HomeMy WebLinkAboutR-88-11891 3' '`
11�21/88
RESOLUTION NO.
A RESOLUTION RATIFYING, APPROVING AND
CONFIRMING BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION, THE
ACTION OF THE CITY MANAGER IN FINDING THE
LEASING OF 110 PAGERS TO BE USED BY THE
POLICE DEPARTMENT TO BE AN EMERGENCY AND IN
'
AUTHORIZING THE ISSUANCE OF AN EMERGENCY
` PURCHASE ORDER FOR SUCH SERVICE TO TEL-CAR
CORP. AT A COST OF $11,880.00 ALLOCATING
FUNDS THEREFOR FROM THE 1988-89 OPERATING
BUDGET ACCOUNT CODE NO. 290291-610
($3,880.00) AND LAW ENFORCEMENT TRUST FUND
PROJECT No. 690001 ACCOUNT CODE #290904-996
($8,000.00); AND FURTHER AUTHORIZING THE CITY
MANAGER TO EXTEND THIS CONTRACT FOR AN
- ADDITIONAL ONE YEAR PERIOD, AT THE SAME
PRICE, TERMS AND CONDITIONS , SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received July 18, 1988 for the leasing of 110 Digital pagers on a
contract basis for one (1) year with the option to renew for one
(1) additional one year period for the Department of Police; and
WHEREAS, invitations were mailed to fifteen .(15) potential
suppliers and five (5) bid were received; and
WHEREAS, this service is classified as an emergency as. the
' 'lease;of.the pagers was needed immediately because. the previous
lease had expired and the Police Department required that their
>-
communications' system be uninterrupted and lack. -of these pagers
tea.
' for,'use by: police personnel at `a critical time; could result. in: a U
threat to "'the `health', safety and welfare of the citizens of the:,
City of Miami; and
�I -WHEREAS, funds for this service are available from the 1988
f
:89:Operatin9 Budget Account Code #290201-610 ($3,880.00) and Law
Y.
n
1 Enforcement Trust Fund Project No. 690001 Account Code #290904
996`($8,000.00); and
5
p
WHEREAS, the City Manager'.has made a written finding that a 7*
;'""
jj
1 valid emergency need existed for the leasing of 110 Digital
p>�
t}
�
1
:. Pagers to': be .,used by ;the Police Department;
Fit
{k
'CITY: COMMISSION
+t'r
E
-� '
TI
MEE�1'G.O�
t ���sµ
gig
rr '
Ir�p
DEC 15 1988.
`
w,
RESQLUTIOWN08-11
CREMARKS.
' 2
{ r.z
vr.s'.`'.t .'�,�.. a.rxr #r�- �..._z,r r_,.:f_s��l��•t�;a'�vr�i �, r. ,, `;:J'-�.tiE ':..
{
i
By THE Commission OP THE CITY
�NO`�, THEREPofth, EE �T MOWED,.
`
OF NtAMi, PtORiDAI
Section 1, The City Manager's action in authorizing the t
Chief Procurement officer to issue a Purchase Order to TelCar
Corp., the lowest responsible and responsive bidder, for the
S'
leasing of 110 Digital Pagers to be used by the Police Department
on a contract basis for one (1) year in the amount of
IX4.'
$110,880.001-/ for the Department of General Services
Administration is hereby ratified, approved and confirmed;
further, the City Manager is hereby authorized to extend this
4
contract for an additional one year period at the same price,
terms and conditions.
Section 2. This Resolution shall become effective U
immediately upon its adoption pursuant to law.
PASSED AND ADOPTED this 15th day of December , 1988.
XAVIER L. U EZ, MAYOR
ATTE
i!t l
MATTY HIRAI � y
_ CITY CLERK
PREPARED AND APPROVED BY: k i
z
ROBERT F. CLARK e`
CHIEF DEPUTY CITY ATTORNEY°
}t
n a'
APPROVED AS TO ORM AND CORRECTNESS:'
14 d
` JORG L . ERN DE Z
CITY ATTO Y
RFC:bss:M886 ot-
r r
d a�`
;The amount of, : $3, 880 is being allocated from the 198$�B9
opera .nq .:Budget Account.Code . No . 29020.1-610 and $8 '000 ;,,,4 s , ,
being allocated from Law Enfoarcement Trust Fund'Project,
690001, Account Code No. 290904-996.i4{Y�
s '
. 47
CITY. OF MIAMI. FLORIDA
INTER -OFFICE
MEMORANDUM
TO: The Honorable Mayor and Members
DATE:
NOV FILES
3 U.
of the City Commission
E�$8
SUBJECT:
Resolution Ratifying
Emergency.Lease of
110 Digital Pagers
FROM: Cesar H. Odio
REFERENCES:
City Manager
ENCLOSURES:
RECOMMENDATION:
-
it is respectfully recommended
that the
City Commission adopt
the
attached resolution ratifying, approving and confirming the
s
emergency lease. of 110 digital pagers for use of the Police
Department as an emergency action of the City Manager. Award was
to Tel -Car Corporation, a non -minority vendor, the lowest, most
complete acceptable bidder in accord with the specifications of
Bid #87-88-126. Total annual cost of this procurement is
$11,880.00, which funds are available from the operating budget.
of the Police Department and the Law Enforcement Trust Fund.
BACKGROUND:
The General Services Administration Department analyzed bids
'
received pursuant to Bid #87-88-126, to furnish 110- digital
t�
pagers for use by the Police Department. The lease of pagers was
<,
needed immediately because the previous lease had expired and the
Police Department required that their communications system be
uninterrupted. Lack of these pagers for use by police personnel
r"
at a critical time could result in a threat to the health, safety
and welfare of the citizens of the City of Miami. For these
reasons, the City Manager determined emergency approval and
issuance of a purchase order to be an appropriate action. Award
j
was made to Tel -Car- Corporation, a non -minority vendor, as the
;i
lowest, most complete acceptable bidder, in the amount of
K
$11,880.00. Funds for this purchase are available in the amount
of $3,880.00 from the operating budget of the Police Department,
s�
}+
290291-610 and $8,000 from Project 690001, 290904-996.
a
Attachment:
Proposed Resolution
jT
?
Approval of Emergency Action
l
i,
i f I.N
'
f
.
- t .I
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO Cesar H. Odio DATE: Nov. 3, 1988 FILE:
City, Manager
SUBJECT: Request for Emergency
Approval for Lease of
G j Police Pagers
FROM: n E. ,Williams, Director REFERENCES:
General Services Administration
* ENCLOSURES:
1 •
EMERGENCY REQUEST -
Your emergency approval to award a bid for the furnishing of
} approximately 110 digital pagers to be used by the Police
Department is requested. Bids were received pursuant to Bid No:
87-88-126. It is recommended award be made, to Tel -Car
Corporation, a non -minority vendor, as the lowest complete
acceptable bidder in accord with specifications. Annual cost per
unit including insurance is $108.00, annual cost for
approximately 110 pagers is $11,880.00. The previous lease for
pagers expired September 30, 1988, therefore immediate action is
needed to execute anew lease.
BACKGROUND
Evaluation of Bid #87-88-126 for leasing 200 digital pagers was '3
completed by the Police Department and the recommendation for
award to Tel -Car Corporation was prepared for the September 8,
1988 City Commission meeting agenda. However, the item was
withdrawn from consideration pending coordination with the
General Services Administration Department in accord with the
i requirement of APM-2-82, which sets forth 'the City policy for
communications services and places the responsibility and'
-
authority for control of these services with General Services #`
Administration.
Following discussions between the Police Department and they
General Services Administration Department, it was determined r�•
r
that thenumber of pagers being leased from outside'.sources could
be reduced to 110, with the' balance of the needed pagers:. being �fY
.obtained through GSA. �yx�
It'is recommended 'that* you approve the emergency award of aids:
#87-88-126, for a one year lease, with an' option to' .renew, one ;4 {
additional year, of approximately 110 digital pagers, to " Tel-C.ar
Corporation, the lowest; complete responsive bidder in `accord , ��4 •t
3.
.t
' ..r • �_ _.` �. _ :. 1`,h A r i.Y.F,. , i. a '1taFYirrl t*. 15''L'. 7i -
Isar -a
page:,` NOV.
ith specifications.
The emergency need for these pagers is
ustifed by the necessity of the.Po�.ice Department to maintain
onstawhich benefitS,
nt..communications among For ethise r: asonoffic emerg ncy award is
ublic;i .safety.'e.and •we_fare: the City Commission.
eccmmended, with subsequent"ratificat-ion by
y t.
r �
Approved:
Cit manager
+
I I 1 I I111 �I III t I I 1 1 1 I I I .I I NI III I IIII Illllr�7.
'TABULATION OF BIDS FOR .
• - � G.\ Tom'`. +�r\C. t.(L..� '
City Manager. City Clark A. M.
Received by the City Commission. City Clerk. City of Miami. Florida of P. M.Bidder
e
I �GYt-i
E L - �_ A :L.
pn
� t It -v-
....
F7�c�1` - (
erw.nn.. ,nitCA7tL
f!�0(U
I'S
loom
He.
DESCRIPTION
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
Total
Unit
Price
Torah
t•
\ �:�� Q�vt,t.- �c�..��� i Z
7,.�i5 ,
�y,aNc� J
r.o.9s
zt,Z}'-P,.,
7.SL• r,
181,00C,
6.Cn�.h
-3f,"
I? Vs-/mc
P£��.,'
Z304
l 1b, All (-:41.... C. - t i' L .r34
n; Sq?,4 .ram_ Zoo
/'!•
Z3,860A-z
ev y
L! Loa &Z
1
-
IRREGULARITIES LEGEND.
,A He Poaar-of• Attorney IT IS RECOMMENDED THAT
I ` $ -lie Afliaovit as to Capitol 3 Surplus of Bonding Company f � '.�.��f •_ 1! L � i l \ A I(-\t L i'_
C - Corrected Estonsrons _1 T >S Ill-s clr Cj . CC. tAAt k k f4 1;JC_LILA 6t A 14_
,D - Proposal Unsigned or improperly Signed or No Corporate Seal ct I. S-0 ((JSLL iL AVII E- CWICL[ t C- C- 4,I'
E- entionnaire Not Fi.l led Out ,� , n ,; BID
QV (<<.t� �� i' � /�-CT LC:.`1•:'1 -
F_
C .. irspc�or.$id lSottd _ 1d) � (•C�r'j,�C �_
M: Cerrsf.a Bid -
J
40
Psee. fly:
D t' r• — ''. — Lie =_t ti 0 14 1 t : , S C; Si.A Z'
PROCUREMENT MANAGEMPNT DIVISION—
DID No. 87-86-12r
BID S1113RT
IMPORTANT1 BID SHEET AND BIDDER ACKNOWLEDGEMUT MUST BE RETURNED IN
DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY $10 NUMBER,
TIME AND DATE OF BID OPENING.
Termsa�%~m 30 ( Include cash discount for prompt
. p y p`t'any)
Additional discount off AP4,_$ if awarded all items.
Warranty and/or guarantee:�fyC1 V�G_%yIL
State any variances to specifications (use separate sheet if
necessary): 10,& e
DoIivery: .. calendar days required upon receipt of Purchase Order.
Deliver Point s)s Y Of Miami Department Of POlice�-Property Bureau
y ( Cit
400 N.W. 2nd Avenue
Miami, F1 33128
'in ai cardance with t e Inv tat on to bid, the Specifications,. Genera ,i Conditions, Special Conditions, and General Information to Bidders, we
t agree to furnish the Item(s) at Prices. indicated on the attached bi.9
sheet(s).
i4AMES OF COMPANY OwNER(S): NAMES OF COMPANY OFF'ICEttS:
to, C G%p r• C �`
(Please use the bacc a th s page if more space is necessary)
Lr MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledenOrdinance of the
Web that it as received a COPY
Ordinance No. 10062, the Minority Procurement `af.
j Miami, and agrees to -comply with .#11 Cit
applicable substantive ,of
3 procedural provisions therein, including any amendments therafm_and
BIDDER: 7L Signature.
company name)
Print Na e:-Dw/d ..'j ei��l,►
Indicate if Minority Business: Date:
(') Black ) Hispanic
G p ( ) Women
'} `FAILURE TO COMPLETE. srcN - Run .2�m.. .
mac,, �Z
t b C
y
s •., Chief of police, city of Miamii. do
perry L. Andersont
,. hereby certify that
the aforementioned request for expenriituree
f•am then of
Miami Law Enforcement Trust Funds for the
funding of the Q1y1Lni
Yaoeia. �n do amount flf SB.QOa•oo,
complies with the
provisions of Section 932.704, Florida
Statutes.
,
srry L. Anderson, J
Chiet of Police
City of Miami Police Department
Date A
t
SUSSCRISED
BEFORE ME THIS DAY OF
S ORN TO AND
l
1988.
' C
~,��y�.
.
ter''; �.'` � •, _.,�
NOTAIt PUBLIC- -.„ = :_ ��,. T ti ►;r,
-
M Commission Espy _ - '''
WARY ►atic i11►E
111' GONxiE5!@M Elv, t�EC�tdyldil �`
�°
"wr ►opt, 6tv(Lat /Rb. UtL.
■
r is
�
.. • .. � �
,+..-mow r k i� !�'c'"Y�i
"�,"r�
"spot
�.A.' �
p. ' •�'-,
f. •
': � }Ik� ; 1. `"". p'<?�'d!"�..�:Gl„�'. .
,.'.-:, .:7 i .:: ;; , , .:.. �. `.-., ., .. � �
}