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HomeMy WebLinkAboutM-88-0901Iq 19 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission FROM Cesar H. Odio City Manager DATE S E ? �% -1 (9� FILE v : � 11 SUWECT Recommendation for Award of Bid for Fire Garage/Fire Station #3 REFERENCES Furnishings ENCLOSURES It is respectfully recommended that an Award of Bid be made and a resolution be passed accepting the bid as received from Thomas W. Ruff & Company at a cost of $114,615,26. The cost includes supply, delivery and installation of Steelcase Furniture for Fire Station t3 and administrative offices for Firefighting Division, Rescue Division and Support Services Division. After careful evaluation and tabulation of each bid, it was determined that Thomas W. Ruff & Company was the lowest responsible bidder. BACKGROUND: The Fire, Rescue and Inspection Services Department has completed Phase I construction of its Fire Garage Project which includes newly renovated Fire Station #3 and new administrative headquarters for three of the Department's Divisions; Firefighting, Rescue and Support Services. The majority of furnishings specified are manufactured by Steelcase Inc. due to the fact that the Department already has a significant amount of existing Steelcase furniture, including structural wall panels, which they wish to use in conjunction with the new furniture.. AMOUNT: $114,615.26 COST ESTIMATE: $122,000.00 SOURCE OF FUNDS: Fire, Rescue and Inspection Services Capital Improvement Project; 313020- 289401-840 MINORITY REPRES-UNTATION: No minority vendors submitted a Bid. Adrienne MacBeth, the Minority/Women Procurement Coordinator agreed with the recommendation to accept the bid submitted by the low bidder. PUBLIC HEARING/NOTICES: N/A ASSESSABLE PROJICT: N/A is CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM To William Schaut Procurement Supervisor FROM C. H"Duke, Chief Director of Fire; Rescue and Inspection Services Department DATE September 20, 1988 FILE SUIWECT Bid No. 88-89-003; Fire Garage/Fire Station #13 Furnishings REFERENCES ENCLOSURES This Department has verified available funding with the Departments of Planning and "* Budget <YFf2'ce that funds are available to cover the cost of the subject bid in the amount of $114,615.26, Account Code No. 313020-289401-840. Finance Review and Approved by: N/A Carlos Garcia, Director Department of Finance Budgetary Review and Approved by: Manohar S. Sui-ala, Director B�tget-�f Pi-ce Additional Approvals (If Required) e o Rodriguez, Director Planning Department N/A Frank Castane2a, Director Community Development AWARD OF BID 0 ITEM: DEPARTMENT: TYPE OF PURCHASE: RED ASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: Bid No. 88-89-003 Furnishing for Fire Garage/Fire Station 03 Fire, Rescue & Inspection Services Short term contract Additional furniture needed due to renovation to Fire Station i3 and new administrative headquarters for three of the Department's Divisions; Firefighting, Rescue and Support Services 20 2 Attached Capital Improvement Project No. 313020-289401-840 MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to six 76) black, twohispanic and one (1) woman -owned firms engaged in the furniture business as located in the following sources: 1. New Vendors Applications 2. Dade County Minority Register 3. Previous bids on file in the Procurement Mgmt. Office 4. Yellow Pages Telephone Directory No Minority response was received. BID EVALUATION: All bids most the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black Amer can 2 0 Hispanic American 0 0 Woman Owned 1 0 Non -Minority 4 1 New Bidders Black American 4 0 Hispanic American 2 0 Woman Owned 0 0 Non -Minority 7 1 Courtesy Notifications 15 - "No Bids" - 3 Late Bids - e Totals s 'A t 1_ Page 1 of 2 Reasons for "No Bid" were as follows: 1. Decora Office Furniture - "No Bid." 2. International Purchasers - "Unable to comply with bid specifications." 3. J.C. White Office Furniture - "Unable to supply as specified." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE, MADE TO THOMAS W. RUFF & CO. FOR A TOTAL PROPOSED AMOUNT OF $114,615.26. rocurement Supervisor Date The Minority & Women Business Administrator concurs with the above recommendation. M nor ty & women Bus ness Administrator Pages 2 of 2 i 3 - Sr-? . t. i7- Y • TABULATION OF 13105 FOR ocsc� ,FUROLSFOR E1Rv GAQA6E /FlQE 1ARM-U3 8JQ -Y? - 00.3 City M•..Iw, CI 4 r>.�r Id IQPe �-----� ►- .►.� f LLA l.lw�l? ci.y •1 Mini, f1...1• of�. P! --. - .c•....1 .....� .. P•- Coy C.i• ! M•..v a4. ..ITO es <-- Un.. P_.c• T.. .1 _- . .w I DESCRIPTION U...1 T•.1 Unit T•r•t Uw.l T•1.1 U.... T•'J Uw.l T•,a 723,,qq 7g3, r — ,, A _ ,, D-�- � � ---moo- i D r-- -- -- — --- - - — I, q57N - ,, . -A 2.1-- jolf, A101. 3 3 41 q.11- 3 8 3 .Y065,-- -A IS" _ IM N 3 0 9Y I 5-6 3.Sz r --- -- — ---- - --- - ----- - -- --- -- - --- - 119y l0 - - 9 LIH19.00 — 1� 13— '-UCkSIIICLA _ F — —Xqf 85 121.35- --- --- 2- I_ 7 1 Z.3,Z6049 6. 0 . I � 57ZZ,481 522.49 S0314---- - if. 1 � 1�eS� Me�e1 '�y5712.32 t�_ 1 , q-5_ 0 16 'H5-01 jj? I to (I Lq 31 - " ?a S541?_ - IRF._:.UL! RITIES LE .EN7O. Ids P • -w - r4 • At.•...ot 04 A81I.J0.4-o.00 C4*.101 1 "IW. Of 64.4-.f C•wr•`%t . Cow- ov•t Ewon•.ow9 I.M..•: Ulw•.i...l N impmrw►y S.9w64 •. No C..p4.m1• U41 Logo Bid IT IS RECOMMENDED THAT DI ST RI e:; T I O P4: i ,, i 1 4 1'1' 64 . TABULATION OF ©IDS FOR L.S,dDW14106S 1:C9 F1R� -4� k/FIRt Slraull `ti 3 ►31D Ado. 83 a., M.—I". C1,, 0, f30 �^ 6 1y� I g l«1�•.1�•(P•►. } ,girt er -all, C.�v :�..... 1...♦...J .. Pw C... C...yes - .... Of SCRIPTION T•1.1 T•1.1 U..,1 T•1.+ U.. a U..,1 U,.. 1 P,... (K"l :0 LN3z-332-6,r 1 — --12LN75y, 90 ------ Ao 19071 a I 67 .5 07 . G — — - -- 1 Al,. r. Z a ,� � % sz . Q 98 1 9 I + Vqo ,26 s - is pp" T--�T - -- -- -- - -- ---- - 9,059 h r, Ir 51 g Il '' go 51 C I 1 S 44,31.4 '771.12 .4 1 771. I L 0 7 12 71. 5 2�LI L" 1. 1, 067 B 511, S (.51.2? . g Gs I.2w 6210 Czt - ------ - — - — - -- -- 3-p ,r r. qQ U 8 3T easy Q 311i ,. >� qa 67 8 13 C go39 A f 60.0qj Z� 731,.L40 GG 0 731..40 (o , 116. 110IH 66.1 Qo" J.M.36-- — - IARE:;UL+PITIES LEGEND. -1�c P•...r.•l.Ir...n� Mc lll.Jw•. •• •• C4W./61 I "Iwg •1 be-j.wi C.wy.ny f� L-ow D44 IT IS AECOMMENOEO THAT 1 01 ST RI SQT10►k e I o 00-3 W2 �1i1,p• �, 11' ' TABULATION OF B105 FOR �i�lR►S�I�S�!t, r,r c coo Fi RE G�4JL�K,>;,�F?RE �i4Tteti�' 3 CIr/ M.n.11.., Cltp lll+� r 3v _ e:_ rl_l n— I M;...;- FI«.J. wa.P• .Sr �M r 19� (l�c� s Q DEC ;;h�l C joiN41 T.C.W 4 A.- 0" r"61- Co. l.ltP tA r ' f C — :�.... Iw c.w.J •• P C.., C�i. ► Moore O.J. C' D«.A.....nr U e_o---- — rw. I ESCRIPTION Nr. O? Unl T•r.l P.,c• Unit TToldT•r•1 P.ic• Un.J _ P..c• �'' TU.1 Pr.c• U n.r T•li P.. Un•. P„r• ?-•, •'--- _,.----' 37 ( ,- l r h McJel -A 9039RUM157A S8 3.5 L , IL r. r 1031 B ,, . L I 3, SZ 513.5— GGH• L�- $13- ,q2 3q 13 WJDAW ,. 9 ati 3 A ,, .,qZ 13 0 1 1 6 44, % 7 �3. W 6"A. 798. 60 43,26 G 7 G 65Y.90 1311 -74 45146-- d i3l `` —00- -- - — H�- 91 y 7 D 1 G 7 ,7Z G 78.7L .'1 H --- ----- -- — — ----- - - - - — -- _- — -- w 913/ A 3gi.11 37j.91 3 S H� ---= 90a1 U L ., q Ai)L I U 1. _1 1 69 _S 7fe,3Z 01- 8 72 z. 3 GG y .. ..qQ59 REYL .0 ' r. YD35CsE FL SL i n ►, sr E Fi- r, r' 9013 REFI. 1 '� 'r # E W P I t/A S09.0 8g1.5 3 9. Z 1u 395.02 - -- -- — ----- — ---- - - / I Q/013 'rr "7 G.3 5 &E FL L 1 T • IRf c, .;Lrt.A RITI" LEGEND. - ita P a .•.. - • 1 . AL.......T INC tli•ew-r •... c4...1 1 Swvpiwo of .cm�,W*4 E.iM1•0^2 :. i►•y.. c.7 U.►•.r%.l Or .wyesPwlT S.$n.! Of NO C.LP.r w • S..1 9 0 w f3i of IT IS RECOMMENOE7 THAT 01 S T ih G:i T ION; 4 ; ►'r' �' • TABULATION OF BIOS FOR City M.—,—..cl 0 . • :•.....�L......I..Pc,.,c..•1M•.r.D.1. — uK . ..• DESCRIPTION I •_ ? Ur..1 Pr.c• Tel at u..11 Pric• T•�.1 _ un.l P..c• Too of 1.6 is Pr.c• T•r'1 u...r Pr.c. T•'•I ur. / T •r•' P..c. — +;S 13LC 3.Z3g5 S •9 ! 244,22- — — - -CAs Sr I, '' gga 5 11 1' JL qcl a.13 MR fI �I S 1 37 1. R '173.9 �zo 3 71.8 73 YZ Ig7,Aq - - 7y - If 1 704,7 7 .K 40 �l_ 9a37 F SLRW2 loyja 10Tq ! -yGy'yX - y;3 rf 1+ goat Lk.SL ��_ ( J M If 907 3 G (�_ f. '' q Oq 1 F rf g093 F 4191 G9 .i 90go G L.0 a. 1141, 7y3�6 I, of 7r 9 2 - — -- - - --- - ---- - -- -- -- - - 1 1 1.2W,3Z Y07tqD q.,f q 7a ZY -JR21 '19 `t ! 9 Z,3 9 76. X-3 6r2,oz 412.02 H7 ' H78.`tH -- -- ----- -- g087 G_- q3Z.3 IRF% 71tjL' RITIES LEGEND. Ida Pa —or -•1• A..•....1 fflc •l/. 1.•••. •• c• C4*.c.f of 16-1-1 C4-v-n7 Pw�.c•'. uw•.*r►ul Of .wy.ywly Si�w•1 N q• G7rN• S.� QD ...y.,� •• t.4 a..d ? ••� f�.= , faA 11 k0w 81f( IT IS RECOMMENDED THAT DI ST R, 5;4110M: _---_----- r eIo JTy- A 64 TABULATION OF BIOS FOR RUC[SN[(1Y,5 F1`)k� FfRE C�4RAC�%1 Q�4T(Qti)3IU IU©. �S8 cf -0C13 CI.T 14.nh«, CI.y R..r.r...J iq .A. .►r C).. Ci.) •I Idi Ai, fIw♦. �• M P. /1 l .c...J l 1w.....J •• r w C.tv C.J. t NN.n ad.111\44ACC,Fit art ---- r w.w Nam. DESCRIPTION 7 U-1 P. cc Tor al Uwll P.ic. T�c.l Lima Pnac 7.11 Uw.c r..c• Uw.r Prrt• U.... P..c• _ 1 ' 11 .7 .223L2.3,027,0 -- — - '� d -E y9y `10 ', .r ;.4 - IF T qI. q &OR lb YHLZ2 - -- - ,, b - E 1 13 q. y y 1317.44 G _13 I'll, - It 4 - )L&I R 4. a9a,81? ),171,5 kY .4?- 029.-- 9 qa- 341 32 12-Y 399, 2$315.02 3757.02 " , - - G I IFS' 5Z 13_I '• 9H�1- 70 Z _ &7414? 1 -- -- - - - S. H 9 TS 1 — " — '10 .3 54,130- ---- - y 997 Ts I _ — 73.5 73.53 * -- -- - - - --- __ _ _ -- g.+ AldielA90141118, 1- 3 - 90TYa1881V1 -1,4 y 3 74.3;L3 , H 501,74 2,2g ------ - - - ---- - -- fol , ♦ ,♦ z o 34 1 z L. Z. 1. z. &g 20, z Ii RE:;!►LARITIE.S LEGEN0. Po —of. Aoso�aj Wit, A11•Iw.c •t as C.q./•I 1 Sw Ne of be-4.ml [•wreq) 'CO--%C'..e ENMs.M% ,O+sMGs: Uwe. f..w( of .wycyw/j S.�w�{ M 11• Cwgwwc 1.�1 �t -raial At µsled Per 01.4 Bid . L-aw a ld IT IS RECOMMENOEO THAT DISTR18CJTIOM: _ -0 64 TABULATION OF BIOS FOR 4aC, G City It ed br t ly c � Lr..., C; or Ci C;. r of M; �;. / L.. J. at ........9L......J0./..Coy C...sM.�..a4. c r _ ..... J ♦ice I DESCRIPTION ? u-t P, t. T•td u..l1 /.ic. T.id u".0 P...• T.td /..t. Too al /..t. T..J ►„c. I T..1 ___�__ N,�5.40 yaS66 N Q - — ---- �I II — a7 55349 " It el 3- 4 0 a15,o a1 150 1 go , 11 It H �( 5.46 54.06 5.Y 54,66 Y� I, TA F 169 60 q ,o ----. 3 _ — _'1 H4.9Z k_1_Q_—— — -- .o !Co- IQL --- -- e 192.51----- gar h - — — 111.45-- — -3 a85.6 — — L0 �< <� ON-7gr8-�iv�(_ iU iQ�i YSr�D7 - - - - — —Z,Zq� 3`f3,3L 3 3. c- i l 3N 49 ;tlq.16 o , 319.G gog. — - F30I �8 S 411•3p ff3.9 If Il. 30_ISO, 9 47.9G 0 4 . 21 2,50.9 0 If --- ---- ---- iRRE;,IJLARITiES LEGEND. Ms PO—W - fl. AIId.w01 Ns All./o.-... b C.p...l L L"If.t of be-d•"11 co-v..? ►�yw.�' Vw..rn..[ of §wymywlE S.9w04 N Mp Gqe vis S..I m OD 0 '� 1).N -I. Irz+c.n ;,a ...l B ; a/ IT IS RECOMMENDED THAT OILTRtQvT10►+: E Eli _ _ cale, TABULATION OF ©IDS FOR rc�r. `�'�K�1IS11/Alm �n (rlrl mo—v", City . � Ki �i, flri%• w �'� Qr` City •-------------- Q (� Iq 1�0 _ -- RK•..� -- 44 ":�.• ..r 1 ,w.....J .. ! •. C." C.I. j M.tn Oro. _- ..�,.Iv.t..• '— — Uw.t Uwit Uwll U...t T•,d Ttri U... r i.r.l 'nt• — ` U�.t Total Total T•t•t P'.c• rr.t• Pnt• t..r. I oESCRIP TIOK ? P..c• "`• -"'— � - 5 - .t it t� 101.� 79. l79. L II It H. CP 1 �f�O.�L ,tgo.7 3 �- v ! I/ �/ - ---- — g q 7 7 4 . S - -� - ,, t. �,o - j3 `I 1 S l. I d t 2 ---- Ll� ., 10 `l. 2 — ---- - �l -3 i —11l2•�1 11Q�ri- u - �� �� I arty319-- 3'1 1 0 — -- tt * TOW Xf. usfct 9'-" 06""+ Bid. DISTRIevTIoM: -- lRf+: +tt► a stlTtES lE0EN0. �-�t.+ Qi.A -- r IT 15 aECommENOED THAT — — _ tt; LICJGw-% •t to CAI III. Svt}Itrt O.t^Lwi C•wyan) - - . CAW V4.1 Edtm t..N.t C..�«at S..I _'�yat•! Vau(t.+.t of Sato1T S.�w•� N M• 4� ' .�. yl',,N• Lea n 40 TABULATION OF ©IDS FOR c� ' V-UeA�LsltrlX-o:i FQ& EIQe &4p/w i;Ar-LICE m-rlu �3 I I 0 8 - 9 -()03 r:— ri._ ^ *MIL i- I _fit .• � ..� ►. . , .�. Wrol6ri Mp r dy; QrTffl •VA"A11 M, • • .� . �. r a�iiri� TA :;ULARITIES LEGEND Ma ►....•.. • •I. M.MwwT Nc 11/. J.... •. •• C 4...J 1 1..0pioss of B%-J...t Co.v.n? C••-.c•«1 f •..na.Mr rn0.*4 Ufts.r%a1 •....ymwl'I 1.*e.! •. q• Cw7«a. l.01 ao QD 1,�,: a ®-- ...TA. /in (V L c-'rArh Low 3 io( eID _ 91 -m PROL�ITY OF `1IAMI, FLORIDA RFJ4E:NT MANAGEMENT DIVISIOlh BID NO. 88-89-003 BID SHEET IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Not is (Include cash discount for prompt payment, it any) .additional discount of 0 % if awarded all items. warranty and/or guarantee: Individual Manufacturer parts• tabor warrantee 9C days State any variances to specifications (use separate sheet if necessary): Delivery: Rn_er. calendar days required upon receipt of Purchase Order. ' Delivery Point(s): Fire, Rescue & Inspection Services 1103-1151 N.w. 7th Street Miami, F1 33126 In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): John Gorman, Owner NAMES OF COMPANY OFFICERS: Sandra Cable, Secretary Please use the back of this page if more space is necessary MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10062, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDER: Thnnsm Signature: company name Print Name: Michael J. Gorman Indicate if Minority Business: Date: 9/19/88 ( ] Black [ ] Hispanic [ ] Women FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. 9/23/88 RESOLUTION NO. A RESOLUTION ACCEPTING THE 81D Or THOMAS W. RUFF i CO. FOR THE FURNISHING; OF S'i'EEi. FURNITURE To ViE DEPARTMENT OF FIRE, RESCUE i INSPECTION SERVICES AT A TOTAL PROPOSED COST of $114,b1S.26 ALLOCATING FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT PROJECT ACCOUNT CODE NO. 313020-289401-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS COUIPMENT. WHEREAS, pursuant to PiAblie notice, sealed bide were received September 19, 1986 for the furnishing of steel furnitur♦ to the Department of Fire, Rescue & Inspection Servicest and WHEREAS, invitations were mailed to twenty (20) potential sappliers anti two (2) bids were received; and WHEREAS, funds for this purchase will be available from the Capital Improvement Project Account Code 0313u20-289401-8e0; and WHEREAS, this equipment will be used by the Department of Fire, Rescue i Inspection Services for the purpose of f%,rnishing the newly renovated Fire Station 13 and new ad ministr4tive headquarters for three of the Department's Divisions Firefighting, Rescue and Support Setvicest and WHEREAS, the City Manager and the Director of the Dwpartment of Fire, Rescue & Inspection Services recommend that the bid receivab from Thomas w. Ruff I, Ch. be accepted a9 the lowest responsible and rearonsive bids NOW, THEREFORE, BE IT RESOLVED at THE COMMISSION OF THE CITY c+F MIAMI, FLQRIDAs Section I. The September- 19, 1988 bid of Thomas W. Ruff i Co. for furnt'shing steel furniture to the Department of Fire, Rescue Inspection Services at a total proposed cost of 5114,61S.26 is hereby accepted with funds therefor hereby allocate,1 from the Capitsl improvement Account Code f313020- 289401-840. SEP— ?g-9s3 Mi]N Section 2. The City Manager is hereby authortted to instruct the Chief Procuresent Officer to issue a purchase Order for this equiPJsant. PASSED AND ADOPTED this— der of __. 1998. ATTEST 1 MATTy lilRAI, CITY CLERK LEGAL REVIEW SYt ROBERT F . CLAM CHIEF DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS& J0-ft-M• F . CITY ATTORNEY `rY 't44 tfi _s. S R T i 'A