HomeMy WebLinkAboutR-88-0771J-d8-794
06/16/88
RESOLUTION NO. 89-771
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY,
WITH THE LATIN CHAMBER OF COMMERCE,
INC., IN THE AMOUNT OF $150,000 TO
SUPPORT THE 1988-89 PROGRAMMATIC
ACTIVITIES OF THE PERMANENT SECRETARIAT
OF THE HEMISPHERIC CONGRESS OF LATIN
CHAMBERS OF COMMERCE AND INDUSTRY
INCLUDING THE IMPLEMENTATION OF THE X
HEMISPHERIC CONGRESS; FliNDS TO BE
APPROPRIATED IN THE CITY'S 1988-89
FISCAL YEAR BUDGET.
WHEREAS, the Latin Chamber of Commerce through the
Permanent Secretariat of the Hemispheric Congress of Latin
Chambers of Commerce and Industry is strengthening private
enterprise as Well as promoting the City of Miami as an
International center for finance, trade, tourism and
export/import activities in Latin America and the Caribbean
through events such as the X Hemispheric Congress of Latin
Chambers of Commerce and Industry;
WHEREAS, the City of Miami has supported since 1980 and
wishes to continues its support of the programmatic activities of
the Permanent Secretariat of the Hemispheric Congress of Latin
Chambers of Commerce and Industry for fiscal year 1988-89;
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to execute
an agreement, in a form acceptable to the City Attorney, with the
Latin Chamber of Commerce, Inc., in the amount of $150,000 to
support the 1988-89 programmatic activities of the Permanent
Secretariat of the Hemispheric Congress of Latin Chambers •9
Commerce and Industry including the implementation of t#uB
Hemispheric Congress. I/a.
s V
/ The herein autbotisattnn . is laubjoet to
City'e 198h89 Fund year budget.
J-88-794
06/16/86
RESOLUTION N0.
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT, IN A
FORM ACCEPTABLE TO THE CITY ATTORNEY,
WITH THE LATIN CHAMBER OF COMMERCE,
INC., IN THE AMOUNT OF $150,000 TO
SUPPORT THE 1988-89 PROGRAMMATIC
ACTIVITIES OF THE PERMANENT SECRETARIAT
OF THE HEMISPHERIC CONGRESS OF LATIN
CHAMBERS OF COMMERCE AND INDUSTRY
INCLUDING THE IMPLEMENTATION OF THE X
HEMISPHERIC CONGRESS; ?dNDS TO BE
APPROPRIATED IN THE CITY'S 1988-89
FISCAL YEAR BUDGET.
WHEREAS, the Latin Chamber of Commerce through the
Permanent Secretariat of the Hemispheric Congress of Latin
Chambers of Commerce and Industry is strengthening private
enterprise as well as promoting the City of Miami as an
international center for finance, trade, tourism and
export/import activities in Latin America and the Caribbean
through events such as the X Hemispheric Congress of Latin
Chambers of Commerce and Industry;
WHEREAS, the City of Miami has supported since 1980 and
wishes to continues its support of the programmatic activities of
the Permanent Secretariat of the Hemispheric Congress of Latin
Chambers of Commerce and Industry for fiscal year 1988-89;
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to execute
an agreement, in a form acceptable to the City Attorney, with the
Latin Chamber of Commerce. Inc., in the amount of $150,000 to
support the 1988-89 programmatic activities of the Permanent
S
Secretariat of the Hemispheric Congress of Latin Chambers od_,,
Commerce and Industry ' including the implementation of tit8 = r
Hemispheric Congress. I/�}
/ fbe heroin autbotisation -to •subject to tunda:.
City's 1968-89 Fund year budget.
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Section 2. The City Manager is hereby authorised to utilise
funds appropriated in the City's 1988-89 fiscal year budget for
said purpose.
PASSED AND ADOPTED this 8th day of September , 1988.
/:)e - * C,- -
XAVIER L. SUAREJ4 MAYOR
ATTEST:
44004-��
M HIRAI, CITY CLERK
*FINANCIAL REVIEW AND APPROVAL:
CARLOS GARCIA, RECTOR
FINANCE DEPARTM NT
*BUDGETARY REVIEW 6 APPROVAL:
SONAR RANA, DIRECTOR
NAGEMBS AND BUDGET DEPARTMENT
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
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APPROVED AS TO FORM AND
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REVISED 8-16-88
CITY OF MIAMI. FLORIDA 12
INTER•OFFIC[ M11MORANDUM
To The Honorable Mayor and
Members of the City Commission
FROM. Cesar H. Odio
DAT[' AU V 2 6 1988 ME:
suucCT Resolution Authorizing the
City Manager to Execute an
Agreement with the Latin
Rcrcwcnccs:Chamber of Commerce, Inc.
City Manager c,CL.,UR99September 8, 1988
Commission Meeting
IRCOMKINDAT I011:
It is recommended that the City Commission adopt the attached
resolution authorizing the City Manager to execute an agreement, in a
form acceptable to the City Attorney, with the Latin Chamber of
Commerce, Inc., in the amount of $150,000 supporting the FY 1988-89
programmatic activities of the Permanent Secretariat of the
Hemispheric Congress of Latin Chambers of Commerce and Industry
including the implementation of the X Hemispheric Congress. Funding
availability subject to the City Commissions approval of the 1988-89
budget.
BACKGROUND:
The recommendation to fund this organization is based on the
Department of Development's evaluation of this organization's past
and proposed contributions to the City of Miami.
Since 1980, the City of Miami has supported the Latin Chamber of
Commerce through funding directed at the activities of the Permanent
Secretariat of the Hemispheric Congress of Latin Chambers of Commerce
and Industry, including the development and implementation of the
annually held Hemispheric Congress. �A
This year, is in previous
ed.
years, the Persanent goerstorta
continuo ,to strengtheA private
ssterprise:as 'pll:es "INVO ;�,
of Miami as an International
center for fiaamces t944e0 #
ssgort/taport oetiv tte�s is
iAXIs ♦mostos M#t r
$esispheric Congress will
once &gels bring to�'Q.
delogstiq a free Cbaabero of;
Goe"Ir o, of Latin Aaert*o, #
and the United States resulting
la am lacro ss 44
tourism for our area.
74PAiag to the amount of
$1501000 Mtts papa i'108!#';
e sopristed for the Lath Chamber of C9.0000 ►#' s r
l t•t1 fiscal year budget.
Fum4ta av*4104"AA Ib`�
Co3116stes approval of the loss
-so 11,0061, h
Attaahsaest l
Proposed Resolution
AgroAsol�lt
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II
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To The Honorable Mayor and
Members of the City Commission
FROM Cesar H. Odio
REVISED 8-16-88
DAT& AU V 2 6 1988 nLc.
12
sus.,ccT Resolution Authorizing the
City Manager to Execute an
Agreement with the Latin
Rcrc�cMccs:Chamber of Commerce, Inc.
City Manager ENCLOSURES: September 8, 1988
Commission Meeting
RECOMMENDATION:
It is recommended that the City Commission adopt the attached
resolution authorizing the City Manager to execute an agreement, in a
form acceptable to the City Attorney, with the Latin Chamber of
Commerce, Inc., in the amount of $150,000 supporting the FY 1988-69
programmatic activities of the Permanent Secretariat of the
Hemispheric Congress of Latin Chambers of Commerce and Industry
including the implementation of the X Hemispheric Congress. Funding
availability subject to the City Commissions approval of the 1988-89
budget.
SAC[GROUMD:
The recommendation to fund this organization is based on the
Department of Development's evaluation of this organization's past
and proposed contributions to the City of Miami.
Since 1980, the City of Miami has supported the Latin Chamber of
Commerce through funding directed at the activities of the Permanent
Secretariat of the Hemispheric Congress of Latin Chambers of Commerce
and Industry, including the development and implementation of tMe
annually held Hemispheric Congress. `S
This year, as in previous years, the Permanent Secretariat W11l rt. .
continue to streagtbep private eitterprlso as. roll- as
of Miami as an international canter for finance, trade, %**9tL
eXportlimport activities in 1 otin Ansrisa "d &k# .,C# *, ,
Hemispheric Congress Will once again bring to Midi#i
dologatioos from Chambers of Coggarae of Latin Amoriloo# th•
and the United States resulting is an incro*86 to b*#il of
tourisn for our ores..
Puadtag is the amount of $1500000 has 4000, Wo
o "priated for the Latin Chamber of C WO#v, g: *
# g-St fistoi year budget* pleading a+cod,tg f�.��";:+� �gH
Cola mission approval of the 1p0a SO
K
Att*cbeentl
Frop#sod Resolutte><
Agroopost ;;,.
El
DRAFT
CITY OF MIAMI, FLORIDA
LATIN CHAMBER OF CUMMERCEt-INC.
This Agreement entered into this day of 0
1968, by and between the City of Miami, a municipal corporation of
the State of Florida, hereinafter referred to as "CITY", and Latin
Chamber of Commerce, Inc. a not -for -profit corporation of the State
of Florida, hereinafter referred to as "GRANTEE".
WITNESSETH:
WHEREAS, pursuant to Resolution No. — adopted
September 8, 1988, the City of Miami Commission allocated an
amount qot to exceed $150,000 in support of the 1988-69
programmatic activities of the Permanent Secretariat of the
Hemispheric Congress of Latin Chambers of Commerce and Industry
Including the implementation of the X Hemispheric Congress of
Latin Chambers of Commerce, Inc.; and
WHEREAS, said Resolution authorised the City Manager to
execute an agreement , in a form acceptable to the City Attorney,
to implement the herein allocation.
NOW, THEREFORE, the CITY and the GRANTEE mutually agree as
follows:
1. TERM:
The term of this Agreement shall be from October 1, 1988
through September 30, 1989.
II. CITY AUTHORIZATION:
For
the purpose of this Agreement, the City of Miomi
Department
of Development thereinafter the "DKFARTMRNT") will 044 1
es behalt
of the CITY in the tiscsl control, 'Fostoo"440
Agreemeotj
•ositorisg,
and •odificstioss of this 44;
otberwiee
5 •.
provided by this Agreemest.
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Ill. GRANTER AGREES:
1. The GRANTEE shall perform the activities of the
Permanent Secretariat of the Hemispheric Congress of Latin
Chamber of Commerce and Industry, hereinafter referred to as the
SECRETARIAT, including the implementation of the X Hemispheric
Congress of Latin Chambers of Commerce and Industry, hereinafter
referred to as the CONGRESS, as outlined in the Work Program that
is attached hereto and made part of this Agreement as Exhibit I.
2. The GRANTEE shall incorporate the logo of the City of
Miami in all materials related to the CONGRESS and the
SECRETARIAT.
3. The GRANTEE shall instruct the SECRETARIAT to submit to
the CITY through the DEPARTMENT reports on a monthly basis during
the term of this Agreement, regarding the status and progress of
all activities related to the CONGRESS and the SECRETARIAT as
well as the status and progress of the goals outlined in Exhibit
I.
4. The GRANTEE shall instruct the SECRETARIAT to prepare
and submit to the CITY through the DEPARTMENT a final report
within thirty (30) days of the termination of this Agreement
making an evaluation of the accomplishments of the SECRETARIAT
and the CONGRESS and the benefits received by the CITY as a
result of this Agreement.
S. The GRANTEE shall instruct the SECRETARIAT to provide to
the CITY through the DEPARTMENT a statement of revenues and
expenditures related to the CONGRESS within thirty (30)
days of
the conclusion of this event.
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1
IV. COMPENSATION:
"
A) CITY shall pay GRANTEE, as maximum compensation
for the
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services required pursuant to laragrapb Ill Meceot. an amount
.
AO$
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to exesod $1$0.000 as reflected in the Line Its0i444#0 ;
t tom'
Attacbad becato and made pact of tbo Aslriement as 19%4Lhst
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s) said compensation$ball bepaid on thef0liaWi;j0
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Upon execution of this Agreement and with a written request from
the GRANTEE, the CITY shall advance one sixth or $25.000 of the
total potential compensation of $150,000. Prior to final
reimbursement of fiscal year, verification for the initial
advance must he submitted. All payments shall be reimbursements
for expenditures incurred only in the contract period, and in
i
compliance with a previously approved Line - Item Budget. Such
i
written requests for all reimbursements shall contain statements
declaring and affirming that all disbursements were made in
accordance with the approved budget. All documentation in
support of such request shall be submitted to the CITY at the
time request is made and all invoices are required to be paid by
the GRANTEE prior to submission. All reimbursements must be in
line -item form and must be in accord with the Agreement. All
expenditures must be verified by original invoices and a copy of
the check used to pay that specific invoice must be provided at
the time of the reimbursement request. Copies of the cancelled
checks must be submitted within sixty (60) days from the date the
check is written. In cases where invoices are paid by various
funding sources, copies of the invoices may be submitted but must
indicate the exact amount paid by various funding sources
i
equaling the total of invoices. No miscellaneous categories will
be accepted in the line -item budget. Request for ,line -item
changes are allowable with prior review and approval by the CITY.
Reimbursement requests for expenditures incurred during the life
of the Agreement shall not be honored unless received by the CITY
within 30 days following expiration date of the Agreement.
C) CITY shall have the right to review and audit the time
records and related records of the GRANTEE pertaining to say
4;
Payments by the CITY.#
Y. T99HINATiON Of CONTRACT:
CITY retains the right to terminate this ANrtimiwt "tt N#.�
time prior to the completion of the services required pure*M'��t
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Upon execution of this Agreement and with a written request from
the GRANTEE, the CITY shall advance one sixth or $25,000 of the
total potential compensation of $150,000. Prior to final
reimbursement of fiscal year, verification for the initial
advance must he submitted. All payments shall he reimbursements
for expenditures incurred only in the contract period, and in
compliance with a previously approved Line -Item Budget. Such
written requests for all reimbursements shall contain statements
declaring and affirming that all disbursements were made in
accordance with the approved budget. All documentation in
support of such request shall be submitted to the CITY at the
time request is made and all invoices are required to be paid by
the GRANTEE prior to submission. All reimbursements must be in
line -item form and must be in accord with the Agreement. All
expenditures must be verified by original invoices and a copy of
the check used to pay that specific invoice must be provided at
the time of the reimbursement request. Copies of the cancelled
checks must be submitted within sixty (60) days from the date the
check is written. In cases where invoices are paid by various
funding sources, copies of the invoices may be submitted but trust
Indicate the exact amount paid by various funding sources
equaling the total of invoices. No miscellaneous categories will
be accepted in the line -item budget. Request for ,line -item
changes are allowable with prior review and approval by the CITY.
Reimbursement requests for expenditures incurred during the life
,
of the Agreement shall not be honored unless received by the CITY
within 30 days following expiration date of the Agreement.
C) CITY shall have the right to review and audit the time
records and related records of the GRANTEE pertaining to any
payments by the CITY.
Y. TERMINATION Of CONTRACTi
CITY retains the right to terminate this ANro'AmtRt t# Nit.
A.
o
time prior to the completion *t the services require! pMireritsAlC ` i.
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F
Y
Paragraph III hereof without penalty to CITY. In that event,
notice of termination of this Agreement shall be in writing to
GRANTER who shall be paid for expenses incurred prior to the date
of the receipt of the notice of termination. In no case,
however, will CITY pay GRANTEE an amount in excess of the total
sum provided by this Agreement.
It is hereby understood by and between CITY and GRANTEE that
any payments made in accordance with this Section to GRANTEE
shall be made only if said GRANTEE is not in default under the
terms of this Agreement. if GRANTEE is in default, the CITY
shall in no way be obligated and shall not pay to GRANTEE any sum
whatsoever.
V1. GENERAL CONDITIONS:
A) All notices or other communications which shall or may
be given .pursuant to this Agreement shall be in writing and shall
be delivered by personal service or by registered mail addressed
to the party at the address indicated herein or as the same may
f
be changed from time to time. Such notice shall be deemed given
on the day on which personally served or, if by mail, on the
fifth day after being posted or the date of actual receipt,
whichever is earlier.
GRANTED: CITY OF MIAMI:
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LATIN CHAMBER OF DEPARTMENT OF DEVIE OPMENT
COMMERCE, INC. 300 BISCAYNE BLVD. NAY
1417 W, FLAGLER STREET SUITE 400
MIAMI, FLORIDA 33135 MIAMI, FLORIDA 3313E
B) Title and paragraph headings are for convenient
reference and are not a part of this Agreement.
C) I the event of conflict between the terse of this
Agreement and any terms or conditions contained to any attoe b*d
documents, the terms of this Agreement shall rule.
t=
0) Should say rovistoaa
P , Paragraphs, sentences voids
pbr*see coatalaed to this Agreement be determined by • eooRb itp:
f
competent juriAdiction to be Invalid, 1"11e5411 ofRi�ptti ¢%'ate `.
.;
unenforceable wader the 1•irs of the $tat* *I plsrldo er- kkel-
of NiSml, Such prOVIsions, parngrsphe, s•ft• ittt�A, 'dam# ;
S #;
J
phrases shall be deemed modified to the extent necessary in order
to conform with such laws, or if not modifiable to conform with
such laws, then @see shall be deemed severable, and In either
event, the remaining terms and provisions of this Agreement shall
remain unmodified and in full force and effect.
Vli. AWARD -OF -AGREEMENT:
GRANTEE warrants that it has not employed or retained any
person employed by CITY to solicit or secure this Agreement and
that it has not offered to pay, paid, or agreed to pay any person
employed by CITY any fee, commission, percentage, brokerage fee,
or gift of any kind contingent upon or resulting from the award
of this Agreement.
VIII. NONDELEGAd1LITY:
That the obligations undertaken by GRANTEE pursuant to this
Agreement shall not be delegated or assigned to any other person
or firm 'unless CITY shall first consent In writing to the
performance or assignment of such service or any part thereof by
another person or firm.
IX. CONSTRUCTION OF AGREEMENT:
This Agreement shall be construed and enforced according to
the laws of the State of Florida.
X. SUCCESSORS AND ASSIGNS:
This Agreement shall be binding upon the parties herein,
their heirs, executors, legal representatives, successors, and
assigns.
XI. AUDIT RIGHTS:
A) Prior to the release of any funds to GRANTEE, GRANTRR
1
t'
shall provide CITY a letter from an independent Certified Public
Accountant (C.P.A.) which establishes that GRANTEg's internal
controls are adequate to safeguard their assets sod property,,
y
reconcile accounting transactions. CITY will not ro&ossa,aft,,
felt&* to ORANTRR prior to receipt of this latteir.
g) CITY reserves the right to audit the records of *"Oog,x f,
i -t 91
pp
at say tine during the z" f' g psr�ernanc• of this Agreement lt(ta tart
period of throe years after final payment is "40 we"R .-
A�sasneet
C) CITY will audit all GRANTEES receiving $15,000 or more.
D) All GRANTEES receiving $25,000 or more agree to submit
to the DEPARTMENT an independent audit, by a certified public
accountant, which must include the expression of an opinion on
the financial statements and accounts of funds. Said audit shell
be submitted to the DEPARTMENT no later then thirty (30) days
after the termination of this Agreement or final receipt of CITY
funds, whichever is applicable.
XI1. INDEMNIFICATION:
GRANTER shall indemnify and save CITY harmless from and
against any and all claims, liabilities, losses, and cause of
action, which may &rise out of GRANTEE's activities under this
Agreement, Including all other acts or omissions to act on the
part of the GRANTEE or any of them, including any person acting
for or on his or their behalf, and, from and against any orders,
judgements or decrees Which may be entered, and from and against
all costs, attorney's fees, expenses and liabilities incurred in
the defense of any such claims, or in the investigation thereof.
X111. CONFLICT OF INTEREST:
GRANTEE is aware of the conflict of interest laws of the
City of Miami (City of Miami Code Chapter 2, Article V), Dade
County, Florida (Dade County Code Section 2-11.1) and the State
of Florida, and agrees that it will fully comply in all respects
with the terms of said laws. ,
X1V. INUEPENDENT CONTRACTOR: '
GRANTEE and its employees and agents shall be deemed to be
Independent contractors, and not agents or employees of CITY0 and
shall not attain any rights or benefits under the Civil Service
or Pension Ordinances of the CITY, or any rights generally
afforded classified
or unclassified employees; further iti
employees and agents
a
shall not be deemed entitled to the Flow-, ►
Worker's Compensation
benefits as an septoyes of th'a CitY',+
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IV. DEFAULT PROVISION:
In the event that GRANTEE shall fail to comply with each and
every term and condition of this Agreement or fails to perform
any of the terms and conditions contained herein, then CITY, at
its sole option, upon written notice to GRANTEE, may cancel and
terminate this Agreement, and all payments, advances, or other
compensation paid to GRANTEE by CITY while GRANTEE was in default
of the provisions herein contained, shall be forthwith returned
to CITY.
XVI. NONDISCRIMINATION:
The GRANTEE agrees that it shall not discriminate as to
race, sex, color, creed, or national origin, in connection with
Its performance under this Agreement.
XVIi. MINORITY PROCUREMENT COMPLIANCE:
GRANTEE acknowledges that it has been furnished a copy of
Ordinance No.10062. the Minority Procurement Ordinance of the
City of Miami, and agrees to comply with all applicable
substantive and procedural provisions therein, including any
amendments thereto.
XV1I1. WAIVER:
No waiver of any provision hereof shall be deemed to have
been wade unless such waiver be in writing signed by the City
Manager. The failure of CITY to insist upon the strict
performance of any of the provisions or conditions of this
Agreement shall not be construed as waiving or relinquishing in '
the future any such covenants or conditions but the same shall
continue and remain in full force and effect.
XIX. CONTINGENCY CLAUSE:
Funding for this Agreement is contiageat on the availability
of funds and continued authorisation for program activities god
is subject to amendment or termination due to lack of fultdat Of
authorisation, reduction of funds end/or choose to rssmlettows.v;a
110 CONFI.IANCg M IITO FBDBRA1., ITAT9 ANF LOCAh L#ItN t
Seth parties •ball comply Mtth oil a►p1444614 arts1t
ordisesees and cods• of Federal, state atld Local GoWtr o'sg�
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a , rya
XX1. BONDING AND INSURANCE:
A) During the term of this Agreement, GRANTER shall
maintain bonding and insurance coverages In amounts as determined
by the Insurance Manager of CITY. The CITY shall be named as an
additional insured, if required.
B) GRANTEE shall furnish certificates of insurance and
bonding, if required, to CITY prior to commencing any activities
under this Agreement.
XX11. ENTIRE AGREEMENT:
This instrument and Its attachments constitute the sole and
only Agreement of the parties hereto relating to said grant and
correctly set forth the rights, duties, and obligations of each
to the other as of its date. Any prior agreements, promises►
negotiations, or representation* not expressly set forth in this
Agreement are of no force or effect.
XXIII. ASSURANCES AND CERTIFICATIONS;
GRANTEE assures and certifies thats
A)
All expenditures of funds will be made in accordance
with the
Mork Program and Line Item Budget (both of which are
attached
as Exhibits I and II).
B)
CITY funds will not be co -mingled with any other funds
and that
separate bank accounts and accounting records will be
maintained.
C)
Expenditures of CITY funds will be properly documented .
and such
documentation will be maintained.
D)
Periodic progress reports as requested by CITY will be J
provided.
E)
GRANTEE will be personally liable for any CITY funds
expended
that were not consistent with the program approved by
the City
Commission of any funds expended not in accordance with
W,
proper accounting standards, as determine4 by competent **ditto#s _f
�u
authority.`k n u-
t)
No activity under this Agreement $ball involvs
attivttias
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Yf..
G) GRANTEE possesses legal authority to enter into this
Agraementi a resolution, motion, or similar action has been duly
adopted or passed as an official act of GRANTER'S governing body$
authorising the execution of this Agreement, including all
understandings and assurances contained herein. and directing and
authorizing the person identified as the official representative
of GRANTER to act in connection with GRANTEE and to provide such
additional information as may be required.
XXIV. AMENDMENTS:
No amendments to this Agreement shall be binding on either
party unless in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this
Instrument to be executed by their respective officiate thereunto
duly authorised this day and year first above written.
ATTESTS
NATTI VIRAL
CITY CLERK
ATTSSTs
CORPORATE 8ECRETARY
CITY OF MIAM1, a municipal Corpora-
tion of the State of Florida
By:
CESAR H. ODIO
CITY MANAGER
GRANTEE: LATIN CHAMBER OF COMNSRCS
INC.
LUIS SABINSOl PRISIORNT
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ODAlANTE[
1� to consideration of the City of
Misel'o execution e —to 7wregaing Agreement, the undersigned
guersntaes the performance of the totes and cosditloso in said
Agreement required to be performed by the Grantee including but
not limited to the provisions relating to default, aesursscess
and certifications.
Dated this day of
as individual
Sys . an individual
M1TN[E[t
AFFROVSD AS TO INSURANC[ ARQUIRRM[NTSI
THIRANCS MANA SR
AFlROVSD AS TO FORM AND CORRSCTN5SS1
JOUS L. FRRNANDSL
CITY ATTORNEY
E F
1 r V
r�
4� 1C k
ODARANtLL
i� IN coaoideratloa of the City of ;
Miami'* execution o t e oraSolaS ASreeweat� th• uadet•ISaed
$vacant**• the porforesace of the totes and conditions is said
AE,reseeat raquiro4 to be per1orme4 by the Grantee laclud'" but
Net limited to the provisions relatiaS to default, aasureace09
and certifications.
Dated this day of IfS6.
By:
N1tNRSi:
, an individuat
. an individual
AppROYE,D AS TO INSURANCE, RLQUiRE,MSNTS:
q
'i
IMIANCR MANAOSR
l
AFFR0Y60 AS TO FORK AND CORR9CTNE,8S8
J R I L. 7RRNANDE,Z '
CITY ATTORNE,Y
i
S
GOaMATS MOLMON
s
R
WNBRBAS, Latta Chamber of Commerce, Imc, dealt*• to
enter Iota an Agreement with the City of Miamii and
WNBREAS, the Board of Directors at a duly be/d
corporate meeting has considered the manner in accordance witb
the By-laws of the corporation;
NOW, TNBRBFORB, BB IT RBSOLYBD BY TUB BOARD OF
9I99CTORB that the president and secretary are hereby autborised
and Instructed to enter into an Agreement in the name and on
behalt of this corporation with the City of Miami upon the terms
coataiaod in the proposed Agreement to which this rssolutioa If
attached.
D*TRD this day of t###•
ClAINFRIESON or folOWNS
R ♦ T �SRAG) _
54.6"
( 5 .
kF' ? 1
f
}
CORPORATE RESOLUTION t
WHEREAS, Latin Chamber of Commerce, Inc. desires to
enter into an Agreement with the City of Miami; and
WHRRRAS, the Board of Directors at a duly bald
corporate meeting has considered the manner in accordance with
the By-laws of the corporation;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
DIRECTORS that the president and secretary are hereby autbovised
and instructed to enter into an Agreement in the name and on
behalf of this corporation with the City of Miami upon the terms
contained in the proposed Agreement to which this resolution in
attached.
DATED this day of 0 itw
CHAIRPERSON OF TUB IOARD Of 6191MAW
CR TA Y (SNAL) t
14
h4
011*111, QrN
Exhibit I
RRHAMRMT 82CRRTARIAT
October 1, 1988 to September 30, 1969
1. To promote the City of Miami as an international center
for finance, trade, tourism and export import activities.
2. To bring together in the City of Miami 25 confederations
of chambers of commerce and industry from Latin America
and the Caribbean.
3. To implement the Hemispheric Congress including the on-
going yearly international trade activities emanated from
the Congress.
4. To establish a network of hispanic chambers of commerce
throughout the United States and to link these through
the Permanent Secretariat, under the concept of
"Sanchez -to -Sanchez", which consists of establishing new
avenues of trade and commerce for Latin American
Manufacturer's and Exporters, with the Hispanic American
counterparts.
S. To strengthen private enterprise in Latin America and the
Caribbean using the Permanent Secretariat as the
executive branch of the Hemispheric Congress.
II. Objectives
1.
Plan, promote and conduct the IX Hemispheric Congress of
Latin Chambers of Commerce and Industry, from October 1,
1988 to September 30, 1989.
2.
Implement the resolutions adopted by the delegates of the
IX Hemispheric Congress, from October 1, 1988 to
September 30, 1989.
3.
Plan the First Annual Reunion of the Members of the
Permanent Secretariat, from October 31, 1988-to March
31, 1989.
4.
Conduct this First Annual Reunion of the Permanent
Secretariat of Latin Chambers of Commerce and Industry
during the early part of 1989.
S.
Plan for 2 additional meetings of the Permanent
F
Secretariat of the Hemispheric Congress during the later
part of 1989.
i
4
txhfbf t 1
i. Design sad develop the Program Agenda of the ll
Nemispheric Congress, from January 1, 1969 to March 3l,
lost.
�. Design and develop the Program Agenda of the X
Nomispheric Congress, from April 1, 1969 to August 319
1989.
8. Conduct the planning and promotional activities necessary
for the implementation of the X Hemispheric Congress,
from October 1, 1988 to September 30, 1989.
9.'Plan. promote and conduct the V1 Mini exhibition of Non -
Traditional Products from Latin America and the
Caribbean, and actively promote this under the "Sanchas-
to-Sanchat" concept, through our Latin American,
Caribbean and North American Network of Chambers of
Commerce, from October 1, 1988, to September 30, 1989.
10. Conduct the daily operational activities of the permanent
Secretariat of the Hemispheric Congress of Latin Chambers
of Commerce and Industry, from October 1, 1968 to
September 3), 1989.
ll. Develop and submit the X Hemispheric Congress evaluation
report by October 31, 1969.
12. Audit the financial records of the Permanent Secretariat
and the X Hemispheric Congress, by October 31, 1989.
t
-2-
Pose !
600 PRINTING AND BINDING
Roproduetiom sod pristleg material for the
Pormseent Searetariat sad Nemispberis Cosgress. ! !�•SS.N
690 ADVERTISING AND PROMOTION
Neeossery for the promotion of the Nemiapborie
Congress througbout the year, isoluding preparations 5,000.�0
of banners and promotional materials -
TOO OREIC6 SUPPLIES
A. General supplies for offloe use. $2gt0 .00
D. Program supplies. ` 3 000 M
TOTAL
h�
< 4"� r �,
3 s a .
r, 4, •p• 1
I 4 x� fix.
.sy L hc`s.,ey�'�'�°"�r t � .r y-a'g.`8' '�'y'�.'•' � �r' �.� t � v
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INV
EXHIBIT II
CITI OF MIAMI
DEPARTMENT OF DEVELOPMENT
BUDGET NARRATIVE
Project Title: PERMANENT SECRETARIAT AND NEMISPNERIC CONGRE
Contract Period: October 1. 1968 - September 30. 19"
Code No.�
001 1. EXECUTIVE DIRECTOR
72 hre/biweekly during 26 pay periods
at a rate of $17. 31 per hour
72 x $17. 31= $1 j 2N6. 32
$1s216.32 x 26 = =32.MOA.32
1. ASSISTANT PROJECT DIRECTOR
80 hrs/biweekly during 26 pay periods
at a rate of $10.20 per hour
$816. 00 x 26 = 21,216.00
1. BOOKKEEPER
40 bra/biweekly during 26 pay periods
at a rate of $10.50 per hour
MO x $10.50= $420.00
$420.00 x 26 = 10,920.00
1. SECRETARY
80 hrs/biweekly during 16 pay periods
at a rate of $7.88 per hour
80 1 7.88 = $630.40
$630. 0 x 26 = 169390.40
1. CLERK
MO hrs/biweekly during 26 pay periods
at a rate of $7.50 per hour
MO x $T.50 = $300.00
$300.00 a 26 = 7�800.00 SaB,'130•t2
100 FICA TAXES
FICA Taxable Services .
$68o730.72 at a rate of 7.51% 69663.66
$68o730.72 x 0.0751= S
130 GROUP INSURANCE
(months)
1-Project Director 12
1-Aset. Project Dir. 12
1-dookkeepor 12 Y' ,. ,
i-Seeretory 12 w
� t �'t�vM�,+ �•�
1-Clerk
o6 o rote of 0".00
5.00 x 60 s
♦♦ f� E W kt Y-
I
r .3e,..
EMBIT I1
ine I1e11 &Wd9et IWAM&iv rorM
Project No,
Project Title $ PERMANENT SECRETARIAT
AIMContract Period $ _ 198a L pw Si DE l n
Contract Amount a S �- �ber long
Code No.
Personnel Cervices
001 Salaries & .Napes i 100 FICA Taxes 88,730.12
110 Group Insura,oce
160 Nork4ir's Compensation UQ
160 Unesployoent Compensation
Operating, Expenses
270
290
420
610
520
62)
540
610
620
640
$70
600
690
700
760
Oti
040
Profesiional Services
Accounting and Auditing
Travel 6 Per pier -Other
COMMunication Services --
Telephone
Communication Services --
Telegraph
Postage
Utility Services --Electricity
Rent --Equipment
Rent --Space
Property Liability Insurance/
bonding
Repair 6 Maintenance Services
Printing and Minding
Advertising
Oftiee 6 Operating supplies
books. Publications 6
Memberships
Entertainment
Rapital Outlay
Machinery 6 Rquipwnt•- OW
T0MAL
15.000.0a-
21000.00
2.500.00
ram;
600 00
ai.
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