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Home My WebLink AboutR-88-0957Aft J-88-785 7/27/88 RESOLUTION NO. 813-9 i 7 A RESOLUTION ACCEPTING THE BID OF M. VILA 8 ASSOCIATES, INC. IN THE PROPOSED AMOUNT OF $1,903,210.00, BASE BID OF THE PROPOSAL, FOR EAST LITTLE HAVANA HIGHWAY IMPROVEMENT PHASE II, WITH MONIES THEREFOR ALLOCATED FROM THE 1988 CAPITAL IMPROVEMENT ORDINANCE NO. 10347, PROJECT NO. 341124 IN THE AMOUNT OF $1,903,210.00 TO COVER THE CONTRACT COST; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH SAID FIRM. WHEREAS sealed bids were received July 14, 1988, for East Little Havana Highway Improvement - Phase II; and WHEREAS, the City Manager and the Director of Public Works recommend that the bid received from M. Vila S Associates, Inc. be accepted as the lowest responsible and responsive bid; and WHEREAS, the 1988 Capital Improvement Ordinance No. 10347, was adopted on November 19, 1987, and monies are available for the proposed amount of the contract, project expense, and incidentals under Project #E341124 of said ordinance; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section I. The July 14, 1988, bid M. Vila A Associates, Inc., in the proposes amount of $1,903,210.00, for the project entitled East Little Havana Highway Improvement - Phase II, for the base bid of the proposal, based on lump sum prices, is hereby accepted at the price stated therein. Section 2. The amount of $1,903,210.00 is hereby allocated fro■ the 1988 Capital Improvement ordinance No. 10347, Project No. 341124 to cover the cost of said contract. cm comma= MEEM0 or OCT 6 P Section 3. The City Manager Is hereby authorized to enter Into a contract on behalf of the City of Miami with M. Vila a Associates, Inc., for East Little Havana Highway Improvement - Phase II, base bid of the proposal. PASSED AND ADOPTED this 6th day of October , 1988. ATTES 4 IN HIKAI CITY CLERK PREPARED AND APPROVED BY: CHIEF DEPUTY CITY ATTORNEY Z ER Le M A Y 0 R APPROVED AS TO FORM AND CORRECTNESS: CITY ATTORNE !c — BID SECURITY �i rt sops plcllvte Z- v Rir mE of stcM Iff MAL sr Ow r i i �x, �, a s �, c2 9 1. 0 0 J" �1r Ae f o?3.00 1/90,35o•06 9 rl - 91-If f RECEIVED behei P[tR SING DIV./PUBLIC R - I" enveropes. SIGNED: DATE: lec��e! *►� e►�•� r�:vl►�I rl»sk• N►i• der i1 - � 101t KCOYMTIM� Mr�� 1. - IMPORTANT Jk*Rqwx � CITY OF MTAAt,- TLORIil�- Department of Public Works ADDEWUM NO. 1 ISSUED JUNE 29, 1988 TO BIDDING AND CONTRACT DOCUMENTS FOR EAST LITTLE HAVANA HIGHWAY IMPROVEMENT - PHASE II B-4528 # # * * * * * # # # * # * * # # # * # # # # # * * # # # # * * * * * # * # ALL BIDDERS ARE HEREBY NOTIFIED AS FOLLOWS: CHANGE 1 of 1: '(Specifications) Delete the "ADVERTISEMENT FOR BIDS" and insert the new "ADVERTISEMENT FOR BIDS". The sealed bids for "East Little Havana Highway Improvement - Phase II B-4528" will be received by the City Manager and City Commission of the City of Miami. THIS ADDENDUM IS AN ESSENTIAL PORTION OF THE CONTRACT DOCUMENTS AND SHALL BE MADE A PART THEREOF. W11 . C A t h e r Director Bid No. 87-88-108 ADVERTISEMENT FOR BIDS Sealed bids for "EAST LITTLE HAVANA HIGHWAY IMPROVMENT - PHASE II B-4528" will ►,e P-erelverl by th• rity Mrnxner rnr/ the ( itv r1erY of the rlty mf m4srn4 :-16 % 4WN lot, ice ADDENDUM NO. 1 Bid No. 87-88-108 ADVERTISEMENT FOR BIDS Sealed bids for "EAST LITTLE HAVANA HIGHWAY IMPROVMENT - PHASE II 5-4528" will be received by the City Manager and the City Commission of the City of Miami, Florida at 11:00 a.m. on the 14th day of July, 1988, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. The work will consist of construction of approximately 2.5 miles of streets in the area bordered by S.W. 1 Street, S.W. 8 Street, S.W. 8 Avenue and S.W. 12 Avenue. Construction will include the following: clearing and grading, construction of asphaltic pavement, concrete curbs and/or gutters, concrete sidewalk, storm sewer facilities and landscaping. City regulations will allow bidders to furnish a performance and a bid bond in accordance with Resolutions No. 86-963 and No. 87-915. For technical questions regarding the plans and specifications please contact Leonard J. Helmers, P.E., Highway Design Engineer, at (305)579-6865. Prospective bidders will be required to submit, with their bid, a copy of the appropriate Certificate of Competency, as issued by Dade County, which authorizes the bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Plans and specifications may be obtained from the office o the Director of Public Works, 275 N.W. 2 Street, 4th floor, Miami, Florida, 33128, on or after June 16, 1988. There will be a $20 deposit required for the first set of plans and specifications. Additional —sets may be purchased for as ee 7 $20 per set and this is not refundable. Deposits will be refunded only upon Ue return of one set of plans and specifications to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance No. 10062 regarding allocation of contracts to minority vendors. The City will expect prospective bidders to submit an Affirmative Action Plan, as defined in said Ordinance, and as required in the Instructions to Bidders. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreement." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305)579-6856. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any or all bids, and readvertise (8-4528, Req. 5508). Cesar H. Odio City Manager ADDENDUM NO. 1 Bid No. 87-88-108 ADVERTISEMENT FOR BIDS Sealed bids for "EAST LITTLE HAVANA HIGHWAY IMPROVMENT - PHASE II B-4528" will be received by the City Manager and the City Commission of the City of Miami, Florida at 11:00 a.m. on the 14th day of July, 1988, at the City Clerk's Office, first floor of the Miami City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. The work will consist of construction of approximately 2.5 miles of streets in the area bordered by S.W. 1 Street, S.W. 8 Street, S.W. 8 Avenue and S.W. 12 Avenue. Construction will include the following: clearing and grading, construction of asphaltic pavement, concrete curbs and/or gutters, concrete sidewalk, storm sewer facilities and landscaping. City regulations will allow bidders to furnish a performance and a bid bond in accordance with Resolutions No. 86-963 and Mo. 87-915. For technical questions regarding the plans and specifications please contact Leonard J. Helmers, P.E., Highway Design Engineer, at (305)579-6865. Prospective bidders will be required to submit, with their bid, a copy of the appropriate Certificate of Competency, as issued by Dade County, which authorizes the bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to submit proposals in duplicate originals. Plans and specifications may be obtained from the office of the Direc or of Public Works, 275 N.W. 2 Street, 4th floor, Miami, Florida, 33128, on or after June 16, 1988. There will be a $20 deposit required for the first set of plans and specifications. Additionaf—sets may be purchased for a fee o $20 per set and this is not refundable. Deposits will be refunded only upon the return of one set of plans and specifications to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance No. 10062 regarding allocation of contracts to minority vendors. The City will expect prospective bidders to submit an Affirmative Action Plan, as defined in said Ordinance, and as required in the Instructions to Bidders. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreement." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305)579-6856. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any or all bids, and readvertise (B-4528, Req. 5508). Cesar H. Odio City Manager U Bid No. 87-88-108 ADVERTISEMENT FOR BIDS Sealed bids for "EAST LITTLE HAVANA HIGHWAY IMPROVMENT - PHASE II B-4528" will be received b the C1� -Manager and the CityClerk of the City of Miami, Florida at a.m. on a day- of Ju , at the City Clerk's Office, first � `oT-ffie Miam y a an American Drive, Dinner Key, Miami, Florida, 33133. at which time and place they will be publicly opened and read. The work will consist of construction of approximately 2.5 miles of streets in the area bordered by S.W. I Street, S.W. 8 Street, S.W. 8 Avenue and S.W. 12 Avenue. Construction will include the following: clearing and grading. construction of asphaltic pavement, concrete curbs and/or gutters, concrete sidewalk, storm sewer facilities and landscaping. City regulations will allow bidders to furnish a performance and a bid bond in accordance with Resolutions No. 86-963 and No. 87-915. For technical questions regarding the plans and specifications please contact Leonard J. Helmers, P.E., Highway Design Engineer, at (305)579-6865. Prospective bidders will be required to submit, with their bid, a copy of the appropriate Certificate of Competency, as issued by Dade County, which authorizes the bidder to perform the proposed work. All bids shall be submitted in accordance with the Instructions to Bidders and Specifications. New City regulations will require each bidder to subunit proposals in duplicate originals. Plans and specifications may be obtained from the office of the Director of Public Works, 275 N.W. 2 Street, 4th floor, Miami, Florida, 33128, on or after June 16, 1988. There will be a $20 deposit required for the first set of plans and specifications. Additionaf—sets may be purchased for afee of $20 per set and this is not refundable. Deposits will be refunded only upon the return of one set of plans and specifications to the Department of Public Works, unmarked and in good condition within two (2) weeks after the opening of the bids. Bidders are alerted to the provisions of Ordinance No. 10062 regarding allocation of contracts to minority vendors. The City will expect prospective bidders to submit an Affirmative Action Plan, as defined in said Ordinance, and as required in the Instructions to Bidders. The City of Miami has adopted Ordinance No. 10032, which implements the "First Source Hiring Agreement." The object of this ordinance is to provide employment opportunities to City of Miami residents on contracts resulting in the creation of new permanent jobs. Contractors may be eligible for wage reimbursement under this program. For further information contact the Department of Public Works, City of Miami, at (305)579-6856. Proposal includes the time of performance, and specifications contain provisions for liquidated damages for failure to complete the work on time. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any or all bids, and readvertise (B-4528, Req. Matty Hirai z1 Wd L- [,q,,1 City Clerk () C (0-47 iffl" r REOUISITION FOR ADVERTISEMENT This number must apPM► in the sdvar�sert+ent. DEPT'DIV ACCOUNT CODE BATE l� " n ' PHONE APPROVE) BY PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement Type of advertisement: "of _ (Check one) Ri7a First four words of advertisement. Remarks: (num w of times) classified display times. [lE r � Starting date DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 UNE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc Reference VENDOR INDEX CODE E PROJECT 11 13 18 5 34 39 42 45 50 51 56 57 62 63 65 66 �1 0 1 2 4 1 _TI17 V P 21012 2 8 7 1 2 314 7 8 V P 1213114115 DESCRIPTION 36 64 DISCOUNT 6 72 AMOUNT 80 5 2 0 0 2 0 1 Approved for Payment White - PurdmWng Yellow - Finance Pink - Department L; CITY Of MIAMI. FLORIDA INTE0J-01rfiCE MEMORANDUM , .,urable Members of the 0 SAP -to ,oA.t city commission � Emergency Award of Contract ""'E`' East Little Havana Highway Improvement - Phase II eftow Rosario Kennedy ty RErtRENCES Vice -Mayor tNC�Ofu�Ef Please be advised that I intend to bring up, as a pocket item at the October 3rd, 1988, Commission Meeting, the emergency award of a contract to M. Vila a Associates, Inc., for the construction of East Little Havana Highway Improvement - Phase II. Bids for this project were received on July 14th. Due to extensive agendas, the item has missed both the September 8th and the October 3rd Commission meetings. The project contemplates rebuilding an area bounded by SW 1 Street and SW 8 Street, between SW 8 Avenue and SW 12 Avenue. Utility work in the area has been completed for some time, and the temporary patching placed by the utility companies is beginning to deteriorate. This deterioration and pavement failure is causing major dust problems to the neighbors, many of whom are elderly. In addition, if the project continues to be delayed, construction will be taking place during the Calle Ocho festivities next year. The sixty days during which the contractor must hold his bid for the City have elapsed. The contractor has agreed to hold his bid for an additional thirty (30) days. September 12. 1968 Mr. Eugene M. Pelaet. P.E. Construction Engineer/Public Works PO box 330708 Miami. Florida 33233-0708 Dear Mr. Pelaet: EAST LITTLE HAVANA HIGHWAY IMPROVEMENT - PHASE II As you know, bids on this project were received by the City of Miami on July 14, 1988. The sixty days during which the contractor is required to hold his bid prices will expire September 14, 1988. This is to inform you that M. Vila A Associates, Inc., is willing to hold its bid prices for an additional thirty (30) days, to October 15, 1988. ncerel , i se Sanchez ice -President M. Vila i Associates 4. ix Ey = f G To IAOIN CMT OR MIAMI, PLARIOA INT[R4PfIC11 MlMORANDUM F i l e °•*t June 1, 1988 0%9 8-452e sueitcr Request to Coordinate Bids & Specifications DonaJd W . Cathe� �� D I ec t X;;X: l �i V qffl It a 6"CLOSU099 Attached Is PW form •121R for the job entitled 'EAST LITTLE HAVANA HIGHWAY IMPROVEMENT- PHASE 11, B-4528as per Project No. 341124. We have verified with the Department of Finance that funding will be available for this project; Indicated below are monies required to cover the cost of this contract based on the preliminary englneer's/architect's estimate of $2.100.000, plus additional amounts for project expense, incidentals, and Indirect cost. Inority Set -Aside (Y) C(N) Adrienne Macbeth Minority Procurement Approved Expenditure i�"'"k /" v -` Manohar S. Surana Director of Budget GEP:gc cc: Highways Contract 8-4529 Budgeted Capital Proj. Bar o odrlguez Director of Planning S;,? �/I►i � w i l l be available to cover the cost of this contract CaTT" Garcia Direbtor of Finance 0 A BID No, 61-60-109 bl'll OF MIAMI -EPARTMENT OF PURL I C WOIIKS ASSESSMENTS, SPEC IfICATIONS AND CONTRACTS SECTION PROJECT REQUEST DATE: June 1. 1988 CIP Project: East Little Havana Highway Improvement -Phase 11 PROJECT NO.: 341 124 INDEX NO.: 312301 SOURCE OF FUNDS: 1888 CIP Ordinance as amended SIDS TO BE SECURED FOR: EAST LITTLE HAVANA HIGHWAY IMPROVEMENT - PHASE If Located In the area bordered by S.W. 1 Street, S.W. 8 Street, S.W. 8 Avenue and S.W. 12 Avenue. The project consists of construction of asphalt paving. concrete curbs, putters and sidewalks, storm sewers and landscaping. PLANS It SPECS PREPARED BY: Public Works FOR THE DEPARTMENT/AFF28E OF: Public Works ADVERTISE ON: June 18. 1888 RECEIVE BIDS: July 14, 1888 ESTIMATED COST Total Bid $2.100,000 NOTE: Plans & specs must accompany this form. together with rough Copy of advertisement. at least TWO weeks prior to the proposed date of advertising. Minimum bidding time Is 15 days (Code Sec. 18-52.1(d)). Form PW • 121 R Rev 2/4/87 i J U vc CITE' Or MIAMI. rLOR10A INTER-OrPICE MEMORANDUM Honorable Mayor and Members o..E 04LE 9-4528 of the City Commission 11119,Ec, Resolution Awarding Contract EAST LITTLE HAVANA HIGHWAY IMPROVEMENT - PHASE II Cesar H. Odic City Manager RECOMMENDATION RErEoENctf ENC►OSUAEf It is respectfully recommended that the City Commission adopt the attached resolution accepting the low bid of M. Vila i Associates, Inc. for EAST LITTLE HAVANA HIGHWAY IMPROVEMENT - PHASE II, received July 14, 1988 in the amount of $1,903,210.00, Total Base Bid; authorizing the City Manager to enter into a contract on behalf of the City. BACKGROUND Amount of Bid: t 1,903,210.00 Cost Estimate/Budgeted Amount: Source of Funds: 1988 C.I.P. It of Cost Estimate: 90.6% $2,100,000/f2,100,000 Ordinance No. 10347 as amended Minority Representation: 490 invitations mailed 12 contractors picked up plans A specs (5 Hispanic, I Black, 0 Female) 1 contractor submitted bids (3 Hispanic, 1 Black, 0 Female) Public Hearings/Notices: No Public hearing/Bid notice published Assessable Project: No Discussion: The Department of Public Works has evaluated the bids receives on July 14 and determined that the lowest responsible and responsive bid, in the amount of $1,903,210.00, is from M. Vila i Associates, Inc., a hispanic minority controlled corporation. Funds are available to cover the contract cost, and for such incidental items as postage, blueprinting, advertising, and reproduction costs. Resolution attached EAST LITTLE NATANA NIQNIIA♦ IN►ROVENENT - PNASE It JOB NO. 8-4529 CONTRACTOR'S FACT SHEET 1. M. VILA i ASSOCIATES, INC. 4395 Palm Avenue Hialeah, Florida 33012 Tel: (305) $21-1226 2. Principals: Martin Vila, President Jose Sanchez, Vice -President Maria Sanchez, Secretary 3. Contractor is properly licensed and insured. 4. Subcontractors: None required at this time S. Experience: Corporation established in 1979. 6. A hispanic minority contractor. 7. Project and Scope: East little Havana Highway Improvement - Phase II The construction of approximately 2.5 miles of streets in an area bounded by S.W. 1 Street S.W. 8 Street, S.W. 8 Avenue and S.W. 12 Avenue, and will include new pavement, curbs, gutters and sidewalks. Two hundred (200) working days construction time. 8. Funds allocated: Contract: $ 1.903.210.00 Project Expense 266,450.00 Blueprint: 750.00 Advertising: 600.00 Testing: 5,000.00 Postage: 150.00 SUB -TOTAL S 2,176,160.00 Indirect Cost 24,15S.00 TOTAL S 2,200,315.00 Prepared by: G.E. Picard July 27, 1988 I TABULATION OF BIDS FOR EAST LITTLE HAVANA HIGHWAY IMPROVEMENT - PHASE II 8-4528 V TAL BIO: THE TOTAL OF ITEMS i SED ON A TWO 1ilMOREO 12001 MOF Y COMPLETION TIME. Tlf SUM OF: A -m 0 —0 M1to owt.t • ow�>tw N 0wrM0 owwe C -Owmw ftww w 0 -*"an wmwm or t+rwwtr awa 7w+c• r.t E- Ut F - H -fwww wN I- J- V 00 St. 0% M.00 - g& oft W.00 taW rn.eo 1L aot. Otl.00 s< Soo. t10. oe u BID 87-80-100 B-4529 ,) 0)