HomeMy WebLinkAboutR-88-1009t
J-88-1004
9/30/S8
RESOLUTION NO. RN -1 0 09
A RESOLUTION AUTHORIZING AN INCREASE OF THE
ORIGINAL PURCHASE ORDER #90076 FOR THE
FURNISHING OF 336 ADDITIONAL. DOCK LOCK BOXES
FOR THE DINNER KEY MARINA - PIER
CONSTRUCTION PROJECT FOR THE DEPARTMENT OF
PUBLIC WORKS AT A TOTAL ADDITIONAL COST OF
$47,040.00; ALLOCATING FUNDS THEREFOR FROM
THE DINNER KEY MARINA-RENOVATION/EXPANSION
PROJECT ACCOUNT CODE NO. 414005-319302-830;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE AN
INCREASE TO THE ORIGINAL PURCHASE ORDER FOR
THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were received
May 11, 1988 for the furnishing of 250 Dock Lock Boxes for the
Dinner Key Marina Pier Construction Project to the Department of
Public Works; and
WHEREAS, funds for this purchase are available in the Dinner
Key Marina-Renovation/Expansion Project Account Code No.
414005- 319302-830; and
WHEREAS, these Dock Lock Boxes are an essential and required
part of the pier construction project; and
WHEREAS, 336 additional Dock Lock Boxes will be required to
complete the Pier construction project; and
WHEREAS, the cost to refurbishing the old Existing Dock Boxes
is higher than the cost of new ones;
WHEREAS, the City Manager and the Director of the Department
of Public Works recommend that the original purchase order
No. 90076 be increased in the amount of $47,040.00;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
CITY COMMISSION
MEETING OF
NOV 3 1988
RESOLUTION No. 88-10(
R:MARNS:
0 ST
Secti" 1. That the May 11, 1988 bid of Quality Fiberglass
Products, Inc. for furnishing 250 Dock bock Boxes for the Dinner
Key Marina Pier Construction Project for the Department of Public
Works at a total proposed cost of $35,000.00 be increased in the
amount of $47,040.00 for 336 additional Dock Lock Boxes with
funds therefor hereby allocated from the Dinner Key Marina
Renovation/Expansion Project Account Code No. 414005-319302-830•
Section 2. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue an increase to
the original Purchase Order for this equipment.
PASSED AND ADOPTED this 3rd day ref November 1988.
ATTEST:
L.1"1 Aat" L A1tL A! [11 VT ijL LI L.
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED EXPENDITURE:
CARL S GARCIA, DIRECTOR
FINANC DEPARTMENT
CAPITAL PROJECT:
SERGI IGUEZ, DIRECTOR
PLA DEPARTMENT
- 2 -
R L. SMEZ
APPROVED AS TO FORM AND
CORRECTNESS:
JOR E F NANDEZ
CIT ATTOR Y
BUDGETARY REVIEW:
O'er"
MAN AR SffRANAO DIRECTOR
BU T PARTMENT
88-1009
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To Honorable Mayor and Members
of the City Commission
FROM
0^11City
Cesar H. Odi
Manager
RECOMMENDATION
DATE OCT 2 '+ 1988 FILE
SUBJECT Resolution Authorizing
Increase to Original
Purchase Order No. 90076
REFERENCES.
ENCLOSURES
It is respectfully recommended that the City Commission adopt the
attached resolution authorizing an increase to the original
Purchase Order No. 90076, previously authorized by Resolution
No. 88-497.
BACKGROUND
The Department of Public Works, after receiving and reviewing the
bids for furnishing new dock lock boxes for the Dinner Key Marina
Project (Bid No. 87-88-0817/), has concluded that it would be in
the City's best interest to purchase additional new dock boxes in
lieu of refurbishing the remaining existing dock boxes.
When the existing dock boxes were originally inspected, a
substantial portion of them appeared to be in salvageable
condition and it was assumed that the cost of refurbishment would
be cheaper than the purchase of new boxes. After each pier was
vacated, the existing dock boxes were emptied and reinspected for
salvage and most were found to be in need of repair that could
not be seen when the boxes were locked and in use.
The estimated cost for taking the existing salvageable boxes to
the shop, repairing, cleaning, repainting and returning them to
the marina is approximately $150 for each dock box. When the
City competitively bid the volume purchase of new dock boxes, the
lowest price was $140 each. It is obviously best to purchase
new dock boxes rather than refurbish the old boxes at a higher
cost. Additional dock boxes will be needed by December in order
to complete the piers currently under construction.
191
Honorable Mayor and Members
of the City Commission
The purchase of new dock boxes will have the additional benefit
of having greater longevity, lower maintenance costs, standard
size and interchangeability and the appearance will be uniform
throughout the marina. The installation of the new boxes is
included in the pier construction contract. The existing useable
dock boxes can be installed at other City Marina facilities or
sold for salvage.
The low bid for the purchase of 250 dock boxes was $140 each
which was well below the original estimated cost of $275 for each
box. New dock boxes have been installed on the first two piers
and the quality has been very good. In fact, the supplier (who
is also the manufacturer) has upgraded the box at no extra cost
to better fit the new pier installation. The low bidder is a
local firm, Quality Fiberglass Products, Inc. and this firm is a
Hispanic minority vendor.
Since time is of the essence and we have received excellent
competitive bids from a local minority owned firm that is
performing well and on time, it is recommended that the existing
purchase order be increased for 336 additional new dock boxes to
complete the project. There are funds in the project budget to
cover the additional cost.
W