The URL can be used to link to this page

Home My WebLink AboutR-88-0864J-88-872 9/Z7/88 RESOLUTION NO. 48-86 4 A RESOLUTION APPROVING ONLY ONE TWELFTH (1/12TH) OF THE ATTACHED FISCAL 1988-89 ADMINISTRATIVE BUDGET OF THE MIAMI SPORTS AND EXHIBITION AUTHORITY. WHEREAS, the Ordinance creating the Miami Sports and Exhibition Authority requires that the Authority establish a fiscal year coinciding with that of the City, and also requires that the City Commission approve the administrative budget to be submitted on City budget forms for appropriate consideration; and WHEREAS, the Miami Sports and Exhibition Authority on September 8, 1988 approved its 1988-89 fiscal administrative budget; and WHEREAS, the attached forms identify categories for compensation and benefits, administrative and operations, and professional and consultant services totaling $745,120.00; and WHEREAS, the categories reflected in the projected budget comply with the mandate contained in the ordinance creating the Miami Sports and Exhibition Authority to facilitate the development of public facilities necessary for the expansion and promotion of professional and international sports, convention and exhibition related activities, and other events which will contribute to economic and social growth in the City of Miami, with the appropriate portion of Convention Development Tax receipts and other Authority revenues being used to satisfy the demands of this budget; and WHEREAS, the total fiscal year 1988-89 proposed administrative budget totals 0745,120.00 which is a 2.98 increase over the $724,020.00 amended budget for fiscal year 1987-88; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION Of "M CITY OF MIAMI, FLORIDA: r CITY CODQ�$It�T ImE MEE=Q OF ATTAWVNTH SEP 27 IM ffi Section 1. Only one -twelfth (1/12th) of the attached Miami Sports and Exhibition Authority Fiscal Year 1988-99 Administrative Budget is hereby approved. PASSED AND ADOPTED this 27th day of September _ 1988. ATTEST: PREPARED AND APPROVED BY: OBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: r JO 7ATTO ANDEZ CI r, _Z XAVIER L. SUAR MAYOR Y r y It IV MIAMI SPORTS AND EXHIBITION AUTHORITY PROPOSED REVISED ADMINISTRATIVE BUDGET FOR THE YEAR ENDING SEPTEMBER 30, 1988 S ChWW Proposed Adopted bstlwsrt Revised Budget budget Pteposad FY 1057 FY 111.7- Sttd Item Description to•• 190111 AdepNd I Corrpans ition i Benefits Conpena lion Executive Director 570.5" 79,600 0 Director. Planning i Development 10,212 4001 (S•,••0) Finance kftrmq r 21.05111 21m• Special Prof Coord 13,922 12,0S2 Administrstive Assistant 22,211 27,000 5,211 M■rkeling Director 32.000 26.000 b.200 Secrstary/Rsceptbnisl 20,724 16.200 2.b24 TOTAL COMPENSATION 210,627 201.441 •,106 Payroll Taxse i Benefits: Group Insurance 16,072 15.110 00! FICA Contribution 12.22• 11.411 1.017 Reorsment Plan 16.051 16,114 702 TOTAL PAYROLL TAXES & BENEFITS 46.151 42,02• Loll TOTAL COMPENSATION i BENEFITS 2611.7111111 244,120 1L•0• N. Administration Orrice Rent 21,647 26.108 •.••• Slen Parking 4.5W 4.500 0 Fum*ure Rental 0 0 0 Postage L400 2.400 0 Gerwal Insurance 16.000 IM00 5,000 Telephone 15,050 /SAW 0 Office Equipment RenlaWaint. 4.000 4.400 0 Ofte Supplies 4.000 4.WC 0 Courier i Masserper 2.200 3.900 0 business Travel 16.500 16.600 0 badness Mating Expenses 7.225 7=5 0 Auto Trarisponation/Parkirtg 6,000 SAM 0 PMttlnp 7=5 7.t25 • Meirbenhiperoubserlptlmq 1.000 1,000 0 Pubic A"WWWWwkeling 1.500 I AW 0 Conference RegMration 1.000 1.600 0 Event Sponsorship 25.000 20�•0 Conthgenciss M,006 4.975 60.711 TOTAL ADMINISTRATIVE EXPENSES 192.033 110.0" 7>)rm M. Prole"lonal Services: Legel Support 90,000 1S.000 40,001 Audi 12,000 /SAW • Manapsmom Fee 9.900 SAO 0 lm"ubnod Sues • other 2.0,000 soup TOTAL P110FEbb1ONAL bEW4"6 2 ILM 2LI" 94b•0 IV. Cap" Eapendkma: ONlaa Equ jmMM Pwohass 1 AN 11M TOTAL CAMAL E>PIINDITUMI I me Sew TOTAL btJCOET ".11110 swim #ANNVM2itt0 NOW 10 ft4PO d AsaMd 111104114 To Honorable Mayor and Mwbers of the City Ccomission °Rom Cesar H. Odio City Manager RECOMMEMATION CITY OF MIAM1. FLORIDA INTER -OFFICE MEMORANDUM 22 OATSS 0 E p 216 O �/�go O1l[. su.,jEC, Miami Sports and Exhibition Authority Fiscal Year 1988-89 Proposed Administrative Budget. REFERENCE[ ENCLOSURES It is respectfully recommended that the City Commission adopt the attached resolution approving the Fiscal Year 1988-89 Proposed Miami Sports and Exhibition Authority Administrative Budgets pursuant to Section 52.6-10 of the Authority Ordinance. BACKGROUND: The Miami Sports and Exhibition Authority Administrative Budget is funded from certain allodated proceeds of the Convention Development Tax levied pursuant to Florida Statute 212.057 and other Authority revenues. Section 52.6-10 of the City of Miami Ordinance creating the Miami Sports and Exhibition Authority requires that a)'the City Commission on an annual basis approve the Miami Sports and Exhibition Authority Administrative Budget and b) that the Authority establish a fiscal year coinciding with that of the City of Miami. At its meeting on Thursday, September 8, the Miami Sports and Exhibition Authority adopted a proposed Fiscal Year 1988-89 Budget which was delivered to the Commission by separate cover. This budgets identify the requirements for compensation and benefits, administration and operations, and professional and consultant services for the operation of the Authority. W( Honorable Mayor and Members of the City Commission Page 2 Actual expenditures are monitored on a monthly basis pursuant to Chapter 52.6-5 of the Authority Ordinance. The Executive Director is required to report on a monthly basis to the Authority and prepare a statement of current and year -to -data expenditures in comparison to budget. In addition, the accounting firm of Coopers & Lybrand has been retained to provide a complete fiscal year 1987-88 audit pursuant to Section 52.6-11 of the Miami Sports and Exhibition Authority Ordinance. Although this budget reflects the best available information regarding administrative responsibilities and program development, a supplemental budget would be submitted for Miami Sports and Exhibition Authority and City Commission approval if future administrative or operational needs require. Mor .kk fit, tf' � TT 7"RI vy� ✓J SC y�`%ice �{X� 4 s Hest Impresses home crowd MIAMI HERALD CITY STUDIES FEASIBILITY OF DOWNTOWN HI ION HALL MUM MAW Miami Arena's opening bash is a hit with colorful crowd MAM HERALD 16, tr.-7171 I[q,ILT- -- 1, =4 %r 1990 Goldcn Gloves tourney MI AMI HOT ON TRAIL OF NBA ALL-STAR EVENT MAMPEM Miami group making big pitch for pro baseball MAM NEWS 'Mlami Arena ... will give us years of sports and music and happiness.' Julio Iglesias City enters sports and entertainment big leagues MUM NEWS By: Gene Marks, Chairman George Knox, Vks-Chalrrr�an BNI Bayer, V0,,xXalm�an Robert N. Allen, Jr. Mrs. Frankle Rolle J. SWp Shepard Ell Feinberg Monty Trainer Steve Suarez Ken Albano Pedro Pekaez John A. Blalsdell, Executive Director .. • I MSEA BUDGET PRESENTATION TABLE OF CONTENTS 3 Letter from the Chairman 6 Organization and Mission Statement 6 Table of Organization 7 Proposed Revised Administrative/Operating Budget for the Fiscal Year ending September 30,1988. 18 Proposed Administrative/Operating Budget for the Fiscal Year ending September 30,1989 with attached notes. 26 Exhibits r 4 F_J LETTER FROM THE CHAIRMAN September 16, 1988 Honorable Mayor and Members of the City Commission City of Miami 35M Pan American Drive Miami, FL 33133 Honorable Mayor and Members of the City Commission: In October 1986, the Miami Sports and Exhibition Authority em- barked on one of the most ambitious projects ever undertaken in the City of Miami, construction of the Miami Arena. As ap- pointees of the City Commission, the Authority was entrusted to guide this project through the construction phase and into what will be many years of prosperous operation. The issues of location and the need for heightened security were looked upon as negatives throughout the construction process. However, what many people hailed as a major mistake has turned out to be the silver lining in a potential dark cloud. Miami Arena, built on time and under budget, has returned this area to prominence in the entertainment industry. Together, we were able to deliver to the citizens of South Flor- ida a truly first class arena that is rapidly becoming the top concert facility in the entire country. In just two months of operation, Miami Arena has hosted such superstars as Julio Iglesias, Robert Plant and Elton John. Still to come are Sinatra, Minnelli, Davis and the Miami Sound Machine. As we look forward to the arrival of those entertainers, the entire family is enjoying Sesame Street Live, while anxiously awaiting the Ice Capades and the circus. And, still to come, opening night of the Miami Heat. 1 1 • I The Authority has no intention of resting on the success of the Miami Arena. The past year has been a busy one for the agency. In addition to the Arena, the Authority began several projects that will bring us closer to achieving our goals. They include: • Our co-sponsorship of the City of Miami Basketball Classic, helping return to prominence the University of Miami men's basketball program. • Development of an Audit, Reporting and Training Program, along with Dade County and the City of Miami Beach, to effectu- ate a transition of the collection responsibility of the Convention Development Tax from the State of Florida to Dade County. • Applied to the NBA to host the 1990 NBA All -Star Game at the Miami Arena. Miami is one of four cities still in the running to host the event. • Worked with City of Miami Parks and Recreation Department to secure the 1990 National Golden Gloves Boxing Tournament. • Funded renovations to the City of Miami/University of Miami James L. Knight International Center, converting commercial space to 28,000 square feet of exhibit space. • Worked with City of Miami Department of Development to implement expansion and renovation plans at Coconut Grove Exhibition Center. • Working closely with the City Commission to bring Major League Baseball to Miami. We hope through our efforts to move forward under City Com- mission policy in continuing to make Miami a center of interna- tional sports, conventions, and first class entertainment. 3 iviJtA BUDGET PRESENTATION On behalf of the entire board, 1 respectfully submit a revised 1987-88 administrative/operating budget and our 1988-89 fis- cal year administrative/operating budget for your considera- tion and approval. Your approval of these budgets will allow us to continue to move forward in the positive direction we have taken. I look forward to your response and our continued successful working relationship. Sincerely, Gene Marks Chairman cc: Cesar H. Odio, ex-officio Vice -Chairman George Knox Vice -Chairman Bill Bayer Robert N. Allen, Jr. J. Skip Shepard Mrs. Frankie Rolle Eli Feinberg Monty Trainer Steve Suarez Ken Albano Pedro Pelaez John A. Blaisdell, Executive Director ORGANIZATION AND MISSION STATEMENT The Miami Sports and Exhibition Authority of the City of Miami, Flor- ida (the "Authority") is an independent and autonomous agency and instrumentality of the City of Miami, (the "City") established by Ordinance #9662 adopted by the City Commission on July 28,1983 (as amended by City Ordinance #10153), pursuant to Section 212.057 of the Florida Statutes. Section 52.6-10 of the City Ordinance creating the Authority requires that a) the City Commission on an annual basis approve the Authority's administrative budget and b) that the Authority establish a fiscal year coinciding with that of the City. The Authority's administrative budget is funded from proceeds of the Convention Development Tax and other Authority revenues. The Authority's mission is to facilitate the development of public facilities necessary to expand and promote professional and interna- tional sports, convention and exhibition related activities, and other events which will contribute to economic and social growth in the City of Miami. MAN SPORTS AND EXIAaf lON AUTNO#M OROMBATIONAL CHART • • 0 PROPOSED REVISED ADMINISTRATIVE/ OPERATING BUDGET FOR FISCAL YEAR ENDING SEPTEMBER 30, 1988. GENERAL The Miami Sports and Exhibition Authority adopted an admin- istrative budget for the fiscal year 1987-88 on September 3, 1987. This budget was approved by the City Commission on October 22,1987, via Resolution 87-934. The aggregate amount of this budget was $397,504.00, comprising and identifying the requirements for compen- sation and benefits, administration and operation, and professional and consultant services for the operation of the Authority for the fiscal year ending September 30, 1988. During the course of the year, the Authority began several important projects and expended funds which were not anticipated in the budget. Although the Authority has taken legislative action on these items, it is appropriate for these modifications to be presented and approved by the City Commission through a formalized supplemen- tal budget. The following presentation is intended to summarize and outline the proposed budget modifications for each category. For ease of refer- ence, the modifications included herewith are presented under both the general and sub classifications of the budget: COMPENSATION: PROPOSED MODIFICATION $9,156 Adjustments in this category are a result of the addition of one staff member, a Special Projects Coordinator, who is responsible for the development of designated research and administrative projects. The proposed salary for this position is $31,500, however, since employment did not commence until late April the projected expenditures for this line item for the period ending September 30,1988 amount to $13,932. This addition, in conjunction with compensation modifications result- ing from re -organization and shifting of responsibilities implemented by the Executive Director, resulted in a net modification of $9,156. MSEA BUDGET PRESENTATION • . •:• 1 .. .7 . . EA PAYROLL TAXES: PROPOSED MODIFICATION $3,512 Adjustments in payroll taxes and benefits are a result of the changes in the compensation section. ADMINISTRATIVE EXPENSES: OFFICE RENT: PROPOSED MODIFICATION $5,539 To accommodate additional staff, work and storage space, the Hoard authorized for the leasing of additional office space in the Dupont Plaza Center. The projected increase in cost for the current fiscal year is $5,539. The new rent amount per annum is $43,023 which shall be re- flected in the 1988-89 fiscal year budget. INSURANCE: PROPOSED MODIFICATION $3,600 An unanticipated General Insurance rate increase of $3,600 occurred during this fiscal year. The yearly premium of $16,000 includes Workmen's Compensation, Commercial Crime coverageforemployee dishonesty, Commercial Property for fire, CommercialGeneralLiabil- ity, and Commercial Umbrella for Liability coverage. CONTINGENCY: PROPOSED MODIFICATION $39,711 Unanticipated miscellaneous expenditures were incurred in the con- tingency category totaling $8,961. Additionally, the Board authorized for extraordinary compensation to be awarded to staff members for the efforts put forth towards the successful completion and opening of the Miami Arena totaling $30,750. F."T:=:: EVENT SPONSORSHIP: PROPOSED MODIFICATION $25,000 City of Miami Basketball Classic In October 1987, the Miami Sports and Exhibition Authority recog- nized the importance of helping promote basketball at the local colle- giate level. This effort would send a message to the NBA that this area was serious about basketball and would support a professional fran- chise. The Authority authorized the expenditure of $25,000 to co- sponsor, along with and pursuant to a request by the City of Miami, the 1987City of Miami Basketball Classic, which was hosted by the Univer- sity of Miami. Held in early November, the Classic featured visiting teams from South Carolina, Southern Illinois and Colgate. The success of the tournament helped the University of Miami program outgrow the James L. Knight Center, their home for three years. The UM will now call the Miami Arena home and will feature such national powers as Kansas, UCLA and Duke on their home schedule, a sure sign that the basketball program is approaching the national promi- nence achieved by the UM football team. PROFESSIONAL SERVICES: LEGAL: PROPOSED MODIFICATION $40,000 On June 29, 1988 the Authority entered into a Professional Services Agreement with Chris Korge to retain him as General Counsel for the Authority through Holland & Knight. The projected budget amount is based on anticipated expenditures to be incurred for fees and expenses pursuant to the professional services agreement. MSEA BUDGET PRESENTATION PAGE 9 .. . CDT/MINORITY PARTICIPATION PROFESSIONAL SERVICES - OTHER: PROPOSED MODIFICATIONS $200,000 5.9% Hl"nic Audit, Training and Reporting Program for local collection of Convention Development Tax: Proposed Modificatlon $50,000 On June 5,1987 the Florida State Legislature passed certain amendments enabling individual counties to take responsibility for the collection of their local tourist development and convention development taxes. Recognizing the opportunity for revenue enhancement, administra- 26.8% tive cost savings, and for more effective enforcement and collection Black measures, the Authority spearheaded aneffort between Dade County, the City of Miami Beach and the Miami Sports and Exhibition Author- ity to collectively effectuate a transition of the collection responsibility from the State of Florida Department of Revenue to the Dade County Tax Collector's office. The Miami Sports and Exhibition Authority, Dade County, and the 29 bop City of Miami Beach entered into an interlocal agreement for the Female purpose of engaging a consultant to prepare and implement an audit, training and reporting program geared towards maximizing the col- lection and enforcement efforts pertaining to the convention develop- ment and tourist development taxes. Subsequent to a competitive se- lection process, Touche Ross and Company was engaged, via a professional services agreement, to perform the following work steps: 37.7% 1) ldenttflcation of current compliance levels and reasons for non - Non -minority compliance Including database compilation, analysts of historical Information and taxpayer interviews. TOTAL MINORITY 2) Design and Implementation ofcollection and cash management PARTICIPATION: procedures. 62.3% 3) Development of auditing guidelines and procedures. 4) Development and Implementation of a staffing plan and staff training program for audit personnel. r 5) Development and Implementation of an education and aware- ness program to assist taxpayers In correctly following the new pro- cedures. 6) Effectuating a smooth and effective transition from the State of Florida to Dade County for full collection responsibility effective April, 1988. Findings and Benefits to Date: • The database of potential sources of taxpayers resulting from the strategic Identification process of the study, as compared to theState Department of Revenue database, Indicated that the State database potentially could have been understated by over 3500 units, potentially understating substantial collections. • No revenue loss was experienced during the transition period as originally anticipated, but rather, total second quarter collec- tions were ahead of last year indicating no loss but an effective Increase of 9%. • Dade County currently controls information that was previously unavailable to the bene%iclarles of the tax. • New Information obtained during the study has resulted In more effective statistical sampling procedures focusing audit investlga- tlons on likely offenders. • Delinquency levels are approximately half that of the pre - transition period resulting from the Implementation of the educa- tion and awareness program. • Tax disbursements to the Miami Sports and Exhibition Author- ity have been expedited by approximately 30 to 45 days In com- parison to the pre -transition period of 60-90 days resulting in ad- ditional Investment earnings on principal funds. REVENUE COUEC KM Ur 9% %Z . 04 BASEBALL BOND REFERENDUM EXPENDITURES ANGlO 23%: $11.500 HISPANIC 46%: $23,000 I •euac aix: $15,500' TOTAL BUDGET: $501000 * County uses existing staff, oMceand equipment moreefficlently to produce substantial administrative cost savings. Local collec- tions haor resulted in the otierall reduction of processing fees of ap- proximately $400,000 to an approximate $150,000 creating an annual $250.000 benefit to the beneficiaries, but specifically, a $75,000 annual net benefit to the Miami Sports and Exhibition Authority. Baseball: Proposed Modifications $65,000 $15,000 - Market Research: In June 1988, the Miami Sports and Exhibition Authority entered into an agreement with Strategy Research Corporation to conduct a study among registered voters in the City of Miami. The primary purpose of the study was to ascertain the level of support for a referendum needed to construct a new major league baseball stadium. Strategy Research Corporation surveyed 393 voters in the City of Miami. The results of the survey indicated that City voters would support an $80 million referendum and preferred that the stadium be built on the current site of the Orange Bowl. In retaining Strategy Research Corpo- ration, through a professional services agreement in the amount of $15,000, the Miami Sports and Exhibition Authority initiated the first phase of its comprehensive strategy to help bring major league baseball to Miami. $50,000 - Public Relations Awareness Campaign: The Miami Sports and Exhibition Authority furthered its commitment to promoting sports in Miami on August 23 by allocating $50,000 to create an awareness campaign to coincide with the City's $80 million baseball bond referendum. Voters in the City of Miami will be asked on October 4,1988 to approve the referendum, contingent on Miami receiving a written commitment from a major league team to locate in the new stadium. In allocating the $50,000 expenditure, Authority 88-8s4 membt -s felt it was necessary to create an awareness campaign that would help heighten the interest in baseball in the days leading up to the election. Local Entertainment Facility Impact Study: Proposed Modification $85,000 Purpose: To assess the competitive impact of current and prospective facilities in South Florida on the Miami Arena, with special focus on differences relating to ethnicity and geography. Among the major end products will be: • A profile of the South Florida facilities market and a forecast of area trends which will affect the market and the Miami Arena; • An evaluation of the utilization prospects of the Miami Arena, given likely patron behavior, promoter interests, operator philoso- phy and comparable situations; • A specific assessment of the Impact new amphitheater(s) con- struction will have on the Miami Arena; and • Marketing strategy direction for maximizing attendance from re- spective ethnic classifications and South Florida communities, In- cluding event mix preferences. STATUS All field work fact-finding has been completed. This has included executive interviews throughout South Florida by team principals; telephone interviews in Broward and Dade counties among residents in MSEA BUDGET PRESENTATION /1L ra*MnNoarrn tw►ca M K suit t�►u SS-864L the Anglo, Hispanic and Black communities; focus groups in the saute communities, and the analysis of secondary - published information. A final presentation to the Authority is expected during the first 10 days of October. PRELIMINARY FINDINGS • The Arena site is less sinister to most prospective patrons than originally hypothesized. Youth and young adults have virtually no security concerns and can be expected to attend regularly from West Palm Beach to the Keys and Ft. Myers in the West. • The convenience of the facility, especially by public transit, is a m4Jor marketing benefit, but must be communicated more ef- fectively. • The Hollywood Sportatorium may be /brred to close. • Amphitheater construction will dramatically affect the Miami Arena's dominance of the highly profitable concert market, espe- clally if new facilities come on stream at Broward or the Metro Zoo sites. West Palm Beach is less likely to hurt the new arena and may be perceived as a complimentary facility. The impact is likely to be year -around. • Black and Hispanic attendance crossover to events not consid- ered ethnic would improve measurably with more effective media selection and promotion. • The negative attitudes of 35+ yearold Broward residents toward downtown Miami can be gradually reversed through cross -market- ing efforts with the Miami Heat's Broward-based season ticket holders (35% of their total). • Need for stronger marketing effort of Tlcketmaster outlets due to low awareness of the outlets which exist. • Attitudes o%pride, self esteem and a sense of "big league/ we can do" stemming from the Miami Arena's successful launch can be capitalized on to energize the pursuit of a Major League Baseball franchise. MINORITY PARTICIPATION The first column breaks down outlays as they will occur; the sec- ond adds -in equivalent value of work carried out by Miami Sports and Exhibition staff and study participants and a predominantly female staff for focus group recruitment and telephone interview- ing, as well as secondary information gathering. • MIAMI SPORTS AND EXHIBITION AUTHORITY PROPOSED REVISED ADMINISTRATIVE BUDGET FOR THE YEAR ENDING SEPTEMBER 30, 19" s Chw" Props Adapted BNween Revised Budget But" Proposed FY 1967- FY 1967- and hem Description 1966 1966 Adapted I Con"nestion i Benefits. Compsnestlon Executive Director 1179,500 79,500 0 Director, Plsnning 6 Development 10,M 2 49,901 (go,"" Finance Manager 21,659 11,M9 Special Prof Coord 13.932 12.952 Administrative Assistant 32,311 27.000 5,011 Marketing Director 32,000 26.900 5.200 Secretary/Receptionist 20,724 19,200 2.524 TOTAL COMPENSATION 210.637 201,401 9,196 Payroll Taxes 6 Benefft: Group Insurance 16,072 is,110 on FICA Conlrlbution 13,?29 11.411 1.017 Retirement Pion 16,051 16,119 723 TOTAL PAYROLL TAXES 6 BENEFITS 46,151 42,639 8.512 TOTAL COMPENSATION 6 BENEFITS 256,789 244,120 12.999 11. Administration Office Rent 31.647 28,100 s,57o Staff Poking 4.500 4,500 0 F impure Rental 0 0 0 Pas"" Z400 2,400 0 General h»urar" 16,000 IZ400 9.900 Telephone 15.950 15.111110 0 Office Equipment Rentsim". 4,000 4.900 0 Offk» Supplies 4.000 4.000 0 Courier i Messenger 3.300 3.300 0 Business Travel 16.500 14.500 0 Busktsee Mes" Expenses 7.225 72M 0 Auto TransporlationlPsking SAW km 0 Printing 7,225 7,225 0 Msmbershossui scriptions 1.000 1.000 0 Pub/e RslatlonsAl—Ain -1 w 1,500 1.500 0 Conference Raghtra6on 1,500 1.500 0 Event Sponsorship 25.000 >L AO Contkpateiss 44,496 4.975 31111.711 TOTAL ADMINISTRATIVE EXPENSES IOZO33 119,083 79.990 IN. ProfemlonW Services: Legal Support 50,000 10.000 4%000 Ault 13.500 13,I1100 0 Msregsnwd Fee 9,200 9,200 0 Professional Svcs - Other 200,000 200.000 TOTAL PROFESSIONAL SERVICES 272,700 $2,700 240.m IV. Capital Expendltune: E3"4 Office Equipment Purchase 1,600 1,600 0 TOTAL CAPITAL EXPENDITURES 1,600 1.600 0 TOTAL BUDGET $724.020 397,503 029.917 Bee Accompanying Not" to Proposed Revised Budget MIAMI SPORTS AND EXHIBITION AUTHORITY PROPOSED ADMINISTRATIVE BUDGET FOR THE YEAR ENDING SEPTEMBER 30, 1989 FS A BUDGET ENTATION Rovhtod : Chenp Praposwd Adapted soon Budget Budget P opeead FY 190- FY 19tt7 ad pan Dowr"lon 19s9 loss Adapted 1. Catpene kx A Bendke: Conpanwtlon: E:ecu6w Dkeclor 679,500 79.s00 0 Dlredor, Pbnrnkr0 A Dow 0 10.312 (10.312) Fkmroe Mmi"w 33,669 21,656 11,631 SpwW Ponjec Coord 31,500 13,932 17,5811 Ado rinld o*o AMUhnt 24.000 32,311 (8,311) (rtirks" !Am ag 32.000 32.000 0 Se-owy*Wceptbnid 20,000 20,724 (724) TOTAL COMMRSATION 220,669 210.637 10,052 Payms Touw A Banepb: group kwurarce 10,250 16,072 (5,!?2) FICA ContrAxAm 13,963 13,226 755 RsOrennent Pion 17,655 16,651 004 TOTAL PAYROLL TAXES A BENEFITS 41,666 46,151 (4,263) TOTAL CONDENSATION A BENEFITS 262,577 256,7911 5,769 IL Adminbbytkm Omm Rant 43,023 31,647 11,377 Still Pakknp 5,400 4,500 900 Fumkwo Redd 0 0 0 P Z200 2,400 (200) monad knuranco 19,000 16,000 0 Telephone 14.000 1SAW (1,950) Olga Equlpmant RoftYMoK 3,005 4.900 (1,105) Oft* st"A a 4,000 4,000 0 Courier A PA 315M 3,300 200 Buskme Tn" 16,500 16,500 0 Bus, m-" Ewe-" 7=5 7.225 0 Auto T-rrWwft*mfihwkknp 5,6o0 5,900 0 prhim 4,500 7.225 (2,72; k4w twel 2,500 1.000 1,500 PoW ReldbrtWMwUtlrp 1,500 1.500 0 Cordawwy Replttra w 1,500 1.500 0 Evart Spwoorsho 50,000 25.000 25,000 Contingendee 6,00o 44.666 (36,666) TOTAL ADWHISTRATIVE EXPENSES 100,343 1OZ933 (3,5911) M. Prdw 'm ' Swvfow Lepd Suppod 144.000 50.000 94.000 Audlt 13,500 13,500 0 Irrrnpannanl Fee 9,200 9.200 0 Prdeedorrd Svc* - Otha 120,000 200,000 (90.000) TOTAL PROFESSIONAL SERVICES 266,700 272,700 14.000 IV. CowwExpadRwoe U i7V Furniture A Fbrtww 2,500 Z500 Oft* Equipment Purchuw 4,000 1,600 2.400 ��-�5 TOTAL CAPITAL EXPENDITURES 6,500 1,600 4,900 TOTAL BUDGET $745,120 724,020 21,100 i^ MIAMI SPORTS AND EXHIBITION AUTHORITY Notes to Proposed 1988-89 Administrative Budget GENERAL The following is a justification of projected expenses the Authority anticipates will be incurred during the 1988-89 fiscal year for the purposes of carrying out the normal business of the Authority, as outlined in its statement of purpose. The Authority staff certifies that the projections included herein represent the most current and avail- able information, and that it is the intention of the Authority to continually refine its operations to maximize efficiency and maintain expenses at or below the budgeted projections. COMPENSATION & BENEFITS Projections anticipate a 2.3% net increase over the revised adopted budget resulting from shifting of compensation schedules and staff function re -assignments. During the previous fiscal year, the budgeted amounts for finance manager and special projects coordinator, reflect partial year allocations. Executive Director Position responsible for the overall administration and operation of the Authority and its staff. The proposed salary is $79,500, which repre- sents no increase over the previous fiscal year. Administrative Assistant Position provides direct administrative support to the Executive Di- rector and Board of Directors and oversees all of the organization's daily operations through the coordination of personnel, budget control, workflow management and general office procedures. The proposed salary is $24,000, which represents a 25.7% decrease over the previous fiscal year due to staff re -assignment. 4b .. • MSEA BUDGET PRESENTATION Finance Manager Position provides direct administrative support to the Executive Di- rector in all matters pertaining to the finances and cash flow analysis of the Authority for both internal operations and special project funding. The proposed yearly salary is $33,689. This position was not staffed for the entire fiscal year 1987-88. Marketing Manager Position provides direct administrative support to the Executive Di- rector and serves as a source of information regarding the national profile of sports and convention facility development and audience participation. Additionally this position is responsible for creating and maintaining a favorable public image for the Authority, and co- ordinating special projects and sporting events. The proposed salary is $32,000, which represents no increase over the previous fiscal year. Special Projects Coordinator Position responsible for coordinating activities of designated admin- istrative, research, and development projects. It also provides direct administrative support to the Executive Director as required. The pro- posed salary is $31,500, per annum. During the previous fiscal year, this position was budgeted for six months, as a result of a mid -year addition. Secretary/Receptionist Position is responsible for all aspects of clerical and secretarial duties to support all Authority staff. The proposed salary is $20,000, which represents a 3.5% decrease over last year due to staff re -assignment. �.E PAYROLL TAXES & BENEFITS: FICA Contribution The FICA contribution is 7.51 % of total employee compensation up to a ceiling of $45,000 per employee salary. The proposed FICA contri- bution for 1988-89 is $13,983. Group Insurance The anticipated costs for group medical and dental coverage for 6 full- time employees is $10,250. The amount budgeted reflects a 36.2% reduction over the previous fiscal year. This reduction was achieved by changing to a more cost effective health insurance carrier. Retirement Plan The proposed budget includes an 8% of total salary contribution per Authority employee. The proposed contribution for 1988-89 is $17,655. ADMINISTRATION Otfice Rent Pursuant to a 3-year lease signed May 1,1987 and an amended lease signed June 1,1988, between the Authority and Dupont Plaza Center, the Authority is responsible for 2375 square feet of office space at a cost of $2,975.60 per month and amortized payments of $609.67 for the cost of renovating additional space. The aggregate amount for the year is $43,023.00. This amount is 35.9% over the previous year. MSCA BUDGET PRESENTATION Staff Park Ing Projections are based on leasing parking spaces at the Dupont Plaza Center garage for staff. The cost of 6 spaces is $450.00 per month. The aggregate amount for the year is $5,400, which represents an increase of one space from the previous year. The proposed budget amount for postage is $2,200. This amount includes the lease of an electronic postage meter and scale, and stamps for general office correspondence and committee correspondence for Authority members. The amount budgeted for postage in 1988-89 is 8.3% under the previous year. General Insurance The anticipated cost of general insurance for the Authority is $16,000. This amount includes Commercial Crime coverage for employee dis- honesty, Commercial Property for fire, Commercial General Liability, Commercial Umbrella Liability for injury, and Workmen's Compensa- tion coverage. This amount is unchanged from the previous year. Telephone The proposed budget amount of $14,000 includes all anticipated tele- phone expenses including the lease of the telephones at a cost of $147.80 per month. This line item also includes charges from Southern Bell, Cellular I, and Microtel long distance calling. The proposed budget amount is 11.7% less than 1987-88 due to efficiencies obtained with the new equipment and long distance service. Office Equipment Rental/Maintenance The proposed budget amount of $3,695 includes the lease of pho- tocopy equipment and annual maintenance agreement on 2 electric typewriters, tape recorder for authority meetings, photocopier, and facsimile machine. This amount is 23% under the previous year's expenditures. Office Equipment Purchase The proposed budget amount of $4,000 is for the anticipated purchase of computer equipment and system upgrades. This amount is $2,400 over the previous year's budget. Office Supplies The proposed budget amount of $4,000 is for all general office, pho- tocopy and computer supplies. This amount is unchanged over the previous fiscal year. Courier do Messenger The proposed budget amount is $3,500. This amount includes ex- penditures for local courier service, hand delivered documents and emergency deliveries, as well as Federal Express overnight deliveries. This line item is being increased by 6.1 % over 1987-88 to cover anticipated changes due to an increased number of Board members. Business Travel Expense The proposed amount of expenses for out of town travel is$16,500. This includes funds for airfare, hotel and meals for staff and Authority members who travel on behalf of MSEA. The amount budgeted for travel remains unchanged from the previous year. Business Meeting Expenses The proposed amount of $7,225 includes refreshments for monthly Authority meetings, in addition to meals and supply costs for meetings related to MSEA projects. The amount budgeted for business meeting expenses is unchanged over the previous fiscal year. Auto Transportation Reimbursement Anticipated yearly expenditures for auto transportation are $5,800. This amount includes a monthly auto allowance of $400 for the Executive Director, in addition to reimbursement for mileage at .20/ mile, parking and tolls for MSEA staff, and parking expenses for Authority members and guests attending meetings at MSEA offices. The amount budgeted for auto transportation is unchanged from the previous fiscal year. Printing The proposed budgeted amount of $4,500 includes MSEA stationery, business cards, professional printing costs and copies over the photo- copy machine allowance. The amount budgeted for 1988-89 is 37.7% less than 1987-88 achieved by efficiencies obtained and overall reduction in the amount of professional printing. Membership/Subscriptions The proposed budget amount of $2,500 includes fees for membership in professional planning and management organizations that provide the Authority with resource material for projects and professional staff development, as well as subscriptions to local and professional publi- cations, electronic bulletin boards and media clipping services perti- nent to daily operations and special projects. The budgeted amount for membership/publications is $1,500 higher than 1987-88 to provide staff with funds to develop a reference library of materials relevant to Authority activity. 88-864 •• Conference Registration The proposed budget amount of $1,500 includes fees for staff partici- pation in local and national meetings pertaining to Authority business, as well as enrollment in classes for professional development. The amount budgeted for conference registration remains unchanged from 1987-88. Public Relations/Marketing The proposed budget amount of $1,500 provides funding for the Authority to develop special promotional materials related to Au- thority projects, contribute to City related projects highlighting Authority activity, and for paid advertising. This amount is un- changed over the amount budgeted last year. Event Sponsorship The proposed budget amount of $50,000 provides funding by the Authority for special events sponsorship as determined by the Boards. Contingencies The proposed budget amount of $8,000 includes tnbcellaneous comb associated with Authority operations and unforeseen emergettcy expenses. This amount is 82.1 % lower than the budgeted amount in 1987-88. PROFESSIONAL SERVICES LeWl support The proposed budget amount of $144,000 is for the provision of legal support to the Authority pursuant to a professional services agreement between Christopher G. Korge and the Miami Sports and Exhibition Authority. Audit The proposed budget amount of $13,5W is for fees to be incurred by a certified public accounting firm to be retained for the annual Authority audit and to provide assistance with internal financial accountability. This budget amount remains unchanged from 1987-88. Management Fee The proposed budget amount of $9,200 is for a portion of the City Manager's salary to be paid by the Authority for time and services rendered by the Manager on behalf of the Authority. Professional Services - Other The proposed budget amount of $120,000 is to cover costs that are periodically incurred for professional consultant and administrative support services. This amount also represents funds that the Author- ity, from time to time during the fiscal year with approval from the Board, can elect to spend on research, topical studies, project propos- als such as NBA All -Star Weekend bid, and miscellaneous costs incurred in the development of Authority projects. MSEA BUDGET PRESENTATION 1.4 !d-o ■ City of Miami Affirmative Action Status Department: Miami Sports and Exhibition Authority Month/Year: August /1988 Job Anglo Black Latin Other Categories Total M & F M 4 F M a r M 4 F I. Top Administrator Director Assistant Director Other Administrator Subtotal 2 t of Total Employees 290 II. Professionals 4 2 t of Total Employees 579 III. All Others Technician/Paraprofessional Skill Craft Service/Maintenance Office/Clerical Subtotal of Total Employees 140 Total Employees by Ethnic/Racial Category ea Percent 29% 140 570 Female Employees I of Total Employees 430 All Minorities & Women % of Total Employees 719 CITY OF MIAPAI GRANT BUDGET SUMMARY (EXCLUDING CAPITAL PROJECTS) FISCAL YEAR 1988-89 Name of Grant Fund Vi:KTSRortsd Ex Authority Code lAvisron cOde Project No. Funding Source �Gonlracl Florida Statute 21 Period Total Fundrnj Uncommitted Balance 9/30188 Estimate for Fy 1986-89 1 (2) (3) (4) Object Code Description OMB FORM No. Moo fled Budget 1987-88 As of 3/31 /88 Budged Reouest 1988.89 Increases I IOecreasel rq f3) = 5 0030T- Salaries and Wages 5.2 210,637 220,689 10,052 ogsgo Other Pay 53 46,151 ! + 41,888 (4,253) 001 199 TOTAL PERSONNEL SERVICES 256,788 ( 262,577 5,789 �99 i0oeratwnal Expenses 5 d 465,633 476,043 600- 899' Capital outley 5.5 1,600 6,500 4 , 900 99 $99 TOTAL OTHER EXPENSES 467,233 482,543 15,310 i I i i I 001. S99 TOTAL EXPENSES 724,021 745,120 21,099 Matching City Funds TOTAL NO. OF POSITIONS 5.2 Due S.i PAGE 1 OF 6 CITY OF MIAMI GRANTS —SALARIES AND WAGES (EXCLUDING CAPTIAL PROJECTS) FISCAL YEAR 1988-89 Name of Grant Project NO. Funding Source Contract Period rant Request t96fi-ti9 O.M.B. 5.2 for t9ti8-tl9 Florida Statute 21 m t� �•► cs1 I i6► Object Modified BVdgl1 t9e7-fife 1 of Bud )!f Request 0 Of Increase (Decrease) 0 Of COde Position Title As of 3/31/88 Pos. 19af!-f!9 Pos fM - 131 131 cos E=otsnarion EXECUTIVE DIRECTOR 79,500 79,500 -O- DIRECTOR OF PLANING f: DEVELOP �"FunRorts dExhibition and Authorit code�0 CAI - - - 2 CITY OF MIAMI PAGE 3 OF_& BUDGET JUSTIFICATION DETAIL FOR S NON -OPERATING LE ALLOWANCES, FRINGE BENEFITS, EXPENSES, AND CAPITAL OUTLAY OTHER OPERATING EXPEEN EC 'FISCAL YEAR 1988-89 FUND CDT DEPARTMENT MSEA MINOR OEIJECT CODE ACCOUNT NAME DETAILED DESCRIPTION OF ITEM QUANTITY OF ITEM FOR PURCHASE UNIT PRICE INSURANCE (GROUP HEALTH 6 DENTAL) FICA RETIREMENT PLAIT cn a PROJECTED EXPENDITURE (QUANTITY X PRICE) 10,250 13,983 17,655 TOTAL S 41.l brae ADOPTED >j AeOUEST S 41 a$88 INCAEASE (OFCREASE) ! (4-201 JUSTIFICATION PURCMASPEXPEWTURE 0 CITY OF MIAAII GRANTS - OPERATING EXPENSES (EXCLUDING CAL YEAR 1910gECTS) 89 FISCAL Code Division Code Fund t and Exhibition Authorit _ No. un&v Sowce tract Period Grant Request 19e9-89 D16111, 5.4 for 19ee-e9 me of Grant Protect iorida Stature 212 t21 141 ts1 ie► Increase CO Description Modifed Wdget 4 As a331/ee 9 IOeease►t 1�) 1�► (l Eapfenaaon _. ADMINIS- TRATION OFFICE RENT 31,647 43,023 11,377 STAFF - PARKING 4,500 5,400 900 POSTAGE 2,400 2,200 (200) GENERAL INS 16,000 16,000 -0- TELEPHONE 15,850 14,000 (1,850) OFFICE - EQUIP/MAIN 4,800 3,695 (1,105) SUPPLIES 4,000 4,000 -0- COURIER 3,300 3,500 200 BUS TRAVEL 16,500 16,500 -0- BUS MTG E%P 7,225 7,225 -0- AUTO/PKG 5,800 5,800 -0- PRINTING 7,225 4,500 (2,725) MEIrB / SUBS 1,000 2,500 1,500 cr PUB REL/MKT 1,500 1,500 -0- cr CONF REG 1,500 1,500 -0- ' EVENT - SPONSORSHIP 25,000 50,000 25,000 „A CONTINGEN- CIES 44,686 8,000 (36,686) Pw TOW 192,933 (3,590) rowy T40 PPM 4 OF 6 ome &4 CITY OF MIAKII , GRANTS- OPERATING EXPENSES (EXCLUDING CAPITAL PROJECTS) • FISCAL YEAR 19U8-89 Fund oMs�or+ Name of Grant Pr"w No. un" Source contract Perna Gram Repuaet 1969-89 o.M a S 4 for 1968-89 lorida Statute 212 Ob�act Modified &9" geQwst 1 6-i9 ese cr (Oecrene) (4) - (3) !SI Espa^eta^ Code Description As of 3131 /U PROF. SERVICES LEGAL 50,000 144,000 94,000 AUDIT 13,500 13,500 -0- MANAGEMENT 9,200 -0- FEE 9,200 PROF. SERVIC (80,000) OTHER 200,000 120,000 C1t Page Toni • 272,700 286,700 14.E Calowy TOW CITY OF MIAR41 GRANTS— OPERATING EXPENSES (EXCL f SICALNG CYEAR 19g8_89APITAL ECTS) IFPKM---=--vr- ow�s s.a