HomeMy WebLinkAboutR-88-0879J-88-817
8/16/88
RESOLUTION NO. 887879
A RESOLUTION ACCEPTING THE BID OF GILMAR
SUPPLY, INC. FOR FURNISHING 600 HEAVY DUTY
PLASTIC BARRELS TO THE DEPARTMENT OF SOLID
WASTE ON A CONTRACT BASIS FOR ONE (1) YEAR
WITH THE OPTION TO RENEW FOR TWO (2)
ADDITIONAL ONE YEAR PERIODS AT THE SAME
PRICE, TERMS AND CONDITIONS AT A TOTAL
ESTIMATED FIRST YEAR COST OF $15,180.00
ALLOCATING FUNDS THEREFOR FROM THE CAPITAL
IMPROVEMENT PROJECT 353001 ACCOUNT CODE
#329402-840; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDERS FOR THIS MATERIAL AND
TO EXTEND THIS CONTRACT FOR TWO (2)
ADDITIONAL ONE YEAR PERIODS, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received April 18, 1988 for the furnishing of 600 heavy duty
Plastic Barrels on a contract basis for one (1) year with the
option to renew for two (2) additional one year periods at the
same price, terms and conditions for the Department of Solid
Waste; and
WHEREAS, invitations were mailed to 29 potential suppliers
and four (4) bids were received; and
WHEREAS, funds for this purchase will be available from the
Capital Improvement Project Account Code #390402-840; and
WHEREAS, this material will be used by the Department of
Solid Waste for the purpose of ensuring a quantitative supply of
barrels and increase productivity relative to refuse collections
and
WHEREAS, the City Manager and the Director of the Department
of Solid Waste recommend that the bid received from Gilsar
Supply, Inc. be accepted as the most responsible and responsive
bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA$
�earu�c a'
ect a an
Section 1. The April 18, 1988 bid of Gilmar Supply, Inc.
for furnishing 600 heavy duty plastic barrels on a contract basis
for One (1) year with the option to renew for two (2) additional
one year periods at the same terms, price and conditions to the
Department of Solid Waste at a total estimated first year cost of
$15,180.00 is hereby accepted with funds therefor hereby
allocated from the Capital Improvement Project Account Code
#329402-840.
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue Purchase Orders
for this material and to extend this contract for two (2)
additional one year periods at the same price, terms and
conditions and subject to the availability of funds.
PASSED AND ADOPTED this 6th day of October , 1988.
ATTES
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLERK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO
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CITY ATTORNEY
RM AND CORRECTNE88:
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BID NO. 87-88-073 BID SECURITY
HEAVY DITTY PLASTIC BARRELS APRIL 18, 1988
Rtr ball soon VIC111vto : 00 P.M.
lTPE Of SECifl "
liters
?MAL
)UNCAN EDWARD
BROKEN
DOWN
IN ITEMS
;IUTAR SUPPLIES INC
BROKEN
DOWN
IN
ITEMS
SANCO CHEMICAL INC
NO BID
�LRO INDUSTRIAL SUPPLY
NO BID
;ENERAL CONTAINER CORP
NO BID
HEMI-TAINER INC.
BROKEN
DOWN
IN
ITEMS
.EX CHEMICAL CORP
BROKEN
DOWN
IN
ITEMS
LASTECH INTERNATIONAL INC
BROKEN
DOWN
IN
ITEMS
KYES ACE HARDWARE
BROKEN
DOWN
IN
ITEMS
MITH CONTAINER CORPORATION
NO BID
RISTINE K. BRINEGAR
NO BID
SSA SUPPLY INC.
BROKEN
DOWN
IN
ITEMS
x�-xly behalf of PURCHASING DIV./PUBLIC WORKS Wry ✓E� envelopes.
S I GN ED �Y►��-• DATE :^% Q L
'999e1.W 1616 show* 91e11VIbod s6etke MI•
�e eCt/YMTwi Mr1l�M
LEGAL ADVERTISEMENT
DID NO. 67-88-073
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan Amer ican—Driver Miami, llorida,
33133 not later than
or the furnishing
of approximately 60v neavy Outy P astic Refuse Barrels, on a
contract basis for the Department of Solid waste.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 established a goal of Awarding 51• of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 579-6380.
t Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 5125 )
Cesar H. Odio
City Manager
� 'Vl� 'tWblll dU � 1!J
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'IN
REOUISITION FOR ADVERTISEMENT
DEPTIDIV. }''' t'rc mer.t. (:kit �:, ►
ACCOUNT CODE
DATE _ �' F PHONE APPROVED BY
This number mint appear
in the � tom.
JIsq. 5
PREPARED BY 1 ` J r
DIRECTOR OF ISSUING DEPARTMENT
Publish the attadred advertisement
times.
(number of times)
Type of advertisement: legal classified display
(Check One)
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Size: - � Starting date _ _ ar,.:tt 2 • � ' 986
First four words of advertisement: ! k- 7- b 0 7 3 i e I, i r 1 t; i
Remartw: i J. t, Lk 1 t. l C, U L. if; 1
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
,
A-1
8-2
C-3
D-4
E-5
F3
F4
F5
F7
FS
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
1 1 17
18 2534
39
42 45
50
51 56
57 62
53 65
66 71
0
1
2:
4
1
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1210121
2
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1
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38
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12
CITY OF MIAMI. FLORIDA
INTEROFFICE MEMORANDUM
To The Honorable Mayor and OATE FILE:
Members of the City Commission. C' P 2 7 1968
SUBJECT Resolution Authori-
zing City Manager to
Purchase 600 Heavy
Duty Plastic Barrels
FROM REFERENCES for the Department of
Cesar H. Odio Solid Waste
City Manager ENCLOSURES:
RECOMlIENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution accepting the purchase of 600 heavy duty
plastic barrels. This purchase will be made under City Bid No.
87-88-073 from Gilmar Supplies Inc., a minority vendor at a total,
cost of $15,180.00. Funds for the purchase have already been
identified under the Capital Improvement Funds (C.I.P. 353001).
BACKGROUND:
The Department of Solid Waste determined the need to purchase 600
heavy duty plastic barrels to adequately meet the demands of
servicing its residential collection and/or special events needs.
This purchase is necessary to ensure a quantitative supply of
barrels and increased productivity relative to refuse collection.
Regular bid procedures were followed and six (6) bids were
considered and it was recommended after careful consideration by
the Department's committee and the Minority/Women Procurement
Coordinator that Gilmar Supplies, Inc. was the lowest bidder
that met all bid specifications and should receive the award of
this bid.
The barrels in question are vital to the overall service delivery
by the Department of Solid Waste.
6" HEAVY DUTY PLASTIC
Amount of Bid: $ 15,180.00
Budget Amounts $ 15,180.00
Source of Funds: C.I.P. 353001
Index Codes 329402-840
Minority Participation: Award is to a black Minority Vendor
• yx s� yard ��
CITY OF MIAMI. PLORIOA
INTER -OFFICE MEMORANDUM
TO William J. Schaut DATR July 18, 1988 ►><c,
Procurement Supervisor
.u.,ccT Bid #87-88-073
n� (600 Heavy Duty)
Plastic Barrels -
rcoM "'"� ccrcRCNccs: Approvals
oseph A. Ingrapam
' Director
Department of Solid Waste cnc�o:u�c.:
This department has verified available funding with the
Departments of Finance and Management and Budget that funds are
available to cover the cost of the subject bid in the amount of
1155,$0.00 Account Code Number 153001.
FINANCE REVIEWED & APPROVED BY:
7�7-
_�L)/
e;;Tos-a;;5Ta7Dirdctor
Department of Finance
BUDGETARY REVIEW AND APPROVED BY:
ano ar urana rector
Department of Management & Budget
ADDITIONAL APPROVAL
(IF REQUIRED)
ergo o r guez rec or
Planning/Department '
ti)
ran as ane a rea or
Community Development
AWARD OF BID
Bid No. 87-88-073
ITEM: 600 Heavy Duty Refuse Plastic Barrels
DEPARTMENT: Solid Waste
TYPE OF PURCHASE: Contract for One (1) Year with the
option to renew for two (2) additional
one year periods.
REASON: This purchase is necessary to ensure a
quantitative supply of barrels and
increased productivity relative to
refuse collection
POTENTIAL BIDDERS: 29
BIDS RECEIVED: 4
TABULATION: Attached
FUNDS: Capital Improvement Project 353001
—` Index Code #329402-840.
MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to
seven ack, ive (5) hispanic and one (1) woman -owned
firms engaged in the Refuse Plastic Barrels business as
located in the following sources:
1. New Vendors Applications on file in Procurement
2. Dade County Minority Vendor Register
3. Previous bids on file in the Procurement Mgmt. Office
4. Yellow Pages Telephone Directory
Minority response consisted of bids received from one (1)
hispanic and one (1) black firm, the recommended vendor.
BID EVALUATION:
Following is an analysis of the
Invitations to Bid:
Number of Bid
Number of
Category
Invitations Mailed
Responses
Prior Bidders
Black Amer can
2
0
Hispanic American
0
0
Woman Owned
0
0
Non -Minority
3
1
New Bidders
Black American
5
1
Hispanic American
5
1
Woman Owned
1
0
,Non -Minority
13
1
Courtesy Notifications
13
0
"No Bids"
-
7
Late Side
0
s .
Totals
42
a.�s
11„
am:mes�e
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cc
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Page 1 of 1
Reasons for "No Bid" were as follows:
1. Duncan Edwards - "Does not meet specifications."
2. Sykes -Ace Hardware - Does not -meet specifications."
3. Barco Chemical, Inc. - "Unable to locate supplier."
4. Alro Industrial Supply - "Not competitive on this item
at this time."
5. General Container Corp. - "Not part of our product
line."
6. Rex Chemical Corp. - "Unable to meet specifications at
this time."
7. Smith Container Corp. - We do not have a source for this
item."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO GILMAR SUPPLIES INC. FOR A
TOTAL PROPOSED AMOUNT OF $15,180.00.
Procurement Supervisor
Date
The Minority & Women Business Administrator concurs with the
above recommendation.
M nor ty & Women Business
Administrator
t.
�d v
y
x
}Td $
4 r
r
page 2 of 3
Bid No. 87-88-073
600 Heavy Duty Barrels
Bid Tabulation
VENDOR
Duncan Edward
ailmar Supplies Inc.
Chemi-Tainer Inc.
Plastech International Inc.
* Sykes Ace Hardware
Casa Supply Inc.
BID AMOUNT
$12,300.00
$15,180.00 BLACK
$18,150.00 NON -MIN.
$19,710.00 NON -MIN.
$15,600.00
$20,880.00 HISPANIC
*NOTE: VENDORS DID NOT MEET DID SPECIFICATIONS.
•
•
CITY OF MIAMI, FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID No. 87-88-073
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER,
TIME AND DATE OF BID OPENING.
Terms: 30 (Include cash discount for prompt
payment, if any)
Additional discount of ! if awarded all items.
Warranty and/or guarantee:
State any variances to specifications (use separate sheet if
necessary):
Delivery: 3n calendar days required upon receipt of Purchase
Order.
Delivery Point(s):City of Miami - Department of Solid Waste
1290 N.W. 20th Street
Miami, F1 33142
In accordance with the Inv tat on to Bid, the Specifications, 0eneral
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Items) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S):
NAMES OF COMPANY OFFICERS:
.4.i
(Please use the back of this page if more space is necessary)
MINORITY nROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: C=7i--ol/1/1 t vCS Ac. Signature(
�(company name
Print Names /%/i1
indicate if Minority Busineses Date: �}
[,1 Black ( ) Hispanic ( *T• Women
PAI
SIGN, AND NMRU TO
)Vrit _I I-