HomeMy WebLinkAboutR-88-0784J-"-80z
8/18/88
RESOLUTION NO. 88-�7S4
A RESOLUTION ACCEPTING THE BID OF R.B. GROVE,
INC. FOR FURNISHING NINE (9) DIESEL ENGINES
TD THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION AT A TOTAL PROPOSED COST OF
$44,487.00 ALLOCATING FUNDS THEREFOR FROM THE
1987-88 OPERATING BUDGET ACCOUNT CODE
#420301-850; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT,
SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received July 13, 1988 for the furnishing of Nine (9) Nine Diesel
Engines to the Department of General Services
Administration/Fleet Management Division; and
WHEREAS, invitations were mailed to seventeen (17) potential
suppliers and two (2) bids were received; and
WHEREAS, funds for this purchase will be available from the
1987-88 Operating Budget Account Code #420301-850; and
WHEREAS, this equipment will be used by the Department of
General Services Administration for the purpose of replacing 20
year old gasoline engines in hydrocranes; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from R.B. Grove, Inc. be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section I. The July 13, 1988 bid of R.B. Grove, Inc. for
furnishing Nine (9) Diesel Engines to the Department of General
i
i Services Administration at a total proposed cost of $44,487.00 is
hereby accepted with funds therefor hereby allocated from the
1987-88 Operating Budget Account Code #420301-850.
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Section Z. The City Manager is hereby authorised to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment, subject to the availability of funds.
pA88E0 AND ADOPTED this„t_day of September , 1988.
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!rlATTY H I RAI , C I CLEPM
PREPARED AND APPROVED BY:
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ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FOR!! AND CORRECT59881
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CITY TTORNEY
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ltgr Diesel Engines -
87-88-124
BID SECURITY
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Z.B. Grove, Inc.
$29,658.00
>helley Tractor& Eq. Co.
$35,700.00
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RECEIVED behal of PURCHASING DIV./PUHLIC-S� envelopes.
SIGNED: DATE:
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LBOAL ADVERTISEMENT
BID NO. 87-88-124
OE for
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American Drive, Miami, Florida,
33133 not later than 2:00 P.m. July 13, 1988 for the furnishing
of Six (6) Lister Diesel Engines 4 cylinders 72.4 BHP minimum to
the Department of General Services Administration/Fleet
Management Division.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
ordinance No. 10062 established a goal of Awarding 510 of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 5171
60
Cesar H. Odio
City Man& Rr
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REQUISITION FAR ADVERTISEMENT
DEPTIDW t
ACCOUNT CODE
This number ffmal tsar
In the aeiftth.mw><.
5171
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DATE PHONE APPROVED BY:
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement I t- (') , times.
Inumbsr d "me@)
Type of advertisement: "&I x" classified display
(Check One)
Size: 4 E= 4 j 1 Starting date , c / , 19,14 8
First four words of advertisement: b i u b 7- 8 8- I i 4 -' w a 1 r: u Lid.. will be .
Remarks: (b) De(-,ss-i 7-13-86 - 2:00 p.m.)
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
MIAMI REVIEW
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
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F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc Reference
VENDOR
INDEX CODE
06JECf
PROACT
11
10 1 1718
2634
3942
45
50
51 58
57 62
63 960¢
0
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VP
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Is DESCRIPTION
36
DAUNT a
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Pink Copy: Maria - ProcuremetSalt Mana6emene
Silvia Mendoza - City Clerk's
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Whits - PwdMWkV Yellow - Fkw" Pink - DapaAmartt
6
Cr" OF MIAMI. FLORIDA
INTRR-OFFICE MEMORANDUM
TO The Honorable Mayor and Members oAn: AUG 3 FILE.
of the City Commission 1988
SUBJECT: Resolution Authorizing
Award of Bid #87-88-124
Nine (9) Diesel Engines
FROM REFERENCES:
Cesar H. Odio ENCLOSURES.
City Manager
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract to furnish Nine (9)
Diesel Engines for use by the Fleet Management Division for
replacement of twenty year old gasoline engines in hydrocranes,
to R. B. Grove, Inc., a non -minority vendor, the lowest, most
complete responsive bidder in accord with Bid 887-88-124. Total
cost of these purchases is estimated to be $44,487.00, which
funds are available from the Fleet Management Division operating
budget of the General Services Administration.
BACKGROUND:
The General Services Administration Department has analyzed bids
received pursuant to Bid 887-88-124, to furnish Nine (9) Diesel
Engines for use by the Fleet Management Division for replacement.
of twenty year old gasoline engines in hydrocranes. It As
recommended that award be made to R. B. Grove, Inc., a non -
minority vendor, as the lowest, most complete responsive bidder,
in the amount of $44,487.00. Funds for this purpose are
available from the 1987-88 budget of the Fleet Management
Division, General Services Administration Department. j',
Amount 2f Bid: $44,487.00
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Budgeted„ sountL $44,487.00 5
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sou�rC2 of Funds: 1987-88 General Services Aftinistratiaa ,
Department, Fleet Management Division, Account #420301-$SO.
,11nori ,y Particioation: Award is to a Non -Minority veaufloc.
Attachment:
Proposed Resolution
Tabulation of Bids
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CITY Or MIAMI, I1.6111I6A
INUR-9FFIC19 MRMOAANDUM
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William Jo 3Chaut
' Procurement supervisor o.Tc, August 19, 1909 •��
Procurement Management Division Bid 187-88-124, purchase
sus,teT of Nine (9) Diesel Engines i
Ron E. W�1 ams, Di ectOc ItcrtmeNcrs•
General iervices Administration
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This department has verified available funding with the
Departments of Finance and Budget that funds are available to
cover the coat of the subject bid in the amount of $4. 87.0
Account Code Number 420301-850 ____1 FY 1987-18 -
FINANCR REVIEW i APPROVED BY: ADDITIONAL APPROVAr.s
(Except for items appropriated (IF ReOUIRBD)
and included in FY budget)
Cameos Urcrat Director Sergio RO r gues l iiMs ent
Department of finance City Manager and Director
Planning Department
80008TARY RSVIEW i APPROVED BY:
ire F 1b
Manoh arena, rector Franc Castana a, o recto ��
Deps lent of Budget Comunity Developaent °
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DEPARTMENTt
TYPE OF PURCHASE:
RE_ SON s
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATIONt
AWARD OF BID
Bid No. 87-88-124
Nine (9) Diesel Engines
General Services Administration/Fleet
Management Division
Single Purchase
These engines will be used to replace
20 year old gasoline engines in
hydrocranes
17
2
BIDDERS AMOUNT
R.B. Grove $4T7X M.00
Shelley Tractor Equipment Co. 53,550.00
FUNDSt 1987-88 Operating Budget General
Services Administration/Fleet
Management Division Account Code No.
420301-850.
MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to
ve hispanic rms engaged in the Engines and Heavy
Equipment business as located in the following sources:.
1. New Vendors Applications on file in Procurement
2. Dade County Minority Vendor Register
3. Previous bids on file in the Procurement Mgmt. Office
4. Yellow Pages Telephone Directory
No Minority response was received.
BID EVALUATION: The bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Number of Bid
Number of
Category
Invitations Mailed
Responses
Prior Bidders
—"�Black American
0
0
Hispanic American
1
0
Woman Owned
0
0
Non -Minority
2
1
New Bidders
Black merican
0
0
Hispanic American
4
0
Woman Owned
0
0
Non -Minority
10
1
Courtesy Notifications 14
"No Side" -
Late Side
Totals
►a" I of 1
0
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t�RCOM�liilOATJON t IT I8 RECOMMENDED THAT THE AWARD dE
MADE TO R. 0. GROVa, Inc. FOR A TOTAL
lROP08ED AMOUNT OF $44,487.00.
Procurement supervisor
The Minority i women Business Administrator concurs with th•
above recommendation.
lilinor ty i women Business
Administrator
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or GONWAL selylcss ADMlsisrRATIOM
rr_M'.EMtirr DIVISTOM
. iOtSM of laid 167-86-124 received July 1S, 1988 for the
Of Hine (9) Diesel Engines-
SA
Unit
dad lit11! a..livary Warranty Prce Tit
Kim (ii Miewa a. S. Grow Im- 30-4S
ngises, ListGV 261 B.M. 4 St.
cY� lir Mimmi, n 33130
vadel C94
one Year $4943. $44,487. hest
Responsive
11o�r
minority
!Miley Tractor 90 days one Year $59S0. $53,550
i ■4pipment Co
t.*. 8ox 2337
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CITY OF MIAMI, FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID NO. 87-88-124
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER,
TIME AND DATE OF BID OPENING.
Terms: Net 30 days (Include cash discount for prompt
payment, it any)
Additional discount of -0- i if awarded all items.
Warranty and/or guarantee: 1 year
state any variances to specifications (use separate sheet if
necessary):
Delivery: 30/45 dayscalendar days required upon receipt of Purchase
Order.
Delivery Point(s): General Services Administration - Garage
1390 N.w. 20th Street
Miami, •F1 33142
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Items) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S):
R.B. GROVE, INC.
NAMES OF COMPANY OFFICERS:
SENNETT DUTTEN'POFER
RICHARD B. DOWLING
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDERS Signatur61- t-�
company name � •or A
indicate if Minority Business:
( ) Black ( ) Hispanic ( ) Women
FAILURE TO
Print Name:
Dates
�.�� ..�.� i..�.. �.■�. �■.■..r■�...■enwRnw■ram►
SIGN, AND RETURN THIS FORM N