HomeMy WebLinkAboutM-88-1158CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and
TO: Members of the City Commission
FROM: Cesar H. Odi
City.Manager
19 8 8 ' FILE
DATE : O E C 6 1988
Resolution Authorizing
SUBJECT : Award of Bid 88-89-005
Lease/Purchase of One
Folder/inserter
REFERENCES:
ENCLOSURES:
Ell
i RECOMMENDATION:
I ;is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract for the five year
_ lease/purchase renewable annually of '.one fo
,.lder/inserter"from
Friden Alcatel, as the lowest complete responsive bidder in
accord- with.. Bid; No. , 88-89-005.
Annual cost.of.this lease/purchase:fo.r::one year ,willbe>:$2786.28
over, a. five year Tease period total :;cost , is ': es;timated,to be
$13,931.40. The City will own the equipment at the end of the
Furid's for this•
five. year...lease without any additional payment.
contract, shall be available from the budget of the Finance
Department, Treasury Management Division.
ter_
BACKGROUND:
The.Finance Department has analyzed bids received pursuant to bid p
88-89-005, to lease/purchase one folder/inserter for a lease �x
a period- of five years at which time the City would own this
equipment. y
ailin
This equipment would be used in the preparation for m"of Atx
occupational licenses, property assessment liens and solid`"waste
billing and delinquent accounts totaling approximately 175,000
items per year.
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ITEM t
DEPARTMENT:
TYPE OF PURCHAU-1
AWARD_Otj$!_b
aid No.. 8.8-89.:005
One (1) system too polder/inserter
Finance
Lease period Of live (5) years at
which- time the City would own this
equipment.
This equipment would be used in the
REASON: preparation for mailing of
occupational licensees property
assessment liens and Solid Waste
billing and delinquent account
totaling approximately 175#000 items
per year
POTENTIAL BIDDERS,: 10
BIDS RECEIVED: 3
TABULATION: Attached
1988-89- operating Budget7AccountCode
.,
FUNDS:
#260301-880.1
ON: Invitation to Bid was sent one
MINORITY WOMAN PARTICIPATION: woman -owned irm engaged '
ged in Folderequipment
pment'.
f
business as located in the following source:
1. New Vendors Applications
,
Courtesy bids'' were sent to,fifteen(15) MinorityOrganization. ,
One bid was receivedowned firm.
0
from
the speicif
e,: meets
a I - 0
The bids"
—ana,
BID EVALUATION: ION: 1. Ys
Following,. n.
f the
• Ihvitations':tO Bid:
Number of
of Bid
Number:
Invitations Mailed., Responses..
Category
Prior Bidders
0
Black American 0
Hispanic American 0
0,
man owned
0
Non -Minority 0
New Bidders
Black American
0
:.
Hispanic American
Srrra
Woman Owned
Non-MinoritY g,
5 ''
courtesy Notifications 21
No Bids . . ....
o
ids,
'T Ah
Late B
. . .... ...
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2. APp6�•& "6e deb nor mAnufaeturb thin ptbaumeduc�t•"
' 1 U Tt1AT THS AWARD .04
1'Y' i8 1tb7COMM1NaI�.N A4CAT�1.� ON h
MADO To FttiOi� FdTI
L��:AMt;/pDRCHAS� AQRRtSMRN1' R
PERIOD OF FIVE
S) Y6A!)!� AT A TOTAL
b► `-
T'A.H U L A T I O N
BID ITEM: (1)'.•Folder/Inserter with Nester
BID NO: 88-89-005
DATE BIDS RECEIVED: Sept. 26, 1988 2 :00pm
TOTAL Minority Classification
BIDDER BID AMOUNT
Pitney Bowes, Inc.
$3,880.00 yr.
Recommeded
Friden Alcates
$2,786.28 yr. Vendor
Gulfstream Mailing and Shipping
Systems, Inc.. $3,003.48 yr. W..�--
=I
AB Dick Co.
Appell & Macke, 'Inc.
.1
USA
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CITY OF MIAMI, FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID NO. 88-89-005
BID SHEET
1NT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Terms: Nu 3Q.. (Include cash discount for prompt
payment, many)
Additional discount of N/A $ if awarded all items.
Warranty and/or guarantee:�qn DAY WARRANTY FROM DATF nF TNSTAI_LATTnN.
State any variances to
necessary):
specifications (use separate sheet if
Delivery:. 30 calendar days required upon receipt of Purchase
Order.
Delivery Point(s):;City of Miami - Trasury Management Division
3006 Aviation Avenue- 2nd Floor
Miami, F1 33133
in accordance with the Invitation to Bid, t e'Speciications, Genera
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Items) at Prices indicated on the attached bid
sheet(s). _
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS:
e
.PLEASE SEE ATTACHED PLEASE SEE ATTACHED
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Please.use the back o this page if more space is necessary
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami,and agrees to comply with all applicable- substantive and: -_
procedural provisions therein, including any amendments thereto,
11
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•�
FRIDEN
Friden Alcatel
CREDIT INFORMp►TION SUMMARY Corporate Headquarters
30955 Huntwood Avenue,
Hayward, CA 94544
415.489.6800
Ownership - Ca:pagnie Generale de Electricite (France), a ecmpany with eleven billion -
dollars in revenue and eight billion dollars in assets, indirectly
controls 100 percent of F.M.E. Corporation.
Management - Michel Rapoport - President and Chief Executive Officer
Joseph P. Balsama - CFO, Vice President/Operations & Corporate Secretary
John Breiten - Vice President/Marketing l
John C. Hughes - Vice President/Engineering
Steve B. McElfresh - Vice President/Human Resources
John E. Johnson - Corporate Controller
Banking Credit Line (Lead Bank) and General -Banking:
Bank of America
San Jose Corporate Banking Group
101 Park Center Plaza
Sari Jose, California 95115
(408) 277-7080
Attention: Donald Coanbe
General Counsel -Orrick, Herrington & Sutcliffe
600 Montgomery Street
San Francisco, California 94111
_ ;• .
(415) 392-1122
Independent Arthur Andersen & CcmpanX
Accounts - 1800 Harrison Street, Suite 1800
Oakland, California 94612
(415) 465-6333
■
Significant Kierulff Electronics (Divisien of Ducammun)
Vendors - 1180 Murphy Avenue a r
San Jose, California 95131 a.
- (408) 971-2600 n" `
Attention: Barbara Grant
Boise Cascade r Rari=Rob, Tncorporated ' 9¢}
435 Valley Drive 631 85th:Avenue {
- ,Brisbane, :California 94005. Oakland, : California; 94621
(415) 467-8770 (415) . 562-6718
Attention: Dolores Ricardo Attentions Billie
Number SY-CHA-21
California Resale Certificate 686444
-
Employer Identification Number 94-2388882 g
• March 24, 1988 J
INS
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Sponsor
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