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INM-OFA02 MEMORANDUM
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l tty Hirai b0t , January i i t 1989
city clerk 7
buluebt : Resolution setting forth
•. newspapars/Public NotiCON
For odes
FROM.
City Commission Meetil�ig r
R��RSNoes :Agenda, Item #31
city At:to
PNOWSURES
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As requested.during your telephone conversation with Robert
Clark this afternoon, the Title and Section 3
of the attached
proposedproposed Resolution has been revised to reflect
that '...
including copy for optional or courtesy notices placed.by
copy,
the City Clerk, is to appear in printed form in
the language ;,in;_
which the newspaper is published'.
JLF:RFC:bss:P633
cc: Cesar H. Odio, City Manager
Attn: Aurelio Perez-Lugones
Ron"E. Williams, Director,. General Services
Administration;.,=-
Attn: Nancy Bahn
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MEMORANDUN! _
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4 City Clark � SWAM : Resolution setting forth
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newspapers/ Public Notices
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FaaM : Jcr nander� p� SP1ENcES :City Commission Meeting,
city Attor y Agenda, item #31
ENCLOSURES : (2 )
Pursuant to your telephone conversation earlier today with
Mr. Clark of our office and Nancy Bahn from the General Services
Administration, we have changed the wording of this Resolution to
reflect that the provisions contained in Section 3 are applicable .,
only to ad copy placed by your office. The attached Resolution
reflects those changes; however, you are reminded of the fact
that the Item as distributed does not contain the above changes.
Accordingly, you will have to either direct the City Commission's
attention to these changes at the time of or prior to its
consideration of the Item or withdraw the same.
Also attached, you will find a copy of our earlier'
memorandum (September 7, 1988) expressing concerns relevant to
this subject.
JLF:RFC:bss:P632
cc: Cesar H. Odio, City Manager
Attn: Aurelio Perez-Lugones
Ron E. Williams, Director, General Services Administration;:-:'..'_..
Attn: Nancy Bahn
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CItY OF MIAMI. FLORIDA
INTEA•OFFIOE MEMORANDUM
Ron 9, Williams, Director
Central Services Administration
'i FROM : e E • Maawe 14
tAs istant City Attorney
DATE : September 7, 1988 FO88-092
A-88-102
SUAUECT
REFERENCES : Your Memo to this Office
received July 29, 1988
ENCLOSURES:
This is in response to your referenced memorandum regarding
the letter that you received from Review Publications' Editor,
Edward Wasserman, and the questions raised therein concerning the
propriety of the City of Miami placing legal advertisements in
Community Newspapers.
This Office has reviewed said memo, letter, and all
attachments thereto, and has spoken with the United States Postal
Service concerning the status of Community Newspapers, As a
consequence thereof, I have prevarea a response you to Mr.
Wasserman. Said response is a legally prudent one andadvocates
new procedures which should be put in place to reduce the
possibility that any newspaper, not just CommunitX Newsleaperal,
can be used for legal advertisements without providing adequate
documentation that it meets statutory and code requirements for
publishing such ads.
In order to implement these recommendations and adopt the
- procedures that this letter indicates should be forthcoming, it
will be necessary that this Office and your staff coordinate
`
their efforts. Familiarization with the protections that full
-
compliance with "second-class postage requirements" afford the
-;
City will facilitate this effort.
J M P629
Attachment
cc: Jorge L. Fernandez, City Attorney
= John J. Copelan, Jr., Deputy City Attorney
Cesar H. Odio, City Manager '
Natty Hirai, City Clerk
Edith Fuentes, Director, Building and Zoning Dept-.
Gloria Fox, Division Chief, Hearing Boards
Aurelio Perez-Lugones, Legislative Administrator
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September 7, 1968
},
Edward Wasserman
Chairman and Editor -in -Chief
Review Publications, Inc.
100 N.B. 7th Street - _Y
Miami, Florida
Re: Your letter of July 19. 1988 _k
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i Dear Mr. Wasserman:
The City Attorney's Office, upon my request, has reviewed: "`y=
your referenced letter and its attachments. As a result of the
..
allegations regarding Community News a ers, contained therein, tt
they contacted the U.S. Postal Service and it confirmed that said
publication is presently under investigation for noncompliance :•4;
f. with postal regulations.
Although the allegations contained in the attachments to
your referenced letter are interesting, they are just that,.
"allegations," and cannot be taken as fact by the City and used.
as the sole basis for disqualifying Community Newspapers' ability
to publish City of Miami legal advertisements. We will, however, `
•#: recommend to the City Manager and City Clerk that all .. }.:
publications submit, inter alia, at time of application
advertising rights? and periodrcally, thereafter, a Certificate, vim:
of Good Standing" from the U.S. Postal Service stating that the
applicant has met all requirements for "second-class postage" ;�
utilization. Said certificate would also have. to provide ":A'
verified information on the frequency of publication, number
issues, and any other pertinent information necessary to satisfy
statutory and code requirements.
Because Community Newspapers, as mentioned above, is
presently under investigation by the U.S. Postal Service, we,
with the City Attorney's concurrence, will also advise .the City
— " Manager and City Clerk that they should require Communi-ty x
News a ers to provide such verification and certificate be ore t >. ;
Ts, utilized by the City for any future legal advertisement$:,:^5::;:'<f"{.'s
Should the City Manager and City Clerk agree, the subject` "s
newspaper will be immediately apprised of such requirement.
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Inasmuch as the &b*V0 stated future requites4hte
.•.,;fet review dub icatiDas we11 as all other ne06pa
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accepting legal advertisements f rorA the City of Riami, your' tD►b� ::;
will be apprised of these new requirements when they bea6iie;:>;
effective.
. Sincerely.
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Director
General SerViee' �dn�ifii.atatba
49
cc3 Cesar H. Odio, City Manager
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Jorge L. Fernandez, City Attorney
,:•wrw �,���.:� :,." Ebert F. Clark r Chief Deputy City Attorn6Y
John. J. Copelan, Jr.,, Deputy City._ Attorney
`04 E. Maxwell, Assistant City Attorney
Hirai, City Clerk
.Edith Puentesp Director, Building and Zoning Depar'ti�ltt`it`'°:
Division Chief Hearin Boards
Gloria Fox, D � 9
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CIiY OF MIAMI, FLORIOA
INIMR-OFFICE MEMORANDUM
TO: Cesar H. Odio, City Manager
DATE : December 29, 1988 Fiuu:419 -4d
Att: Aurelio Perez-Lugones
Legislative AdministratorSURJECT: Newspaper advertisement of
City notices
City Commission Agenda
FROM : Jor L. Fgrnandez REFERENCES City AttorAey January 12, 1989
l;
ENCLOSURES:
At the request of the City Clerk, we have : prepared`,tfie
attached proposed Resolution for placement on. the above,-
?:
-ferenced Meeting g
A ends
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.jLFiRFC:bss:P528
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ai City Clerk
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Matt Hir , Y
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