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X'. AMSOLUTION ACCEPTING THE EID OP MOTOROLA"��
10� POR PURN18HINO TWO RADIO CONSOLETTES SCR � '
THE DEPARTMENT OP PIKE, RESCUE AND INSPECTION < rk
SM ICES AT A TOTAL PROPOSED COST OP k V� t,
$S i 4S4.00r' ALLOCATI NO PUNDS THEREPOR PROM THE
LS$ICOMPUTER AIDED
DISPATCH CAPITAL
IMPROVEMENT ACCOUNT CODE #313212-28
Y01-1340j
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEP PkOCUREMENT- OPPICER TO ISSUE A PURCHASE
ORDER POR THIS EOUIPMENT. �
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AID SECURITY LIST
D ITEM: Two (2) Radio Consolettes
D NO: 88-890018
ATE BIDS RECEIVED: October 31, 1988 2 : 00 p.m.
BIDDER TOTAL BID BOND (or)
BID AMOUNT CASHIER'S CHECK
Motorola c. & E. Inc. 1 $ 9,484.00
NO BID:
General Electric Co. I I I
8525 N.W. 53Terr.'
:CEIVED I�t7 (_) envelopes on behalf of GSA Procurement Office
(City Department
�NED: DATE: '� y
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rceived the hereinabove described checks this day of
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connection with the hereinabove cited bids, which were han ed to the un rsigne on behalf o�th�e
:counting Division (or) F
(City Department) Y,
; NED; DATE: rrr
- : : .'.1 1 1 / • (.. f 5 b IYJ� Y� 1; �t11�>"�i
AMRT SEMENT
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REQUISITION FOR ADVERTISEMENT This number must appear
DEPT/DIV. Procurement (for Fire. 13escuk' Ins Serv,) in the advertisement.
ACCOUNT CODE 313212-289401-287 5974
,DATE October li, 1988 r'
PHONE 5 7 9- 6 3 8 0 APPROVED BY: .,
'PREPARED BY NHgNhMxX$$1CX$8HH Ma r i a Abi j a l i l
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement One (1)
j (number of times) times.
Type of advertisement: legal XX classified display
(Check One)
i Size: Legal
Starting date October 14, 1988
i First four words of advertisement: Did No. 88-89-018: Sealed bids wiIi be... ,
{ WO (2) Radio Console.ttes
iRemarks: (open 10-31-88 30
— > p.m.)
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s DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LI f E PUBLICATION DATE(S) OF
ADVERTISEMENT INVOICE AMOUNT
0 MIAMI REVIEW
A-1
B-2
C-3
D-4
1 E-5 -
I F4 F5 F7 F8 -
F9 F10 F11 F12
IE TRANS VOUCHER DUE DATE -
YY MM DD Adv. Doc. Reference VENDOR INDEX CODE BJE PROJECT
13 17 18 25 34 39 42 45
50 51
1 2 4 1 V P 2 0 2 56 57 62 63 65 66
2 3 4 7 8 V P 12 314 15 DESCRIPTION 2 8 7.
2 0 0 2 0 1 36 64DISCOUNT6 72 AMOUNT
'1
COPY: MARIA - PROCUREMENT MANAGEMENT
1OW COPY: SILVIA MENDOZA - CITY CLERK'S
n nj�
i White - PurchasingApproved for Payment `
Yellow - Finance Pink -Department
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM t .
TO: The Honorable Mayor and Members DATE : O� 3 O j98S FILE
of the City Commission
FROM
Cesar H. Odio
City Manager
RECOMMENDATION
SUBJECT : Recommendation for
Resolution and Award
of Bid No. 88-890018
Two Radio Consolettes
REFERENCES:
ENCLOSURES:
it is recommended that an Award of Bid be made and a Resolution
passed accepting the bid from Motorola, Inc. of Miami, Fla. as
the sole responsible bidder for. the purchase of two radio
consolettes (base station radios).
The two radios will be installed at the Fire Department Training
Center and the Dade County- Emergency Operations Center for
emergency backup.
BACKGROUND
These two radios w;.11 be used by the Communications. Division
within the Department of Fire, Rescue and Inspections Services
for emergency backup in the event the Fire Department Alarm
Office must be evacuated; or to be used as spares in the event
fire station radios malfunction. Currently there are no spare
consolettes available.
Amount of.Bid: $9,484.00
Cost Estimate: $9,300.00
P
Source of Funds: 1981 Computer Aided Dispatch Capital -
Improvement Code No. 313212-289461-840 ,
Minority Representation: There are no Minority/Women vendors of
this equipment. Motorola is the sole
source. c
Public Hearing/Notices: N/A
Assessable Projects: N/A v�f
! F i t t } •� }i P•E aW�}S
mes�t -
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Y
y
AWARb OP 61D
Did No. S8-01±018
1TEMt Two Radio Consolettes
DBPARTMENT: Fire, Rescue and tnspection Services
TYPE OF-PURCHASBt Single purchase
REASON: These two radios consolettes will be
used by the Communications Division of "
the Fire, Rescue and Inspection
Services Departmentfor emergency
backup in the event the Fire
Department Alarm office must be
.7
evacuated or to be used as spares in
the event fire station radios
malfunction.
POTENTIAL BIDDERS: 15
BIDS RECEIVED: 1
TABULATION:
COMPANY NAME AMOUNT
Motorola, Inca $9,484 00
FUNDS: 1981 Computer Aided Dispatch Capital
Improvement'Code #313212=289401-8400 fy<
MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to one
1 hispanic and one 1) black engaged in the Radio Supplies =a{t
business as located in the following sources:
1. New Vendors Applications on file in.,. Procurement-'
Courtesy notifications were sent to "fifteen (�.5) =Minorityx
Organizations.`- 3
No Minority response was,.recei'ved.
BID EVALUATION: The bid meets r; the ''specifications. ,$y,
`Following is, . an ;'analysis of
Invitations to Bid: 5>
Number of Bid Numbex of '
Category Invitations Mailed Responses { {u}
Prior Bidders w�rj
Black Aeri011
mcan 0 0 °m
s�
Hispanic American 0 0;�y
Woman Owned 0 0 £E>
Non -Minority
-
w
New Bidders
Black American
r Hispanic Amean 0 4" Fete '
b ric1 y •'i�E RY Y"S
Woman Owned34
M Non -Minority,
$j� .
Y hg LhY•Y hrw, }� �aX ,•y i.
t'7r Cour.tesy`Not'ifications
tk�> ,f ,? x •,7 ..rr���w��lu.��R. u.■I.I S ri �4 f'5;1,L:,•
nN0 'BYds"
B
Late`Uids'�
Js
4 P x 4?, `
t r oral ..F m Y 5�1, a #
' Total 30' ` t
ab s54 T f t n a4 f f , t . .. P fY5{ �• �tr'�d} �
k v� r�t '+f � f i t ,t � '�,Yr ?, ;. i+i� �: r a 4�„ s� � �t,•F'$ i,
�a,dtq!�4:±•.?x ).,.:2j:!r+'�n�Sso�rv. .' .�'� f,.y,..�' _;. ,..`.r_.� ..'.. L ,r .r.. �E�gOA '1 •:Af f% ., .:�-,.,,:���l"4$".11�;3���+,.
0
CITY OF MIAMI, FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID NO. 88-89-018
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Terms: Net 10 days (Include cash discount for prompt
payment, it any)
Additional discount of 0 % if awarded all items.
Warranty and/or guarantee: 120 days from shin date.
State any
necessary).
variances to specifications (use separate sheet if
none
Delivery: 45 calendar days required. upon receipt of Purchase
order. '
Delivery Point(s): City of Miami, Fire, Rescue & Insp. Services Department
275 N.W.2nd Street, Sth Floor •
Miami,-F1 _33128_ Attn: Wanda or Priscilla
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, -and General Information to Bidders, we
agree to furnish the items) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S):
Public Corporation
NAMES OF COMPANY OFFICERS:
Arthur P. Sundry
Ronald J. Greenwell
Robert E. Muller
Please use the back of this page if more space Is necessary
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: N/A Signature:
..
company name
Print Name: , T MAIL L,-r
Indicate if Minority Business: Date:_ October 17, 1988
C ] Black C Hispanic C ] Women
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS_.,,t
. BIDS A
88 14 > `