HomeMy WebLinkAboutR-88-1048J-88-1030
10/25 /88
RESOLUTION NO:
A RESOLUTION APPROVING A QUALIFIED AND
INTERESTED FIRM TO PROVIDE PROFESSIONAL
PLANNING AND DESIGN SERVICES FOR THE AFRICAN
SQUARE PARK RENOVATION PROJECT; AUTHORIZING
THE CITY MANAGER TO UNDERTAKE NEGOTIATIONS
WITH SAID FIRM TO ARRIVE AT A CONTRACT WHICH
IS FAIR, COMPETITIVE AND REASONABLE, AND
DIRECTING THE CITY MANAGER TO PRESENT THE
NEGOTIATED AGREEMENT TO THE CITY COMMISSION
FOR ITS RATIFICATION AND APPROVAL.
WHEREAS, the City of Miami has recognized the importance of
renovating its neighborhood parks; and
WHEREAS, Ordinance No. 10347, the Capital Improvements
Appropriations Ordinance, adopted on October 22, 1987,
appropriated $8.31 million for Citywide Neighborhood Park
Renovations; and
WHEREAS, the City Commission by Resolution No. 87-687,
adopted on July 9, 1987, appointed a Park Advisory
Board to make recommendations as to the projects to be included
in the renovations; and
WHEREAS, the City Commission accepted the Park Advisory
Board's recommendations during its meeting of November 11, 1987;
and
WHEREAS, by Resolution No. 87-556, . adopted on
June 11, 1987, the City Commission approved the Citywide
Neighborhood Park Renovations Projects, which include the African
Square Park Renovation Project, as a Category "B" Project, and
appointed Walter E. Golby, Director, Department of Parks,
Recreation and Public Facilities, as Chairman of the Competitive
Selection Committee, and
WHEREAS, Resolution No. 88-224, adopted on March
10, 1988, established a Certification Committee of not less than
five (5) professionals, qualified in the fields of endeavor or
practices involved, to review the qualifications, performance
CITY COMMISSION
MEETING OF
NOV 3 1988
�VQ--1048
RESOLUi10N No.
data and related information provided by those responding to the
City's Request for Professional. Services; and
WHEREAS, the City, though public advertisement and direct
mailing, solicited expressions of interest from qualified
consultants; and
WHEREAS, the Competitive Selection Committee along with the
Certification Committee, evaluated the qualifications of those
firms who responded to the City's Request for Proposals, and
selected the firms most qualified to provide professional
architectural, landscape architectural and engineering services
for this project, all in accordance with the Competitive
Negotiations Act as defined in Florida Statues No. 287.055, City
of Miami Ordinance No. 9572 and Section 18.52.3 of the City Code,
for the acquisition of professional services; and
WHEREAS, said Selection Committee presented its
recommendation to the City Manager and the City Commission; and
WHEREAS, the City Commission, by Resolution No. 88-761
adopted August 8, 1988, rejected said recommendation and directed
the City Manager to appoint a new Selection Committee for the
puprose of evaluating new proposals; and
WHEREAS, a second Request for Proposals for said project was
duly advertised and solicited on August 18, 1998 and two
proposals were received on September 8, 1988; and
WHEREAS, the new Competitive Selection Committee, along with
the Certification Committee, evaluated the qualifications of
those firms who responded to the City's Request for Proposals,
and selected a qualified and interested firm to provide
professional architectural, landscape architectural and
engineering services for this project, all in accordance with the
Competitive Negotiations Act as defined in Florida Statute No.
287.055, City of Miami Ordinance No. 9572 and Section 18.52.3 of
the City Code;
- 2 - NS -1048
t'
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Commission hereby approves the
recommendation by the Competitive Selection Committee of the
following firm as the qualified and interested firm to
provide, along with the designate(9 subconsul.ting architects and
engineers, professional landscape architectural services for the
African Square Park Renovation Project, as listed herein below:
Prime Consultant (A Joint Venture):
Laura Llerena and Associates, Inc.
Hermine E. Ricketts, AIA
Sub -consultants:
Emilio J. Hospital and Associates, Inc.
Maurice Gray Associates, Inc.
Section 2. The City Manager is hereby authorized /o
negotiate a professional services agreement on behalf of the City
of Miami with the firm ranked in Section 1 hereinabove. In the
event that the City Manager cannot negotiate an agreement which,
in his opinion, is fair, competitive and reasonable with the firm
ranked above, then he is hereby authorized to terminate such
negotiation and to readvertise for new proposals utilizing the
existing Certification Committee.
Section 3. The City Manager is hereby directed to present
the negotiated agreement at the earliest scheduled meeting of the
City Commission immediately following the negotiation of said
agreement for their ratification and approval.
PASSED AND ADOPTED this 3rd day of November , 1988.
ATTEST:
FKZra"u PAW ArrAuvZU 0 Y :
fc,: ! L Z- `_--'; 7, &Y/'
O$ERT F. CLARK,
CHIEF DEPUTY CITY ATTORNEY
XAVIER L. SUARE YOR
APPROVED AS TO FORM AND
CORRECTNESS:
JO GE L ERN DEZ,
CITY AT RNE
- 3 -
88-1048
e
BID SECURITY
WrV, Professional Design Service for 0,671 0104 *1Clive 9 September 9, 1988 11 -0Oa
African Square Park. (RFP
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ME OT SEUMITY
Moore
TMAL
AMOUI+T
f, r
Synterra Ltd/Ronald E. F'raz
Associates -A Joint Venture
er
Laura M. Llerena/Hermino E.
Rickette - A Joint Venture
RECEIVED _.c__--
SIGNED
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envelopes.
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CITY OF MIAMI. FLORIDA /
'—"'Ii�TER-OFFICE MEMORANDUM
� I1
Matty Hirai, , DAlE August 10, 1988 FILE
City Clerk
k " SLIP-4 7 Receipt of Proposals
for African Square Park
Walter E. Golby, birector
REFFRENCES-
Parks, Recreation
and Public Facilities
F:Nr.-.l 05URF5
Attached for your information is a copy of the advertisement for
a Request for Proposals for professional design services for
African Square Park. At the direction t City Commission,
this RFP is r - fission to our office no
later than 11:00 A.M. on Friday, Septem er 9, Please note
that this sche u e as een c eare wit your to
Ms. Dianne Johnson of my office will be sent on that date to
help your staff log in any proposals received. Please contact
her at 6900 in the event you have any questions.
*cm
cc: Carlos Smith
Dianne Johnson
Susan McKay
;Y.s
�(4tf{�? rTf Aimni
Y Or
WALTER E. GOLBY r�>_
Director F-
a
low,
C FIOP�C
CESAR H. ODIO
City Manager
P11111.IC NOTICE
CITY OF MiAMt., PT.nR1DA
REQUEST POR PROFRSSIONAT, PLANNING AND DESIGN SRIMCES
The City or Miami., Is seeking the pr.ofegsional services of a
qualified and experienced Landsrape Archit.ertur.at Firm to he the
Prime Consultant For the planning and design of the renovation of
African Square Park, located at 1.40n Martin Luther. Kinq Jr.
13ouIevard. This projArt will regtlir.e Landscape Architectural,
Architectural. and Engineering Services.
The Team will be required t:o carry out Schematic Design, Dnniyn
Development, Construction Documents, 11i.dding and Construct.ton
Administration Phases of a Professional Services Agreement.
The Request for Proposals Document may be obtained f.rccm the. city
of Miami Department or Parks, Recreation and Public Facilities,
1390 NW 7th Street, Miami., Florida, 33.125, Weekdays hetween 8:00
AM and 5s00 PM. This document contains detailed and st)ecf.fir
information about Lite scope of services, submission requirements
tend selection procedures. This In A minority set -aside project
and therefore qual.ifind submissions will only be accepter) from
L•eama which incltade hispanic, 131ack and Female owned firms.
questions pertaining to this Request for Proposals shall be
directed to Dianne 8. Johnson of the Department of Parks,
Recreation and public Facilities, 1390 NW 7th Street, Miami,
Florida 33125, telephone (305) 579-6900.
Individual Submissions packages for each project must be
delivered to Lite office of the City Clerk, 3500 Pan American
Drive, Miami, Florida, 33131 not later than 11:00 A.M. on Friday,
September 9, 1988.
The City of Miami reserves the right to accept any proposal
ti deemed to be in the best interest of Lite City, to waive any
irregularities in any proposal, and/ or to reject any and/or all
proposals and to re --advertise for new proposals.
ADV. No. 4619
Cesar 11. 04r1to
City Manager.
DEPARTMENT OF PARKS, RECREATION AND PUBLIC FACILITIES
1390 N.W. 7th Street/P.O.Box 330706/Miami, FL 33233-0705/(305) 579-6900/6916
h
T
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members
To of the City Commission
Cesar H. Odi
FROM City Manager
RECOMMMDATION :
DATE 0 CT 2 4 1988 FILE
Authorization to
SUBJECT Negotiate an Agreement
for Design Services
for African Square Park
REFERENCES:
ENCLOSURES:
57
It is respectfully recommended that the City Commission adopt the
attached Resolution approving the selection of the only qualified
and interested firm to provide professional planning and design
services for the African Square Park Renovation Project,
authorizing the City Manager to undertake negotiations with said
firm to arrive at an agreement which is fair, competitive and
reasonable, and directing the City Manger to present the
negotiated agreement to the City Commission for its ratification
and approval.
esAc:RUIUJUNIJ:
The attached resolution was prepared by the Department of Parks,
Recreation and Public Facilities. On June 11, 1987, by
Resolution No. 87-556, the City Commission designated as a
Category "B" project, the City Wide Neighborhood Park Renovations
Project, which included the renovation of African Square Park.
In accordance with Florida statues 287.055, City of Miami Code
Section 18.52.3 and City of Miami Ordinances No. 10062 and No.
9572; advertisements to request proposals for professional
planning and design services were sent by direct mail and
published in newspapers. All projects were advertised as 100%
minority set asides.
The Certification Committee (appointed by the Commission) and the
Competitive Selection Committee (appointed by the City Manager)
evaluated the qualifications of these firms which responded and
selected the firms most qualified to provide the professional
landscape architectural, architectural and engineering services
required for this project. The Competitve Selection Committee
then presented its recommendation to the City Manager and the
City Commission.
On August 8, 1988, the City Commission, by Resolution No. 88-761,
rejected the recommendation of the Selection Committee and
directed the City Manager to -appoint a new committee, including
members of the Urban League, for the purpose of evaluating new
proposals. The Competitive Selection Process was then repeated
in accordance with the State and City regulations itemized above.
88-1048 !
O�
Honorable Mayor and Members
of the City Commission
page 2
The schedule for the new process was as follows:
August 18, 1988 A Request for Proposals was advertised.
September 9, 1988 Two Proposals were received.
October 6, 1988 The Certification Committee certified one
of the two proposals.
October 11, 1988 The Competitive Selection Committee
interviewed the remaining design team,
and made its recommendation.
Based on the review of these committees, the proposal submitted
by Laura Llerena & Associates, Inc. (landscape architects) in
joint venture with Hermine E. Ricketts, AIA (architect) and with
designated minority subconsultants in the field of engineering
(Emilio J. Hospital & Associates, Inc. and Maurice Gray
Associates, Inc.) is recommended as the only qualified submittal
for the required design consultant services.
It is, therefore, recommended that the City Commission approve
the attached Resolution based on the findings and recommendations
of the Competitive Selection Committee so that we may move
forward on this project without further delay. The negotiated
agreement will be presented to the Commission as soon as
negotiations are completed.
Attachments:
Cerification Committee Report
Selection Committee Report
Resolution
T 100
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
File
TO: CityWide Neighborhood Parks
Competitive Selection
FROM
b. 7./Johnson,
Chairperson
Setion Committee
October 12, 1988
DATE : FILE
SUBJECT Selection Committee Report:
Design Consultant for African
Square Park Renovation
REFERENCES.
ENCLOSURES
On October 4, 1988 the City Manager appointed eleven individuals
to serve on the Selection Committee to evaluate certified
proposals for Design Consultant Services for the African Square
Park Renovation Project. As only two proposals were received in
response to the advertisement and mailed' solicitations, the
Chairperson elected to interview all certifieed respondents in
accordance with Section 18-52.3(e)(5) of the City Code. The
Cerification Committee certified only one proposal. Under these
circumstances, short listing of submittals was not required.
The Selection Committee met on October 11, 1988 to interview the
certified respondant to determine if it was qualified to perform
the needed services pursuant to criteria contained in the Request
for Proposal documents. Committee members who attended were:
Dianne Johnson, representing the primary using department
Parks, Recreation and Public Facilities
Eugene Pelaez, registered engineer and representative of the
department reponsible for the work, Public Works
Juanita Shearer, registered Landscape Architect from the
Department of Development
Jose Casanova, registered architect from the Planning Dept.
Joseph Turturici, representing the Finance Director
Roberto Hevia, representing the Director of Building and
Zoning Department
Adrienne Macbeth, representing the City Manager
Howard Gary, representing the Urban League
Linda Kearson, legal advisor from the Law Department (non-
voting)
The following members did not attend or send a representative:
T. Willard Fair (Urban Lea ue) and Bill Rosenberg (registered
Landscape Architect, citizen .
All attending members affirmed that they had no vested interest
and/or other financially remunerative relationship with any of
the firms or individuals being considered for selection.
ASS 048
File
Citywide Neighborhood Parks
Competitive Selection
African Square Park Design
page 2
13
t Prior to the review of the proposal and interview, the Committee
decided to assess individual selection criteria of the submittal
and presentation on a "pass/fail" basis. For those areas where
the firm met the criteria, full points (pass) were awarded; no
points (fail) where the firm failed to meet the criteria. A
simple majority of total passing votes from committee members
would mean that the proposal was qualified for selection and
would then -be recommended to the City Commission.
The only certified proposal was then reviewed and scored
"pass/fail" on the following criteria:
1. Demonstration of Creativity and Skill
2. Professional Experience
3. Team organization and Assigned Staff
4. Capability of Team
The only certified respondant was given passing scores in all
above categories by all members of the Committee.
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Citywide Neighborhood Park DATE- October 12, 1988 "LE:
Renovations Competitive Selection
File SUBJECT!Certification
Committee Report
FROM: Curt Wyborny REFERENCES.
ENCLOSURES:
The City of Miami recently advertised Requests for Proposals for
professional planning and design services for African Square Park
Renovation Project. A Certification Committee consisting of:
Enrique Nunez, Registered Landscape Architect
Bill Rosenberg, Registered Landscape Architect
Chris Macey, Registered Landscape Architect
Gene Pelaez, Registered Engineer
Clyde Judson, Registered Architect
met on October 6, 1988 to review all proposals received for:
a. Compliance with submission requirements,
b. capability and adequacy of personnel
c. past performance in administration and cooperation with
clients,
d. ability to meet time schedules and budgets, and
e. past experience record.
Prior to the start of the meeting, the members all affirmed that
they had no vested interest an/or other financially remunerative
relationship with any of the firms or individuals being
considered for selection.
The number of proposals received and certified for the project is
summarized below:
PROJECT
African Square Park
Renovation ,
PROPOSALS NUMBER
ADVERTISED RECEIVED RECEIVED
8-18-88 9-8-88 2
NUMBER
CERTIFIED
1
CITY of MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO: Distribution below GATE! October 4, 1988 FILE!
sueJECT
G'l African Square
U Selection Committee
Cesar H. Odio
FROM: City Manager REFERENCES!
ENCLOSu"f6:
Pursuant to the City Commission's request, the following persons
have been appointed to the Selection Committee for the
redevelopment of the African Square Park. The City Commission
designated the African Square Redevelopment Project as a category
"B" project subject to competitive selection procedures. The
Commission also requested that representatives of the Urban
League serve on the Selection Committee. In conformance with the
category "B" procedures, the following persons are appointed to
this Selection Committee:
Dianne Johnson (Chairman)
Juanita Shearer
Adrienne MacBeth
Teresita Fernandez
Joe Turturici
Roberto Hevia
Eugene Pelaez
Linda Kearson (non -voting)
Bill Rosenberg
T. Willard Fair
Howard Gary
Parks, Rec. and Pub. Fac. Dept.
Development (Landscape Architect)
City Manager's Office
Planning Department (Architect)
Finance Department
Building and Zoning
Public Works (Engineer)
Law Department
Registered Landscape Architect
Urban League
Urban League
A meeting of the Selection Committee will be held on October 11,
1988 at 2:00 p.m. in the Conference Room of the Department of
Parks, Recreation and Public Facilities and is expected to last
until 5:00 p.m. Your attendance is required so that we may
proceed on this project without further delay. There shall be no
communication between Selection Committee members and proposers
or with other Committee members prior to the Selection Committee
meeting regarding the African Square Project. Should a member be
unavailable on that date, a substitute must attend in his or her
place. P1.ease contact Curt Wyborny of -ItTe- Department of Parks,
Recreation and Public Facilities at 579-6916 to confirm your
attendance or appointment of a substitute.
cc: Members of the Selection Committee.named above
Honorable Mayor and Members of the City Commission
Members of the Park Advisory Board
48