HomeMy WebLinkAboutR-88-1115J-88-1097
11/08/ 88
RESOLUTION NO. '48-1111 )
A RESOLUTION WAIVING THE REQUIREMENTS FOR
FORMAL SEALED BIDS AND RATIFYING THE
ACTIONS OF THE CITY MANAGER IN AWARDING
CONTRACTS AND EXECUTING CONTRACTS WITH
THE LOWEST RESPONSIBLE AND RESPONSIVE
BIDDERS FOR THE RESTORATION OF THE LOWER
PRESS BOX AT THE ORANGE BOWL STADIUM
RECENTLY DAMAGED BY FIRE; WITH MONIES
NOT TO EXCEED $40,000 THEREFOR ALLOCATED
FROM THE ORANGE BOWL OPERATING ACCOUNT,
INDEX NO. 580402, TO COVER CONTRACT
COSTS; AND ADOPTING THE CITY MANAGER'S
WRITTEN FINDINGS THAT A VALID EMERGENCY
EXISTED.
WHEREAS, a fire of presently undetermined origin on the
evening of September 2, 1988, damaged a portion of the lower
press box of the Orange Bowl Stadium, rendering it unusable; and
WHEREAS, said fire created a situation that was unsafe and
dangerous for the public as well as the Orange Bowl tenants, and
repairs had to be made immediately; and
WHEREAS, a portion of the seating area above had to be
closed to occupancy until repairs are made to certain supporting
members incorporated in the press box structure; and
WHEREAS, the City Manager and the Directors of the
Departments of Public Works and Parks, Recreation & Public
Facilities determined that the fastest and most effective way to
remedy the situation was to let out contracts for a damage
report study to the consulting firm of Wiss, Janney and Elstner,
in an amount not to exceed $3500, and for the structural and
interior repair of the press box to the firm of MET
Construction, Inc., in a total amount not to exceed $36,500;
and
WHEREAS, the funds are available in the Orange Bowl
operating account, Project No. 404000, Index No. 580402-3407 for
the proposed amount of the contracts, project expense, and
incidental s; and
CITY COMMISSION
MEETING OF
NOV 1`7 1988
ON No.
�38-1115
LSOLUTI
WHEREAS, the City Manager has made a written finding that
the use of the competitive sealed bidding method for the award
of the herein procurement contracts was not practicable or
advantageous, due to the fact that the fifteen (15) day bidding
time required by the City Code imposed a serious constraint on
the scheduled activities at the Orange Bowl Stadium; and
WHEREAS, the City Commission, after a properly advertised
public hearing, accepts and ratifies the City Manager's above
finding;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The findings and recitals set forth in the
preamble to this Resolution are hereby adopted as if fully set
forth in this Section.
Section 2. The requirement for formal competitive sealed
bids for the damage report study and for the repairs to the
structure and the interior of the Orange Bowl Press Box is
hereby waived by a four -fifths vote of the members of the City
Commission.
Section 3. An amount not to exceed $40,000 is hereby
allocated from the Orange Bowl operating budget account, Index
No. 580402-340 to cover the cost of said contracts.
Section 4. The actions of the City Manager in awarding a
contract for a damage report study and executing a contract with
the lowest responsible and responsive bidders for structural
and interior repairs to the Orange Bowl Press Box needed as a
result of the September 2, 1988, fire, are hereby ratified.
--2-
88-1115
PASSED AND ADOPItD THIS 17th day of
November 1988.
ATTEST:
� AY---14-44A I,CI LERK�
PREPARED AND APPROVED BY:
ROBERT F. CL RK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
E . RNANUEZ
CITY ATT FEY
XAVIER LUAREZ
MAYOR/
BUDGETARY REVIEW:
MA OHAR SURANA, DIR. OF
MANAGEM T & BUDGET
CAPITAL PROJECT:
7CWO"FPLANNING
EZ
APPROVED EXPENDITURE:
E,-,-
GARCIA
DIRE TOR OF FINANCE
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ss-1115
I
06
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
To Honorable Mayor and Members
of the City Commission
1��tlCL___&
FRO tesar H. Odio
City Manager
RECOMMENDATION:
1
DATE N I, V _1 1988
SUBJECT Resolution Waiving
Bid Requirements $
Contracts
REFERENCES
ENCLOSURES
FILE
Formal
Awarding
It is respectfully recommended that the City Commission adopt
the attached resolution which waives the requirement for
formal sealed bids in connection with the emergency repairs
to the Orange Bowl Press Box, and ratifies the actions of the
City Manager in awarding two contracts to and entering into
two contracts with the lowest responsive and responsible
bidders for the bids received for a damage report study and
structural and interior repairs.
BACKGROUND:
The Department of Public Works has determined that there
existed an emergency need to carry out repairs at the Orange
Bowl Press Box. On the evening of September 2, 1988, a fire
of presently undetermined origin damaged a portion of the
lower press box, rendering it unusable.
It was required that a damage report study be carried out by
the firm of Wiss, Janney and Elstner. They are industry
consultants on the specialized field of fire damage to steel
structures. Subsequently, informal bids were taken on an
emergency basis, for the implementation of the damage report
study recommendations. The firm of MET Construction, Inc.
submitted the lowest prices to replace or repair the fire -
damaged roof, ceiling, walls, and flooring and to restore the
plumbing, electrical and air conditioning services; they also
submitted the best price, on a time and materials basis, for
the repairs to the steel structure.
The attached resolution waives the time requirements for
formal sealed bids, and ratifies the actions of the City
Manager which awarded contracts and entered into contracts
on behalf of the City with the lowest responsible and
responsive bidders. Funds for these repairs are available
from the Orange Bowl operating budget account.
88-111 i 1 �
10
TO Fi le
I
FROM
®Cesar ((( H'.. O••• d i o
City Manager
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE NOV 7 1988 FILE
SUBJECT
Orange Bowl Press Box -
Emergency Repairs
REFERENCES
ENCLOSURES
Based on information supplied to me by the Director of the Public
Works Department, I have found that there exists an emergency
need to waive the requirements for formal bidding, and to award
contracts on an emergency basis to the lowest responsible and
responsive bidders for a fire -damage study report and for the
repair and reconditioning of the press box at the Orange Bowl.
The reasons for the emergency are as follows:
EMP : emp
On the night of September
2, 1988, a fire of
still unknown origin damaged
a portion of the
lower press box, rendering
it unusable. In
order to effect repairs, it
became necessary to
engage the services of
a reputable firm
specialized in fire damage to
steel structures;
the firm of Wiss, Janney & Elstner has produced
a report with their
recommendations.
Immediately, informal bids
were taken and the
firm of MET Construction,
Inc. has been
retained to implement said
recommendations,
which include the structural
repairs, as well as
replacement or repair of
the ceiling, roof,
walls, and flooring, and
restoration of the
plumbing, electrical, and
air conditioning
services.
In order to avoid interruption of the City's
contractual obligations with the Orange Bowl
tenants, and to protect the safety of the users,
these repairs are being made on an emergency
basis.
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