HomeMy WebLinkAboutR-88-0881J-dA-914
9/26/88
RESOLUTION NO. 813-R81
A RESOLUTION ACCEPTING THE BID OF SARASOTA
BUSINESS FURNITURE, INC. FOR THE FURNISHING
OF FOLDING TABLES AND CHAIRS FOR THE COCONUT
GROVE EXHIBITION CENTER TO THE DEPARTMENT OF
CONFERENCES AND CONVENTIONS AT A TOTAL
PROPOSED COST OF $34,185.75, ALLOCATING FUNDS
THEREFOR FROM THE CAPITAL IMPROVEMENT PROJECT
#333236,ACCOUNT CODE #589401-840; AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received August 31, 1988 for the furnishing of folding tables and
chairs for the Coconut Grove exhibition Center to the Department
of Conferences and Conventions; and
WHEREAS, invitations were mailed to thirty three (33)
potential suppliers and two (2) bids were received; and
WHEREAS, funds for this purchase will be available from the
Capital Improvement Project #333236,Account Code #589401-840; and
WHEREAS, this equipment will be used by the Department of
Conferences and Conventions for the purpose of supplying the
Coconut Grove Exhibition Center with additional folding tables
and chairs needed due to renovation and expansion of the
exhibition center; and
WHEREAS, the City Manager and the Director of the Department
of Conferences and Conventions recommend that the bid received
from Sarasota Business Furniture, Inc. be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The August 31, 1988 bid of Sarasota Business
Furniture, Inc. for furnishing folding tables and chairs for the
Coconut Grove Exhibition Center to the Department of Conferences
and Conventions at a total proposed cost of $34,185.75 is hereby
accepted with funds therefor hereby allocated from the Capital
Improvement Project #333236,Account Code #589401-840.
CITY COMMISSION
MEETING OF
OCT 6 ON
IN No. ~"
E
�j
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase order
for this equipment.
PASSED AND ADOPTED this_ ".day of October , 1988.
PREPARED AND APPROVED BY:
�4a ;I,
ROBER F. COW
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
" �\3b
J RR E L. F DEZ
CITY ATTORN
�r 7S
� S s
' � �".r;�PB..+��j'�¢+nv'�'�°ysre�•.� '�' a ��- j i -'
.y
0
■
BID SECURITY
IM Tables 6 Chairs for Coconut Grove Ola<tiv!0 August 31, 1988 2;_30pm
en er
87-88-135
ME 07 t1:CU111TT
DIStt
lO AL
Puent -Pila, Assoc.
Broken down 1)), items
Musashi International, Inc.
Musashi International, Inc.
(different mfgr .)
Sarasota Business Furniture
Designers Service Bureau
Designers Service Bureau
(different mfgr.)
NO HTD!
Shaw/Walker
H.E.L.P.
J.C. White
Fold Craft Co.
Lyon
International Puechasers
Wenger Corporation
ATD-American Co.
Flexible Furn
�%-&jvL! on 1)ehag of IU CHASING DIV./PUBLIC WORKS v�lop�s.
SIGNED:_-; DATE: �j J
lesel'red 40 shove refvlkod checks MIN rey � �%■�.
00 ACCOUNTor, 1"c1aAN
n
0'1 e-N
LEGAL ADVERTISEMENT
BID NO. 87-88-135
Sealed bids will be received by the City of Miami City Clerk at
her office located at 35 _Arican Drive, Miami, Florida,
33133 not later than 400 p.m. August 31, 1988 for the furnishing
of Folding Tables, Tubu a a rs, a ss s and chairs storage
trucks to be used at the Coconut Grove Exhibition Center for the
Department of Conferences and Conventions.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 511 of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 5190
Cesar H. Odio
City Manager
-el
i
,y
#01"eF
n()
REQUISITION FOR ADVERTISEMENT This nutter mw qvs
V in the 8&40rvs n ww.
PEPTDIV
_ 51.90
ACCOUNT CODE " n 4 0
BATE `�u`��i:, t 4 9 8 fi PHONE b 3 ` '� APPROVED BY -
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement
Type of advertisement: legal
(Check One)
�-r,c (1)
(number of limes)
'Ix classified
display
times.
Size: f Starting date
First four words of advertisement: % 7 F F3 -1 3 .`, . I e u 1, ; (is_ t _ ... .
Remarks: i.: _ _ . _ _.�� v�_
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTME"t ^"' V.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMEN
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
LINE
TRANS
VOUCHER
DUE PATE
YY MM pp
Adv. Doc Reference
VENDOR
11
13
1
17
18 5
34 3942
45
50
51 56
0
1
214111
V
P
I
I
I
I
I
I
I
1
1 11210121
1
2
314
718
V P 12
314
15 DESCRIPTION
36
5
2
0101210111
t- rk'"I
White - Purchasing Yellow - Finance Pink - DepartrneM
CITY OF MIAM1. FLORIDA
INTER -OFFICE MEMORANDUM
TO The Honorable Mayor and
members of the City Commission
FROM Cesar H. Odio,
City Manager
RECOMMENDATION:
DATE: September 21, 1988 FILE,
SUBJECT Resolution Authorizing
Award of Bid No. 87-88-
135, Furnish Tables,
Chairs and Accessories
REFERENccsat the Coconut Grove
Exhibition Center
ENCLOSIJRCS�
It is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract to furnish tables, chairs
and accessories to Sarasota Business Furniture, Inc., a female
vendor, the lowest responsive and responsible bidder in accord
with Bid No. 87-88-135. Total cost of these materials and
services are estimated to be $34,185.75, which funds are
available in the Capital Projects budget of the Coconut Grove
Exhibition Center Additional Tables and Chairs, Capital Project
No. 333236.
BACKGROUND:
The Department of Conferences and Conventions has analyzed bids
received pursuant to bid #87-88-135, to furnish tables, chairs
and accessories to the Coconut Grove Exhibition Center, 3360 Pan
American Drive and has recommended award be made to Sarasota
Business Furniture, Inc., a female vendor, the lowest responsive
and responsible bidder, in the amount of $34,185.75. Funds for
this purpose are available in the Capital Projects budget of the
Coconut Grove Exhibition Center Additional Tables and Chairs,
Capital Project No. 333236•
Amount of Bid: $34,185.75 % of Cost Estimated: 98.8%
Budgeted Amount: $34,600.00
Source of Funds: Capital Projects Budget of the Coconut Grove
Exhibition Center - Additional Tables and
Chairs, Account #589401-840, Coconut Grove
Exhibition Center Additional Tables and
Chairs.
Minority Partici ation: Award is to a female vendor. A total of
Two (2) bids were received, all from minority vendors.
Public Hearings/Notices: N/A
Attachment,
ropose esolution
Tabulation of Bids
Accessible Project: N/A
14
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO William J. Schaut,
Procurement. Supervisor
Purchasing Department
FROM Tony Pa jares, �•
Executive Director -
Conferences and Conventions
CAT[: September 21, 1988 nit:
SUBJECT Bid #87-88-135 Tables,
Chairs and Accessories
at the Coconut Grove
Exhibition Center
RcraRCNcclApp ro v a 1 s
ENCLOSURES.
This department has verified available funding with the
Departments of Finance and Management & Budget that funds are
available to cover the cost of the subject bid in the amount of
$34,185.75 Account Code Number 589401-840
FINANCE REVIEW & APPROVED BY:
(Except for funds already
appropriated or items included in
FY budget)
N/A
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
anohar Sura irector
Department of nagement
ADDITIONAL APPROVALS
(if required)
N/A
ergo Roariguez, D rector
Planning Department
N/A
Frank astane a, Director
Community Development
(This form properly signed is part of the Bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum).
0 f
AWARD OF BID
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
Bid No. 87-88-135
Tables, chairs 6 accesories for
Coconut Grove Exhibition Center
Conferences & Conventions
Single purchase
Needed due to renovation and expansion
of the Exhibition Center
POTENTIAL BIDDERS: 33
BIDS RECEIVED: 2
TABULATION:
VENDOR MINORITY ORGANIZATION TOTAL
Sarasota us ness Furniture $35,958.00
(woman owned) (less 5% disc.) 1,799.25
34,185.73
Musashi International, Inc. 40,785.00
(black)
FUNDS: Capital Improvement Account No.
589401-840
MINORITY WOMAN PARTICIPATION: Invitations to aid were sent to
i three 3 black, ive5) hispanic and three (3) woman -owned
firms engaged in the folding tables and chairs business as
located in the following sources:
1. New Vendors Applications
2. Dade County Minority Register
3. Previous bids on file in the Procurement Mgmt. Office
4. Yellow Pages Telephone Directory
Minority response consisted of bids received from one (1) black
and one (1) woman owned firms.
BID EVALUATION:
All bids
meet the specifications.
Following
is an
analysis of the
Invitations
to Bid:
Number of
Bid
Number of
Category
Invitations
Mailed
Responses
Prior Bidders
Black American
1
0
Hispanic American
1
0
Woman Owned
0
0
Non -Minority
1
0
New Bidders
`SlacR American
2
1
Hispanic AmerirAn
4
0
Woman Owned
3
1
Non -Minority
21
0
Courtesy Notifications
15
-
"No Bids"
-
11
Late Bids
-
Totals
48
Page 1 of 2
Reasons for "No Bid" were as follows:
I. Shaw Walker - "We do not manufacture the required product."
2. H.E.L.P. - "Unable to respond in time for the opening."
3. J.C. White - "No Bid."
4. The Monroe Company - "Unable to Bid."
S. Fold Craft Co. - "Do not manufacture table with honeycomb
core."
6. Lyon - "We do not manufacture this type of furniture."
7. International Purchasers - "No bid."
8. AFP Industries - "Warranty period much too long."
9. Wenger Corporation - "Not our item."
10. ATD - American Co. - "Cannot meet specs.
11. Flexible Furniture - "Not our products or our
specifications."
RECOMMENDATION:
IT IS RECOMMENDED
MADE TO SARASOTA
INC. FOR A TOTAL
$34,185.75.
14
THAT THE AWARD BE
BUSINESS FURNITURE,
PROPOSED AMOUNT OF
rocurement Supervisor
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
CC I A.4AI
1
M nor ty & omen Business
Administrator
z
Dat e
s
0
?ago 2 of 2
fir'- zl�
DEPARTMENT OF CONFERENCES AND CONVENTIONS
DIVISION OF COCONUT GROVE EXHIBITION CENTER
TABOLATION OF BIDS RECEIVED PURCHASE OF TABLES, CHAIRS AND ACCESSORIES
BID 087-88-135
Bid-Title--S -Description Bidder, Make & MDdel Delivery Quantity Total Price Exceptions ----------Comments
--------------------------------------------------------------------------------------------------------
Item I: Folding Banquet
Sarasota Business
Furniture, Inc. (Woman-
owned)
Lowest Responsive
Tables -Krueger
and Responsible
Model No. NP8
Krueger No. NP8
50-60 Days
200
$13,700.00
Bidder
or approved equal
esigners Service
Bureau,
Inc.
Krueger No. NP8
120-180 Days
200
$17,800.00
Virco 06029
30 Days
200
$ 9,400.00
Does not meet Particleboard
specs construction,
(less durable,
more susceptible
to warpage and
breakage), 23
lbs. heavier than
specifications,
Inferior steel
gauge on apron
Puente is Plla Assoc.
Design
Virco •6029
Tirco f62308
35 Days 200 i 8,610.00
35 Days 200 $17,418.00
Husaaht Interna►ionai
Inc.
llonrce M04PI Nn. my -PA !n n,+ ?nn t+n Fnn n�
Does not meet
specs
rarticieooara
construction,
(less durable,
more susceptible
to warpage and
breakage) 23 lbs.
heavier than spe-
cifications,
limited warranty
(1 year)
0
Is
TABULATION OF BIDS RECEIVED
L.tem II:
DEPARTMENT OF CONFERENCES AND CONVENTIONS
DIVISION OF COCONUT GROVE EXHIBITION CENTER
PURCHASE OF TABLES, CHAIRS AND ACCESSORIES
BID #87-88-135
--------$id4CX. _M@k_€_ _M2kj------------- Deliyery ....... quantity------- Total Price------ Exception_----------- Comments-----------
Heavy Duty Folding
Qlairs. Knigw
HDdel No. 721AG
or approved equal
Sarasota Business
Furniture
Krueger No. 721AG
50-60 Days 680 $17,510.00
Lowest Responsive
and Responsible
Bidder
Designers Service Bureau, Less durable, in-
ferior chair leg
Inc. and seat frame
Virco 1G167 30-45 Days 680 t 7,480.00 Does not meet reinforcements,
specs inferior chair
frame design
(not Y-type)
Puente
Design
Vireo #G167
a Assoc. n
usashi International,
Clarin, Model 02044S
nc.
35 Days 680 i 6,426.00 Does not meet
specs
60 Days 680 $18,360.00
Limited warranty,
less durable -
inferior
chair leg and
seat frame rein-
forcements, in-
ferior chair
frame design
(not Y-type)
bidder did not
submit usage,
experience info
E
rk -
DEPARTMENT OF CONFERENCES AND CONVENTIONS
DIVISION OF COCONUT GROVE EXHIBITION CENTER
TABULATION OF BIDS RECEIVED PURCHASE OF TABLES, CHAIRS AND ACCESSORIES
BID i87-88-135
Bid Title & Description-------Biddet, Make � Model------------- Deliv-tnt.----_ Quantity-____-- Total Price____-- Exceptions------__--__ Cents------------
Item III. Chair Storage Sarasota Business Lowest Respo[tsive
Thicks , Knwger furniture and Responsible
Model No. 202K Bidder
or approved equal Krueger No. 202X 50-60 Days 14 $ 4,550.00
Designers Service Bureau, Method of award
Inc. is group award
since each item
Virco CT 10 30-45 Days 13 $ 2,028.00 Does not meet complements the
specs other, inferior
storage capabi-
lity (does not
allow for verti-
cal nesting of
chairs)
Puente & Pila Assoc. In Method of award
Design is group award
since each item
Virco CT 10 35 Days 13 $ 1,799.72 Does not meet complements the
specs other, inferior
storage capa-
bility (does not
allow for verti-
cal nesting of
chairs)
nternationa
Clarin Corp. CPT-50
60 Days None stated $ 2,629.00 Does not meet
specs
nernoo of awara
is group award
since each item
complements the
other
40
DEPARTMENT OF CONFERENCES AND CONVENTIONS
DIVISION OF COCONUT GROVE EXHIBITION CENTER
TABDLATI0N OF BIDS RECEIVED PURCHASE OF TABLES, CHAIRS AND ACCESSORIES
BID 087-88-135
Bid Title A Description Bidder, Make & Model Delivery • Quantit% Total Price Exceptions Comwnts
---------------------------------------------------------------------------------------------------------------------------------------------------------
-ea IV: Base Plates Sarasota Business 50-60 Days 5 $ 225.00 Lowest Res -
(Starter Blocks) Furniture powive and Res -
Krueger Model No. pcnsible bidder
202 baseplates or
approved equal
Designers Serivice Bureau, 0- 5 Days Not required Does not meet Method of award
Inc. specs is group award
since each item
compliments the
other
Puente A Pila Assoc. in 35 Days Not required Does not meet Method of award
Design specs is group award •'
since each item
compliments the
other
Musashi International 66 Days None stated 196.00 Does not meet Method of award
specs is group award
since each item
compliments the
other
� 5
w-
• A .� _ t ;: ..
_EwWPi�.aJ`ti...A ^SiLLt i �'�' Y� ».C: _ .: •.• .-. '. .. -�
CITY OF MIAMI, FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID NO. 87-88-135
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
BNVELOPE.
Terms:% /yam ,-
�20 (include cash discount for prompt
payment, if any)
Additional discount of if awarded all items.
warranty and/or guarantee: 0111z,00
State any variances to specifications (use separate sheet if
necessary): AI Q ,y gE
Delivery: 60-Co O calendar days required upon receipt of Purchase
Order.
Delivery Point(s): Coconut Grove Exhibition Center
3360 Pan American Drive
Miami, F1 33133
In accordance with the Invitation to Bid, the Specifications, Genera
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(s) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S):
�i�•�'�y/Jy�MI� �C ��FJ�A>c''N
NAMES OF COMPANY OFFICERS:
(Please use the back of this page if more space is necessary
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it as received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: • .gs S ,i gnat e: company name
Print Name:
Indicate if Minority Business: Date: twc•vsl'�=x��
[ ] Black [ ] Hispanic J�P0 women
FAILURa TO COMPLETE, SIGN, AND RETURN THIS FORM PAT DISQUA1619T 1622
BID.