department budget.
BACKGROUND:
The General Services Administration Department, Graphic
Reproductions Division responded to a request from Finance
Department, to arrange printing services for the Fiscal Year 87
Financial Report. Because of the time constraints for this job,
Graphic Reproductions Division requested written price quotations
from three outside vendors. Two quotations were received and The
Franklin Press submitted the lower quotation. Subsequently, the
incorporation of additional financial information and revisions
were required by the City which increased the printing costs,
necessitating additional approvals from the City Manager and
resulting in higher final costs. Completion of the document by
March 31 was necessary in order to meet the mandated filing
deadline, and the City did not have the necessary equipment to
perform the printing services. For these reasons, the Cityy
Manager determined that waiver of the competitive seaW bi � k
method to be necessary and emergency approval and issumme
purchase order to be an appropriate action. Award was soft I* x
The Franklin Press, Inc., a non -minority vendor, at the
most complete acceptable bidder, in the total
$20, 061.00.;x
Attachment:
Proposed Resolution
imergency Approvals (2)
A
CITY OF MIAMI. FLORIOA
INT[04FFIC[ MEMORANDUM
ro Cesar Odio DAM March 1, 1988 1"
City Manager
sUBACT' Emergency Purchase
Order
•
FROM Carlos E. G a r c i Ilnc�"ccs,
Finance Directo
c�uowwcsl
This is to request your approval for an emergency pdrehase order
for the printing of the City's Comprehensive Annual Financial
Report for fiscal year 87. The reason for the emergency is the
requirement of the State of Florida to have the City's report
filed by March 31.
The bids received by the Print Shop for the basic type setting
are as follows:
t.
Franklin Press - i 7,962.60
Xerox Reproductions - 11,916.00
Chas. P. Young - No bid
We are recommending that Franklin Press be awarded the purchase
order for this work.
Approved:
city Maiager
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Cr" OF MIAMi. ftA MDA
IMMM OFFICE MRMORANDUM
To Cesar Odio June 3, 1988
City Manager °Aft' '"�°
PROM Carlos E. Garcia
Finance Director
R�ItsNusY
[MCLOSNR94:
Emergency Purchase
Order Increase
This is to request your approval for an increase to emergency
purchase order for the printing of the City's Comprehensive
Annual Financial Report for fiscal year 87 in the amoewt of
$12,002,50.
The addit{3nal work required of Franklin Press included numerous
rgvisions )y City's auditors, as well as the incorporation of the
financial information for one of the City's pension plans which
was received late by the Finance Department. 1.
Additionally, there was a tilling constraint, due to the st&U.
filing requirements, which required the printer to incur overtime
costs.
y: 601
Approved:-
y anager
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yr x
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