HomeMy WebLinkAboutR-88-0884a a
J-88-910
9/23/88
RESOLUTION NO. 99--SN4
A RESOLUTION ACCEPTING THE BID OF UNIVERSAL
GYM EQUIPMENT CO. FOR THE FURNISHING OF
EXERCISE EQUIPMENT TO BE USED IN THE COPS AND
KIDS ATHLETIC DIVERSIONARY PROGRAM FOR THE
DEPARTMENT OF POLICE AT A TOTAL PROPOSED COST
OF $6,958.00;ALLOCATING FUNDS THEREFOR FROM
THE LAW ENFORCEMENT TRUST FUND PROJECT
#690001 ACCOUNT CODE #290915-840; AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received August 24, 1988 for the furnishing of exercise equipment
to the Department of Police; and
WHEREAS, invitations were mailed to twelve (12) potential
suppliers and three (3) bids were received; and
WHEREAS, funds for this purchase will be available from the
Law Enforcement Trust Fund Project #690001 Account Code #290915-
840; and
WHEREAS, this equipment will be used by the Department of
Police in the Cops and Kids Athletic Drug Diversioning Program;
and
WHEREAS, the City Manager and the Director of the Department
of Police recommend that the bid received from Universal Gym
Equipment Co. be accepted as the lowest responsible and
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The August 24, 1988 bid of Universal Gym
Equipment Co. for furnishing exercise equipment to the Department
of Police at a total proposed cost of $6,958.00 is hereby
accepted with funds therefor hereby allocated from the Law
Enforcement Trust Fund Project #690001 Account Code #290215-840.
NZEM0 Op
OCT 6 IM
5?�
Section 2. The City Manager is hereby authorised to
instruct the Chief Procurement Officer to issue a Purchase Order
for this equipment.
PASSED AND ADOPTED this_h day of October , 1988.
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO -FORM AND CQBRECTNESS:
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BID 87-88-139 BID SECURITY
EXERCISE EQUIPMENT AUGUST 24, 1988
doe stsi aecams 2 - 00 P.M_
mi OF SEcI pin
!MAL
growl
CFC INC.
940 LINCOLD RD
MIAM
BROKEN
DOWN
IN
ITEMS
NAUTILUS SOUTHEAST
LAKE MARY,FL. 32746
BROKEN
DO4.'N
IN
ITEMS
UNIVERSAL
P 0 BOX 1270
CEDAR RAPIDS,IOWA 52406
BROKEN
DOWN
IN
ITEMS
STA FIT DISTRIBUTOR
CLEARWATER,FL.
BROKEN
DOWN
IN
ITEMS
n ,S s oz PURCHASING DIV./PUBLIC ORKS OLM,
SIGNED /Ater - r DATE: envelopes.
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ACCOUNTme 1"cK4M
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LEGAL ADVERTISEMENT
BID NO. 87-88-139
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American Drive, Mani, Florida,
33133 not later than : p.m. August 24, 1 or the furnishing
of Exercise Equipment s thletic Drug Program
for the Department of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 519 of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 5188
Cesar H. Odio
City Manager
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REQUISITION FOR ADVERTISEMENT
DEPT'DIV. I'IIicurk if. .t (f.( A 11I.! I� i
This number must appear •
in the adverliown nt.
ACCOUNT CODE
290d.01-.
DATE Au'j `' ti 1288 PHONE `-i 7 9' f).i APPROVED BY:
PREPARED BY M a z
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement times.
(number of fires)
Type of advertisement: legal classified display
(Check One)
Size: a 1 Starting date
First four words of advertisement: `�' 1 `x t:.; . 6 7 -13 L - 1 3 5 . 1, 1 L 1 1:1 :: w i . �.... .
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
is
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
UNE
TRANS
VOUCHER
DUE DATE
YY MM DO
Adv• DOC• Reference
VENDOR
INDEX CODE
06XCF
PROJECT
11
13
1 17
18 1 125_34
39
42 45
5051
56
57 62
03 66
06 71
0
1
2
4
1
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P
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10121
1
2
3
4 7
8 V P 12
DESCRIPTION
36
DOCOtN T
72 AIUOUNIT 0
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114115
Fink Cup) : Ma 1 :� - Yrucuremeti •'afxdkement
Yellvw Copy: 511vi.a Meudo.d - C:.ity Clerk's
whhe - Pw&"ft YMlow - Flnanoe
Pk* - Depwkwtt
19
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO The Honorable Mayor and Members DATE C D 1966 FILE
of the City Commission
SUNJECT Recommendation for
Resolution and Award of
Bid #87-88-139 Exercise
FROM
Equipment
REFERENCES
Cesar H. Odi �
City Manager ENCLOSURES:
It is respectfully recommended
resolution be passed accepting
Universal Gym Equipment Co., for
for a total cost of $6,958.
that an award be made and a
the low bid as received from
furnishing exercise equipment,
The Department of Police has analyzed the bids received on August
24, 1988, for furnishing exercise equipment to be used in the
Cops and Kids Athletic Diversionary Program. The Department has
found Universal Gym Equipment Co. has met the Department's
specifications and provided the lowest bid.
On August 4, 1988, invitations
exercise equipment were sent to
opened on August 24, 1988, with
one vendor responding with a "No
for sealed bids for furnishing
prospective vendors. Bids were
three vendors supplying bids and
Bid".
The Department of Police will utilize.this exercise equipment in
the Cops and Kids Athletic Drugs Diversionary Program. This
program was authorized by Resolution 88-306 on April 14, 1988.
Ms. Adrienne MacBeth was contacted in reference to minority
participation and she concurred with the Department's
recommendation.
It is, therefore, recommended that the award of .bid be made to
Universal Gym Equipment Co. The Department's specifications hove
been not and funding is available through the Law .Enforcewtnt
Trust Fund, Project No. 690001, Index Code 290915, Object C(
040. '
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The Honorable Mayor and Members
of the City Commission
A�I1NT OF 9I D :
$6,959
$6,958 FY'88-89
3OCRCE OF FINDS:
The.Law Enforcement Trust Fund
MINORITY RRPRE4RNTATION:
Non -Minority Vendor
pIC H,R INCS /NOTICRS s
N/A
pROJSCT s
N/A
CHO:TJR:tjr
IRm
Bid No. 87-88-139
Page 2
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CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO William J. Schaut DATE
Procurement Supervisor
SU§JECT
FROM / REFERENCES
Perry L . Anderson,
Chief of Police
ENCLOSURES.
SEP 1 4 IM FILE
Bid #87-88-139, Approval
Exercise Equipment
This department has verified available funding with the
Departments of Finance and Management & Budget that funds are
available to cover the cost of the subject bid in the amount of
$6.958. through the Law Enforcement Trust Fund, Project No.
690001, Index Code M915, Object Code 840.
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manohar S-1 Surana Director
Departmen# of Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Sergio Rodriguez, Director
Planning Department
Frank Castaneda, Director
Community Development
(This form properly signed is part of the bid evaluation •nd
recomendation package to be placed on the agenda and Brost be
attached to the resolution cover meworandus.)
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ITEMe
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
FUNDS:
AWARD OF BID
Bid No. 87-88-139
Exercise Equipment
Police
Single purchase
The exercise equipment will be
utilized in the Cops and Kids Athletic
Diversionary grogram
12
3
Attached
Law Enforcement Trust Fund Project No.
690001 Account Code $310301-700.
MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to one
1 woman owned and one (1) black firms engaged in the
Exercise Equipment business as located in the following
sources:
1. New Vendors Applications on file in Procurement
2. Dade County Minority Vendor Register
3. Previous bids on file in the Procurement Mgmt. Office
4. Yellow Pages Telephone Directory
Minority response consisted of one (1) bid received from a woman
owned firm.
BID EVALUATION:
Cat_
Prior Bidders
Black American
Hispanic American
Woman Owned
Non -Minority
New Bidders
The bids meet the specifications.
Following is an analysis of the
Invitations to Bid:
Number of Bid
Invitations Mailed
I
Number of
Responses _
I
Black American
1 0
Hispanic American
0 0
Woman Owned
1 1
Non -Minority
10 2
Courtesy Notifications 15 0
"No Bids" - 1
Late Bids - 0
Totals � 7 ssessw4
Reason for "No Bid" was as follows:
X
1. Nautilus Southeast - "we do offer this equipment." F
t
Page i of 2
'� 4�E
R6CO"KXNDATIONs IT IS RECOMMENDED THAT THE AWARD BE
MADE TO UNIVERSAL GYM BOUIPMRNT
COMPANY FOR A TOTAL PROPOSED COST OF
$6,958.00.
Procurement Supery sor
Date
The Minority i Women Business Administrator concurs with the
above recommendation.
Minority i women-18usiness
Administrator
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TABULATION OF BIDS FOR
LX�t2c.ISC' C:V�VtDML-:nl� „�
Cloy At ... go., City G.d. A. M.
R.c...•1 ►y tA. C..y C......aaisn, City CINL, Cloy of Mitsi, F101-d.411 P. M.
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HIREGULARITIES LEGEND.
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IT IS RECOMMENDED THAT Tt4 L: 610 FAL TN✓=
AL J; me n/ TO
_QIA)iJtJZSI(- (GYM kctAtjIAP MLA) i
BID 97-JI-131
so
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CITY OF MIAM1, FLORIDA
IROCURENFUT MANAGEmEmT DIvI920N
BIO NO. 87-88-139
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
—� OM CATE IN THE ATTACHED ENVELOPE IDBNTIPIED BY BID NUMBER, TIME.
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BR ACCEPTED UNLESS THE DEPOSIT OR BOND 13 SUBMITTED IN THIS
ENV ZLOP 9 .
Terrrts:_ CA� (Include cash discount for prompt
payme It,any)
A.1ditional discount of i it away- ed all items.
Warranty and/or guarantee:. _ 6M-0- �% v
State any variances to specifications (use separate sheet if
necessary) i- -- - - - ----- . IJ[,1
Delivery: ��_calendar days required upon receipt of Purchase
order.
Delivery Point(s):_ City of Miami Police'Departmr_nt - Property Bureau
400 N.W. 2nod Avenue
Miami, F1 33128
In accordance wit t e lnv:t� ion to Bid, the Specifications, Genoral
Conditions, Special conditions, and General Information to Bidders, we
agree to furnish the Items) at Prices indicated con the attached bid
rhewt (A) .
NAMES OF COMPANY OWNER (S) t NAMES OF/COMPANY OFFICERS:
• k r }�(-. _Qd�. 1� C_ _--- _ - - -i't✓ ��`>C_ (_nninli?ttir
I4JXAA- nt. •, -S
Please use the back o phis page if mire sFat•e is necessary) '-
MINORITY PRcx'UREMENT COMPLIANCE
The undersigned bidder ac now ecges that it has I
received a copy of
ordinance No. 10062, the Minority Procurement ordinance of the City cif
Miami, and agrees to comply with nit applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: G(MN't,Q SutL 9*qm EQ%._i:/l (C, . Signature: !'T,—i.7G
rc cici nip s n y name f -•--
Print Nantes 4iL r CA 4"JA* V?--Gib
Indicate It Minority Business: Date:
C J black C l Hispanic C J Women
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORK MAY Dl
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AFFIDAVIT
1, Clarence Dickson, Chief of Police, City of Miami, do hereby
certify that the aforementioned request for expenditures from the
City of Miami Law Enforcement Fund, for the funding of the Nl=
Police Departmant Cops and Rids Athletic Drug Diversionary
Prosraa, in an approximate amount of $100,000, complies with the
provisions of Section 932.704, Florida Statutes, as amended.
Clarence Dickson
Chief of Police
City of Miami Police Department
Date
SWORN TO AND S ASCRIBED BEFORE ME THIS � �5� DAY OF
� _, 1988.
iv NOTARY PUBLIC
My Commission Expires:
spa, -PLIC ;alE CF FEOR MA
Li �: �`.iSti.N EIP. FEq 21.19M
Us%;; (Nita ;ItEl�Al l'IQ.
Date
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