HomeMy WebLinkAboutR-89-0005f
J-89-32
11/21/88
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF HORIZON
INDUSTRIES TRAILER, INC. FOR FURNISHING THREE
(3) HORSE TRAILERS FOR THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION AT A TOTAL
PROPOSED COST OF $23,700.00: ALLOCATING FUNDS
THEREFOR FROM THE 1988-89 OPERATING BUDGET
ACCOUNT CODE #420901-850; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received September. 21, 1988 for the furnishing of three (3) Horse
Trailers for the Department of General Services Administration;
_-
and
j
WHEREAS, invitations were mailed to fifteen (15) potential
suppliers and three (3) bids were received; and
WHEREAS, funds for this purchase will be available from the
—a
1988-89 Operating Budget Account Code #420901-850; and
WHEREAS, these trailers will be supplied by the Department
of General Services Administration to the Police Department
Mounted Patrol Unit for replacement of similar trailers now in
used which have deteriorated and must be replaced; and
i.
WHEREAS, the City Manager and the Director of the Department
1
of General Services Administration recommend that the bid
s:
received from Horizon Industries Trailer, Inc. be accepted as the
=`
lowest responsible and responsive bid;
�{
a
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
"r
OF MIAMI, FLORIDA:
s,
1
Section 1. The September 21, 1988 bid of Horizon Industries
Trailer, Inc. for furnishing three (3) Horse Trailers to the
b
Department of General Services Administration at a total proposed
cost of $23,700.00 is hereby accepted,with funds therefor hereby
allocated from 1988-89 Operating Budget Account Code #420901-850.
CITY COMMISSION
MEETING OF
JAN oo12 1989
DN No. Q9-
LA
�S{cS�
SectionThe City C�lanae er is
'hereby authorltbd t�
,k
instruct the Chief
for this equipment.
Section 3.
procurement Officer to issue a purchase Order
This Resolution shall become effective
immediately upon its adoption pursuant to law. Fws
PASSED AND ADOPTED this 12th day of January .__ __. 1989i , lit
4 r
XAVIER L. Sgwz, MAYOR
i AT
TE
a,
MATTY HIRAI, CITY CLERK
� Tt
PREPARED AND APPROVED BY:
���f��'��uL ` �' `� r7f •rC'r rya', R?.{h i Fr 4.^:
ROBERT F. CLARK
CHIEF DEPUTY CITY -ATTORNEY
r � a
APPROVED AS TO FORM AND CORRECTNESS:
{s �
q s 4 F
H j jX ',jrvt
JO GE F ANDEZ
CITY ATTO r
J r
ri rk s �kf
C mrv�
5 0'
tr gi 1 1s�- ✓r ;� a ��' ; r M r,
L G J
tt -Tty {�t�4r•�' f , i F '° � - - S.Y. s.. btu h ��!'t+�.�4 y' �'.p,
g F1w�: b ,µ . •Gxl
t# t to �4 Sx'r l�FT '. tc N;�• t 9 1�k ;..s >:ti� ?, r 'r ° �' �r � ) A7��3 .r���+},.3�.f� `h',`�
"" a°� t�, r ���x� "�' x4� sCTz � >F��-_ 1. a'9+�`x �� a �° 7•,� x „��1� T}s� *1°�'�t� .. xr'e ? ra
is Ga & tLvME U jr
r tt ,A`r'V't
c r.'}
�� �i.T. t 4f"•�F: 1iiF rail y+x-d���Q.�rC A'"� tiy��'f?t i,.°fy.rr f �� y 4i -c r x k;� � 1'r ��.� �Y � `i� r����.. tr' L:•
tray Jl�;,., 4.. .w_w ':a
40
BID SECURITY LIST
BID ITEM: Three (3) Horse Trailers
BID NO: 00
DATE BIDS RECEIVED: September 21/1988 200 00 pm
BIDDER
TOTAL
BID AMOUNT
BID BOND (or)
CASHIER'S CHECK
Crescent Limited Inc.
Broken down
items
Horizon Industries Trailer In,,.
.—by
to "
NO BID
Rayside Truck & Trailer
gef _S
RECEIVED K '� (a) envelopes on behalf of
(City Department
SIGNED: � DATE:
Received the hereinabove described checks this day of , 19
in connection with the hereinabove cited bids, which were handed to the undersign on behalf of tfie
Accounting Division (or)
(City Department)
SIGNED: DATE:
4 }
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and :
Services to Black, Hispanic and Women Minority Business.
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390'
N.W. 20th Street, Second Floor, Telephone 579-6380. w
Detailed specifications for the bids are available upon request��
�`d r_r A e�
S �+' ,F�� � �` �ispa eyr � rw�-'x'�+�'� '�t t'�� £" f e �V lty►tf�+I.k
x r 4 _ i ✓, " kvq' a7`tJ�,+r^'A."tT�'r ✓'',T� r",�:"' R�iC��,y�f
f.�N�'�h � iv+-+d �t ►4 *4 i a 7", t '.
ay''
i3t` j y} � `� � ;x.z �„� rfF''d `���t ��+�3I1 "� � �3�s y t t %❑ '�FY�� y-'.
i 3 v `xd5 ridgy �3 G i
g r
N*�x,,
ES•�w��x r�N + Y "idi^'�t_"}�d�' �w'x"'�„�`,��r'z'Ss` }r, "i. z+ � E?t � 'Y
aQ"s`t 'iQ
Ali
+ ",�—.
t 0
1
i4 S `
15
j!
IF
REOUISITION FOR ADVERTISEMENT
Thft number mum appw
� Procurement (for GSA -Garage)
In the advertisement
fDEPTIDIV,
-5958
A
ACCOUNTCODE 420201-287
DATE September
Icit, 19PRONE 579-6380
APPROVED BY:
:PREPARED BY Maria
Abijalil
DIRECTOR OF ISSUING DEPARTMENT
-Publish the attached advertisement One (1) times.
(number of times)
Type of advertisement: legal XX classified display
(Check One)
Size: Legal
Starting date September 7, 1988
First four words of advertisement: Bid No. 8V-89-004: Sealed bids will bc� . . . .
Remarks: Horsc Trailers (open 9-21-88 2:00 p.m.)
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
DATE(S) OF
LIME
PUBLICATION
ADVERTISEMENT
INVOICE
AMOUNT
0
MIAMI REVIEW
A-1
B-2
C-3
D-41
E.5
F3
F4
F5
F7
F8
F9
FJO
F11
F12
UNE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECF
PROJECT
11
.13 1
1718
1 25,34
39,42
-
45 50
51 56
57 62
63 65
71
11214111
1
VIP
L
2 012
21817FT
.60
1
21314
7
8 V P 112[13114
15 DESCRIPTION
36
_
64 DISCOUNT 69
72
AMOUNT,
5
21010121011,
r=4 copy: Malta - Procurement
Yel$ow Copy: Silvia Mendoza City Clerk's
I White - Purchasing Yellow - Finance
Pink - Department
Syr
=i
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
_
attached resolution awarding a contract to furnish one (1) four'
horse trailer and two (2) two horse trailers for use by the
Police Department Mounted Patrol, to Horizon Industries Trailer,'
-
Inc., a woman vendor, the lowest; most complete responsive. bidder. 4= a3
in accord with Bid #88-89-004. Total cost of these purchases F
o,
,is,:
estimated to be $23,700.00, which funds are available from
Fleet Management Division operating budget of. the General:
-
Services Administration.
BACKGROUND:
The General Services Administration Department has analyzed bids °r'
received pursuant to Bid .#88-89-004, to furnish horse trailers.;
-
for uae by the Police Department Mounted Patrol for replacement`.
:�
of similar trailers now in use which have deteriorated and must J`
�`
be replaced. Award is for one (1) four -horse trailer at a cost of.
'-.
$12,600, one (1) two -horse trailer at a cost of $5,800 and one.
(1) additional two -horse trailer at a cost of $5,300. It is
recommended that award be made to Horizon Industries Trailer., f�
Inc., a woman vendor, as the lowest, most complete responsive
bidder, in the amount of $23,700.00. Funds for this purpose-i are. '
available from the 1988-89 budget of the Flee Management
Division, General Services Administration Department*,--'
Amount of Bid: $23,700.00
`
Budgeted Amount: $23,700.00 at
Source of Funds: 1988-89 General Services Adminstrat,+px°
:.
Department, Fleet Management Division, Account #420901,05_0, Tf�sw ,f
_
Minoritg Participation: Award is to a Woman vendgr. ;i;N�
Attachment:
K"
proposed Resolution
a
Tabalotion of Bids
MOMMEN Room Pat
AWARD OF 81D
Bid N0._88s89�O04
iTEMI Three Horse Trailers
DEPARTMENT: General Services Administration
TYPE OF PURCHASE: Single Purchase
REASON: These horse trailers will be used by
the Police Department Mounted Patrol
for replacement of similar trailers
now in use which have deteriorated and
must be replaced
POTENTIAL BIDDERS: ` 13
BIDS RECEIVED: 2
TABULATION: Attached
FUNDS: 1988-89- Operating Budget Account Code {
�— #420901-850. r
t
MINORITY/WOMAN PARTICIPATION: Invitation to Bid was sent one (1)
woman -owned tirm engaged in Horse Trailer business as '
located in the following source:
1. Previous bids on file in the Procurement Mgmt. Office
Courtesy bids were sent to fifteen (15) Minority Organization.
One bid was received from a woman owned firm, the recommended
vendor.
BID EVALUATION:
The bids
meets the specifications.
Following
is an analysis of
the
Invitations
to Bid:
Number of
Bid Number of
}
Cat_
Invitations
Mailed Responses
Prior Bidders
=
Black American
0
0
_
Hispanic American
0
0
Woman Owned
1
1
=
Non -Minority
0
0
y
New Bidders
Black American
0
0
Hispanic American
0
0
"
Woman Owned
0
0
='
Non -Minority
12
-
Courtesy Notifications 15
0
L
"No Bids"
Late Bids
,.__t
-Fvi•
+. k
,,.._
sw
o
Totals'
28
3
Reason for. "No Bid" was
as follows:
1. Rayside Truck &
Trailer - "Not enough time to bid."
Page 1 of 2s.r
} ��.
c-,.,lip 6. . f.. _ _ —
v:
L � 9�.. t
j;�
..+k
t+e
i
GENERAL SERVICES ADMINISTRATION
FLEET MANAGEMENT DIVISION
TABULATION OF BID #88-89-004 FOR THREE (3) HORSE TRAILERS
Price for
'Model Unit Price Additional Unit Delivery Warranty
Comments
Itme one
Four (4) Horse
Crescent Limited
Finalist
$15,900.
$15,900.
60 Days
36 months
Non -minority
Trailer
orange Park, FL
stock 4
Horizon
Horizon
$12,600.
$12,600.
30-45 Days
24 months
Minority
Industries
HTHGNCL
Lowest Responsive Bid
Miami, FL
item Two (2)
Two (2j Horse
Crescent Limited
Hunter
$5,950.
$6,188.
60 Days
36 months
Non -minority
Trailer
orange Park, FL
Horizon
Horizon
$5,800.
$5,300.
30-45 Days
24 months
Minority
Industries
HTHWT
Lowest Responsive Bid
Miami, FL
C I T,.,raP MI AMI , FLORIDA
PROCUREMENT MANAGEMENT DIVISION
BID NO. 88-89-004
BID SBSgT
IMPORTANTt BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF SECURITY 'IS REOUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Terms: 2% 10 / NET 30' (Include cash discount for prompt
payment, i any)
Additional discount of $ if awarded all items*
warranty and/or guarantee: 2 YEARS
State any variances to -specifications (use separate sheet if
necessary):
Delivery: 30.45 calendar days required upon receipt of Purchase
Order. '
Delivery Point(s): General Services Administration - Garage
-
1390 N.W. 20th Street
Miami, F1 33142
In accordance with the Invitation to Bid, the Specs scat ons, Genera x
Conditions, Special Conditions, and General Information to Bidders,
we
agree to furnish the Item(s) at Prices indicated on the attached
bid
sheet(s).
NAMES OF COMPANY OWNERM : NAMES OF COMPANY OFFICERS:
HELEN STAiNER HAROLD SOSONSKY PRES.
HAROLD SOSONSKY HEIJDR STAiNER SEC. TRES.
f
Please use the back of this page if more space is•necessary
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy
of '
Ordinance No. 10062, the Minority Procurement Ordinance of the City,of
f
Miami, and agrees to comply with all applicable substantive and
procedural
p provisions therein, including any amendments thereto.
r 7
.�
/
BIDDER: HORIZON INDUSTRIES TRAILER INC. Signature: v r
I art i}S"`7
¢ a
conpany name
Print Name: HAROLD SOS01f8RY PHEB.,,'.
m+4 J.i
Indicate if Minority Business:
C 3 Black C 3 Hispanic 113 women
Date: SEPT. i8 1988
FAILURE TO CC
BID.
SIGN, _ AND