HomeMy WebLinkAboutR-88-0865J-88-871
9/15/88
RESOLUTION�5
A RESOLUTION APPROVING THE ATTACHED
SUPPLEMENTAL ADMINISTRATIVE BUDGET
OF THE MIAMI SPORTS AND EXHIBITION
AUTHORITY, FOR FISCAL YEAR 1987-88.
WHEREAS, the Miami Sports and Exhibition Authority (the
"Authority") approved an administrative operating budget on
September 3, 1987 for the fiscal year 1987-88 in the amount of
$397,504.00; and
WHEREAS, the City Commission pursuant to Resolution No.
87-934 on October 22, 1987 approved the Authority's
administrative operating budget for the 1987-88 fiscal year; and
WHEREAS, during the course of the fiscal year, the
Authority authorized the commencement of several important
projects for the purposes of facilitating the development of
public facilities necessary to expand and promote professional
and international sports, convention and exhibition related
activities, and other events which will contribute to economic
and social growth in the City of Miami that have resulted in the
expenditure of funds not anticipated to be expended in the
administrative budget for the 1987-88 fiscal year; and
WHEREAS, these modifications have been reviewed and
incorporated within a recommended supplemental budget submitted
by the Authority Finance Committee to the full Authority; and
WHEREAS, the Authority on September 8, 1988 adopted the
attached supplemental fiscal year administrative budget for 1987-
88 fiscal year in the aggregate amount of $724,020.00; and
WHEREAS, the Ordinance creating the Authority
provides that the Authority is required to submit to the City
Commission a supplemental budget for consideration and approval;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
(ATTACHMENTS
CONTAINED.-., �
cm COMBO=
=r=Q C
up a wo
i* r ,
M
60-1
Section 1. The attached Miami Sports and 8shibiti0fl
Authority su"Imental administrative budget for Fical Year 1987-
88 is hereby approved.
PA882D AND ADOPTED this 27th day of September MC
ATTEST:
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
. ;xS
AIAMI SPORTS AND EXHIBITION AUTHORITY
IROPOSED ADMINISTRATIVE BUDGET
'OR THE YEAR ENDING SEPTEMBER 30, 1989
n�vlr<«i
s r he'+Qxn
propowwd
Rom em
I V 19"
FY I4P;
end
+m
19"
totm
Adopted
Gonpenseeon 6 Beng"s
onpeneseon :
comove Dlrselor
$79,500
79.500
0
Iiwoor. Plan" a Dsv
0
10 312
(10.317)
"enoe Mon"or
33.669
21.858
11,631
psdd Projects Ceord
31.900
13.932
17,568
dmombb Sve Ambtw*
24.000
32,311
(8,311)
rAx" Moog e
32.000
32,000
0
savoymecspibn4a
20,000
20,724
(724)
JTAL OONPENSATION
220,6811
210.637
10.052
eyroll TeKee • Ssneft:
,eYp kneurence
10.250
16.072
(5,822)
ICA Conhbutbn
13,963
13.220
755
serennent Plan
17,655
16,851
004
OTAL PAYROLL TAXES i BENEFITS
41,484
46.151
(4.263)
OTAL COMPENSATION • BENEFITS
262,577
256,788
5,749
AdnOnlMndion:
Alke Rom
43,023
31,647
11.377
ldl pexkkv
5.400
4,500
900
y,,,lyq plerAel
0
0
0
odege
Z200
2.400
(200)
Nnosl km"Woce
16,000
16,000
0
eAspi n e
14.000
15,450
(1,450)
4fte Equw"Wo Rsnldm".
3.05
4,400
(1,105)
mice suppoiss
4,000
4.000
0
.oJAW • Messenger
3,500
3,300
200
w@WA*s Travel
16,500
16,500
0
vdnese Meeting EKpe+ew
7,225
7.225
0
4As Trenpw%MonlPeA"
5.400
5,400
0
I*ov
4,500
7.225
(2,725)
oftla
2,500
1,000
1.500
title RstdorWlNrMelYp
1,500
1.500
0
wilewlee RegM tdko1
1,500
1,500
0
vent Spor-shp
50,000
25,000
25,090
0lbigsrlA
9,000
44,546
(39.0"
OTAL ADMINISTRATIVE EXPENSES
109,343
192,933
(3,5"
1. Prdessbnei Services
slow 84*04
144,000
50,000
94,000
as
13,500
13,500
0
rrnegsnleA Fee
9,200
9,200
0
r4Neeebrld Svcs • Other
120,000
200.000
(90,000)
OTAL PROFESSIONAL SERVICES
2t16.700
772.700
14.000
CepW EKpsndMures
urniture L Fixtures
2,500
2.500
lobe Equprnend Pnnchese
4,000
1,600
2,400
OTAL CAPITAL EXPENDITURES
6,500
1,600
4,900
TOTAL BUDGET
$745,120
724,020
21,100
BUDGET
fMSEA
PRESENTATION
4
To Honorable Melyor and M abers
of the City Caemission
FROM Cesar H. Odio
City Msnagar
RECOMMENDATION
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
DATE S E P Z 0 1m FILE
zi
su•JECT . Miami Sports and Exhibition Authority
Fiscal Year 1987-98 Supplemental
Administrative budget.
REFERENCES
ENCLCSURM
It is respectfully recommended that the City Commission approve
the attached resolution approving the Fiscal Year 1987-88 Miami
Sports and Exhibition Authority Supplemental Administrative
Budget.
BACKGROUND:
The Miami Sports and Exhibition Authority administrative budget
is funded from proceeds of the Convention Development Tax levied
pursuant to Florida Statute 212.057 and other Authority revenues.
Section 52.6-10 of the City of Miami Ordinance creating the Miami
Sports and Exhibition Authority requires that a) the City
Commission on an annual basis approve the Miami Sports and
Exhibition Authority Administrative Budget .and b) that the
Authority establish a fiscal year coinciding with that of the
City of Miami.
The Miami Sports and Exhibition Authority has adopted the <'!{
attached supplemental budget in the aggregate amount of $724,020.
This attached budget identifies the requirements for componsot*m
r and benefits, administration and operations, and prmfosslono a"P. ,L
s', consultant services for the o ratite of tom► 11�etlsi
_ _ - ---.:
,.n
Honorable Mayor and Members
of the City Commission
September 16, 1998
Page 2
During the course of the fiscal year, the Authority Board
authorized the commencement of several projects in connection
with Authority activities which resulted in the appropriation
and expenditure of funds not anticipated in the fiscal 1987-88
Administrative Budget. The Authority forwarded to the City
Commission a complete presentation package by a separate cover
pursuant to City Commission action on September 8, 1988.
Actual expenditures are monitored on a monthly basis pursuant to
Chapter 52.6-5 of the Authority Ordinance. The Executive
Director is required to report on a monthly basis to the
Authority and prepare a statement of current and year to date
expenditures in comparison to budget. In addition, the
Accounting firm of Coopers & Lybrand has been retained to provide
a complete fiscal year 1987-88 audit pursuant to Section 52.6-11
of the Miami Sports and Exhibition Authority Ordinance.
Although this budget reflects the best available information
regarding administrative responsibilities and program
development, a supplement budget would be submitted for Miami
Sports and Exhibition Authority and City Commission consideration
if future administrative or operational needs require.
C(S
Hest Impresses
home crowd
MIAMI HERALD
CITY STUDIES
FEASIBILITY
OF DOWNTOWN
HI ION HALL
MUM MAW
Miami Arena's
opening bash
is a hit with
colorful crowd
MAM HERALD
16, tr.-7171 I[q,ILT- -- 1, =4
%r 1990 Goldcn Gloves tourney
MI AMI HOT
ON TRAIL
OF NBA
ALL-STAR EVENT
MAMPEM
Miami group
making big
pitch for
pro baseball
MAM NEWS
'Mlami Arena ... will give us
years of sports and music
and happiness.'
Julio Iglesias
City enters sports and
entertainment big leagues
MUM NEWS
By:
Gene Marks, Chairman
George Knox, Vks-Chalrrr�an
BNI Bayer, V0,,xXalm�an
Robert N. Allen, Jr.
Mrs. Frankle Rolle
J. SWp Shepard
Ell Feinberg
Monty Trainer
Steve Suarez
Ken Albano
Pedro Pekaez
John A. Blalsdell, Executive Director
.. •
I
MSEA
BUDGET
PRESENTATION
TABLE OF CONTENTS
3 Letter from the Chairman
6 Organization and Mission Statement
6 Table of Organization
7 Proposed Revised Administrative/Operating Budget for the
Fiscal Year ending September 30,1988.
18 Proposed Administrative/Operating Budget for the Fiscal
Year ending September 30,1989 with attached notes.
26 Exhibits
r
4
F_J
LETTER FROM THE CHAIRMAN
September 16, 1988
Honorable Mayor and Members
of the City Commission
City of Miami
35M Pan American Drive
Miami, FL 33133
Honorable Mayor and Members of the City Commission:
In October 1986, the Miami Sports and Exhibition Authority em-
barked on one of the most ambitious projects ever undertaken in
the City of Miami, construction of the Miami Arena. As ap-
pointees of the City Commission, the Authority was entrusted to
guide this project through the construction phase and into what
will be many years of prosperous operation.
The issues of location and the need for heightened security were
looked upon as negatives throughout the construction process.
However, what many people hailed as a major mistake has
turned out to be the silver lining in a potential dark cloud. Miami
Arena, built on time and under budget, has returned this area to
prominence in the entertainment industry.
Together, we were able to deliver to the citizens of South Flor-
ida a truly first class arena that is rapidly becoming the top
concert facility in the entire country. In just two months of
operation, Miami Arena has hosted such superstars as Julio
Iglesias, Robert Plant and Elton John. Still to come are Sinatra,
Minnelli, Davis and the Miami Sound Machine. As we look
forward to the arrival of those entertainers, the entire family
is enjoying Sesame Street Live, while anxiously awaiting the
Ice Capades and the circus. And, still to come, opening night
of the Miami Heat.
1 1 •
I
The Authority has no intention of resting on the success of the
Miami Arena. The past year has been a busy one for the agency.
In addition to the Arena, the Authority began several projects
that will bring us closer to achieving our goals. They include:
• Our co-sponsorship of the City of Miami Basketball Classic,
helping return to prominence the University of Miami men's
basketball program.
• Development of an Audit, Reporting and Training Program,
along with Dade County and the City of Miami Beach, to effectu-
ate a transition of the collection responsibility of the Convention
Development Tax from the State of Florida to Dade County.
• Applied to the NBA to host the 1990 NBA All -Star Game at the
Miami Arena. Miami is one of four cities still in the running to
host the event.
• Worked with City of Miami Parks and Recreation Department
to secure the 1990 National Golden Gloves Boxing Tournament.
• Funded renovations to the City of Miami/University of Miami
James L. Knight International Center, converting commercial
space to 28,000 square feet of exhibit space.
• Worked with City of Miami Department of Development to
implement expansion and renovation plans at Coconut Grove
Exhibition Center.
• Working closely with the City Commission to bring Major
League Baseball to Miami.
We hope through our efforts to move forward under City Com-
mission policy in continuing to make Miami a center of interna-
tional sports, conventions, and first class entertainment.
3
iviJtA BUDGET
PRESENTATION
On behalf of the entire board, 1 respectfully submit a revised
1987-88 administrative/operating budget and our 1988-89 fis-
cal year administrative/operating budget for your considera-
tion and approval. Your approval of these budgets will allow us
to continue to move forward in the positive direction we have
taken.
I look forward to your response and our continued successful
working relationship.
Sincerely,
Gene Marks
Chairman
cc: Cesar H. Odio, ex-officio
Vice -Chairman George Knox
Vice -Chairman Bill Bayer
Robert N. Allen, Jr.
J. Skip Shepard
Mrs. Frankie Rolle
Eli Feinberg
Monty Trainer
Steve Suarez
Ken Albano
Pedro Pelaez
John A. Blaisdell, Executive Director
ORGANIZATION AND MISSION STATEMENT
The Miami Sports and Exhibition Authority of the City of Miami, Flor-
ida (the "Authority") is an independent and autonomous agency and
instrumentality of the City of Miami, (the "City") established by
Ordinance #9662 adopted by the City Commission on July 28,1983 (as
amended by City Ordinance #10153), pursuant to Section 212.057 of
the Florida Statutes.
Section 52.6-10 of the City Ordinance creating the Authority requires
that a) the City Commission on an annual basis approve the
Authority's administrative budget and b) that the Authority establish
a fiscal year coinciding with that of the City. The Authority's
administrative budget is funded from proceeds of the Convention
Development Tax and other Authority revenues.
The Authority's mission is to facilitate the development of public
facilities necessary to expand and promote professional and interna-
tional sports, convention and exhibition related activities, and other
events which will contribute to economic and social growth in the City
of Miami.
MAN SPORTS AND EXIAaf lON AUTNO#M
OROMBATIONAL CHART
• • 0
PROPOSED REVISED ADMINISTRATIVE/
OPERATING BUDGET FOR FISCAL YEAR ENDING
SEPTEMBER 30, 1988.
GENERAL
The Miami Sports and Exhibition Authority adopted an admin-
istrative budget for the fiscal year 1987-88 on September 3, 1987. This
budget was approved by the City Commission on October 22,1987, via
Resolution 87-934. The aggregate amount of this budget was
$397,504.00, comprising and identifying the requirements for compen-
sation and benefits, administration and operation, and professional
and consultant services for the operation of the Authority for the fiscal
year ending September 30, 1988.
During the course of the year, the Authority began several important
projects and expended funds which were not anticipated in the
budget. Although the Authority has taken legislative action on these
items, it is appropriate for these modifications to be presented and
approved by the City Commission through a formalized supplemen-
tal budget.
The following presentation is intended to summarize and outline the
proposed budget modifications for each category. For ease of refer-
ence, the modifications included herewith are presented under both
the general and sub classifications of the budget:
COMPENSATION:
PROPOSED MODIFICATION $9,156
Adjustments in this category are a result of the addition of one staff
member, a Special Projects Coordinator, who is responsible for the
development of designated research and administrative projects. The
proposed salary for this position is $31,500, however, since employment
did not commence until late April the projected expenditures for this
line item for the period ending September 30,1988 amount to $13,932.
This addition, in conjunction with compensation modifications result-
ing from re -organization and shifting of responsibilities implemented
by the Executive Director, resulted in a net modification of $9,156.
MSEA
BUDGET
PRESENTATION
• . •:• 1 ..
.7 . .
EA
PAYROLL TAXES:
PROPOSED MODIFICATION $3,512
Adjustments in payroll taxes and benefits are a result of the changes in
the compensation section.
ADMINISTRATIVE EXPENSES:
OFFICE RENT:
PROPOSED MODIFICATION $5,539
To accommodate additional staff, work and storage space, the Hoard
authorized for the leasing of additional office space in the Dupont Plaza
Center. The projected increase in cost for the current fiscal year is
$5,539. The new rent amount per annum is $43,023 which shall be re-
flected in the 1988-89 fiscal year budget.
INSURANCE:
PROPOSED MODIFICATION $3,600
An unanticipated General Insurance rate increase of $3,600 occurred
during this fiscal year. The yearly premium of $16,000 includes
Workmen's Compensation, Commercial Crime coverageforemployee
dishonesty, Commercial Property for fire, CommercialGeneralLiabil-
ity, and Commercial Umbrella for Liability coverage.
CONTINGENCY:
PROPOSED MODIFICATION $39,711
Unanticipated miscellaneous expenditures were incurred in the con-
tingency category totaling $8,961. Additionally, the Board authorized
for extraordinary compensation to be awarded to staff members for the
efforts put forth towards the successful completion and opening of the
Miami Arena totaling $30,750.
F."T:=::
EVENT SPONSORSHIP:
PROPOSED MODIFICATION $25,000
City of Miami Basketball Classic
In October 1987, the Miami Sports and Exhibition Authority recog-
nized the importance of helping promote basketball at the local colle-
giate level. This effort would send a message to the NBA that this area
was serious about basketball and would support a professional fran-
chise. The Authority authorized the expenditure of $25,000 to co-
sponsor, along with and pursuant to a request by the City of Miami, the
1987City of Miami Basketball Classic, which was hosted by the Univer-
sity of Miami. Held in early November, the Classic featured visiting
teams from South Carolina, Southern Illinois and Colgate. The
success of the tournament helped the University of Miami program
outgrow the James L. Knight Center, their home for three years. The
UM will now call the Miami Arena home and will feature such national
powers as Kansas, UCLA and Duke on their home schedule, a sure
sign that the basketball program is approaching the national promi-
nence achieved by the UM football team.
PROFESSIONAL SERVICES:
LEGAL:
PROPOSED MODIFICATION $40,000
On June 29, 1988 the Authority entered into a Professional Services
Agreement with Chris Korge to retain him as General Counsel for the
Authority through Holland & Knight. The projected budget amount is
based on anticipated expenditures to be incurred for fees and expenses
pursuant to the professional services agreement.
MSEA BUDGET
PRESENTATION
PAGE 9
.. .
CDT/MINORITY
PARTICIPATION
PROFESSIONAL SERVICES - OTHER:
PROPOSED MODIFICATIONS $200,000
5.9%
Hl"nic
Audit, Training and Reporting Program for local collection of
Convention Development Tax: Proposed Modificatlon $50,000
On June 5,1987 the Florida State Legislature passed certain amendments
enabling individual counties to take responsibility for the collection of
their local tourist development and convention development taxes.
Recognizing the opportunity for revenue enhancement, administra-
26.8%
tive cost savings, and for more effective enforcement and collection
Black
measures, the Authority spearheaded aneffort between Dade County,
the City of Miami Beach and the Miami Sports and Exhibition Author-
ity to collectively effectuate a transition of the collection responsibility
from the State of Florida Department of Revenue to the Dade County
Tax Collector's office.
The Miami Sports and Exhibition Authority, Dade County, and the
29 bop
City of Miami Beach entered into an interlocal agreement for the
Female
purpose of engaging a consultant to prepare and implement an audit,
training and reporting program geared towards maximizing the col-
lection and enforcement efforts pertaining to the convention develop-
ment and tourist development taxes. Subsequent to a competitive se-
lection process, Touche Ross and Company was engaged, via a
professional services agreement, to perform the following work steps:
37.7%
1) ldenttflcation of current compliance levels and reasons for non -
Non -minority
compliance Including database compilation, analysts of historical
Information and taxpayer interviews.
TOTAL MINORITY
2) Design and Implementation ofcollection and cash management
PARTICIPATION:
procedures.
62.3%
3) Development of auditing guidelines and procedures.
4) Development and Implementation of a staffing plan and staff
training program for audit personnel.
r
5) Development and Implementation of an education and aware-
ness program to assist taxpayers In correctly following the new pro-
cedures.
6) Effectuating a smooth and effective transition from the State of
Florida to Dade County for full collection responsibility effective
April, 1988.
Findings and Benefits to Date:
• The database of potential sources of taxpayers resulting from the
strategic Identification process of the study, as compared to theState
Department of Revenue database, Indicated that the State database
potentially could have been understated by over 3500 units,
potentially understating substantial collections.
• No revenue loss was experienced during the transition period
as originally anticipated, but rather, total second quarter collec-
tions were ahead of last year indicating no loss but an effective
Increase of 9%.
• Dade County currently controls information that was previously
unavailable to the bene%iclarles of the tax.
• New Information obtained during the study has resulted In more
effective statistical sampling procedures focusing audit investlga-
tlons on likely offenders.
• Delinquency levels are approximately half that of the pre -
transition period resulting from the Implementation of the educa-
tion and awareness program.
• Tax disbursements to the Miami Sports and Exhibition Author-
ity have been expedited by approximately 30 to 45 days In com-
parison to the pre -transition period of 60-90 days resulting in ad-
ditional Investment earnings on principal funds.
REVENUE COUEC KM Ur 9%
%Z .
04
BASEBALL BOND REFERENDUM
EXPENDITURES
ANGlO 23%:
$11.500
HISPANIC 46%:
$23,000
I
•euac aix:
$15,500'
TOTAL BUDGET:
$501000
* County uses existing staff, oMceand equipment moreefficlently to
produce substantial administrative cost savings. Local collec-
tions haor resulted in the otierall reduction of processing fees of ap-
proximately $400,000 to an approximate $150,000 creating an
annual $250.000 benefit to the beneficiaries, but specifically, a
$75,000 annual net benefit to the Miami Sports and Exhibition
Authority.
Baseball:
Proposed Modifications $65,000
$15,000 - Market Research:
In June 1988, the Miami Sports and Exhibition Authority entered into
an agreement with Strategy Research Corporation to conduct a study
among registered voters in the City of Miami. The primary purpose
of the study was to ascertain the level of support for a referendum
needed to construct a new major league baseball stadium. Strategy
Research Corporation surveyed 393 voters in the City of Miami. The
results of the survey indicated that City voters would support an $80
million referendum and preferred that the stadium be built on the
current site of the Orange Bowl. In retaining Strategy Research Corpo-
ration, through a professional services agreement in the amount of
$15,000, the Miami Sports and Exhibition Authority initiated the first
phase of its comprehensive strategy to help bring major league baseball
to Miami.
$50,000 - Public Relations Awareness Campaign:
The Miami Sports and Exhibition Authority furthered its commitment
to promoting sports in Miami on August 23 by allocating $50,000 to
create an awareness campaign to coincide with the City's $80 million
baseball bond referendum. Voters in the City of Miami will be asked
on October 4,1988 to approve the referendum, contingent on Miami
receiving a written commitment from a major league team to locate in
the new stadium. In allocating the $50,000 expenditure, Authority
88-8s4
membt -s felt it was necessary to create an awareness campaign that
would help heighten the interest in baseball in the days leading up to the
election.
Local Entertainment Facility Impact Study:
Proposed Modification $85,000
Purpose:
To assess the competitive impact of current and prospective facilities in
South Florida on the Miami Arena, with special focus on differences
relating to ethnicity and geography.
Among the major end products will be:
• A profile of the South Florida facilities market and a forecast of
area trends which will affect the market and the Miami Arena;
• An evaluation of the utilization prospects of the Miami Arena,
given likely patron behavior, promoter interests, operator philoso-
phy and comparable situations;
• A specific assessment of the Impact new amphitheater(s) con-
struction will have on the Miami Arena; and
• Marketing strategy direction for maximizing attendance from re-
spective ethnic classifications and South Florida communities, In-
cluding event mix preferences.
STATUS
All field work fact-finding has been completed. This has included
executive interviews throughout South Florida by team principals;
telephone interviews in Broward and Dade counties among residents in
MSEA BUDGET
PRESENTATION
/1L
ra*MnNoarrn
tw►ca
M K suit
t�►u
SS-864L
the Anglo, Hispanic and Black communities; focus groups in the saute
communities, and the analysis of secondary - published information.
A final presentation to the Authority is expected during the first 10
days of October.
PRELIMINARY FINDINGS
• The Arena site is less sinister to most prospective patrons than
originally hypothesized. Youth and young adults have virtually no
security concerns and can be expected to attend regularly from West
Palm Beach to the Keys and Ft. Myers in the West.
• The convenience of the facility, especially by public transit, is
a m4Jor marketing benefit, but must be communicated more ef-
fectively.
• The Hollywood Sportatorium may be /brred to close.
• Amphitheater construction will dramatically affect the Miami
Arena's dominance of the highly profitable concert market, espe-
clally if new facilities come on stream at Broward or the Metro Zoo
sites. West Palm Beach is less likely to hurt the new arena and may
be perceived as a complimentary facility. The impact is likely to
be year -around.
• Black and Hispanic attendance crossover to events not consid-
ered ethnic would improve measurably with more effective media
selection and promotion.
• The negative attitudes of 35+ yearold Broward residents toward
downtown Miami can be gradually reversed through cross -market-
ing efforts with the Miami Heat's Broward-based season ticket
holders (35% of their total).
• Need for stronger marketing effort of Tlcketmaster outlets due to
low awareness of the outlets which exist.
• Attitudes o%pride, self esteem and a sense of "big league/ we can
do" stemming from the Miami Arena's successful launch can be
capitalized on to energize the pursuit of a Major League Baseball
franchise.
MINORITY PARTICIPATION
The first column breaks down outlays as they will occur; the sec-
ond adds -in equivalent value of work carried out by Miami Sports
and Exhibition staff and study participants and a predominantly
female staff for focus group recruitment and telephone interview-
ing, as well as secondary information gathering.
•
MIAMI SPORTS AND EXHIBITION AUTHORITY
PROPOSED REVISED ADMINISTRATIVE BUDGET
FOR THE YEAR ENDING SEPTEMBER 30, 19"
s Chw"
Props
Adapted
BNween
Revised Budget
But"
Proposed
FY 1967-
FY 1967-
and
hem Description
1966
1966
Adapted
I Con"nestion i Benefits.
Compsnestlon
Executive Director
1179,500
79,500
0
Director, Plsnning 6 Development
10,M 2
49,901
(go,""
Finance Manager
21,659
11,M9
Special Prof Coord
13.932
12.952
Administrative Assistant
32,311
27.000
5,011
Marketing Director
32,000
26.900
5.200
Secretary/Receptionist
20,724
19,200
2.524
TOTAL COMPENSATION
210.637
201,401
9,196
Payroll Taxes 6 Benefft:
Group Insurance
16,072
is,110
on
FICA Conlrlbution
13,?29
11.411
1.017
Retirement Pion
16,051
16,119
723
TOTAL PAYROLL TAXES 6 BENEFITS
46,151
42,639
8.512
TOTAL COMPENSATION 6 BENEFITS
256,789
244,120
12.999
11. Administration
Office Rent
31.647
28,100
s,57o
Staff Poking
4.500
4,500
0
F impure Rental
0
0
0
Pas""
Z400
2,400
0
General h»urar"
16,000
IZ400
9.900
Telephone
15.950
15.111110
0
Office Equipment Rentsim".
4,000
4.900
0
Offk» Supplies
4.000
4.000
0
Courier i Messenger
3.300
3.300
0
Business Travel
16.500
14.500
0
Busktsee Mes" Expenses
7.225
72M
0
Auto TransporlationlPsking
SAW
km
0
Printing
7,225
7,225
0
Msmbershossui scriptions
1.000
1.000
0
Pub/e RslatlonsAl—Ain -1 w
1,500
1.500
0
Conference Raghtra6on
1,500
1.500
0
Event Sponsorship
25.000
>L AO
Contkpateiss
44,496
4.975
31111.711
TOTAL ADMINISTRATIVE EXPENSES
IOZO33
119,083
79.990
IN. ProfemlonW Services:
Legal Support
50,000
10.000
4%000
Ault
13.500
13,I1100
0
Msregsnwd Fee
9,200
9,200
0
Professional Svcs - Other
200,000
200.000
TOTAL PROFESSIONAL SERVICES
272,700
$2,700
240.m
IV. Capital Expendltune:
E3"4
Office Equipment Purchase
1,600
1,600
0
TOTAL CAPITAL EXPENDITURES
1,600
1.600
0
TOTAL BUDGET
$724.020
397,503
029.917
Bee Accompanying Not" to Proposed Revised Budget
MIAMI SPORTS AND EXHIBITION AUTHORITY
PROPOSED ADMINISTRATIVE BUDGET
FOR THE YEAR ENDING SEPTEMBER 30, 1989
FS
A BUDGET
ENTATION
Rovhtod
: Chenp
Praposwd
Adapted
soon
Budget
Budget
P opeead
FY 190-
FY 19tt7
ad
pan Dowr"lon
19s9
loss
Adapted
1. Catpene kx A Bendke:
Conpanwtlon:
E:ecu6w Dkeclor
679,500
79.s00
0
Dlredor, Pbnrnkr0 A Dow
0
10.312
(10.312)
Fkmroe Mmi"w
33,669
21,656
11,631
SpwW Ponjec Coord
31,500
13,932
17,5811
Ado rinld o*o AMUhnt
24.000
32,311
(8,311)
(rtirks" !Am ag
32.000
32.000
0
Se-owy*Wceptbnid
20,000
20,724
(724)
TOTAL COMMRSATION
220,669
210.637
10,052
Payms Touw A Banepb:
group kwurarce
10,250
16,072
(5,!?2)
FICA ContrAxAm
13,963
13,226
755
RsOrennent Pion
17,655
16,651
004
TOTAL PAYROLL TAXES A BENEFITS
41,666
46,151
(4,263)
TOTAL CONDENSATION A BENEFITS
262,577
256,7911
5,769
IL Adminbbytkm
Omm Rant
43,023
31,647
11,377
Still Pakknp
5,400
4,500
900
Fumkwo Redd
0
0
0
P
Z200
2,400
(200)
monad knuranco
19,000
16,000
0
Telephone
14.000
1SAW
(1,950)
Olga Equlpmant RoftYMoK
3,005
4.900
(1,105)
Oft* st"A a
4,000
4,000
0
Courier A PA
315M
3,300
200
Buskme Tn"
16,500
16,500
0
Bus, m-" Ewe-"
7=5
7.225
0
Auto T-rrWwft*mfihwkknp
5,6o0
5,900
0
prhim
4,500
7.225
(2,72;
k4w twel
2,500
1.000
1,500
PoW ReldbrtWMwUtlrp
1,500
1.500
0
Cordawwy Replttra w
1,500
1.500
0
Evart Spwoorsho
50,000
25.000
25,000
Contingendee
6,00o
44.666
(36,666)
TOTAL ADWHISTRATIVE EXPENSES
100,343
1OZ933
(3,5911)
M. Prdw 'm ' Swvfow
Lepd Suppod
144.000
50.000
94.000
Audlt
13,500
13,500
0
Irrrnpannanl Fee
9,200
9.200
0
Prdeedorrd Svc* - Otha
120,000
200,000
(90.000)
TOTAL PROFESSIONAL SERVICES
266,700
272,700
14.000
IV. CowwExpadRwoe
U i7V
Furniture A Fbrtww
2,500
Z500
Oft* Equipment Purchuw
4,000
1,600
2.400
��-�5
TOTAL CAPITAL EXPENDITURES
6,500
1,600
4,900
TOTAL BUDGET
$745,120
724,020
21,100
i^
MIAMI SPORTS AND EXHIBITION AUTHORITY
Notes to Proposed 1988-89
Administrative Budget
GENERAL
The following is a justification of projected expenses the Authority
anticipates will be incurred during the 1988-89 fiscal year for the
purposes of carrying out the normal business of the Authority, as
outlined in its statement of purpose. The Authority staff certifies that
the projections included herein represent the most current and avail-
able information, and that it is the intention of the Authority to
continually refine its operations to maximize efficiency and maintain
expenses at or below the budgeted projections.
COMPENSATION & BENEFITS
Projections anticipate a 2.3% net increase over the revised adopted
budget resulting from shifting of compensation schedules and staff
function re -assignments. During the previous fiscal year, the budgeted
amounts for finance manager and special projects coordinator, reflect
partial year allocations.
Executive Director
Position responsible for the overall administration and operation of the
Authority and its staff. The proposed salary is $79,500, which repre-
sents no increase over the previous fiscal year.
Administrative Assistant
Position provides direct administrative support to the Executive Di-
rector and Board of Directors and oversees all of the organization's
daily operations through the coordination of personnel, budget
control, workflow management and general office procedures. The
proposed salary is $24,000, which represents a 25.7% decrease over
the previous fiscal year due to staff re -assignment.
4b .. •
MSEA BUDGET
PRESENTATION
Finance Manager
Position provides direct administrative support to the Executive Di-
rector in all matters pertaining to the finances and cash flow analysis
of the Authority for both internal operations and special project
funding. The proposed yearly salary is $33,689. This position was not
staffed for the entire fiscal year 1987-88.
Marketing Manager
Position provides direct administrative support to the Executive Di-
rector and serves as a source of information regarding the national
profile of sports and convention facility development and audience
participation. Additionally this position is responsible for creating
and maintaining a favorable public image for the Authority, and co-
ordinating special projects and sporting events. The proposed salary
is $32,000, which represents no increase over the previous fiscal year.
Special Projects Coordinator
Position responsible for coordinating activities of designated admin-
istrative, research, and development projects. It also provides direct
administrative support to the Executive Director as required. The pro-
posed salary is $31,500, per annum. During the previous fiscal year,
this position was budgeted for six months, as a result of a mid -year
addition.
Secretary/Receptionist
Position is responsible for all aspects of clerical and secretarial duties
to support all Authority staff. The proposed salary is $20,000, which
represents a 3.5% decrease over last year due to staff re -assignment.
�.E
PAYROLL TAXES & BENEFITS:
FICA Contribution
The FICA contribution is 7.51 % of total employee compensation up to
a ceiling of $45,000 per employee salary. The proposed FICA contri-
bution for 1988-89 is $13,983.
Group Insurance
The anticipated costs for group medical and dental coverage for 6 full-
time employees is $10,250. The amount budgeted reflects a 36.2%
reduction over the previous fiscal year. This reduction was achieved
by changing to a more cost effective health insurance carrier.
Retirement Plan
The proposed budget includes an 8% of total salary contribution per
Authority employee. The proposed contribution for 1988-89 is $17,655.
ADMINISTRATION
Otfice Rent
Pursuant to a 3-year lease signed May 1,1987 and an amended lease
signed June 1,1988, between the Authority and Dupont Plaza Center,
the Authority is responsible for 2375 square feet of office space at a
cost of $2,975.60 per month and amortized payments of $609.67 for the
cost of renovating additional space. The aggregate amount for the year
is $43,023.00. This amount is 35.9% over the previous year.
MSCA BUDGET
PRESENTATION
Staff Park Ing
Projections are based on leasing parking spaces at the Dupont Plaza
Center garage for staff. The cost of 6 spaces is $450.00 per month. The
aggregate amount for the year is $5,400, which represents an increase
of one space from the previous year.
The proposed budget amount for postage is $2,200. This amount
includes the lease of an electronic postage meter and scale, and stamps
for general office correspondence and committee correspondence
for Authority members. The amount budgeted for postage in 1988-89
is 8.3% under the previous year.
General Insurance
The anticipated cost of general insurance for the Authority is $16,000.
This amount includes Commercial Crime coverage for employee dis-
honesty, Commercial Property for fire, Commercial General Liability,
Commercial Umbrella Liability for injury, and Workmen's Compensa-
tion coverage. This amount is unchanged from the previous year.
Telephone
The proposed budget amount of $14,000 includes all anticipated tele-
phone expenses including the lease of the telephones at a cost of $147.80
per month. This line item also includes charges from Southern Bell,
Cellular I, and Microtel long distance calling. The proposed budget
amount is 11.7% less than 1987-88 due to efficiencies obtained with the
new equipment and long distance service.
Office Equipment Rental/Maintenance
The proposed budget amount of $3,695 includes the lease of pho-
tocopy equipment and annual maintenance agreement on 2 electric
typewriters, tape recorder for authority meetings, photocopier, and
facsimile machine. This amount is 23% under the previous year's
expenditures.
Office Equipment Purchase
The proposed budget amount of $4,000 is for the anticipated
purchase of computer equipment and system upgrades. This amount
is $2,400 over the previous year's budget.
Office Supplies
The proposed budget amount of $4,000 is for all general office, pho-
tocopy and computer supplies. This amount is unchanged over the
previous fiscal year.
Courier do Messenger
The proposed budget amount is $3,500. This amount includes ex-
penditures for local courier service, hand delivered documents and
emergency deliveries, as well as Federal Express overnight deliveries.
This line item is being increased by 6.1 % over 1987-88 to cover
anticipated changes due to an increased number of Board members.
Business Travel Expense
The proposed amount of expenses for out of town travel is$16,500.
This includes funds for airfare, hotel and meals for staff and Authority
members who travel on behalf of MSEA. The amount budgeted for
travel remains unchanged from the previous year.
Business Meeting Expenses
The proposed amount of $7,225 includes refreshments for monthly
Authority meetings, in addition to meals and supply costs for meetings
related to MSEA projects. The amount budgeted for business meeting
expenses is unchanged over the previous fiscal year.
Auto Transportation Reimbursement
Anticipated yearly expenditures for auto transportation are $5,800.
This amount includes a monthly auto allowance of $400 for the
Executive Director, in addition to reimbursement for mileage at .20/
mile, parking and tolls for MSEA staff, and parking expenses for
Authority members and guests attending meetings at MSEA offices.
The amount budgeted for auto transportation is unchanged from the
previous fiscal year.
Printing
The proposed budgeted amount of $4,500 includes MSEA stationery,
business cards, professional printing costs and copies over the photo-
copy machine allowance. The amount budgeted for 1988-89 is 37.7%
less than 1987-88 achieved by efficiencies obtained and overall
reduction in the amount of professional printing.
Membership/Subscriptions
The proposed budget amount of $2,500 includes fees for membership in
professional planning and management organizations that provide
the Authority with resource material for projects and professional staff
development, as well as subscriptions to local and professional publi-
cations, electronic bulletin boards and media clipping services perti-
nent to daily operations and special projects. The budgeted amount for
membership/publications is $1,500 higher than 1987-88 to provide staff
with funds to develop a reference library of materials relevant to
Authority activity. 88-864
••
Conference Registration
The proposed budget amount of $1,500 includes fees for staff partici-
pation in local and national meetings pertaining to Authority
business, as well as enrollment in classes for professional
development. The amount budgeted for conference registration
remains unchanged from 1987-88.
Public Relations/Marketing
The proposed budget amount of $1,500 provides funding for the
Authority to develop special promotional materials related to Au-
thority projects, contribute to City related projects highlighting
Authority activity, and for paid advertising. This amount is un-
changed over the amount budgeted last year.
Event Sponsorship
The proposed budget amount of $50,000 provides funding by the
Authority for special events sponsorship as determined by the Boards.
Contingencies
The proposed budget amount of $8,000 includes tnbcellaneous comb
associated with Authority operations and unforeseen emergettcy
expenses. This amount is 82.1 % lower than the budgeted amount in
1987-88.
PROFESSIONAL SERVICES
LeWl support
The proposed budget amount of $144,000 is for the provision of legal
support to the Authority pursuant to a professional services
agreement between Christopher G. Korge and the Miami Sports and
Exhibition Authority.
Audit
The proposed budget amount of $13,5W is for fees to be incurred by a
certified public accounting firm to be retained for the annual Authority
audit and to provide assistance with internal financial accountability.
This budget amount remains unchanged from 1987-88.
Management Fee
The proposed budget amount of $9,200 is for a portion of the City
Manager's salary to be paid by the Authority for time and services
rendered by the Manager on behalf of the Authority.
Professional Services - Other
The proposed budget amount of $120,000 is to cover costs that are
periodically incurred for professional consultant and administrative
support services. This amount also represents funds that the Author-
ity, from time to time during the fiscal year with approval from the
Board, can elect to spend on research, topical studies, project propos-
als such as NBA All -Star Weekend bid, and miscellaneous costs
incurred in the development of Authority projects.
MSEA BUDGET
PRESENTATION
1.4
!d-o
■
City
of Miami
Affirmative
Action Status
Department: Miami Sports
and Exhibition Authority
Month/Year:
August /1988
Job
Anglo Black
Latin Other
Categories
Total M & F M 4 F
M a r M 4 F
I. Top Administrator
Director
Assistant Director
Other Administrator
Subtotal
2
t of Total Employees
290
II. Professionals
4 2
t of Total Employees
579
III. All Others
Technician/Paraprofessional
Skill Craft
Service/Maintenance
Office/Clerical
Subtotal
of Total Employees
140
Total Employees by Ethnic/Racial
Category
ea
Percent
29% 140
570
Female Employees
I of Total Employees
430
All Minorities & Women
% of Total Employees
719
CITY OF MIAPAI
GRANT BUDGET SUMMARY
(EXCLUDING CAPITAL PROJECTS)
FISCAL YEAR 1988-89
Name of Grant
Fund
Vi:KTSRortsd Ex Authority
Code
lAvisron
cOde
Project No.
Funding Source �Gonlracl
Florida Statute 21
Period
Total Fundrnj
Uncommitted Balance
9/30188
Estimate for Fy 1986-89
1
(2)
(3)
(4)
Object
Code
Description
OMB
FORM
No.
Moo fled Budget
1987-88
As of 3/31 /88
Budged
Reouest
1988.89
Increases
I IOecreasel
rq f3) = 5
0030T-
Salaries and Wages
5.2
210,637
220,689 10,052
ogsgo
Other Pay
53
46,151
! +
41,888 (4,253)
001
199
TOTAL PERSONNEL SERVICES
256,788
( 262,577 5,789
�99
i0oeratwnal Expenses
5 d
465,633
476,043
600-
899'
Capital outley
5.5
1,600
6,500 4 , 900
99
$99
TOTAL OTHER EXPENSES
467,233
482,543 15,310
i
I
i
i
I
001.
S99
TOTAL EXPENSES
724,021
745,120
21,099
Matching City Funds
TOTAL NO. OF POSITIONS
5.2
Due S.i PAGE 1 OF 6
CITY OF MIAMI
GRANTS —SALARIES AND WAGES
(EXCLUDING CAPTIAL PROJECTS)
FISCAL YEAR 1988-89
Name of Grant
Project NO.
Funding Source
Contract Period
rant Request t96fi-ti9
O.M.B. 5.2 for t9ti8-tl9
Florida Statute 21
m
t�
�•►
cs1 I i6►
Object
Modified BVdgl1
t9e7-fife
1 of
Bud )!f Request
0 Of
Increase
(Decrease)
0 Of
COde
Position Title
As of 3/31/88
Pos.
19af!-f!9
Pos
fM - 131 131
cos
E=otsnarion
EXECUTIVE
DIRECTOR
79,500
79,500
-O-
DIRECTOR OF
PLANING f:
DEVELOP
�"FunRorts
dExhibition
and Authorit
code�0
CAI
- - - 2
CITY OF MIAMI PAGE 3 OF_&
BUDGET JUSTIFICATION DETAIL FOR S NON -OPERATING LE ALLOWANCES, FRINGE BENEFITS,
EXPENSES, AND CAPITAL OUTLAY
OTHER OPERATING EXPEEN EC 'FISCAL YEAR 1988-89
FUND CDT DEPARTMENT MSEA MINOR OEIJECT CODE ACCOUNT NAME
DETAILED
DESCRIPTION OF ITEM QUANTITY OF ITEM FOR PURCHASE UNIT PRICE
INSURANCE (GROUP
HEALTH 6 DENTAL)
FICA
RETIREMENT PLAIT
cn a
PROJECTED EXPENDITURE
(QUANTITY X PRICE)
10,250
13,983
17,655
TOTAL S 41.l
brae ADOPTED >j AeOUEST S 41 a$88 INCAEASE (OFCREASE) ! (4-201
JUSTIFICATION
PURCMASPEXPEWTURE
0
CITY OF MIAAII
GRANTS - OPERATING EXPENSES
(EXCLUDING
CAL YEAR 1910gECTS)
89
FISCAL
Code Division
Code
Fund
t and Exhibition Authorit _
No. un&v Sowce tract Period
Grant Request 19e9-89 D16111, 5.4 for 19ee-e9
me of Grant
Protect
iorida Stature 212
t21
141
ts1
ie►
Increase
CO
Description
Modifed Wdget
4
As a331/ee
9
IOeease►t
1�) 1�► (l
Eapfenaaon _.
ADMINIS-
TRATION
OFFICE RENT
31,647
43,023
11,377
STAFF -
PARKING
4,500
5,400
900
POSTAGE
2,400
2,200
(200)
GENERAL INS
16,000
16,000
-0-
TELEPHONE
15,850
14,000
(1,850)
OFFICE -
EQUIP/MAIN
4,800
3,695
(1,105)
SUPPLIES
4,000
4,000
-0-
COURIER
3,300
3,500
200
BUS TRAVEL
16,500
16,500
-0-
BUS MTG E%P
7,225
7,225
-0-
AUTO/PKG
5,800
5,800
-0-
PRINTING
7,225
4,500
(2,725)
MEIrB / SUBS
1,000
2,500
1,500
cr
PUB REL/MKT
1,500
1,500
-0-
cr
CONF REG
1,500
1,500
-0-
'
EVENT -
SPONSORSHIP
25,000
50,000
25,000
„A
CONTINGEN-
CIES
44,686
8,000
(36,686)
Pw TOW
192,933
(3,590)
rowy T40
PPM 4 OF 6
ome &4
CITY OF MIAKII ,
GRANTS- OPERATING EXPENSES
(EXCLUDING CAPITAL PROJECTS) •
FISCAL YEAR 19U8-89
Fund
oMs�or+
Name of Grant
Pr"w No. un" Source
contract Perna
Gram Repuaet 1969-89
o.M a S 4 for 1968-89
lorida Statute 212
Ob�act
Modified &9"
geQwst
1 6-i9
ese
cr
(Oecrene)
(4) - (3) !SI
Espa^eta^
Code
Description
As of 3131 /U
PROF.
SERVICES
LEGAL
50,000
144,000
94,000
AUDIT
13,500
13,500
-0-
MANAGEMENT
9,200
-0-
FEE
9,200
PROF. SERVIC
(80,000)
OTHER
200,000
120,000
C1t
Page Toni •
272,700
286,700
14.E
Calowy TOW
CITY OF MIAR41
GRANTS— OPERATING EXPENSES
(EXCL f SICALNG CYEAR 19g8_89APITAL ECTS)
IFPKM---=--vr-
ow�s s.a