HomeMy WebLinkAboutR-88-0786SK
J-8e-647
6/29/86
RESOLUTION NO. 88-7%
A RESOLUTION ACCEPTING THE RECOM-
MENDATION OF THE CITY MANAGER TO
ENGAGE THE PROFESSIONAL SERVICES OF
SHARPTON, BRUNSON AND COMPANY, P.A.
TO PROVIDE AUDITING SERVICES TO THE
DEPARTMENT OF INTERNAL AUDITS AND
REVIEWS, AND AUTHORIZING THE CITY
MANAGER TO UNDERTAKE NEGOTIATIONS
WITH SHARPTON, BRUNSON AND COMPANY,
P.A. TO ARRIVE AT A CONTRACT WHICH
IS FAIR, COMPETITIVE AND REASON-
ABLE, AND DIRECTING THE CITY
MANAGER TO PRESENT THE NEGOTIATED
CONTRACT TO THE CITY COMMISSION FOR
APPROVAL.
WHEREAS, the Department of Internal Audits and Reviews is
desirous of obtaining an independent CPA firm to conduct audits
of community and economic development grants, special funding
requests, and excise tax audits of telecommunication companies;
and
WHEREAS, the City Manager has determined that certain
efficiencies can be obtained through the acquisition of personnel
services on a contractual task -related basis in lieu of hiring
full-time or part-time employees; and
WHEREAS, the City Commission has adopted Ordinance No. 10062
setting forth a goal of awarding at least 51 percent of the
City's Total Annual Dollar Volume of all Procurement Expenditures
to businesses owned by Blacks (17%), Hispanics (17%) and Women
(17%) ; and
WHEREAS, pursuant to Section 18-52.2 of the City Code, the
City Manager has interviewed three firms possessing the ability
to perform such services; and
WHEREAS, the City Manager has obtained information from said
firms relating to experience, qualifications and coat; and
WHEREAS, funds are appropriated in Special Programs and
Accounts to engage an independent certified public "oountlas r
2
firm to conduct audits;
r
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section I. The City Manager's recommendation to engage the
professional services of Sharpton, Brunson and Company, P.A. is
hereby accepted, with funds not to exceed $200t000 being
allocated from Special Programs and Accounts.
Section 2. The City Manager is hereby authorized to under-
take negotiations with Sharpton, Brunson and Company, P.A. to
arrive at a contract which is fair, competitive and reasonable.
Section 3. The City Manager is hereby directed to present
the negotiated contract to the City Commission for approval.
PASSED AND ADOPTED this
ATTEqPj
ps
Al
CITY CLERK
PREPARED AND APPROVED BY:
Zl"' r
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
V %f'%W it W. itii—
CITY ATTORNEY
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10
CITY OF MIAMI. FLOMDA
INTEROFFICE MEMORANDUM
TO The Honorable Mayor and
Members of the City Commission
$rno1N Cesar H. Odi
City Manager
RECOMMENDATION:
OAT[ AUG
3 � 1988 /ILA.
AUNJECT Resolution to Engage the Pro-
fessional Services of Sharpton,
Brunson and Company, P.A.
REFERENCES:
ENCLO:UREG:
It is respectfully recommended that the City Commission adopt the
attached resolution accepting the recommendation of the City
Manager to engage the professional services of Sharpton, Brunson
and Company, P.A. and to negotiate an agreement with said firm to
provide auditing services to the Department of Internal Audits
and Reviews, and directing the City Manager to present the
negotiated agreement to the City Commission for ratification and
approval.
BACKGROUND:
The Department of Internal Audits and Reviews requires the ser-
vices of a certified public accounting firm. An independent CPA
firm will be engaged to perform the initial City excise tax
audits of telecommunication companies doing business in the City.
These firms will also perform various financial examinations
covering agencies receiving Community Development grants and
Special Funding requests. The Department of Internal Audits and
Reviews has identified a total of 73 audits to be performed by an
independent CPA firm. These 73 audits are composed of 36 tele-
communication companies and 37 grant examinations. The esti-
mated cost to complete these audits is $200,000.
I have approved this project as a set -aside for Black, Hispanic r"
and/or women -owned CPA firms. As required by the administrative
procedures implementing Ordinance No. 10062, the Office. of
Minority/Women Business Affairs has verified that the amount of
h C�
business done with minority/women-owned firms is below the NYe4**.,.
teen percent (17%) annual goal of the City.
Pursuant to Section 18-52.2 of the City Code, the City
✓ krpG-$ ,l
*hall make recommendations to the City Commission rei",4
procurement of accounting
services andpresent evidence t�
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r
The Honorable Mayor and
Members of the City Commission
Page 2
has interviewed at least three individuals or firms possessi
the ability to perform such services and that he has obtained
information from said individuals or firma relating to experi-
ence, qualifications and the proposed cost or fee for said
services.
I have reviewed and evaluated the statement of qualifications of
three firms. The factors considered in evaluating the firms were
relevant experience in public accounting (50%), project manage-
Kent (25%), and capability of firm and resources (25%). As a
result of this process, I am recommending that the most qualified
firm of Sharpton, Brunson and Company, P.A. be awarded the
overall engagement. 1
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