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HomeMy WebLinkAboutR-88-0988J-88-1123 10/27/88 RESOLUTION NO. %48-t.)S 4 A RESOLUTION APPROVING THE ATTACHED 1988-1989 FISCAL YEAR ADMINISTRATIVE BUDGET FOR THE BAYFRONT PARK MANAGEMENT TRUST, SUBJECT TO SPECIFIED REDUCTIONS AND LIMITATIONS. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Subject to all of the herein adjustments and limitations, the attached submitted Budget of the Bayfront Park Management Trust for Fiscal Year 1988-1989 is hereby approved. Section 2. The following adjustments in the total Budget of $413,446 are hereby made: (a) there is a reduction of $57,644 in net revenues realized in Fiscal Year 1987-1988 by the Bayfront Park Management Trust; (b) there is a further reduction of $110,000 which represents Bayfront Park Management Trust's projected gross revenues for Fiscal Year 1988-1989; (c) there is a further reduction in the amount of $175,000 and there will be a line item transfer of $175,000 from the City of Miami Parks and Recreation Department's Operational Budget to the Trust for its maintenance of Bayfront Park for Fiscal Year 1988-1989, leaving an Operational Budget of $71,000 presently allocated for administrative operations with an additional contingency allowance of $29,000 which may only be disbursed after approval by the City Commission during Fiscal Year 1988-1989 upon the request and recommendation of the Trust. PASSED AND ADOPTED this 27th day of , 1988. XAVIER L. SUA ?,, MAYOR AT S MATTf HIRAI CITY CLERK PREPARED AND APPROVED BY: RA EL E. SUAREZ-RI AS AS ISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: E P. F KRANDEZ CI ATTORNE RSR : yv : M8 56 • OCT iZ '88 16.06 BAYF. "ITf£AILP 35W P.E• - ` OV BAYFRONT PARKIMANASCAYNE GEMENT TRUST VO MIAMI, FL 33132 305/358-7550 n i December 13th, 1988 Mr. Walter Foeman Assistant City Clerk City Hall 350D Fan American Drive Miami, Florida 33133 Dear Mr. Foeman: I have enclosed the corrected budget for Fiscal year 1988-1989 since the resolution you sent me contained an incorrect budget. If you have any questions, please do not hesitate to contact me. Sincerely, Ira Marc Katz Executive Director IMK/dd Enclosure CICT !? 'pp, 16-M FW-WF fHM ATEF_Wr'?SW Page -4- printing for a holiday brochure, printing of fliers, mailing labels and event badges. Mimbershhl s/Subscriptions, The proposed budget amount of t1,500 ine]u�iea fees for staff participation in local and national meetings pertaining to Trust business, as well as enrollment in classes for professional development, i.e. computer classes at local institutions. arketin9/Special Events: The proposed budget amount of $25,000 would enable the Trust to fund spacial promotional projects and/or cocmunity eventsl for example free holiday shows to showcase the park and the amphitheater. Advertising: The proposed budget amount of $15,000 shall be spent on advertisements in various trade publications that reach potential facility users, i.e. Amusement Business, International Association of Auditorium Managers, Sports & Leisure Services, Inc., Performance and Billboard. Lawn Equipment: The proposed budget amount of $14,000 will enable the Trust to purchase two large, 100 gallon mowers to cut the grass in the 31 acre facility. Fertilizer: The proposed budget amount of $20,000 will enable the Trust to purchase fertilizer for the 31 acres of grass in Bayfront Park and Amphitheater. The fertilizer will be used to maintain herbivore and insecticides. Cushman Mover: The proposed budget amount of $4,000 will allow the Trust to purchase one portable Cushman mover. The mover will be used for both regular maintenance needs and event day needs such as moving barricades and related staging needs. Rakes Plywood, Hoses t Cleaning Supplies: The proposed budget amount o $15,000 will allow the Trust to purchase the above mentioned necessities. The Trust will purchase 25 rakes, 150 8 x 10 pieces of plywood and cleaning supplies for the Trust offices as well as removing graffiti in the park. Paint: The proposed amount of $10,000 will allow the Trust to chase the 300 gallons of paint to be used for general maintenance such as painting stages, painting bathrooms, painting walkways and removing graffiti. French Barricades t SafetX Lights: The Trust will purchase 200 French arrica es to insure safety for the public at events, and to fulfill necessary contractual requirements by artistes for private backstage areas. The Trust will pur- chase 200 safety barricades to protect the general public from injury when the Trust hosts a show. These safety lights will be used to protect the public from injury. Miscellaneous F enses: The proposed budget amount of f 00 wi 1 allow the Trust to purchase light bulbs, ham- mers, stage lights, fluorescent lights, pressure cleaners, hand -trucks and a portable tarpaulin to protect concert equipment from the elements. Other: The proposed budget amount of $15,000 includes miscellaneous expenses associated with Trust operations and unforeseen emergency expenses that might be associated with day-to-day operations. se-ses s T . ..:. 1 1 r ►. . C •� r. .. Page -5- Professional Services: Legal Support: The Trust shall receive legal services from the City Attorney's office at no cost. Audit: The proposed budget amount of $10,000 is for fees to be incurred by a certified public accounting firm to be retained for annual park audit. Accounting Services: The proposed budget of $8,500 is for a professional accounting service to provide the executive director with day-to-day bookkeeping assistance with inter- nal financial accountability. This service shall facilitate quality of the overall budget. r Page -3- including graffitti clean-up, setting up auxiliary stages and equipment, and other duties. 8-pant.-time Maintenance Workers: 8 employees shall work 32 hours, per week at $5.50 per -hour.. The employees shall report directly to the park supervisor and handle all maintenance duties within the park and Amphitheater. Postage: The proposed budget amount is $9,000. This amount includes the lease of a postage meter and electronic scale as well as stamps for general office correspondence and park related correspondence for Trust members. Telephone, Maintenance System and Radio Repeater Fee: The proposed budget amount is $23,000. Projections are based upon making necessary and pertinent calls to various promoters and potential amphitheater and park users. A watts -line will be contracted to reduce long distance bills. The watts -line will cost $750 bi-monthly. Office Equipment Rental/Maintenance: The proposed budget amount is $3,000. The amount includes the anticipated purchase of annual maintenance agreements on photocopier and postage equipment. Office Equipment Purchases:- The proposed amount of $11,000 is for the purchase of various equipment including a com- puter and printer as well as related word processing and accounting software. A video cassette recorder as well as a television set will be purchased to review tapes of poten- tial clients. The purchase of this computer will enable the staff to prepare the increasing numbers of press releases, contract information to potential clients and promoters as well as Trust agendas, correspondence and required docu- ments. Office Supplies: The proposed budget amount is $6,000 for all general office supplies, photocopy and computer sup- plies, including paper and toner. Courier & Messenger: The amount proposed is $1,500. This service will only be used for the most important documents, i.e. contracts, resolutions, etc. to be reviewed by the City administration. Business Travel: The proposed amount is $2,000. It will will be used for airline & travel related expenses to the most important business conferences i.e. International Association of Auditorium Managers in New York, Waterfront Board Conference in Washington D.C. and National Booking Artists Conference in Los Angeles. Conference Registration: The proposed budget amount of $1500 shall be spent for registration fees for the IAAM, Water- front Board Conference and National Booking Artist Conven- tions. Transportations Reimbursement: The proposed amount is $1,000. It will be used for reimbursement to the executive director for his use of his personal automobile for business travel. The executive director will keep a log of miles used for business purposes. The Trust shall reimburse the executive director on a twenty -cents -a -mile basis. Printing: The proposed budget amount of $15,000 includes Bayfront Park stationery, business cards, copies over the photocopy machine allowance and production of art work and Page -2- Cushman Mover 4,000 Rakes, Plywood, Hoses & 15,000 Cleaning Supplies Paint 10,000 French Barricades & 8,500 Safety Lights Other 6,700 Subtotal administrative Operations $192,700 Professional Services: Legal 0 Audit 10,000 Accounting 8,500 Subtotal Professional Services 18,500 Total 413,446 City of Miami Bayfront Park Operating Budget Notes to Proposed Budget for 1988-89 Personnel• Executive Director: The proposed annual salary is $32,000. This salary reflects an eight percent increase from fiscal 87-88. The executive director is responsible for the overall administration and operation of the park, the trust and the staff. Specifically, the executive director is responsible for coordinating special events in a public -private revenue producing facility. The executive director works closely with promoters, private enterprise, the media, advertisers, non-profit organizations and the general public to develop new business and cultural activities for the facility. The executive director oversees day-to-day operations such as booking the amphitheater, maintenance of the park, risk management, budgetary control, handling all support work for the trust, and other duties. Secretary: The proposed salary is $18,000. This salary represents a zero percent increase from fiscal 87-88. The secretary is responsible for all administrative support duties. Part-time Staff: The proposed salary is $8,500. The part- time sta w 1 assist the executive director in all day- to-day activities. Duties will include office maintenance, stock and supplies. Park Supervisor: The proposed salary is $20,000. Reports daily to the executive director and handles all the mainte- nance activities not performed by the City of Miami, Note: BUDGET TO BE PRESENTED TO THE CITE" COMMISSION ON OCTOBER 27TH, 1988. CITY OF MIAMI BAYFRONT PARK OPERATING BUDGET FOR THE FISCAL YEAR OCTOBER 1, 1988 TO SEPTEMBER 30, 1989 Salaries and fringe benefits: Executive Director $32,000 Secretary 18,000 Part-time Staff 8,500 Park Supervisor r 20,000 8 Part -Time Individuals @ 11,000 88,000 Total salaries $166,500 Workers Compensation Insurance 3,896 Directors Liability Insurance 11,000 Health & Vacations Benefits 4,200 Payroll Taxes & F.I.C.A. Contributions 16,650 Total benefits 35,746 Administrative Expenses: Office Rent 0 Staff Parking 0 Postage 9,000 Telephone, Maintenance System & 23,000 Radio Repeater Fee Office Equipment Rental/Maintenance 3,000 Office Equipment Purchases 11,000 Office Supplies 6,000 Courier & Messenger 1,500 Business Travel 2,000 Conference Registration 1,500 Transportation Reimbursement 1,000 Printing 15,000 Membership/Subscriptions 1,500 Marketing/Special Events 25,000 Advertising 15,000 Lawn Equipment Purchases 14,000 Fertilizer 20,000 C�CT 16:0: BH.'F-RO iT WPWTHEHTEP?'S=SBh F,c 26 BAYFRONT PARK MANAGEMENT TRUST 301 N BISCAYNE BLVD MIAMI, FL33132 30S/3S9.7550 October 12th, 1988 Mr. Aurelio Perez-Lugones Legislative Coordinator City of Miami 3500 Pan American Drive Miami, Florida 33133 Re: Trust Budget for Fiscal Year 1988-1989 Dear Mr. Lugones: Enclosed is the trust budget to be presented to the City Commission on October 27th, 1989. Trust Chairman Osmundo Martinez, Trust Member Rodney Barreto and myself will be making the presentation to the City Commission. In the next week to 10 days, I will be meeting with all commissioners and the mayor to inform them about the budget proposed for fiscal year 1988-1989. Please inform me of what item number the trust budget will appear on the Agenda. I appreciate your usual cooperation. Sicrely, ;;i� Ira Marc Katz, Executive Director IMK/dd cc: The Honorable Mayor Xavier L. Suarez The Honorable Vice -Mayor Rosario Kennedy The Honorable Commissioner Miller J. Dawkins The Honorable Commissioner Victor De Yurre The Honorable Commissioner J.L. Plummer Jr. Mr. Cesar H. Odio, City Manager Mr. Carlos Smith, Assistant City Manager Mr. osmundo Martinez, Chairperson Mr. Rodney Barreto, Trust McLber .,". --1`-88 WED 16:12 G3 P.62 i T ]c lt.:CIJ PH I-*T r-411F'HI7HE�TFr _:C!7 7" Note: BUDGET TO BE PRESENTED TO THE CITY COMMISSION ON OCTOBER 27TH, 1988. CITY OF MIAMI BAYFRONT PARK OPERATING BUDGET FOR THE FISCAL YEAR OCTOBER 1, 1988 TO SEPTEMi3ER 30, 1989 Salaries and fringe benefjt.s: Executive Director $32,000 Secretary 18,000 Part --time Staff 8,500 Park Supervisor 20,000 8 Part -Time Individuals @ 11,000 88,000 Total salaries $166— Workers Compensation Insurance 3,896 Directors Liability Insurance 11,000 Health & Vacations Benefits 4,200 Payroll Taxes & F.I.C.A. Contributions 16,650 Total benefits 35,746 Administrative Expenses: Office Rent 0 Staff Parking 0 Postage 9,000 Telephone & Utilities 23,000 Office Equipment Rental/Maintenance 3,000 Office Equipment Purchases 11,000 Office Supplies 6,000 Courier & Messenger 1,500 Business Travel 2,000 Conference Registration 1,500 Transportation Reimbursement 1,000 Printing 15,000 Membership/Subscriptions 1,500 Marketing/Special Events 25,000 Advertising •, 15,000 Lawn Equipment Purchases 140,000 Fertilizer 20,000 V Page -2- Cushman Mover Rakes, Plywood, Hoses Cleaning Supplies Paint 4,000 15,000 10,000 French Barricades & 8,500 Safety Lights Subtotal Administrative operations $192,700 Professional Services: Legal 0 Audit 10,000 Accounting 8,500 Subtotal Professional Services 18,500 Total 413,446 City of Miami Bayfront Park operating Budget Notes to Proposed Budget for 1988-89 Personnel: Executive Director: The proposed annual salary is $32,000. This salary reflects an eight percent increase from fiscal 87-88. The executive director is responsible for the overall administration and operation of the park, the trust and the staff. Specifically, the executive director is responsible for coordinating special events in a public -private revenue producing facility. The executive director works closely with promoters, private enterprise, the media, advertisers, non-profit organizations and the general public to develop new business and cultural activities for the facility. The executive director oversees day-to-day operations such as booking the amphitheater, maintenance of the park, risk management, budgetary control, handling all support work for the trust, and other duties. Secretary: The proposed salary is $18,000. This salary represents a zero percent increase from fiscal 87-88, The secretary iL responsible for all administrative support duties. Part-time Staff: The proposed salary is $8,500. The part- time staff w=i assist the executive director in all day- to-day activities. Duties will include office maintenance, stock and supplies. Park Supervisor: The -proposed salary is $20,000. Reports daily to the executive director and handles all the mainte- nance activities not performed by the City of Miami, ;A'1�'}�j Page -3- including graffitti clean-up, setting up auxiliary stages and equipment, and other duties. mart -time Maintenance Workers: 8 employees shall work 32 hours, per week at $5.50 per -hour. The employees shall report directly to the park supervisor and handle all maintenance duties within, the park and Amphitheater. Postage: The proposed budget amount is $9,000. This amount includes the lease of a postage meter and electronic scale as well as stamps for general office correspondence and park related correspondence for Trust members. Telephone & Utilities: The proposed budget amount is $23,000. Projections are based upon making necessary and pertinent calls to various promoters and potential amphi- theater and park users. A watts -line will be contracted to reduce long distance bills. The watts -line will cost $750 bi-monthly. Office Equipment Rental/Maintenance: The proposed budget amount is $3,000. The amount includes the anticipated purchase of annual maintenance agreements on photocopier and postage equipment. Office Equipment Purchases: The proposed amount of $11,000 is for the purchase of various equipment including a com- puter and printer as well as related word processing and accounting software. A video cassette recorder as well as a television set will be purchased to review tapes of poten- tial clients. The purchase of this computer will enable the staff to prepare the increasing numbers of press releases, contract information to potential clients and promoters as well as Trust agendas, correspondence and required docu- ments. Office Supplies: The proposed budget amount is $6,000 for all general office supplies, photocopy and computer sup- plies, including paper and toner. Courier & Messenger: The amount proposed is $1,500. This service will only be used for the most important documents, i.e. contracts, resolutions, etc. to be reviewed by the.City administration. Business Travel: The proposed amount is $2,000. It will will be used for airline & travel related expenses to the most important business conferences i.e. International Association of Auditorium Managers in New York, Waterfront Board Conference in Washington D.C. and National Booking Artists Conference in Los Angeles. Conference Registration: The proposed budget amount of $1500 sFiall be spet_` for registr 3tion fees for the IAAM, Water- front Board Conference and National Booking Artist Conven- tions. Trans rtations Reimbursement: The proposed amount is $1,000. It will be used for reimbursement to the executive director for his use of his personal automobile for business travel. The executive director will keep a log of miles used for business purposes. The Trust shall reimburse the executive director on a twenty -cents -a -mile basis. Printer The proposed budget amount of $15,000 includes Bayfront Park stationery, business cards, copies over the photocopy machine allowance and production of art work.and 88--9SH q 7liF. l7,1 EP- 441c Page -4- printing for a holiday brochure, printing of fliers, mailing labels and event badges. Memberships/Subscriptions: The proposed budget amount of $1,500 includes fees for staff participation in local and national meetings pertaining to Trust business, as well as enrollment in classes for professional. development, i.e. eomputPt classes at local institutions. Marketin Special Events_: The proposed budget amount of $25,000 would enable the Trust to fund special promotional projects and/or coanunity events; for example free holiday shows to showcase the park and the amphitheater. Advertising: The proposed budget amount of $15,000 shall be spent on advertisements in various trade publications that reach potential facility users, i.e. Amusement Business, International Association of Auditorium Managers, Sports & Leisure Services, Inc., Performance and Billboard. Lawn Equipment: The proposed budget amount of $14,000 will enable the Trust to purchase two large, 100 gallon mowers to cut the grass in the 31 acre facility. Fertilizer: The proposed budget amount of $20,000 will enable the Trust to purchase fertilizer for the 31 acres of grass in Bayfront Park and Amphitheater. The fertilizer will be used to maintain herbivore and insecticides. Cushman Mover: The proposed budget amount of $4,000 will allow the Trust to purchase one portable cushman mover. The mover will be used for both regular maintenance needs and event day needs such as moving barricades and related staging needs. Rakes, Plywood, Hoses & Cleaning Supplies: The proposed budget amount of $15,000 will allow the Trust to purchase the above mentioned necessities. The Trust will purchase 25 rakes, 150 8 x 10 pieces of plywood and cleaning supplies for the Trust offices as well as removing graffiti in the Park. Paint: The proposed amount of $10,000 will allow the Trust to purchase the 300 gallons of paint to be used for general maintenance such as painting stages, painting bathrooms, painting walkways and removing graffiti. French Barricades & Satety Li hq ts: The Trust will purchase 200 French barricades to insure safety for the public at events, and to fulfill necessary contractual requirements by artists for private backstage areas. The Trust will pur- chase 200 safety barricades to protect the general public from injury when the Trust hosts a show. These safety lights will be used to protect the public from injury. Miscellaneous Expenses: The proposed budget amount of $6,800'will allow the Trust to purchase light bulbs, ham- mers, stage lights, fluorescent lights, pressure cleaners, hand -trucks and a portable tarpaulin to protect concert equipment from the elements. Other: The proposed budget amount of $15,000 includes miscellaneous expenses associated with Trust operations and unforeseen emergency expenses that might be associated with day-to-day =T 1� 1�:07 E;H,FFZ', AI1F'HI iHE-7EF=t�=i�==;�i +� F'. Page -5- Professional Services: Legal_SuDyort: The Trust shall receive legal services from the City Attorney's office at no cost. Audit: The proposed budget amount of $10,000 is for fees to be incurred by a certified public accounting firm to be retained for annual park audit. Accounting services: The proposed budget of $8,500 is for a professional accounting service to provide the executive director with day-to-day bookkeeping assistance with inter- nal financial accountability. This service shall facilitate quality of the overall budget.