HomeMy WebLinkAboutR-88-0883J-88-912
9/22/88
RESOLUTION NO. SSNS3
A RESOLUTION ACCEPTING THE BID OF TEMPTROL
AIR CONDITIONING, INC. FOR FURNISHING AIR
CONDITIONING MAINTENANCE AT THE COCONUT GROVE
EXHIBITION CENTER TO THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION ON A CONTRACT
BASIS FOR ONE (1) YEAR WITH THE OPTION TO
RENEW FOR FIVE (5) ADDITIONAL ONE YEAR PERIOD
AT A TOTAL ESTIMATED FIRST YEAR COST OF
$32,911.20 ALLOCATING FUNDS THEREFOR FROM THE
1988-89 OPERATING BUDGET ACCOUNT CODE
#420401-670; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE AND
THEREAFTER TO RENEW THIS CONTRACT FOR FIVE
(5) ADDITIONAL ONE YEAR PERIOD AT THE SAME
PRICE, TERMAS AND CONDITIONS, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received August 29, 1988 for the furnishing air conditioning
maintenance on a contract basis for one (1) year with the option
to renew for five (5) additional one year period for the
Department of General Services Administration; and
WHEREAS, invitations were mailed to 45 potential suppliers
and seven (7) bids were received; and
WHEREAS, funds for this purchase will be available from the
1988-89 Operating Budget Account Code ;420401-670t and
WHEREAS, this service will be used by the Department of
General Services Administration for the purpose of providing air
conditioning maintenance at the Coconut Grove Exhibition Centers
and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from Temptrol Air Conditioning, Inc. be accepted as the
lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
MEETING OF
OCT d Im
n0 0% $&-'M
0
50
Section 1. The August 29, 1988 bid of Temptrol Air
Conditioning, Inc. for furnishing air conditioning maintenance on
a contract basis for One (1) year with the option to renew for
five (5) additional one year period to the Department of General
Services Administration at a total estimated first year cost of
$32,911.20 is hereby accepted with funds therefor hereby
allocated from the 1988-8990perating Budget Account Code #420401-
670.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this service and to extend this contract for five (5)
additional one year period, subject to the availability of funds.
PASSED AND ADOPTED this 6th day of October , 1988.
ATT :
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
CITY 44VRUZY
BID SECURITY
RY Air Conditioning Maintenance at psT! DID$ 11CRIV2 Aiic11&t 24_ 1988 2:0i=
Coconut Crove Fxh. Center
B7-99-140
TTpE Of SECURITY
$sort ' MAL
WcatTier trol AaiTit enance CorIN
$47,040.00 vcirly
5
BB
Aircontech Assoc.
511,14n.00
BB Voucher
Temhtrol A/C Inc.
$32,911.20
$2,000.00
Cashier's Ck.
#30281
Sam L. Hamilton, Inc.
$44,148.00
5%
BB
Honeywell, Inc.
$55,128.00
5%
BB
Total Air Services
$40,000.00
$2,000.00
Cashier's Ck.
1CCC-47121
Johnson Controls, Inc.
$37,944.00
5%
BB
NO BID:
Robertshaw Controls Co.
Servidyne, Inc.
SGNE n enA Of PURCHASING DIV./PUBLIC OM
SIGNED; envelopes.
DATE:segelved D
*6 660•/lLrl[vlt►eI si»siOhio.-
� ) ■ter
ACCOUNTINt INVOIDM
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02
LEGAL ADVERTISEMENT
BID NO. 87-88-140
/14 If
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3S00 Pan American Drive, Miami, Florida,
33133 not later than 2:00 p.m. uqust MIfor the furnishing
of Air Conditioning a n e oct (trove Exhibition
Center on a contract basis for one (1) year for the Department of
General Services Administration.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 510 of the
City's total dollar volume of all expenditures for All (foods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 5195
Cesar H. Odio
City Manager
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(number of times)
Type of advertisement: "I .. • classified
(Check One)
Size
APPROVED BY,
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display
This number muet appear
in the adverbsemerN.
51.91
DIRECTOR OF ISSUING DEPARTMENT
times.
Starting date
First four words of advertisement: k I u / - H ; i • . 4 U . ". i,. if _
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
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DUE DATE
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Adv. Doc. Reference
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INDEX CODE
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Pink :i-op,: naria - Procurement Mar:a6ement
Yellow Copy: silvla Ktndoza - City Clerk's
White - Pundus" Yellow - Finance
Appwwd for Payment 1
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CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO The Honorable Mayor and Members
of the City Commission
FROM Cesar H. Odio
City Manager ..�
RECOMMENDATION:
0ATE: SE P / 7 1988 RILE:
SUUECT Resolution Authorizing
Award of Bid $87-88-140
Air Conditioning System
Maintenance -Coconut
REFERENCES Grove Exhibition Ctr.
ENCLOSURES:
It -is respectfully recommended that the City Commission adopt the
attached resolution awarding contracts to furnish air
conditioning maintenance services at the Coconut Grove Exhibition
Center, 3360 Pan American Drive, to Temptrol Air Conditioning,
Inc., a Hispanic vendor. Award is to the lowest, most complete
responsive bidder in accord with Bid #87-88-140. Total cost of
this purchase is estimated to be $32,911.20, which funds are
available from the General Services Administration Department,
Property Maintenance Division.
BACKGROUND:
The General Services Administration Department has analyzed bids
received pursuant to Bid #87-88-140, to furnish air conditioning
maintenance services at the Coconut Grove Exhibition Center, 3360
Pan American Drive to Temptrol Air Conditioning, Inc., a Hispanic
vendor. These services are necessary to provide expert
maintenance of the air conditioning system at the Coconut Grove
Exhibition Center. Award is to the lowest, most complete
responsive bidder in the amount of $32,911.20. Funds for this
purpose are available from the 1988-89 budget of the General
Services Administration Department.
Amount of Bid: $32,911.20
Source of Funds: 1 1988-89 General Services Administration
Department, Property Maintenance Division, Account i420401-670.
Minority Participations Award
Attr.chment :
Proposed Resolution
Tabulation of Bids
I t,
is to a Hispanic vendor.
IT4
F--F•. Z 41 --:Z Y_: i i1 r I S : 1% T MGM r . 4IDIJDr;E T
P . N ?S
r-. r- - 11P--NI& r-10 V1 1 -4 : SA rl to
`jTr or Mo^mt. rLORIMA
1W1gR,Qrrf1G1r MtMOI ANDUM
William .7. Schaut
pros .efinent Su Qry aoc
Pro u emen �M ment Division
Ro &1(' i
NC.M m9, Di rector
General Services Administration
V^?t
Pb . • 2
Septentvar 19, 1988 Me.
Bid 187-88-140, Air Conditioning
Maintenance services at the
Coconut Grove Exhibition Ctr.
�ircncrvccs Approvals
.ti..1 aeuAre.
This department has verified Available funding with the
Departments of Finance and Management i Budget that funds are
available to cover the cost of the subject bid in the amount of
S 321911.20- Account Code Number 20�401_670�_________�
FINANCE REVIEW i APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY RtVILW i APPROVED STi
r1p� M Pohari-,Suranaj DirectorCartmDpnt of Management
41
ADDITIONAU APPROVALS
(IF REQUIRED)
Sergio Rodriguez, D HVF-ttoc
Planning Department
Frankastaneda, Di rector
community Development
40
:.
ik
AWARD OF BID
Bid No. 87-88-140
I_: Air Conditioning Maintenance at the
Coconut Grove Exhibition Center
DEPARTMENT: General Services Administration
TYPE OF PURCHASES Contract for one year with the option
to renew for five additional one year
period
REASON= These services are necessary to
provide expert maintenance services at
the Coconut Grove Exhibition Center.
POTENTIAL BIDDERS: 45
BIDS RECEIVED: 7
TABULATION: Attached
FUNDS: 1988-89 Operating Budget Account Code
#420401-670
MINORITY/WOMEN PARTICIPATION: Invitations to bid were sent to
five (5) Black, eight 8f Hispanic and two (2) woman owned firms
engaged in the Air Conditioning business as located in these
sources:
1. Vendors applications on file in Procurement Management
2. Dade County Minority Vendor Directory
3. Previous bids on file in Procurement Management
4. Yellow Pages Telephone Directory
Minority response consisted of one (1) bid from a Black firm, and
three (3) bids from Hispanic firms.
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Women Owned
Non -Minority
New Bidders
Black American
Hispanic American
Women Owned
Non -Minority
Courtesv Notifications
"No Bids"
Late Bids
Totals
All bids meet the specifications.
Following is an analysis of the
Invitation to Bid:
Number of Bid Number of
Invitations Mailed Responses
1 0
4 2
0 0
4 1
4 1
4 1
2 0
26 2
15 0
2
.�..0
Reasons for "No Bid" were as follows:
i. Robert Shaw Controls Co. - Insufficient time to survey
systems.
2. Servydane, Inc. - Cannot provide maintenance services at
this time."
page i of 2
"r
N
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO TEMPTROL AIR CONDITIONING,
INC. FOR A TOTAL ESTIMATED FIRST YEAR
COST OF $32,911,20.
eL,,,., y
Procurement Supervisor
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
C d
Minority & Women Business
Administrator
Z3,
R,r
Date
51
> fi
,Y 4
V
TABULATION OF
BIDS #87-88-140
Air Conditioning Maintenance Services at
the Coconut Grove
Exhibition Center
BIDDER
TOTAL COST
COMMENTS
Temptrol A/C Inc.
$32,911.20 Lowest acceptable
4215 S. W. 72nd Avenue
and
responsible bid
Miami, FL 33155
per
specifications
Johnson Controls, Inc.
37,944.00
200 Oakwood Lane
Hollywood, FL 33020
Aircontech Associates
38,340.00
6022 N. W. 6th Avenue -
Miami, FL 33127
Total Air Services
39,999.96
14376 S. W. 139th Ct. Bay #10
Miami, FL 33186
Sam L. Hamilton, Inc.
44,148.00
3800 N. W. 22nd Avenue
Miami, FL 33142
#
Weathertrol Maintenance Corp.
47,940.00
P. 0. Box 523130
Miami, FL 33152
Honeywell Inc. 55,128.00
14505 Commerce Way
Miami Lakes, FL 33016
W '
L
F F'. : F. - _ MI1tJ
•? : 4 F_, 1:1SCi
10
c i'ry OF
PROCUREMENT
F' . O 2
MIAMI, FLORIDA
MANAGEMENT DIVISION
BID NO. 87-88-140
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BR RETURNED IN
DUPLICATE IN THE ATTACHED ENV'r APE IDENTIFIED BY HID W)MBER, TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Terns: e T /P (Include :ash discount fur prompt
pay men t ,--1i-a ny )
Additional discount of l✓2 —% if awarded all items.
warranty and/or guarantee:, /%s Z70t
state any variances to specifications (use separate sheet it
necessary): eOI3/ItpIq` -1 ELiiL ,tc�1' /1C��1C7►T 11G)T //YCy/�CII
Delivery: U/14C ealendrir days required upon receipt of Purchase
Order.
Delivery Point(*): Coconut Grove Exhibition Center
3.360 Fan An<<:rican Drive
Miami, F1 33133
in accor ance wit t e Invitation to Bid, the Specifications, Genera
Conditions, special Conditions, and General Information to Sidders, we
agree to furnish the item(s) at Prices indicated on the att-i0jed bid
sheet(*).
NAMES OF COMPANY OWNERS): NA14ES ON COMPANY OPPICERS:
M* ase use the back of this page
___may
Metz -
if more space :s necessary
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder ac now edges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
Procedural provisions therein, including any amendmants thereto.
BIDDER: .... e //Y.C'
(company name
Indicate it M�if�rtty business:
C ] blar:k E Hispanic [ j women
PAILURS TO COMPLETE, SIGN, AND
Signatures
Print Name:
Dates
rU RN THIS PORN MAY D I SR31i W61 M -2