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HomeMy WebLinkAboutR-88-0769CIN 0 J-ee-ele 8/I8/S8 REsoLuTl os no. 88-769 A RESOLUTION ACCEPTING THE BID OF NEFF MACHINERY, INC. FOR FURNISHING ONE BACRHOE/FRONT END LOADER TO THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AT A TOTAL PROPOSED COST OF $36,600.00 ALLOCATING FUNDS THEREFOR FROM THE 1987-88 OPERATING BUDGET ACCOUNT CODE #420301-850; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received July 11, 1988 for the furnishing of one (1) Backhoe/Front End Loader to the Department of General Services Administration/Fleet Management Division; and WHEREAS, invitations were sailed to ten (10) potential suppliers and three (3) bids were received; and WHEREAS, funds for this purchase will be available from the 1987-88 Operating Budget Account Code #420301-850; and WHEREAS, this equipment will be used by the Department of General Services Administration for the purpose of replacing old worn-out equipment; and WHEREAS, the City Manager and the Director of the Department of General Services Administration recommend that the bid received from Neff Machinery, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The July 11, 1988 bid of Neff Machinery, Inc. for furnishing one (1) Backhoe/Front End Loader to the Department of General Services Administration at a total proposed cost of $36,600.00 is hereby accepted with funds therefor hereby allocated from the 1987-88 Operating Budget Account Code "20301- OSO. s= t: Y 1 8*etion 2. The City Manager is hereby authorised to insttnct the Chief Procuresent Officer to issue a Purchase Order for this equipment, subject to the availability of funds. PA"RD AND ADOPTED this 8th day of September , 1988s 11RUAM AID AB 0VW BY: NURT P. CLAW CRISP DEPUTY CITY ATTORNEY APPROVED AS To FORM AND CORRECT5E88: 1 JOVE L FZRJJAUDZZ CITY ATTQRN i _1 .114 ► • i t i �4a � d: f W C P ti P t .� Y �'� � � - �f 1R1�.. 'T 4 •y;. {° f {. . pr '.,y���'. Ft.r 1��� � ':� I BTU 87 ,88-122 BACKHOE & FRONT END LOADER `Ip SECURITY JULY 11. 1988 2:30 F.M. rTir &ATI s101 ticalits� TTTF of SECURITT e� TOTAL �rOwt GROWERS FORD TRACTOR CO. MIAMI,FL. BROKEN DOWN IN ITEMS KELLY CARTEPILLAR MIAMI,FL. RICHARDS TRACTORS IMPLEMENTS HOMESTEAD, FLA . ADAMS DEWINC MACHINERY CO. FT. LAUDERDALE,FL. MARCO MACHINERY DEERFIELD BEACH,FL. NO BID HOMESTEAD FORD HOMESTEAD,FL. NO BID H.F. MASON EQUIPMENT CORP HIALEAH,FL. NO BID NEFF MACHINERY INC. CORAL GABLES,FLA. BROKEN DOWN IN IT RECEIVED h f of PURCRASING DIV./PUBLI envelopes. SIGNED: DATE lssel� elssst rsivibli slosh• this rs� �....■ � � eMt ettOYNTiNs N�iNM I i^. LN"L ADVERTISEMENT DID NO. 87-88-122 Sealed bids will be received by the City of Miami City Clerk at her office located at 3S00 Pan American Drive, Miami, Florida, 33133 not later than 2s30 p.m. July 11, 1998 for the furnishing of One Combination Backhoe i Front End Loader Case 68OR or equal for the Department of General Services Administration/Fleet Management Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 5169 Cesar U. Odio City Manager 4 4C 41,.' k } E "'1 /'\ /—% CW co f °1..�5m r- REQUISI110N FOR ADVERTISEMENT DEPTVIV. ACCOUNT CODE DATE h�vnt PREPARED BY Ar-r-Mi DOT: Publish the attached advertisement ` ' ' (nLffvt« of thi Type of advertisement: legal :; cllasssified display (Check One) Tfft number ff" appear in the advedlssmsnt. 5169 E. DIRECTOR OF ISSUING DEPARTMENT times. Size: �, " 1 - Starting date J u i E 3, ] y 8 b -- ... --•-------� �_���_�Y.. 0-;j bualc d bids will I)e.. . fi unt• cur«l:iflat iuii bakkhue 6 Frosr,t Lnu Loade-L (open 7-11-88 - i:30 p.m.) Do NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. • • •. ••- • .•• * • ©©�0 ' =M ©oases■■■■■■■■■■■■■■i■iii■■■■■■■■■i■■■■■■■■■• Pink ,Copy: Maria - Procurement 'iauagement Yellow Copy: Silvia Hundoza - City Clerk's White - Purchasing Yellow - Finance Appmed for Payment C] i ■ 1 .. a .. �. ..y .. .. _ .,a�. .r --T.+9iz.'>'.:'k'-. •+M-+i+ .�j�' ..'i`3 � ._�.yt '� '`iQ�., •'r ..rt, ti�rt }� i}�,`"�•`g��i 5 :�d+t� N���,�y+F� }car � r�ti 6� : C' v�;re _2,t6 as J �: ` . .. .i ? �' i'� .� c '� �' �st��,•.��g }'�a� r' • - �+ .N� ^. � "`•, .� . t'f •e'!•E .;Y� e ' '^ �''� ~ .,� i a . r "�` ! � 5� ., r. >i t ¢� �" 9�'. �., 'f+,�sq, � - � • t�;.i',1"`V,}y tti. J,t~ -i' � r'a. �.r ��: ..Y. "� ` .Y* �v' -r�: b � �d+ �`r! �. n�� ��' �.,_rY•i�t`y� ��:. _� � y ^� yam[ v :z� �«� ��,+p'�� +• " A{ 2', r � y;� � 1..Y. i �4 g' �`" . S•�. .;5,iiy ` '� °l �" y2 [ r1j� i` "�" ���.-� ice, �}�y `d� } d :e" � ' �5.� � � 'z.il - 3 .0 T',r � � ��: t. .. pc'a, ?��4 kgyr �.�i'� «`"i� i� ,�x�1•�� 'r ' `�',� k t sih • �4 R•yv�:.J y '''�o' r t plil TO FROM CITY OF MIAMI. FLORIDA INTtR-OFFICE MEMORANDUM The Honorable Mayor and Members °"71 of the City Commission AUS 3 _ ja SU9j9CT: Resolution Authorizin Award of Bid #87-88-112 One Backhoe/Front End RCFrREwCES: Loader Cesar H. Odio City Manager ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding a contract to furnish one backhoe/front end loader for use by the Fleet Management Division for replacement of old equipment, to Neff Machinery, Inc., a non - minority vendor, the lowest, most complete responsive bidder in accord with Bid #87-88-122. Total cost of these purchases is estimated to be $36,600.00, which funds are available from the Fleet Management Division operating budget of the General Services Administration. BACKGROUND: The General Services Administration Department has analyzed bids received pursuant to Bid #87-88-122, to furnish one backhoe/front end loader for use by the Fleet Management Division for replacement of old equipment. It is recommended that award be made to Neff Machinery, Inc., a non -minority vendor, as the lowest, most complete responsive bidder, in the amount of $36,600.00. Funds for this purpose are available from the 1987- 88 budget of the Fleet Management Division, General Services Admi i t ti D t t n a ra on epar men . Amount gf Bid: $36,600.00 Bgdaeted Amount: $36 # 600.00 82Rr2e of t 1987-8$ General Department, Fleet Management Division, Minority larticioation: Award is to a Attachment: Proposed Resolution Tabulation of Bids 7 services AdmintstCW44- Account.5i20301-050. Non -Minority venftz. z k s 0 *-2— =_A 9--t--49 THIJ 1 2 :'Si9 M G M T . a luDGET p AE 1)17s L le? — Ards THI.I f IV 0A CITY V/ MIAMI, Ii.01RIWA INUR-OFFICE MEMORA14DUM William, 0, schaut Axt , 1988 Procurement Supervisor °A" 'ma`s17 Procurement Management Division Bid #87 -68- 122, purchase •u•�tc." of One Balkhoo/Front EMI trA dur M on N anus i r for +o � D ocrtftclrcc., Qeneral ervices Adm ntstration r"r-kosuarr: This department has verified available tuading with the Departments of finance and Budget that funds are available to cover the cost of the subject bid in the amount of $36�.,00_._,_„�_, AVcount Cod* Humber 42030301-850 , 1Y 87-08 FINANCE REVIEW i APPROVBD BYs (Except for items appropriated and included in fy budget) Carlos Carc a, D rector Department of Finance BVDGETARY RsvitW i ArPROVRD sYs ano a urana, iree or Depar ent of Budget ADDITIONAL APPROVALS (IF REQUIRtD) o a'moo r goes; i►a"ii`a'��nt City Manager and Direator Planning DepartQ*nt Frank astane i# DLCO t Or �s Cosalunity Develop"At n 3M iyr T a h+' e- ""P.R+KX. r. 4 +. AWARD OF BID Bid No. 87-88-122 ITEMt Backhoe & Front End Loader DEPARTMENT: General Services Administration/Fleet Management Division TYPE OF PURCHASE: Single Purchase REASON: To replace old and worn out equipment POTENTIAL BIDDERS: 10 BIDS RECEIVED: 3 TABULATION: BIDDERS AUNT Growers Ford Tract-37 . $5T709700 Kelly Caterpillar 46,657.00 Neff Machinery 36,600.00 FUNDSt 1987-88 Operating Budget General Services Administration/Fleet Management Division Account Code No. 420301-850. MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to two hispanic rye gaged in the Heavy Equipment business as located in the following sources: 1. New Vendors Applications on file in Procurement 2. Dade County Minority Vendor Register 3. Previous bids on file in the Procurement Mgmt. Office 4. Yellow Pages Telephone Directory Minority response consisted of one (1) bid from a hispanic firm. BID EVALUATION: The bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 2 1 Woman owned 0 0 Non -Minority 3 0 New Bidders —Black Ame r i can 0 0 Hispanic American 0 0 Woman Owned 0 0 Non -Minority 5 2 Courtesy Notifications 1S 0 *No Bids" at Bids Totals x I s D ITEMS DEPARTMENTS TYPE OF PURCHASE: REASONS POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: AWARD OF BID Bid No. 87-88-122 Backhoe i Front End Loader General Services Administration/Fleet Management Division Single Purchase To replace old and worn out equipment 10 3 BIDDERS AMOUNT Growers Ford Tractor Coo. $5T,"98T-.00 Kelly Caterpillar 46,657.00 [Neff Machinery 36,600.00 FUN�DSS 1987-88 Operating Budget General Services Administration/Fleet Management Division Account Code No. 420301-850. MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to two hispanic anic —firm�n engaged ged in the Heavy Equipment business as located in the following sources: 1. New Vendors Applications on file in Procurement 2. Dade County Minority Vendor Register 3. Previous bids on file in the Procurement Mgmt. Office 4. Yellow Pages Telephone Directory Minority response consisted of one (1) bid from a hispanic firm. BID EVALUATION: Cat` Prior Bidders B acc American Hispanic American Woman Owned Non -Minority New Bidders Black American Hispanic American Woman Owned Non -Minority The bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Number of Invitations Mailed Responses 0 0 2 1 0 .0 3 0 0 0 0 0 0 0 5 2a Gam es,�:. t i f i ca t i ons a x Ong Bids" �� Litt*aids, w i � .k' Totals E Reasons for "No Bid" were as follows: 1. Richard Tractors a Implements - "We do no handle this type of equipment." Z. Adams DeWind Machinery Co. - "We do not represent at this time a manufacture that meets this spes." 3. Marco Machinery - "Unable to furnish this type of equipment." 4. Homestead Ford - "No Bid" S. H.F. Mason Eqpt- Co. - "We do not offer this equipment." RECO[+WIENDATION I IT IS RECOMMENDED THAT THE AWARD BE MADE TO NEFF MACHINERY, INC- FOR A TOTAL PROPOSED AMOUNT OF $36,600.00- i rocurement Supervisor ` Date The Minority i Women Business Administrator concurs with the above recommendation. J-- minority i Voirn Business Administrator LL - I q 4pr NOWNEW �L { 4 N# a DEpAgT WT OF GSaiERAi. SERVICES ADMINISTRATIC` FLEET "NAG r DIVISION TASUL;::ICN OF :IDS RECs IVED July 12, 1998 3:►. .8%-88-122 Co ;;:s Total Warr ^t" Oel've=" .._ 9 idde:. !sake � 1�1ode : Unit Ccst . . 30 days Non -minority $a6,65%.00 S46,657.00 One Year Kelly ::actor Co. K Y 0�A 111 C e •.ati+cr. yia►mi , -'Orida Mars ee and lcate-pi:lar Model Tat Ead. Loader 15 days � Minority r.ord Tractor �553,606.00 $53,606.00 One Year Growers I Miami, ilorida Model Fr511S ' � Non -minority $29,000.00 $29,000.00 Variable '45 days ( I Does not meet specifications Dimachinery Inc - Cl Gables, Flcrida off John Deere model s310C naive Bid Lowest Responsive 1536,600.00 $36.600.00 Variable 45 days Meets specifications John Deere Model S 110C i �Ki f # al'•r � '' rt i fib'_ f a L f! '{. � 1 A. ffaai . M' •''+[ ATY OF MIAMI, FLORIDA ,v j� PROCUREMENT MANAGEMENT DIVISION BID NO. 87-88-122 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. Terms: Net Upon Deliver (Include cash discount for prompt payment, many) Additional discount of N/A 0 if awarded all items. Warranty and/or guarantee: See Copy of Attached Warranty State any variances to specifications (use separate sheet if necessary): Brakes are Hydraulic/ Parkin¢ Brain Mechanir9l RaMal Piston. Delivery..30 to 45 calendar days required upon receipt of Purchase Order. Delivery Point(s): General Services"Administration - Garage 1390 N.W. 20th Street Miami, F1 33142 In accordance with the Invitation to Bid, t e Specifications, Genera Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated. on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): Mr. N. A. Crane NAMES OF COMPANY OFFICERS: Mr - Mr. Nicholas Crane- Hxec. V.P. (Please use the back of th s page if more space is necessary MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it as received a copy of Ordinance No. 10062, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive ands: procedural provisions therein, including any amendments thereto. BIDDER: Neff Machinery, Ing, Signatures company name Print Naa:es Richard P.are" Indicate if Minority 1usin*es: Date: Jai t l Black t ) Hispanic ( ) women LURS TO COMPLItTes, SIONZ AND Rx"RN if Za yt: x