HomeMy WebLinkAboutR-89-0006r
_
J-89-36
.IZ/23/88
RESOLUTION NO.�
A RESOLUTION ACCEPTING THE BID
OF PANDICK
MIAMI FOR THE TYPESETTING
OF THE
COMPREHENSIVE ANNUAL REPORT
FOR THE
_=
DEPARTMENT OF GENERAL
SERVICES
ADMINISTRATION/GRAPHIC REPRODUCTIONS DIVISION
AT A TOTAL PROPOSED COST OF
$10,500.00
ALLOCATING FUNDS THEREFOR FROM
THE 1988-89
FINANCE DEPARTMENT OPERATING BUDGET ACCOUNT
CODE #260201-773; AUTHORIZING
THE CITY
MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS
SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received December 22, 1988 for the typesetting of the
Comprehensive Annual Report for the Department of General
Services Administration/Graphic Reproductions Division; and
WHEREAS, invitations were mailed to seventeen (17) potential
suppliers and five bids were received; and
WHEREAS, funds for this purchase will be available from the
1988-89 Finance Department Operating Budget Account Code.
#260201-773; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from Pandick Miami be accepted as the lowest most
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The December 22, 1988 bid of Pandick Miami for
the typesetting of the Comprehensive Annual Report at a total
0
estimated amount of $10,500.00 is hereby accepted with funds
therefor hereby allocated from 1988-89 Finance Department .`
Operating Budget Account Code #260201-773.
,a
CITY COM USSION
MEETING OF
JAN 12 1989
R�OLUTlOM
REMIK4i
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sect ion 2
The City Manager is hereby authorized to
inetruot the Chief Procurement Officer to issue
for this service.
a Purchase Order ,
Section 3. This Resolution shall become effective
K.
immediately upon its adoption pursuant to law.
PASSED AND ADOPTED this 12th ,day of January 1989,
>x
XAVIER L. SUA , MAY(TR
ATT - r
713
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MAT HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
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_ M
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ROBERT F. CLARK ' }
CHIEF DEPUTY CITY ATTORNEY
r4
APPROVED AS TO FORM AND CORRECTNESS:
ORG L. ERN DEZ
CITY ATTORNµk:
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.BID SECURITY LIST
BID ITEM: Typesetting and Layout of "Comprehensive Annual Report" -Finance _Dept.
BID NO: 88-89-040
DATE BIDS RECEIVED: December 22, 1988 11: 00 a.m.
BIDDER
TOTAL
BID AMOUNT
BID BOND (or) y •T* �r
CASHIER'S CHECK !
Pandick Miami
Broken down
by items
Aztech Financial Printer
of if
Bowne of Miami
to to
Xerox Business Services
ofto
Business Cards for Today
Itof
No nTn.
Printing & Graphics Connection,
The Central Rrbss of Miami, Inc.
Inc._
-
Swanson Printing, Inc..
RECEIVED ) envelopes on behalf of GSA - Procurement Office
SIGNED: DATE:
(City Department
�'�/a-y g'g
Receive the he ' above described checks this day of , 19
in connection with the hereinabove cited bids, which were handed to the undersigned on behalf o the
Accounting Division (or)
(City Department)
SIGNED: DATE:
--------------
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LBOAL ADVERT18049Ni' �
Rt8 Nth. 88-89-040 � T Ail ,
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O . cjTy y
Sealed bids will be received by the City of Miami City Clerk at
her office located at 35 a Drive Mi Phrida, r
33133 not later than :00 a.a. December , for the
Typesetting and Layout o e Department
"Comprehensive Annual Financial Report" and (Xerographic)
Printing of 20 copies for the Department of General Services
Administration/Graphic Reproductions Division.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and rejected.
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
3.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390-
N.W. 20th Street, Second Floor, Telephone 579-6380. 7<
Detailed specifications for the bids are available upon request
at the City Procurement Office. t
® The City Manager may reject all bids and readvertise.
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(Ad No. 6003a'�a .
� '' a ' "lam x `• y4?l,�- ,�.,�.
Cesar H. Odio
_= City Manager.
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REQUISITION FOR ADVERTISEMENT 11Thisnurnbermwjoiw
the Adm*wW&
15EPt/btV Procurement ; ( for GSA --Graphic Rep. Division) �O
ACCOUNT CODE 4 2 0501 - 2 8 7
DA-m Hecember 5 1988 PHONE 579-6380 APPROVE Y: /
Maria Abijalil
PREPARED BY --- '_
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement, One (1) times.
(number of times)
Type of advertisement: legal—' X classified display ,
(Check One) i
Site: Legal i Starting data December 8, 1988
First four words of advertisement: aid No. 88-89-040: Sealed bids will be—,
i
Rernatcs: Comprehensive Annual Financial Report (open 12-22-88 - 11:00 a.m.`
I
DO NOT{TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION i
DATE(S) OF
ADVERTISEMENT
,
INVOICE
AMOUNT `
0
MIAMI REVIEW
A-1
B-2
I
C-3
I
D4
E•5
F3
F4
F5 i
F7
F8
F9
F10
F1i
LINE
TRANS
VOUCHER
DUE DATE YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
1 11718
534
39,42
145
50
51 58
57 � 62
63 65
66 i>
0
1
2
4]11
VIP
1210121
j12187
'
y:
1
2
314
7
8 V P 12
314
�5 DESCRIPTION
38
DISCOUNT
72
5200'201
'
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Pink Copy: Maria - Procurement
Yellow Cooys Silvia Mendoz¢ - City Clerk's
White -Purchasing i Yellow" Financs
Pink — Department
gpproveo low raymern
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CITY OF MIAMI• FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor & Members
of the -City Commission
Cesar H• Odio
FROM: City Manager
DATE : JAN - 0 i�89 FILE
SUBJECT: Resolution Authorizing
award of Bid #88-89-040
Comprehensive Annual
Financial Report
REFERENcEsTypesetting, Layout and
Printing of 20 Books
ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the=
attached resolution awarding a contract to furnish typesetting,'
layout and printing of twenty (20) Comprehensive Annual Financial';
Reports to Pandick Printing of Miami as the lowest qualTheetotah,
responsible bidder in accordance with bid #88-89-040.
cost of this project is estimated to be $10,500.00 which funds rye
are available from the Finance Department.
•f
BACKGROUND:
The General Services Administration Department has analyzed bids n ,R r,
ursuant to Bid #88-89-040, to furnish typesetting*'
received p
layout and printing of twenty (20) Comprehensive Annual Finance ti}
As a result of our bid
Reports as requested by State Law. y,
! evaluation, award is recommended to the lowest responsible
bidder, Pandick Printing of Miami, a non -minority vendor. _Five A}
(5) vendors responded to this bid and Pandick Printing of Miami
was considered as the lowest responsible biC4er. Funds for., this .;f
q 4.
are available from theVa 1988-89 budget of the Finance$
Oil
purpose
Department.
Amount of Bid: $ 500 y 00
10 ► Y
a i r
-ark 15 0 0 0' 0 0
_ Badge tad Amf'�� $ /
Source of Funds:
1988-89 Finance .pepertmerjt, Pr�COAuiit
}
Minority Participation:a
_ Award is t4 ' r}oR^linor .t vlanl=�
x , -
1 , Attachment:. v. f fi [i '.k fi.RS.ir"�T`-yvA'6' •f
ij t; >iF q cuisxrda �" spa fi
�Proposed Resolution
,
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- CITY Q/, MUUAI, FLOW),%
iNTER•OFFICC MBMOPlANDuM
it
ur a t up##rviBor
f urn fnagemant Division aid f 08. 89 0.00
Comprohansive minuol • �� g.
w : iom• �Ert►ayet9 Firianclot .Report <4, v
? r 4
0l rector T aettin' Nil.
General Services° Administretion YPQ 9rr��rr
I,
Thle department has verified• available funding with the �t'+
Depattmenta O! " Finance and Budget that funds oro Avl�iidble. to$�
• cover.: thR. cost,. o! the sob jest � big! in the oc►ount Oc � � �
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Ain 0e` Account Code, Number, 26e2et..773
-i rx"ANce ttsviceW APPROVgD sYt
ADDITIONAL. APPROVA48
(IV
1tbgUIRLD) r
0lQAt t1l�ent O!: liAenCscl
peg1 x�
" 4A
�VOG�TARY AppRoven owlt r
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St, Mono lk i �V • •�M��'�n '.'��t
Mrriir �r
Oepect�nent o a etCor Fronk 'tasned.a, ; o'jj:o "
commune ey.'oSVOlopMent
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� { > i rc � 1 a 1, .� r.N4�rh^.F «,�ti-ati _ • 1 , 5„C+�
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-n�d�����x�[F•.,. � (rl rrlr yy��r}' z{F r 5 1 i' ��.. �}j t4t�:.. _,�. stY �T" .0 rl?'3, FSk`• � Yak
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O or NiD
Did No. �NrB+�•fi
r:
I Mt
loaprehensivs Annual.
Resort Typesetting r
h
1 _w
DEPARTMENTt
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General Services Administration
'
/graphic Reproduction Division1
TYPE OF PURCHASEt
!Short Time Contract ��` �f>
POTENTIAL BIDDERSt
17 3'
r
BIDS RECEIVEDt
5 "
-1
3 TABULATION:
Attached
FUG:
1988-89 Finance Department Operating
Budget Account Code No.260201-773.
MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to one
hispanic an one
1.) woman -owned firms engaged in the
Financial Typesetting
business as located in the following 4
i sources:
1. New Vendors Applications on file in Procurement 3f
2. Dade County Minority Register
tYYf
Courtesy notifications were
sent to fifteen (15) Minority
Organizations.
Minority response consisted of one bid received from a -Woman-
owned firm.'f';
BID EVALUATION:
The bids meet` the specifications.
Following is an analysis of the =�^w
Invitations to Bid:
it �
k
Number of Bid Number of
Category
Invitations Mailed _Responses.,
Prior Bidders
Black Amer can
0 0 r"
Hispanic American
0 0-
Woman Owned
0
Non -Minority
2
d
New Bidders
,
Black American
0
Hispanic American
dd..y
yt iS sYtl
1 �q
Woman Owned
Non -Minority
13 4 ws
Courtesy Notifications
"No Bids"
Late Bids.
J
Tota.]o
32
!'
y..la1�'�4y
� 1 y f.
P�T# 1 .M /1
h' A.. •; '£ t.. t —___. _ -
-..� .... ._ ....t�i9i7,.r ��Yi�Cf�f+�s+v.� � 1�.. —
F
t
f 1 r. lni,he� fr!►i'h+tt:�i C�tifitiM t f �cii tni+. _ "NUt 4-0gksr tit
i►fit •i.�a+i t�ra �iHut�,+1 YI>ttlSklttt�l�� &met 1616titlo
xi t`rltil r'i►1 1'lr+�l�s� "it#! 910 hot haves ti ylot.?slltt inq 156rvAe*pa
F sivansnn Print Itp •. w .
j w tl� ►itlt ti�11i� xlcxu��rnp�hir e!rut►u�r�
2
:�`CJM I ;knl► t tkt! 1 �1� f N itrummr+ mmirtr THAT Talks hPAAts hK ..;.
r. its♦rscsia,, yrsry..r s�awi.
MAf>i! PANDICK WAMI AT A Pfttli'ti4l,;#i
AMOUNT r,tf ;�1h,3tTu.hU.
- L
Ms oc-urt17
m�nf. S;U�pry Apr
4
/ 4
.t:, 4y i+-....�r.�rrM.►M�r •r• ��N...�y-..rrw.ry�•p.r.i. ..
Pat 0
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Nvm011 911'AMS38 Adminlotratot concurswith t�s+�
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M� nor. l t �� a Wum•.a.�it M � n•. �a " .� I �`�'?z:�-�i�,
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5
CITY OF MIAMI, FLORIDA
PFA CURS!lENT MAXWEMENT DIVISIOU
BID NO.
88-89-040
BID SHEET
IMPORTANT: 111D SHEET AND BIDDER AC U1OWLEDGEMM MUST BS RETURNED IN
DU LILTS Ili THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
s
ENVELOPE.it
qt
Terms: Net 10 days ( Include cash discount for prompt
payment, if any)
rl
Additional discount of N/A 8 if awarded all items.
z
Warranty and/or "guarantees N/A
.`
State any variances to specification(use separate sheet Alf
s
'
necessary) :N/_A_
Delivery: * calendar days required upon receipt of Purchase
Order. * 48 hours` after release to print.
Delivery Point(s): City, Department of General Services Administration
Graphic Reproductions -Division
1390 N.W. 20th Street
cFi
Miami F1 33142
In accordance witwiES the invitation to Bid, trie Specifications, Genera
Conditions, Special Conditions, and General Information to Bidders,we
agree to furnish the Items) at Prices indicated on the attached bid
rT ;
sheet(s),
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS=
Anthony K. Moalton,_President Geoffrey C. Gill, President Pandick Southeast^,x^
Frank J. Garippa, Vice -President Dennis B.
rit . � General
(please use the back of t s page if.more space is necessary
MINORITY PROCUREMENT COMPLIANCE
The undersigned bi4 er acknowledges 't at t -as received a Copy�`
ordinance No. 100621, the lrlinority Procurement Ordinance of the .City o
Miami, and agrees to comply with all applicable substantive ajji'
procedural provisions therein, including any amendments thet�ako.
1
a
BIDDER; PANDICK, MIAMI SiQ j }r'
gnature: r #�C AFeS"ri
oVagy nano �
print Name: Dennis .?Jord
> 44icato if NIA' arity Ausir mess Date; December 22 198&,�
C 3 Black E.3 RI anic C 3 Women