HomeMy WebLinkAboutR-88-0953J-88-872
10/6/88
RESOLUTION NO. RH-9. 5`;
A RESOLUTION, WITH ATTACHMENT, APPROVING THE
ATTACHED FISCAL 1988-89 ADMINISTRATIVE BUDGET
OF THE MIAMI SPORTS AND EXHIBITION AUTHORITY
SUBJECT TO CERTAIN RESTRICTIONS UPON TRANSFER
OF FUNDS.
WHEREAS, the Ordinance creating the Miami Sports and
Exhibition Authority requires that the Authority establish a
fiscal year coinciding with that of the City, and also requires
that the City Commission approve the administrative budget to be
submitted on City budget forms for appropriate consideration; and
WHEREAS, the Miami Sports and Exhibition Authority on
September 8, 1988 approved its 1988-89 fiscal administrative
budget; and
WHEREAS, the attached forms identify categories for
compensation and benefits, administrative and operations, and
professional and consultant services totaling $745,120.00; and
WHEREAS, the categories reflected in the projected budget
comply with the mandate contained in the ordinance creating the
Miami Sports and Exhibition Authority to facilitate the
development of public facilities necessary for the expansion and
promotion of professional and international sports, convention
and exhibition related activities, and other events which will
contribute to economic and social growth in the City of Miami,
with the appropriate portion of Convention Development Tax
receipts and other Authority revenues being used to satisfy the
demands of this budget; and
WHEREAS, the total Fiscal Year 1988-89 proposed
administrative budget totals $745,120.00 which is a 2.9% increase
over the $724,020.00 amended budget for Fiscal Year 1987-88;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
ATTA"447 S
EI%Cal .G%70'EE
CITY COMMISSION
MEETING OF
OCT 6 19H
RESOLUTION No. 88--953.
- f
. ■
'id
Section 1. The attached Mimi Sports and Exhibition
Authority Fiscal Year 1908-89 Administrative Budget is hereby
approved subject to the restriction that there be no single
transfer of funds between categories in excess of $5,000 and no
transfers exceeding $25,000 in the aggregate unless all such
transfers shall have been approved in advance by the City
Commission.
Section 2. This Resolution shall become effective
immediately upon its adoption pursuant to law.
PASSED AND ADOPTED this 6th day of October , 1988.
XAVIER L. AREZ, IRAYOR
ATT Tt
MA Y HIAAI
CITY CLERK
PREPARED AND APPROVED BY:
2e'�- 7 &,"o-on
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
U%JU A.M. & Li,
CIA ATTORNE
RFC:bss:MS
ro Honorable Mayor and Members
of the City Commission
9
= Cesar H. Odi.o
City H"ger
RECOMMENDATION
CITY OF MIAMI. FLORIOA
INTER -OFFICE MEMORANDUM
cATE: � _
- �«
a � 1988 0
SUBJECT Miami Sports and Exhibition Authority
Fiscal Year 1988-89 Proposed
Administrative Budget.
REFERENCES
ENCLOSURES.
It is respectfully recommended that the City Commission adopt the
attached resolution approving the Fiscal Year 1988-89 Proposed
Miami Sports and Exhibition Authority Administrative Budgets
pursuant to Section 52.6-10 of the Authority Ordinance.
BACKGROUND:
The Miami Sports and Exhibition Authority Administrative Budget
is funded from certain allocated proceeds of the Convention
Development Tax levied pursuant to Florida Statute 212.057 and
other Authority revenues.
Section 52.6-10 of the City of Miami Ordinance creating the Miami
Sports and Exhibition Authority requires that a) the City
Commission on an annual basis approve the Miami Sports and
Exhibition Authority Administrative Budget and b) that the
Authority establish a fiscal year coinciding with that of the
City of Miami.
At its meeting on Thursday, September 8, the Miami Sports and
Exhibition Authority adopted a proposed Fiscal Year 1988-89
Budget which was delivered to the Commission by separate cover.
iof d th a uirc ements for om eneatinn and `
This budgets en y e r g p
benefits, administration and operations, and professional and
consultant services for the operation of the Authority. '"k
Honorable Mayor and Members
of the City Commission
Page 2
Actual expenditures are monitored on a monthly basis pursuant to
Chapter 52.6-5 of the Authority Ordinance. The Executive
Director is required to report on a monthly basis to the
Authority and prepare a statement of current and year-to-date
expenditures in comparison to budget. In addition, the
accounting firm of Coopers & Lybrand has been retained to provide
a complete fiscal year 1987-88 audit pursuant to Section 52.6-11
of the Miami Sports and Exhibition Authority Ordinance.
Although this budget reflects the best available information
regarding administrative responsibilities and program
development, a supplemental budget would be submitted for Miami
Sports and Exhibition Authority and City Commission approval if
future administrative or operational needs require.
JAB/Cas/ j 158
i
Ce.
Heat Impresses
home crowd
MIAMI HERALD
CITY STUDIES
FEASIBILITY
OF DOWNTOWN
EXHIBITION HALL
MUM HERALD
Miami Arena's
MSEA
BUDGET
PRESENTATION
P�EMAiION OF
opening bash %MN151KAIIVt
is a hit with ANDOPSWW
colorful crowd
MAN HERALD
Miami chosen host site
for 1990 Golden Gloves towmey
MINA HOT
ON TRAIL
OF NBA
ALL-STAR EVENT
MM INM
Miami group
making big
pitch for
pro baseball
MAM NEWS
Wlaml Arena...
. years of sports
and happiness.
Julio lgl9slas
Wlil glue us
and music
■
City enters sports and
entertainment big leagues
MIAMI NEWS
« • ki �Nl •
By:
Gene Marks, Chairrnan
_ . 'f:EKno
x, Vice-Chdrmar�CSVke-ChdrmanR. Allen, Jr.
Mrs. Rankle Rolkn<
J. Skip Shepard
EN Felnberg
Monty TraY)er
Steve Suarez
Ken Abano
Pedro Pelaez
John A. Blaisdell. Executive Director
88-953
�\ 10-N
TABLE OF CONTENTS
3 Letter from the Chairman
6 Organization and Mission Statement
6 Table of Organization
7 Proposed Revised Administrative/Operating Budget for the
Fiscal Year ending September 30,1988.
18 Proposed Administrative/Operating Budget for the Fiscal
Year ending September 30,1989 with attached notes.
26 Exhibits
P
.ETTER FROM THE CHAIRMAN
September 16, 1988
Honorable Mayor and Members
of the City Commission
City of Miami
3500 Pan American Drive
Miami, FL 33133
Honorable Mayor and Members of the City Commission:
In October 1986, the Miami Sports and Exhibition Authority em-
barked on one of the most ambitious projects ever undertaken in
the City of Miami, construction of the Miami Arena. As ap-
pointees of the City Commission, the Authority was entrusted to
guide this project through the construction phase and into what
will be many years of prosperous operation.
The issues of location and the need for heightened security were
looked upon as negatives throughout the construction process.
However, what many people hailed as a major mistake has
turned out to be the silver lining in a potential dark cloud. Miami
Arena, built on time and under budget, has returned this area to
prominence in the entertainment industry.
Together, we were able to deliver to the citizens of South Flor-
ida a truly first class arena that is rapidly becoming the top
concert facility in the entire country. In just two months of
operation, Miami Arena has hosted such superstars as Julio
Iglesias, Robert Plant and Elton John. Still to come are Sinatra,
Minnelli, Davis and the Miami Sound Machine. As we look
forward to the arrival of those entertainers, the entire family
is enjoying Sesame Street Live, while anxiously awaiting the
Ice Capades and the circus. And, still to come, opening night
of the Miami Heat.
v
MSEA BUDGET
PRESENTATION
The Authority has no intention of resting on the success of the
Miami Arena. The past year has been a busy one for the agency.
In addition to the Arena, the Authority began several projects
that will bring; us closer to achieving our goals. They include:
- Our co-sponsorship of the City of Miami Basketball Classic,
helping return to prominence the University of Miami men's
basketball program.
- Development of an Audit, Reporting and Training Program,
along with bade County and the City of Miami Beach, to effectu-
ate a transition of the collection responsibility of the Convention
Development Tax from the State of Florida to Dade County.
- Applied to the NBA to host the 1990 NBAAII-Star Game at the
Miami Arena. Miami is one of four cities still in the running to
host the event.
- Worked with City of Miami Parks and Recreation Department
to secure the 1990 National Golden Gloves Boxing Tournament.
- Funded renovations to the City of Miami/University of Miami
James L. Knight International Center, converting commercial
space to 28,000 square feet of exhibit space.
- Worked with City of Miami Department of Development to
implement expansion and renovation plans at Coconut Grove
Exhibition Center.
Working closely with the City Commission to bring Major
League Baseball to Miami.
We hope through our efforts to move forward under City Com-
mission policy in continuing to make Miami a center of interna-
tional sports, conventions, and first class entertainment.
MSEA BUDGET
PRESENTATION
)n behalf of the entire board, I respectfully submit a revised
987-88 administrative/operating budget and our 1988-89 fis-
al year administrative/operating budget for your considera-
on and approval. Your approval of these budgets will allow us
continue to move forward in the positive direction we have
iken.
look forward to your response and our continued successful
Corking relationship.
incerely,
;ene Marks
'hairman
Cesar H. Odio, ex-officio
Vice -Chairman George Knox
Vice -Chairman Bill Bayer
Robert N. Allen, Jr.
J. Skip Shepard
Mrs. Frankie Rolle
Eli Feinberg
Monty Trainer
Steve Suarez
Ken Albano
Pedro Pelaez
John A. Blaisdell, Executive Director
,D�
MSEA BUDGET
ORGANIZATION AND MISSION STATEMENT
The Miami Shorts and Exhibition Authorityof theCityof Miami, Flor-
ida (the "Authority") is an independent and autonomous agency and
instrumentality of the City of Miami, (the "City") established by
Ordinance #9662 adopted by the City Commission on July 28,1983 (as
amended by City Ordinance #10153), pursuant to Section 212.057 of
the Florida Statutes.
Section 52.6-10 of the City Ordinance creating the Authority requires
that a) the City Commission on an annual basis approve the
Authority's administrative budget and b) that the Authority establish
a fiscal year coinciding with that of the City. The Authority's
administrative budget is funded from proceeds of the Convention
Development Tax and other Authority revenues.
The Authority's mission is to facilitate the development of public
facilities necessary to expand and promote professional and interna-
tional sports, convention and exhibition related activities, and other
events which will contribute to economic and social growth in the City
of Miami.
WA4r SPORTS AND EXHIMON AUTHORITY
OrAkAmm TIONALCHART
•T�1■rTZ1
PROPOSED REVISED ADMINISTRATIVE/
OPERATING BUDGET FOR FISCAL YEAR ENDING
SEPTEMBER 30, 1988.
GENERAL
i-he Miami Sports and Exhibition Authority adopted an admin-
istrative budget for the fiscal year 1987-88 on September 3, 1987. This
nudget was approved by the City Commission on Ch tober 22,1987, via
Resolution 87-934. The aggregate amount of this budget was
097,504.00, comprising and identifying the requirements for compen-
;ation and benefits, administration and operation, and professional
ind consultant services for the operation of the Authority for the fiscal
year ending September 30, 1988.
During the course of the year, the Authority began several important
projects and expended funds which were not anticipated in the
i,udget. Although the Authority has taken legislative action on these
terns, it is appropriate for these modifications to be presented and
-ipproved by the City Commission through a formalized supplemen-
:ai budget.
the following presentation is intended to summarize and outline the
iroposed budget modifications for each category. For ease of refer-
mce, the modifications included herewith are presented under both
he general and sub classifications of the budget:
COMPENSATION:
PROPOSED MODIFICATION $9,156
4djustments in this category are a result of the addition of one staff
nember, a Special Projects Coordinator, who is responsible for the
ievelopment of designated research and administrative projects. The
Iroposedsalaryfortlusposition is $31,500, however, since employment
lid not commence until late April the projected expenditures for this
ine item for the period ending September 30,1988 amount to $13,932.
Chis addition, in conjunction with compensation modifications result-
ng from re -organization and shifting of responsibilities implemented
)y the Executive Director, resulted in a net modification of $9,156.
MSEA
BUDGET
PRESENTATION
AGE
8
U
61
PAYROLL TAXES:
PROPOSED MODIFICATION $3,512
Adjustments in payroll taxes and benefits are a result of the changes in
the compensation section.
ADMINISTRATIVE EXPENSES:
OFFICE RENT:
PROPOSED MODIFICATION $5,539
To accommodate additional staff, work and storage space, the Board
authorized for the leasing of additional officespace in the Dupont Plaza
Center. The projected increase in cost for the current fiscal year is
$5,539. The new rent amount per annum is $43,023 which shall be re-
flected in the 1988-89 fiscal year budget.
INSURANCE:
PROPOSED MODIFICATION $3,6W
An unanticipated General Insurance rate increase of $33,600 occurred
during this fiscal year. The yearly premium of $16,000 includes
Workmen's Compensation, Commercial Crime coverage foremployee
dishonesty, Commercial Property for fire, Commercial General Liabil-
ity, and Commercial Umbrella for Liability coverage.
CONTINGENCY:
PROPOSED MODIFICATION $39,711
Unanticipated miscellaneous expenditures were incurred in the con-
tingency category totaling $8,961. Additionally, the Board authorized
for extraordinary compensation to be awarded tostaffinembersfor the
efforts put forth towards the successful completion and opening of the
Miami Arena totaling $30,750.
t
MSEA
BUDGET
PRESENTATION
VENT SPONSORSHIP:
ROPOSED MODIFICATION $25,000
:ity of Miami Basketball Classic
n October 1987, the Miami Sports and Exhibition Authority recog-
ized the importance of helping promote basketball at the local colle-
iate level. This effort would send a message to the NBA that this area
.,as serious about basketball and would support a professional fran-
hise. The Authority authorized the expenditure of $25,000 to co-
ponsor, along with and pursuant to .a request by the City of Miami, the
987City of Miami Basketball Classic, which was hosted by theUniver-
ity of Miami. I leld in early November, the Classic featured visiting
?ams from South Carolina, Southern Illinois and Colgate. The
uccess of the tournament helped the University of Miami program
-utgrow the James L. Knight Center, their home for three years. The
JM will now call the Miami Arena home and will feature such national
powers as Kansas, UCLA and Duke on their home schedule, a sure
ign that the basketball program is approaching the national promi-
ience achieved by the U`M football team.
'ROFESSIONAL SERVICES:
.EGAL:
'ROPOSED MODIFICATION $40,000
?n June 29, 1988 the Authority entered into a Professional Services
%greement with Chris Korge to retain him as General Counsel for the
kuthority through Holland & Knight. The projected budget amount is
used on anticipated expenditures to be incurred for fees and expenses
)ursuant to the professional services agreement.
CDT/MINORITY
PARTICIPATION
5.9%
Hispanic
26.8%
Black
PROFESSIONAL SERVICES - OTHER:
PROPOSED MODIFICATIONS $200,000
Audit, Training and Reporting Program for local collection of
Convention Development Tax: Proposed Modification $50,000
Onjutic 5,1987tlie Florida State Legislature passed certain amendments
enabling individual counties to take responsibilityfor thecollectionof
their local tourist development and convention development taxes.
Recognizing the opportunity for revenue enhancement, administra-
tive cost savings, and for more effective enforcement and collection
measures, the Authority spearheaded an effort between Dade County,
the City of Miami Beach and the Miami Sports and Exhibition Author-
ity to collectively effectuate a transition of the collection responsibility
from the State of Florida Department of Revenue to the Dade County
Tax Collector's office.
The Miami Sports and Exhibition Authority, Dade County, and the
29 6%p City of Miami Beach entered into an interlocal agreement for the
Ferrate purpose of engaging a consultant to prepare and implement an audit,
training and reporting program geared towards maximizing the col-
lection and enforcement efforts pertaining to the convention develop-
ment and tourist development taxes. Subsequent to a competitive se-
lection process, Touche Ross and Company was engaged, via a
professional services agreement, to perform the following work steps:
37.7% 1) Iden tiTcation of current compliance levels and reasons for non -
Non -minority compliance including database compilation, analysts of historical
information and taxpayer Interviews.
TOTAL MINORITY 2) Design and implementation ofcollectlon and cash management
PARTICIPATION: procedures.
62.3%
3) Development of auditing guidelines and procedures.
4) Development and Implementation of a staffing plan and staff
training program for audit personnel.
88-953,
) Development and lmplementation of an education and aware-
-ess program toassist taxpayers In correctly following the. new p►-o-
edures.
;) Effectuating a smooth and effective transition from the State of
IoHda to Dade County for full collection responsibility effective
pril, 1988.
ndings and Benefits to Date:
The database of potential sources of taxpayers resulting from the
trategic Identification process of the study, as compared tothe State
wepartment of Revenue database, indicated that the State database
otentially could have been understated by over 3500 units,
otentially understating substantial collections.
No revenue loss was experienced during the transition period
s originally anticipated, but rather, total second quarter collec-
ons were ahead of last year indicating no loss but an effective
icrease of 9%.
Dade County currently controls information that tvas previously
navallable to the beneficiaries of the tax.
New Info►mation obtained during the study has resulted to more
Yective statistical sampling procedures focusing audit Investlga-
�lns on likely offenders.
Delinquency levels are approximately half that of the pre-
ansltlon period resulting from the implementation of the educa-
)n and awareness program.
Tax disbursements to the Miami Sports and Exhibition Author-
have been expedited by approximately 30 to 45 days In com-
Ason to the pre -transition period of 60-90 days resulting In ad-
tlonal Investment earnings on principal funds.
MSEA BUDGET
PRESENTATION
REVENUE COLLECTIONS UP 9%
Aek
a
• County usrs existing staff, office and equipment more efficiently to
produce substantial administrative cost savings. Local collec-
tions havc icsulted [tithe overall reduction of processing fees of ap-
proximatch] $400,000 to an approximate $150,000 creating an
annual $250,000 benefit to the beneficiaries, but specifically, a
$75,000 annual net benefit to the Miami Sports and Exhibition
Authority.
Baseball:
BASEBALL BOND REFERENDUM Proposed Modifications $65,000
EXPENDITURES
$15,000 - Market Research:
ANGLO 23%• In June 1988, [lie Miami Sports and Exhibition Authority entered into
$11 500 an agreement with Strategy Research Corporation to conduct a study
among registered voters in the City of Miami. The primary purpose
of the study was to ascertain the level of support for a referendum
needed to construct a new major league baseball stadium. Strategy
Research Corporation surveyed 393 voters in the City of Miami. The
HISPANIC 46%: results of the survey indicated that City voters would support an $80
$23,000 million referendum and preferred that the stadium be built on the
current site of the Orange Bowl. In retaining Strategy Research Corpo-
ration, through a professional services agreement in the amount of
$15,000, the Miami Sports and Exhibition Authority initiated the first
BLACK 31%: phase of its compreliensive strategy to help bring major league baseball
$15,500 to Miami.
$50,000 - Public Relations Awareness Campaign:
TOTAL BUDGET: The Miami Sports and Exhibition Authority furthered its commitment
$501WO to promoting sports in Miami on August 23 by allocating $50,000 to
create an awareness campaign to coincide with the City's $80 million
baseball bond referendum. Voters in the City of Miami will be asked
on October 4, 1988 to approve the referendum, contingent on Miami
receiving a written commitment from a major league team to locate in
the new stadium. In allocating the $50,000 expenditure, Authority
94
iembers felt it was necessary to create an awarrnrss campaign that
lould help heighten the interest in l.�sc�hall in the clays leading up tc� the
section.
opcol Entertainment Facility Impact Study:
roposed Modification $85,000
urpose:
o assess the competitive impact of current and prospective facilities in
-)uth Florida on the Miami Arena, with special focus on differences
-lating to ethnicity and geography.
mong the major end products will be:
A profile of the South Florida facilities market and a forecast of
rea trends which will affect the market and (lie Mlaml Arena;
An evaluation of the utilization prospects of the Miami Arena,
Wen likely patron behavior, promoter Interests, operator philoso-
hy and comparable situations;
A speciftc assessment of the impact new amphitheater(s) con-
tructlon will have on the Miami Arena; and
Marketing strategy direction for maximizing attendance from re-
oective ethnic classiTcations and South Florida communities, In-
luding event mix preferences.
rATUS
U field work fact-finding has been completed. This has included
cecutive interviews throughout South Florida by team principals;
•lephone interviews in Broward and Dade counties among residents in
MAo
BLACK
UK OUR
tq FWALE
AoJurrso
=1oso bra
aoNt+0"OHM
Moatrr
88-r953,
JA
1
the Anglo, I Iispanicand lilackcommunities; focus groups in the same
coninu cities, and the analysis of secondary - published information.
A final presentation to the Authority is expected during the first 10
days of October.
PRELIMINARY FINDINGS
• The Arena site is less sinister to most prospective patrons than
originally hypothesized. Youth and young adults have virtually no
security concerns and can be expected to attend regularly from West
Palm Beach to the Keys and Ft. Myers in the West.
e The convenience of the facility, especially by public transit, Is
a rrt4jor marketing benefit, but riust be communicated more ef-
fectively.
• The Hollywood Sportatorium may be forced to close.
e Amphitheater construction will dramatically affect the Miami
Arena's dominance of the highly pro/ttableconcert market, espe-
clally if new facilities come on stream at Broward or the Metro Zoo
sites. West Palm Beach is less likely to hurt the new arena and may
be perceived as a complimentary facility. The Impact is likely to
be year -around.
• Black and Hispanic attendance crossover to events not consld-
eredethnicwould Improve measurably with more effective media
selection and promotion.
•The negative attitudes of35+ yearold Broward residents toward
downtown P9ianil can be gradually reversed through cross-market-
Ing efforts tvith the Miami Heat's Broward-based season ticket
holders (35% of their total).
e Need for stronger marketing effort of Ticketmaster outlets due to
low awareness of the outlets which exist.
.. L
'`\
MSEA BUDGET
PRESENTATION
• Attitudes of pride, self esteem and a sense of "big league/tue can
do" stemming from the Miami Arena's successful launch can be
capitalized on to energize the pursuit of a Major League Baseball
franchise.
MINORITY PARTICIPATION
The first column breaks down outlays as they will occur; the sec-
ond adds -in equivalent value of work carried out by Miami Sports
and Exhibition staff and study participants and a predominantly
female staff for focus group recruitment and telephone interview-
ing, as well as secondary information gathering.
MIAMI SPORTS AND EXHIBITION AUTHORITY
PROPOSED REVISED ADMINISTRATIVE BUDGET
PAGE • FOR THE YEAR ENDING SEPTEMBER 30, 1988
3 Chen"
Propoeed
Adapted
Behwan
Rowed Pudget
Budgsl
Propaaad
FY 1967-
FY 1997•
and
Itom Oescription
19"
1966
Adrptad
I Compensation A Benelits
Compensation :
Execullve Director
370,500
79.900
0
Director, Planning 6 Development
10,312
41111,11111111
(3910"
1 inane Manager
21,656
21,606
Special Prof CooM
13,932
13,9l2
Adminktrative Assistant
32.311
27,000
0.311
Markeling Director
32,000
26,900
51200
Secretery4leceptionist
20,724
16,200
I LS24
TOTAL COMPENSATION
210,637
201."1
9.199
Payroll Taxes A Ben@fKs:
Group Insurance
16,072
15,110
on
FICA Contribution
13.226
11.411
1,917
Retirement Plon
16,051
14.116
733
TOTAL PAYROLL TAXES b BENEFITS
46,151
42.630
3.512
TOTAL COMPENSATION d BENEFITS
256,756
244,120
12,696
If. Administration
Office Rent
31,647
26.106
5,539
Stan Parking
4.500
4,500
0
Furniture Rental
0
0
0
Postage
2.400
2.400
0
General insurance
16,000
12.400
3,000
Telephone
15,950
'ISA50
0
Office Equipment Rental/Mainl,
4,600
4,600
0
Office Supplies
4,000
4.000
0
Courlar A Messenger
3.300
3.300
0
Business Travel
16,500
16.900
0
Business Meeting Expenses
7,225
7=
0
Auto TransWalion/Parkkq
S,600
SAW
0
Printing
7.225
7.110
0
Memberrships/Subscriptions
1,000
1.000
0
Public Reletions/MarkeNng
1,500
1.000
0
Conference Registration
1,500
1,900
0
Event Sponsorship
25,000
20.000
Contingencies
44.006
4.975
36.711
TOTAL ADMINISTRATIVE EXPENSES
19ZS33
119,083
73,650
Ill, Professional Services:
Legal SupW
50,000
10,000
40,000
Auld
13,500
13.500
0
Management Fee
9,200
9,200
0
Professional Svcs - Other
200,000
2001000
TOTAL PROFESSIONAL SERVICES 272,700 32,700 240,000
IV. Capital Expenditures:
Office Equipment Purchase
1.600
1,600
0
TOTAL CAPITAL EXPENDITURES
tow
1,600
0
TOTAL BUDGET
$724,020
•
397.506
326.017
,e Arxonpa-yi-g Notes to Prot"ed Revised Budg« 88-953
1PA
AIAMI SPORTS AND EXHIBITION AUTHORITY
'ROPOSED ADMINISTRATIVE BUDGET
:OR THE YEAR ENDING SEPTEMBER 30, 1989
(APVleed
i Change
Propotiwd
Adopted
pw"on
Budget
8udpol
Propo"d
F Y 1980
I Y 1987
end
urn Dssv►p"o.
1989
1989
Adapted
Cemponestoon A B/ndMs:
efts.
%sets" pYscta
=79.500
79.500
0
)rscim. Plonn" & new
O
10.312
(10,312)
.roes Msn.y.r
33.689
21.8"
11.831
osolst Pra+ecle Coord
31.500
13,932
17,568
IdiirlWe Assistant
24,000
32,311
(8,311)
tsAtAtq Mrtsgsr
32,000
32.000
0
snrslwrlpseeplbnhq
20.000
20,724
(724)
WAL COMPENSATION
220,689
210,637
10,052
a7reo Tsxce 6 B/neN1s:
rouq Mtswsnc0
10,250
16,072
(5,622)
rCA CarArbuoon
13,903
13.229
75S
46ornsrd Plan
17.655
16.851
904
OTAL PAYROLL TAXES i BENEFITS
41,666
46.151
(4,263)
OTAL COMPENSATION • BENEFITS
262,577
256.789
5,759
AN tYMstratbn:
'
4Na Rom
43.023
31,647
11,377
M Pwklrto
5,400
4.500
ON
umfurs Rome$
0
0
0
oslsos
Z200
2.400
(200)
,anwsl Inswanes
16,000
16.000
0
stsphorts
14,0p0
15.050
(1,650)
Moe EWon wrt RenWM&Int.
3,695
4,900
(I.M)
Albs Suppose
4.000
4,000
0
*UAW a Msssenper
3,500
3.300
200
ashen Travel
16,500
16,500
0
v/MNae MsaU 0 Expenses
72"
7,225
0
u1/ Transpalstlorr/Ps Ino
5.900
5.600
0
dno m
4,w00
7.225
(2,725)
2,900
Low
1,500
m6k RslsMorn4m*4llno
1,500
1,500
0
onhrance RsolstroWn
1.500
1,500
0
.wM Spwworehlp
50,000
25.000
25,000
onthgencbs
8,000
44,606
(36 606)
OTAL ADMINISTRATIVE EXPENSES 109.343 192.933 (3,509)
4. Prolossbnw Ssrvlc"
MSEA
BUDGET
PRESENTATION
PAGE
17
"al 64*Pon
144,000
50,000
94,000
At
13,500
13,500
p
1lrraowewA Fee
9,200
9,200
0
,c$mwiww Svcs • Other
120,000
200,000
(60.000)
OTAL PROFESSIONAL SERVICES
286,700
272,700
14,000
Cep11sl Expsndourse
rnAu+s A Futures
2.500
2.500
Nka E**ff "Purchses
4,000
1,600
2.400
OTAL CAPITAL EXPENDITURES
6,500
1,600
4,"o
fOTAL BUDGET
$745,120
724,020
21,100
'i �
00)
MIAMI SPORTS AND EXHIBITION AUTHORITY
Notes to Proposed 1988-89
Administrative Budget
GENERAL
The following is a justification of projected expenses the Authority
anticipates will be incurred during the 1988-89 fiscal year for the
purposes of carrying out the normal business of the Authority, as
outlined in its statement of purpose. The Authority staff certifies that
the projections included herein represent the most current and avail-
able information, and that it is the intention of the Authority to
continually refine its operations to maximize efficiency and maintain
expenses at or below the budgeted projections.
COMPENSATION & BENEFITS
Projections anticipate a 2.3% net increase over the revised adopted
budget resulting from shifting of compensation schedules and staff
function re -assignments. During the previous fiscal year, the budgeted
amounts for finance manager and special projects coordinator, reflect
partial year allocations.
Executive Director
Position responsible for the overall administration and operation of the
Authority and its staff. The proposed salary is $79,500, which repre-
sents no increase over the previous fiscal year.
Administrative Assistant
Position provides direct administrative support to the Executive Di-
rector and Board of Directors and oversees all of theorganization's
daily operations through the coordination of personnel, budget
control, workflow management and general office procedures. The
proposed salary is $24,000, which represents a 25.7% decrease over
the previous fiscal year due to staff re -assignment.
MSEA BUDGET
PRESENTATION
=finance Manager
?osition provides direct administrative support to the Executive Di-
.-ector in all matters pertaining to the finances and cash flow analysis
-)f the Authority for both internal operations and special project
'ending. The proposed yearly salary is $33,689. This position was not
staffed for the entire fiscal year 1987-88.
Marketing Manager
'osition provides direct administrative support to (fife Executive Di-
,ector and serves as a source of information regarding the national
profile of sports and convention facility development and audience
participation. Additionally this position is responsible for creating
ind maintaining a favorable public image for the Authority, and co-
)rdinating special projects and sporting events. The proposed salary
s $32,000, which represents no increase over the previous fiscal year.
ipecial Projects Coordinator
'osition responsible for coordinating activities of designated admin-
strative, research, and development projects. It also provides direct
administrative support to the Executive Director as required. The pro-
aosed salary is $31,500, per annum. During the previous fiscal year,
his position was budgeted for six months, as a result of a mid -year
addition.
secretary/Receptionist
'osition is responsible for all aspects of clerical and secretarial duties
o support all Authority staff. The proposed salary is $20,000, which
epresents a 3.5% decrease over last year due to staff re -assignment.
BUDGtI
PRESENTATION
LMSEA
PAGE
20
PAYROLL TAXES & BENEFITS:
FICA Contribution
The 11CA contribution is 7.51 % of total employee compensation up to
a ceiling of $45,000 per employee salary. The proposed FICA contri-
bution for 19ti8-89 is $13,983.
Group Insurance
The anticipated costs for group medical and dental coverage for 6 full-
time employees is $10,250. The amount budgeted reflects a 36.2%
reduction over the previous fiscal year. This reduction was achieved
by changing to a more cost effective health insurance carrier.
Retirement Plan
The proposed budget includes an 8% of total salary contribution per
Authority employee. The proposed contribution for 1988-89 is $17,655.
ADMINISTRATION
Office Rent
Pursuant to a 3-year lease signed May 1,1987 and an amended lease
signed June 1,1988, between the Authority and Dupont Plaza Center,
the Authority is responsible for 2375 square feet of office space at a
cost of $2,975.60 per month and amortized payments of $609.67 for the
cost of renovating additional space. The aggregate amount for the year
is $43,023.00. This amount is 35.9% over the previous year.
MSEA
BUUGtI
PRESENTATION
Staff Parking
Projections are based on leasing parking spaces at the Dupont Plaza
Center garage for staff. The cost of 6 spaces is $450.00 per month. The
aggregate amount for the year is $ 5,400, which represents an increase
of one space from the previous year.
Postage
The proposed budget amount for postage is $2,200. This amount
includes the lease of an electronic postage meter and scale, and stamps
for general office correspondence and committee correspondence
for Authority members. The amount budgeted for postage in 1988-89
is 8.3% under the previous year.
General Insurance
The anticipated cost of general insurance for the Authority is $16,000.
This amount includes Commercial Crime coverage for employee dis-
honesty, Commercial Property for fire, Commercial General Liability,
Commercial Umbrella Liability for injury, and Workmen's Compensa-
tion coverage. This amount is unchanged from the previous year.
Telephone
The proposed budget amount of $14,000 includes all anticipated tele-
phone expenses including the lease of the telephones at a cost of $147.80
per month. This line item also includes charges from Southern Bell,
Cellular 1, and N icrotel long distance calling. The proposed budget
amount is 11.7% less than 1987-88 due to efficiencies obtained with the
new equipment and long distance service.
.10
W,
Office Equipment Rental/Maintenance
The proposed budget amount of $3,695 includes the lease of pho-
tocopy equipment and annual maintenance agreement on 2electric
typewriters, tape recorder for authority meetings, photocopier, and
facsimile machine. This amount is 23% under the previous year's
expendihires.
Office Equipment Purchase
The proposed budget amount of $4,000 is for the anticipated
purchase of computer equipment and system upgrades. This amount
is $2,400 over the previous year's budget.
Office Supplies
The proposed budget amount of $4,000 is for all general office, pho-
tocopy and computer supplies. This amount is unchanged over the
previous fiscal year.
Courier & Messenger
The proposed budget amount is $3,500. This amount includes ex-
penditures for local courier service, hand delivered documents and
emergency deliveries, as well as Federal Express overnight deliveries.
This line item is being increased by 6.1 % over 1987-88 to cover
anticipated changes due to an increased number of Board members.
Business Travel Expense
The proposed amount of expenses for out of town travel is $16,500.
This includes funds for airfare, hotel and meals for staff and Authority
members who travel on behalf of MSEA. The amount budgeted for
travel remains unchanged from the previous year.
• s ,
• 17
''1
n
Business Meeting Expenses
The proposed amount of $7,225 includes refreshments for monthly
Authority meetings, in addition to meals and supply costs for meetings
related to MSEA projects. The amount budgeted for business meeting
expenses is unchanged over the previous fiscal year.
Auto Transportation Reimbursement
Anticipated yearly expenditures for auto transportation are $5,800.
This amount includes a monthly auto allowance of $400 for the
Executive Director, in addition to reimbursement for mileage at .20/
mile, parking and tolls for MSEA staff, and parking expenses for
Authority members and guests attending meetings at MSEA offices.
The amount budgeted for auto transportation is unchanged from the
previous fiscal year.
Printing
The proposed budgeted amount of $4,500 includes MSEA stationery,
business cards, professional printing costs and copies over the photo-
copy machine allowance. The amount budgeted for 1988-89 is 37.7%
less than 1987-88 achieved by efficiencies obtained and overall
reduction in the amount of professional printing.
Membership/Subscriptions
The proposed budget amount of $2,500 includes fees for membership in
professional planning and management organizations that provide
the Authority with resource material for projects and professional staff
development, as well as subscriptions to local and professional publi-
cations, electronic bulletin boards and media clipping services perti-
nent to daily operations and special projects. The budgeted amount for
membership/publications is $1,500 higher than 1987-88 to providestaff
with funds to develop a reference library of materials relevant to
Authority activity.
roo
PAGE 24
n
Conference Registration
The proposed budget amount of $1,500 includes fees for staff partici-
t)ation in local and national meetings pertaining to Authority
ousiness, as well as enrollment in classes for professional
development. The amount budgeted for conference registration
remains unchanged from 1987-88.
Public Relations/Marketing
The proposed budget amount of $1,500 provides funding for the
Authority to develop special promotional materials related to Au-
thority projects, contribute to City related projects highlighting
Authority activity, and for paid advertising. This amount is un-
changed over the amount budgeted last year.
Event Sponsorship
The proposed budget amount of $50,000 provides funding by the
Authority for special events sponsorship as determined by the Dowd.
Contingencies
The proposed budget amount of $8,000 includes miscellaneous costs
associated with Authority operations and unforeseen emergency
expenses. This amount is 82.1 % lower than the budgeted amount in
1987-88.
IN
''1
MSEA
6UIXAtI
PRESENTATION
PROFESSIONAL SERVICES
Legal Support
The proposed budget amount of $144,000 is for the provision of legal
support to the Authority pursuant to a professional services
agreement between Christopher G. Korge and the Miami Sports and
Exhibition Authority.
kudit
The proposed budget amount of $13,500 is for fees to be incurred by a
-ertified public accounting firm to be retained for the annual Authority
audit and to provide assistance with internal financial accountability.
This budget amount remains unchanged from 1987-88.
Management Fee
the proposed budget amount of $9,200 is for a portion of the City
vlanager's salary to be paid by the Authority for time and services
-endered by the Manager on behalf of the Authority.
"rofessional Services - Other
the proposed budget amount of $120,000 is to cover costs that are
)eriodically incurred for professional consultant and administrative
support services. This amount also represents funds that the Author-
ty, from time to time during the fiscal year with approval from the
loard, can elect to spend on research, topical studies, project propos-
►ls such as NBA All -Star Weekend bid, and miscellaneous costs
ncurred in the development of Authority projects.
Name of Grant
funding Source
Ne Statute 21
Florida
(21
Description
ObieCt
code
00i- Satarges snd wages
03t
050- `Other Pay
t99 t
OOt 1T JTAL aEaSO�NS,` SERvt�ES
I • 99 l �!
200• `Qperat�ona'•=,Censes
.99 1
6m Capital OuticY
899
?0�' TOTAL O
TKER ExPENgES
P°9
ToTAL EXPENSES
CAY Funds
W No. Of POS(TtOWS
CITY OF MIAMI
BUDGET SUMMARY
GRANT CAPITAL PROJECTS)
(S(CLFISCAL YEAR 1988-89
AuCuv,
otat Fund)
Period
P
t„Modrfjed Budget
p
FORM
t983/J8r88
AS a
No
52 i
210,637
53
46,151
256,j88
5�
465,b33
1,600
55
1 467,233
5.2
nt0 'mm tlld Balance
130/88
` Budged
{ Request
t4 1988.89
I320 589
-62,5 i
r—
�` ; 6.043
6,500
� 452,543
gNmar� t98B-89
1
t^creases
Ipecreasel
tat t1t = 5
�1
I �.o52
-z�
.J.3 0
1
i
CITY OF MIAMI '
GRANTS —SALARIES AND WAGES
(EXCLUDING CAPTIAL PROJECTS)
FISCAL YEAR 1988-89
Fund
Department
Exhibition Authorit
code
avision
ode
ante of Grant
Project No. JFw."
Source
Contract Period
Grant Request 1968.39 10
M8. 5.2 for 1988.89
lorida Statute 21
1
1
rn
(3)
_
(4)
(5) I f6)
Object
Colt
Modified &x1l"
19E7-88
Ifof
Bud )et Request
0 of
Increase
(Decrease)
r of
Posilton ritle
As of 3131 /88
POs.
1988.89
Pos.
IM - (3) * (5) 1
Clos
Esotanat o�
EXECUTIVE
I
DIRECTOR
79,500
79,500
-0-
l
DIRECTOR OF
M
I'
PLANING b
(
j
DEVELOPMENT
10,312
-0-
(;0,312)
FINANCE
ME.NACER
21,858
33,689
11,831
SPEC PROJ
COORD
13,932
31,500
17,568
ADKINISTRA-
;
I1R Assisum
32,311
24,000
( 8,311)
SECRETARY
-
RECEPTIONIST
20,724
20,000
( 724)
MARKETING
HUQGEg
Toug
32,000
32,000
-0-
210,637
220,689
10,052
TOW
210;637
220,689
10,052
I
PAGE ' OF e
PAGE 3--OF-A.--
CITY OF MIAMIINGE
AIL FOR MOTORCYCLE ALLOWANCES.
ANS. CAPITAL BENEFITS,
BUDGET JUSTIFICATION DET FISCAL YEAR 1988-89
OTHER OPERATING EXPENCES. NOP1'OPERATING EXPENSES,
MSFA MINOR OE,IECT CODE
CDT DEPARTMENT
FUND
OETAILEO pUANT1TY OF ITEM fOR PURCHASE
DESCRIPTION Of ITEM
INSURANCE (GROUP
HEALTH r; DVrAL)
FICA
&=VJMW PLAN
ACCOUNT NAME
PROJECTED OUANTITY x PRICE-) RE
UNIT PRICE
10,250
13,983
17,655
JUSTIFICATION [�
PURCHASE►EXPl401_UPE --j/
;I
l
CITY OF MIAMI
GRANTS- OPERATING EXPENSES
(EXCLUDING CAPITAL PROJECTS)
FISCAL YEAR 19118-89
Fund
oew+ orts and Exhibition Authority_
Code
0tvwsron
Code
Name of Gram
Project No.
undtrtg Source
Contract Period
Gran( Request 1988-89
D M S. 5 4 for 1988-89
�ioridaStature 212
(1
(2)
(3)
(4) _
(51
f6)
Obfett
Modified Budget
1987-88
budget Request
increase
(Decrease)
Code
Descnptron
As of 3131/88
1988.09
Nl - (31 = (51
Exalanahon
ADMINIS-
TRATION
OFFICE RENT
31,647
43,023 I
11,377
STAFF -
PARKING
4,500
5,400
900
POSTAGE
2,400
2,200
(230)
GENERAL INS
16,000
16,000
-0-
TELEPHONE
15,850
14,000
(1,850)
OFFICE -
EQUIP/MAIN
41800
3,695
(11105)
SUPPLIES
4,000
4,000
-0-
COURIER
3,300
3,500
200
BUS 'TRAVEL
16,3OO
16,500
-0-
BUS MTC EXP
7,225
7,225
-0-
AUTO/PKG
5,800
51800
-0-
PRINTING
7,225
4,500
(2,725)
Mm/Buss
1,000
2,500
1,500
PUB KEL/MIKT
1,500
1,500
-0-
CONT REG
EVENT -
1,500
1,500
-0-
SPONSORSHIP
25,000
50,000
25,000
COWTINGEN-
CIES
44,686
8,000
(36,686)
TOW
1
3 590
E=
Teats
A
t
• CITY OF MIAKII
GRANTS — OPERATING EXPENSES
(EXCLF SICNG ALCYEPARA19I18 ggECTS)
Code' Deis
ind tExh
Contract PertoO Gr-
am of Grant
Protect No. tMt" SO1"Ce
I rida Statute 212
(e)
1
(2)
Modiw &w9et gydget Reouest
Obsect 1987-86 19!!B•!9
Come Descnpnon As of3/31/E8 i
PROFRV.
SEICES
LEGAL
50,000
AUDIT
13,500
HANAGT
FEE
9,200
PROF. SERVIC
J
OTHER
200,000
• TOW
q TOW
rwirr..�w
272,700
144,000
13,500
9,200
120,000
286,700
Request 19"-e9
(5)
Increase
(Oecresae)
94,000
I
-0- �
—0—
(80,000)
14,000
♦ for 198e•JI9
161
ExWar,atron
PAGE —.3 Of—&--
r �
CITY OF MIAW
GRANTS- OPERATING EXPENSES
(EXCLF SICNG AL YEARA19U8 ggECTS)
r