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HomeMy WebLinkAboutR-88-0768J-dd-Odd q�la�sa toN No. 88—'768 >�saozvT A USOLOTION ACCEPTING TICS DID OF D.L. KIRW . INC. TM FURNISEING AND INSTALLATION OF PLAYG1OM EQUIPMENT IN 18 CITY PARKA ON A CONTRACT BASIS FOR TEE DEPARTMENT OF PARKS, XICREATION AND PUBLIC FACILITIES AT A TOTAL P31OP009D AMOUNT OF 8383.488.00. NITS FONDS IN TUB FOLLOWING MAXIMUM AMOUNTS TEEREFOR ALLOCATED FROM THE CAPITAL IMPROVEMENTS PROGRAM -CITY WIDE NEIGEBOREOOD PARK RENOVATION PROJECTS NO.: 331308 ($197,000.00) 331310 ($18,250.00) 331329 (l64.800.00) 331339 ($80,000.00) 331341 (818.250.00) 331348 ($22.000.00) ACCOUNT CODE NO. 889301- 830; AUTHORIZING THE CITY MANAGER TO INSTRUCT TEE CRIEF PROCUREMENT OFFICER TO ISSUE PURCEASE ORDERS FOR THIS EQUIPMENT AND INSTALLATION. •EEMS, pursuant to publio notioe, sealed bids were reosived. May 31, 1988 for the furnishing of Equipment Installation and Playground Equipment on a oontraot basis for the Department of Parks. Reorvation and Publio Facilities; and WHEREAS, invitations to bid were mailed to twenty three (23) potential suppliers and two (a) bids were reoeived; and WHEREAS, funds for this purohase are available frog the Capital Improvements Program -City Wide Neighborhood Parr Renovation Projects No.: 331308 ($197.000.00) 331310 ($18.E80.00) 331329 (i64.800.00) 331339 ($80.000.00) 331342 (i18.250.00) 331348 (=22.000.00) A000unt Code No. 589301-830; and WHEREAS, this equipment will be used by the Department of Parks, Reooeation and Publio Facilities for the purpose of installing playground equipment, benohes, pionio tables and vita oourses in eighteen City Parks; and WHEREAS. The City Manager and the Direotor of the Departsent of Parks, Reorvation and Publio Faoilities Police reoomend that the bid reosived from D.L. Kirby, Ino. be aooepted ar the lowest responsible and responsive bid; NOW, THEREFORE. BE IT RESOLVED BY TEE COMMISSION OF TU CM OF MIAMI. FLORIDA: deotion 1. The May 51, 19" bid of D. L. Kirby, Ino. for the tarnishing mad iastallatiOa of playground equipment to the Depart eat of Parka. Recreation and Publio Faoilities at a total proposed oost of $353,486.00 is hereby aooepted with funds in the following maximum amounts therefor hereby allooated from the Capital Improvement Program -City Wide Neighborhood Park Renovation Projeots No.: 33130E ($197.000.00) 331310 018,800.00) 331329 (i84,800.00) 331339 ($80,000.00) 331342 ($18,850.00) 33134E 022,000.00) A000unt Code No. 889301-830. section R. The City Manager In hereby authorised to instruot the Chief Proourement Offioer to issue Purohase Order for this equipment and installation. PASSED AND ADOPTED this 8th day of September 1988. ow,6*_ XAVIER L. SUA%9Z, MAYOR ATT S � f r RATTY HIRAI , CITY CLE M PREPARED AND APPROVED BY: ROBERT F. CLARK CBIEF DEPUTY CITY ATTORM APPROVED AS TO FORK AND CORRECTNESS: J0 8 F ANDEZ CITY ATTORN bss:M788 R e c f i i R r Zi F BID: 87-88-096 `ID SECURITY MAY 31, 1988 LABOR AND MATERIALS PROJECT 2:30 P.M. PATt stN RtCt��►t� mE of :fcvurr slows ?MAL �reuw, BETANCOURT CASTELLON ASSOC. 7355 S.W. 87 AVE BROKEN DOWN IN ITEMS PANO RECREATION AND SPORTINC P 0 BOX 4291 WEST PALM BEACH,FLA. 33402 PURPLE HEART MFG. CO. INC. 55 NE 24 St. MIAMI,FL. 33137 D.L. KIRBY INC. P 0 BOX 694321 MIAMI,FL. 33169 PNM CORPORATION 3780 N.W. 22 AVE MIAMI FL. 33142 RECEIVED n�HA half of PURCSING DIV./PUBLIC WORKS vq- �nv�lopss. S I GNED s �_—=� DATE s N . Russia/ i6b e►.•o MstvNsl shsls tri — - ss�r aECBMMTIMi N►NM �t' n .. LOCAL ADVERT 18EMENT ge BID 00. 87-88-096 4e Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later than 200 p.m. May 31, 1988 for furnishing all Labor and Materials for Nine (9) Projects, consisting of the Purchase, Assembly, and Installation of Picnic Tables, Benches, Playground Equipment, and Vita Courses at a total of Eighteen (18) City Parks, for the Department of Parks, Recreation and Public Facilities. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and rejected. Ordinance No. 10062 established a goal of Awarding 510 of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertiss. a (Ad No- 5147 'M INVMN do ), 13 MU313 d113' 10 ;Z Kd 11 AWN go 03Ar333d Cesar H. Odio City Manager F �y a r 1•; J�x t��� z i. 1 r"1.1 f r� car c0f m REQUISITION FOR ADVERTISEMENT 01EPT43IV. ACCOUNT CODE 5 8 9 3 U 1- .. ct 7 Ttw mpraar "%a appm In fhb advaftalmA. 5147 DATE• - 1 ] . 19 PHONE APPROVED BY: PREPARED BY -I r ; DIRECTOR OF ISSUING DEPARTMENT PU*sh the affached adveRiserrwnt One i 1 1 tnnea. (number of Opp Type of adverbseffwd: legal Xx classified display (Choi* Ono) Sim: Li* y a i Starting date i-tu'r 16, 1988 First four words of advsrtiesmsnt: P i u No. 8 7- 6 8- U 9 6: B a l e ci bids w i i 3 be ... . Remarks: Playgruuiid Equipment (open 5-31-88 - 2: 30 p.m.) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. �r *otmoorroorrrrrrrrrrrr©o©rrrrrrrrrrrrrrrrr■©oorrrrr ©Gt�,��EM ' • �* _►e �lZ • ©aeeeerrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr�ri�rrrrrr�r Pink,Copy: Maria - Purchasing Yellowy Copy: Silvia Mendoza - City Clarke W o - pwdmm*v Yedow - Fkwna rt,f ! 4 �, , .,', CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM I TO Honorable Mayor and Members of the City Commission FROM Cesar H. Odio City Manager DAt[ j j l L - J I.. "Lit Su.JECT Resolution for Award of Bid #87-88-096, Park Equipment Installation RERERENCES ENCLOSURES, Recooendation: Tr io recommended that the City Commission adopt the attached resolution accepting the bid of D. L. Kirby, Inc. for furnishing and installing park equipment in eighteen (18) City Parks which was received May 31, 1988, in the amount of $353,486 authorizing the City Manager to enter into a contract on behalf of the City, contingent upon said low bidder being able to furnish the necessary insurance coverage and bonding within the allotted 10 days after award of a contract. Background: This project will include the purchase and installation of playground equipment, benches, picnic tables, and vita courses in 18 City Parks as recommended by the Park Advisory Board. Amount of Bid: $353,486. Cost Estimate: $400,000. % of Cost Estimate: 88% Source of Funds: Capital Improvements Program, Citywide Neighborho8Z Park Renovation Projects Minority Representation: 23 invitations mailed (6 Hispanic, 9 Black, 0 Female) 2 contractors submitted responsive bids (1 Hispanic, 1 Black, O Female) Public Hearinge/Notices: No public hearing.Bid notice published Assessable Projects No Discussion: The Departments of Public Works and Pork$ An Recreat and Public Facilities have evaluated the bids rec*J; on May 31, 1988, and determined that the lowest responsible responsive bid, in the amount of $358,486, is from D. Inc., a black minority controlled corporation. Two bids received. -; y�: CITY OF MIAMI. FLORIDA INTER.OFFICE MEMORANDUM TO Budgetary & Planning DATE: June 6, 198b FILE Review su6ncT Citywide Neighborhood Park Renovation Projects, Bid Package total $400,000 REFERENCES Walter E. Golby, Director Parks, Recreation and ENCLOSURES Public Facilities i 1. Vita Course Renovations: $197,000 Project No. 331308 Index Code: 569301830 Parks: Southside, Douglas, Pallot, Grand Avenue, Allapattah- Comstock, Pace, Kennedy, Kinloch, Legion, and Morningside. 2. Park Furnishings: $80,000 Project No. 331339 Index Code: 589301830 Parks: Allapattah-Comstock, Gibson, Grand Avenue, Grapeland, Legion, Pace, Morningside, Range, Reeves, Southside, and Virrick. 3. Wainwright Park: $64,500 Project No.•331329 Index Code: 589301830 4, Triangle Park: $22,000 Project No. 331345 Index Code: 589301830 5. Grapeland Park: $18,250 Project No. 331310 Index Code: 589301830 6. Grand Avenue Park: $18,250 }- Project No. 331342 Index Code: 589301830 L' b, I+it yj M:: 4 R 6i'i Prepared by: L Charles Hudson . Landscape Architect_ f f Special Projects Public Works Department ■ ■ CITY OF MIAMI. FLORIDA INTlR-OFFICE MEMORANDUM 1 to. William J. Schaut Procurement Supervisor FROM Walter E. Golby, Director Parks, Recreation and Public Facilities Department DAM June 3. 1988 On`E sutJEcr Bid #87-88-096 Park Equipment Installation Approvals REFERENCES: ENCLOSURES: This .Department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of 400 000, Project Numbers: 331308, 331310, 331329,- 33133.90 331342. 331345. BUDGETARY REVIEW & APPROVED BY: ano ar urana Budget Office DT.ANNTNr. DP'VTVW L ADDRnurn Rv e r L � elm 4t s �G $ 4 L ,7� A t Y J ITEM: DEPARTMENTs TYPE OF PURCHASE: REASON: AWARD OF BID Rd No. 87-$8-096 Purchasing and Installation of Park Equipment Parks, Recreation and Public Facilities Short term contract Purchase and installation of playground equipment, benches, picnic tables and vita courses in 18 City Parks as recommended by the Park Advisory Board. POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: BIDDER/Minority Classification D.L. Kirby/Black PNM Construction/Hispanic 23 2 Amount $353,486.00 465,790.00 FUNDS: Capital Improvements Program -City Wide Neighborhood Park Renovation Projects No.: 331308 ($197,000.00) 331310 ($18,250.00) 331329 ($64,500.00) 331339 ($80,000.00) 331342 ($18,250.00) 331345 ($22,000.00) Account Code No. 589301-830. MINORITY/WOMAN PARTICIPATION: Invitations to bid were sent to Nine Black and sTx (6) Hispanic firms engaged in the Building Construction business as located in the following An%irc-Rg : 1. Dade County Minority Vendor Register 2. :New Vendors Applications 3. Previous bids on file in the Procurement Mgmt. Office 4. Yellow Pages Telephone Directory Minority response consisted of bids received from one •(1) black and one (1) Hispanic firm. BID EVALUATION: Cat` Prior Bidders - Black American Hispanic American Woman Owned Non -Minority New Bidders Black merican Hispanic American • Woman Owned Non -Minority Courtesy Notifications "No Bids" Late 9ids Totals All bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Invitations `flailed 0 0 0 0 9 6 0 8 15 Number of Responses 0 0 0 0 1 1 0 0 0 310. lK i5 Ali N., Yf . Reasons for "no bilkwere as follows: 1. Betancourt, Castellon Assoc. - "Erisontly liAited by excessive amount of work". 2. Pano Recreation and Sporting - "Only do installation." 3. Purple Heart Mfgr. Co., Inc. - "Does not meet specifications." RECOMME14DATION s IT IS RECOMMENDED THAT THE AWARD BE MADE TO D.L. KIRBY, INC. AT A TOTAL PROPOSED AMOUNT OF $353,486.00. Procurement upervisor ate The Minority i Women Business Administrator concurs with the above recommendation. -Minority I women Buelness Administrator i CITY OF MIAMI, FLORIDA PROCUREMENT MANAGEMENT DIVISION BID NO. 87-88-095 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. Terms% 14 ( Include cash discount for prompt payment, Many) Additional discount of $ if awarded all items. i Warranty and/or guarantee: State any variances to specifications (use separate sheet if necessary): u /A Delivery: calendar days required upon receipt of Purchase Order. Delivery Point(s): As indicated in the Specifications In accordance with the Invitation to Bid, the Specifications, Genera Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attdched bid sheet(s). NAMES OF COMPANY OWNER M : NAMES OF COMPANY OFFICERS: D.L. KIRBY INC., PRESIDENT Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE he undersigned bidder acknowledges that it has received a copy of rdinance No. 10062, the Minority Procurement Ordinance of the City of iami, and agrees to comply with all applicable subs•antive and rocedural provisions therein, including any amendments thereto. DDER: nkLug- _T, &TRjay SNc_ Signature: / ( company name) Print Name:— i dicate if Minority Business: Date: 5131/88. 1 Black ( I Hispanic' ( ) women ILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY D1fWALII TNt$ [JA CITY OF MIAMI, FLORIDA PROCUREMENT MANAGEMENT DIVISION BID NO. 87-88-096 BID SHEET IMPORTANT: BID SHEET AND SIDDOR ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. Terms: ��'!� (include cash discount for prompt payment, Many) Additional discount of $ if awarded all items. warranty and/or guarantee: l i, State any variances to specifications (use separate sheet if necessary): Delivery: calendar days required upon receipt of Purchase Order. Delivery Point(s): As indicated in the Specifications In accordance with the Invitation to Bid, the Specl scations, Genera Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): OF l.' NAMES OF COMPANY OFFICERS: (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges tit it has received a copy of Ordinance No. 1006:, the Minority Procurement Ordinance of the City of Miami,- and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER. kl� 6wSignature: company am*) —"' Print Names Indicate if Minority Business: Date ( ) Black ( ] Hispanic ( I Women FAILURE TO COMPLETE, SIGN, AND RETURN THIS r CITY OF MIAMI, FLORIDA PROCUREMENT MANAGEMENT DIVISION ie BID NO. 87-88-096 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. Terms: i� /_��t = ( Include cash discount for prompt payment, if any) Additional discount of -� % if awarded all items. Warranty and/or guarantee: /- l :' State any variances to specifications (use separate sheet if necessary): Delivery: ',,4 calendar days required upon receipt of Purchase Order. Delivery Point(s): As indicated in the Specifications In accordance with the Invitation to Bid, the Speci iMions, Genera Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS: (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 1006:, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: kl�6w- company ame) Signature: Print Names Indicate if Minority Business: Date: I) Black I a Hispanic I I Women FAILURE TO COMPLETE, SIGN, AND RETURN THIS INA