HomeMy WebLinkAboutR-88-1142SIRf
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PUMITURE TO T14E DEPARTMENT OP PlREo RESCUE
PROM THE CAPITAL 1MPROVEMENT PROJECT NO.
THE CITY MANAGER TO INSTRUCT
THE CHIEP,�
PROCUREMENT OPFIC9R TO ISSUE A
PURCHASE Okl)ERI,
�''XAVIER'L.%frUAREZ, MAYOR
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : DATE : DEC4 1� FILE
The Honorable Mayor and Members�.,
of the City Commission
sUWECT: Recommendations for
Award of Bid for Fire
Garage/Fire Station #3
FROM : REFERENCEGSurnishings
Cesar H. Odi
City Manager ENCLOSURES:
It -is respectfully recommended that an Award of Bid' be made and a
resolution be passed accepting iah cost of fs$118e863a84romThelcost
Inc, a minority owned,
includes supply, delivery and installation of furniture
manufactured by several different companies which will be used in
Fire Station #3 and the administrative offices of Firefighting,
Rescue and Support Services.
After careful evaluation and tabulation of the bids,- it.was
determined that DEI/CD, Inc. was the lowest responsible bidder.
BACKGROUND:
The Fire, Rescue and Inspection Services Department has completed
=' Phase I construction of its Fire.Garage Project. The facilities
in Phase I, for the most part, are complete. Existing furniture
—' on the site was in some cases in excess of 12 years. old and some
was found to be termite -ridden. The furniture bid specifications .
also included cost of.recovering and "reconfiguring" existing }
�., systems furniture belonging to the Rescue Division.
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AMOUNT: $118,863.84
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COST ESTIMATE:
$122,000.00
_? SOURCE OF FUNDS: Fire, Rescue and Inspection Services
Capital Improvement Project, 313019
289401-8409 Fire Station #3/Garage ;-,
Modification and Expansion
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PUBLIC'HEARING%NOTICE:
-ASSESSABLE PROJECT:
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City OF MIA-Mi. F i.ONDA
iNUM-OPP10E MEMORANDUM
To William J. Schaut DATE t-LL.
Procurement Supervisor
W04tcy Did N 88-A9..033 ► Wine
.. Sye3t:ema rurnituro
FROM P¢FOINO i
C. 11. Duke, Chief
mire, Rabous and Inspection ENCLOs„ACs
Services Department
This depnrl;mont has ver1 Pied available funding witty the.
AWARD bF- _131D
$id No. 88 89-033
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office Systems Furniture for Fire
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Garage/Fire Station #3
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DEPARTMENT:
Fire Rescue & inspection Service&
TYPE OF PURCHASE:
Short term Contract
REASON:
Additional furniture needed due to
renovation to Fire Station #3 and new
administrative headquarters for three
of the Department Divisions;
Firefighting, Rescue and Support
7
i
Services.
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POTENTIAL BIDDERS:
30
BIDS RECEIVED:
2
Alpha Business Supplies ...$120,615.28
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DEI/CD, Inc. ,........... $118#863.84
FUNDS:
Capital Improvement Project No. 31301g
Account No. 289401-840
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MINORITY/WOMAN PARTICIPATION: This bid is a Minority and Woman
vendors set -aside.
Invitations to bid were `sent-:.to'Bidders'
t
selected from the following sources.
1. Dade County Minority Register
2. Previous bids gn
file in the Procurement Mgmt. Office
3. New vendor's applications
Minority response consisted of bids received from two•(21
black firms.i
BID EVALUATION:
All bids meetthe specifications.
Following is an analysis of ' the >�
Invitations to Bid:'.
Number of Bid Number of
Category
Invitations Mailed Responses
Prior Bidders
—
Black American
2 0
Hispanic American
0 rt
Woman -owned
2 0''
New Bidders`'
Black American
12 2
Hispanic American
5
Woman -owned
9
T
0
Courtesy Notifications 15
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"No Bids"F;
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Late Bids__
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Totals
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�-•"' CITY OF MIAMI, FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID NO. 88-89-033
BID SHEET
"lIPORTA�iTs BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN -THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPS.
Terms: NE I ":-36 �/4e.S(Include cash discount for prompt
payment, it any)
Additional discount of CAIE"-/J/aLF% if awarded all items. (ey, 5_,Ze)
Warranty and/or guarantee: c�iL—�—� C�/'' %ram �ErT�,G ��'•�' /l�F,- •/6,
State any variances to specifications (use separate sheet if
necessary) : S-�iDc�J�/ Gi/�6 /'7'�E/i�
Delivery: — calendar days required upon receipt of Purchase
Order.
Delivery Point(s): Fire, Rescue & Inspection Services
1103--1151 N.W. 7th Street
Miami, F1 33126
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Item(s) at Prices indicated on the attached bid
sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS:
Please use the back o t is page if more space is.necessary
MINORITY PROCUREM M COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the Minority Procurement Ordinance of the City of
Miami, and agrees to comply with all- applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER:
— (con1pany name
Ind�te if Minority Business:
CvA Black C ] Hispanic C ] Women
FAILURE TO COMPLETE, SIGN
BID.
Signature:
Print Name: ,Q/�T E• �CJ�T�C/�1
Date: Zi2 Z
AND RETURN THIS FORM MAY DIS,
IFY THISf