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Home My WebLink AboutR-88-0919J-88-810 8/18/88 RESOLUTION NO. 88-919 A RESOLUTION RATIFYING, APPROVING AND CONFIRMING, BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, THE ACTION OF THE CITY MANAGER IN FINDING THE PURCHASE OF 750 STX RADIO BATTERIES FOR STX RADIOS USED BY THE POLICE DEPARTMENT, FIRE, RESCUE AND INSPECTION SERVICES AND OTHER CITY DEPARTMENTS IN AUTHORIZING THE ISSUANCE OF AN EMERGENCY PURCHASE ORDER TO MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC. THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/COMMUNICATIONS MAINTENANCE DIVISION AT A TOTAL PROPOSED AMOUNT OF $29,962.50; FUNDS THEREFOR ALLOCATED FROM THE 1987-88 OPERATING BUDGET ACCOUNT CODE NO. 420601-850 ($15,980.00) AND 429402-840 ($13,982.50). WHEREAS, pursuant to public notice, sealed bids were received, May 24, 1988 for the purchase of 750 STX Radio Batteries for the Department of General Services Administration/Communications Maintenance Division; and WHEREAS, invitations to bid were mailed to sixteen (16) potential suppliers and three (3) bids were received; and WHEREAS, funds for this purchase were allocated from 1987-88 Operating Budget Account Code No. 420601-850 ($15,980.00) and 429402-840 ($13,982.50); and WHEREAS, this emergency purchase was necessary as the batteries had to be ordered immediately and received in time to provide backup during the hurricane season; and WHEREAS, the City Manager has made a written finding that a valid emergency need existed for the herein batteries as lack of these batteries at a critical time could result in a negative impact on the health, safety and welfare of the citizens of the City of Miami; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: NEETiMtf (}g an Section 1. By an affirmative vote of four fifths (4/5ths) of the Members of the City Commission, the City Manager's written finding, that the purchase of 750 STX Radio Batteries to be an emergency and in authorizing the issuance of an emergency purchase order for such equipment to Motorola Communications and Electronics, Inc. the lowest responsible and responsive bidder for the Department of General Services Administration/Communications Maintenance Division at a total proposed amount of $29,962.50; funds therefor allocated from 1987-88 Operating Budget Account Code No. 420601-850 ($15,980.00) and 429402-840 ($13,982.50). Section 2. The City Manager's action in authorizing the Chief Procurement Officer to issue a Purchase Order to Motorola Communications and Electronics in the amount of $29,962.50 for the Department of General Services Administration is hereby ratified, approved and confirmed. PASSED AND ADOPTED this 6th day of October 1988. ATT T MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CRRRECTNESS: JOR L.-FRUMDEZ cIiTATToRHjtLj 4 A 51 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members °ATE' S E P 2 7 1988 of the City Commission SU.JECT Resolution Ratifying �Emergency Purchase of 750 STX Radio Batteries FROM. Cesar H. Odlo ENCLOSURES City Manager RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution ratifying, approving and confirming the emergency purchase of 750 STX Radio Batteries for STX radios used by the Police Department, the Department of Fire, Rescue and Inspection Services, as well as general government departments as an emergency action of the City Manager. Award was to Motorola Communications and Electronics, Inc., a non -minority vendor, the lowest, most complete acceptable bidder in accord with the specifications of Bid #87-88-091. Total cost of these purchases was $29,962.50, which funds are available from the Communications Maintenance Division operating budget of the General Services Administration. BACKGROUND: The General Services Administration Department analyzed bids received pursuant to Bid. #87-88-091, to furnish 750 STX Radio Batteries for use in STX Motorola radios used by the Police Department, the Department of Fire, Rescue and Inspection Services, as well as general government departments. The batteries were needed immediately as it was necessary that they be ordered in time to be received to provide backup during the hurricane season. Lack of these batteries at a critical time could result in a negative impact on the health, safety and welfare of the citizens of the City of Miami. The batteries have since been received. For these reasons, the city. Manager determined emergency approval and issuance of a purchase order to be an appropriate action. Award was made to Motorola Communications and Electronics, Inc., a non -minority vendor, as the lowest, most complete acceptable bidder, in the amount of $29,962.50. .y Z x�•. j Attachment: Proposed Resolution To Cesar H. Odio City Manager CITY OF MIAM1. FLORIDA INTER -OFFICE MEMORANDUM DATE: SUBJECT FROM Ron E. Wi lams, Dirafior REFERENCE!: General Services Administration EMERGENCY REQUEST 5'J June 27, 1988 unit: Recommendation for Emergency Approval of Purchase of 750 Radio Batteries RECEIVED C"'1' (i%' MIA411 ENCLOSURES JUN 2 y 1989 KKIAI Silvio .I1A,N,Sr4 rr0N * 1K NKCW Your emergency approval to award a bid for the furnishing of approximately 750 STX radio batteries for STX Motorola radios used by the Police Department, the Department of Fire, Rescue and Inspection Services, as well as general government departments is requested. Bids were received pursuant to Bid No. 87-88-091. It is recommended award be made to Motorola 'Communications and Electronics, Inc. a non -minority vendor, as the lowest complete acceptable bidder in accord with specifications. Approximate cost for 750 batteries is $22,962.50. BACKGROUND The General Services Administration Department analyzed bids received pursuant to Bid NO. 87-88-091, to furnish STX radio batteries for Motorola STX radios used by Police Department, Fire, Rescue and Inspection Services Department and other City departments. The immediate need for these batteries is based upon their use as backup for the existing batteries during the hurricane season, making it essential this order be placed immediately in order to receive the batteries as soon as possible. Amount of this award is based upon need for an estimated 750 batteries. It is recommended that award for a contract for purchase of STX radio batteries be made to Motorola Communications and Electronics, Inc., the lowest acceptable bidder meeting specifications in accord with Bid NO. 87-88-091. Therefore, it is strongly advised that the highest priority of protection to the health, safety and welfare of the citizens of the City of Miami be addressed immediately by purchase of the batteries needed. j Approved y Hager 8/24/68 The a unt, set forth above was final nd in the an of $ 29pM.50. ti 4 4. OM 14UG- 2•5-00 1-Ft r ►� U �� -� L • l.lty V► Mfr►,Nr, rLuw'pA 1NIgn-off-IG9 MlM4NAtVpl1M A u t A�x�Jst ZI, 1988 pery 1 sor e•,s «t MAgament Division aid 187. SO- 0910 P"Ch"a s„r��c► Of 7SG R.+Aio &tttnries Nei Prq Pr . 1 6 2 0S GOA 1-4 2•47 h11;;MT. & BUDGET Rhn X. wi i i ia.msi, s)i rectur central sorviee9 Administration 04901gr•(ere r A 2 • .F' 01 ��+.�. .r..�.....�� .r. srr.-�-..,.ram. �..�. w�... �.i•�..-�.-+ram r .. .err- • w,...- i..��V.�.. .......i. . .. �.-..�w..r .. This department has verified available funding With Lbe Departments of Finance and Sudg a4 that funds are available to cover the co9t of the subject bic� In the amount of Account Code Nufter—.Q%403:ft40-_....,._...,.. i FT 1932c8A ---- • FINANCE REVIEW 6 APPROVED BYi ADDITIONAL APPROVALS (Except for items appropriated (It ALQUIRSO - and IhcludAd in rY budget) Carlos oar ia, DTC@CCOrW Sorgio Rodriqus=,"�Csi at'iirif pgartmont of EinAnce City Manarger and Director Planning Department BUDGEIA14Y R!,:vIEW $ APPKOVuu BY1 tianohar Surana, Dicecto`r r��- aepartffionr• of budget •aM• ��+ A Frank CastaAQWp` Vi WE4*D9 Community DQvslopment e�.