HomeMy WebLinkAboutR-89-0186J�89�I3
1-24-88
RESOLUTION 80. 5-9-186.
A RESOLUTION ACCEPTING THE BID FROM WORLD
WIDE PHOTO IN THE PROPOSED AMOUNT OF
$8,287.00 FOR THE FURNISHING OF PHOTOGRAPHIC
EQUIPMENT; ALLOCATING FUNDS THEREFOR FROM THE
1988-89 OPERATING BUDGET ACCOUNT CODE
#290201-850; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received January 4, 1989 for the furnishing of Photographic
Equipment to the Department of Police; and
WHEREAS, invitations were mailed to fifteen (15) potential
suppliers and five (5) bids were received; and
i;
WHEREAS, funds for this purchase will be available from the
1;.
1988-8990perating Budget Account Code #290201-850; and
WHEREAS, this equipment will be used by the Criminal -
Investigation Unit of the Police Department; and
WHEREAS, the City Manager and the Director of the Department
{
of Police recommend that the bid received from World Wide Photo
be accepted as the lowest most responsible and responsive bid;_
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The January 4, 1989 bid of World Wide Photo in
the proposed amount of $8,287.00 for furnishing Photographic
Equipment to the Police Department is hereby accepted with funds
therefor hereby allocated from the 1988-899 Operating Budget
Account Code #290201-850.
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CITY COMN OSION
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NO.
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tnstzuat the Chief Procurement officer to issue
for this equipment.
Section 3.
This Resolutionshall
. immediately upon its adoption pursuant to law6
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become effaotI'
's µ PASSED AND ADOPTED this 9th _bay of February 1989. .
BID SECURITY LIST
BID ITEM: Photographic Equipment-De2artment of Police
BID NO: 88-89-050
DATE BIDS RECEIVED: January 4, :t989 2: 30 p.m.
BIDDER
TOTAL
BID AMOUNT
BID BOND (or) r �'
CASHIER'S CHECK
Photos by Arthur
Broken down
-by items
Phil's Camera Service
" to
Milco Photo Supply
" If
Pitman Photo, Inc.
" of
World Wide Photo
REC D vt� (^) envelopes on behalf of GSA - Procurement Office
SIGNED• DATE:
r City D ent
Received the hereinabove described checks this day of , 19
in connection with the hereinabove cited bids, w iRch were an d to the undersigned on a alf oTth�e
Accounting Division (or)
(City Department)
SIGNED: DATE:
"41 r 111RA1
CITY CLERK
"r OF MIA M. R
Sealed bids will be received by the CityMangy
ork
liA Ogg C4 #,4
'a
0 City of Miami, Florida not later than
ia IJU P.M. 3NW=.
for the furnishing of Photographic to the
ment of Police*
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062 establishe*'d a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and.
Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority Vendors who are interested in submitting bids and who
are not registered with the City as minority vendors are advised
to contact the City Procurement Office, 1390 N.W. 20th Street#
Second Floor, Telephone 579-6380.
-Detailed specifications for the bids are available upon request
at the City Procurement office.
The City Manager may reject all bids and readvert'ise.,
(Ad No. 6010)
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........ ........
...... ........
Cesar ,1111. _QdJo,,
City Manager.
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REQUISITION FOR ADVERTISEMENT nuffbilli"01010'`
Procurement( (for Police)
ACCOUNT CODE 290201 ' 287
� December 13 988 579-6380 DATE► PHONE APP VE�D%%Y.. C...�t
PREPARED by
Maria.ai alil
` DIRECTOR Of: ISSUING 00ARti'MEI�1'r
Publish the attached advertisement
One (1)
times.
I
(number of Omes)
Type of advertisement: legal_.__ XX
classified display
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(Ct*& (one) i
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Size: Legal ;
Starting date
December 16, 1988
-
First four words ofadvertisement: !Bid
No. 88-89-050: Sealed
bids will be.....
Remarks: Photographic
DO
Equipment (open 1-4--89 - 2: 30= p.m. )
BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. z_
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DATE(S).OF
LINE
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PUBLICATION
ADVERTISEMENT;
INVQICE
,AMOUNT
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LINE
TRANS
VOUCHER I
DUE DATE
YY MM
Adv, Doc. Reference
VENDOR
INDEX CODE
OBJECtPROdEGT
DD
11
13 117
18 5134
39,42
45
50
51 56
57 162
63 65,66
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200201
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PINK COPY: MAR.IA -
ING
YELLOW COPY: SILVIA'
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Yellow • Finance Pink
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INTER -OFFICE MEMORANDUM
TO : The Honorable Mayor and Members DATE JAN 2 7 00; FILE
of the City Commission
SUBJECT : Resolution For The Purchase of
Photographic Equipment
FROM : Cesar H. OdiO REFERENCES
City Manager ENCLOSURES: _
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RECOMMENDATION:
It is respectfully recommended that an award be made and,`a
resolution passed accepting the low bid as received from World f t--
Vide Photo for furnishing photographic equipment fora total,cost'
of $8,287. F!�
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I, BACKGROUND:
Nw
t The Miami Police Department has analyzed the bids received on
January 5, 1989, for furnishing photographic equipment to be used __
in the Criminal Investigation Unit. The Department has found€—
World Wide Photo has met the Department's specifications and
!i provided the lowest bid. t
�. On December 15, 19880, invitations for sealed bids for
photographic equipment were sent to prospective vendors. Bids
were opened on January 4, 1989, with five vendors supplying bids.
?lm
=? Ms. Adrienne MacBeth was contacted in reference to minority s r,
participation and she concurs with the Department',
recommendation.
It is, therefore, recommended that the award of bid be made to,f`?
World Wide Photo. The Department's specifications have been
and funding is available through the Police Departmenit General.
'..
Fund, Index Code 290201-850, in the amount of $8,287. Ytl'��'
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CITY OF MIAMI. FLORIDA
INTEROFFICE MEMORANDUM
To : The Honorable Mayor and Members DATE : ,N ? 7 '�69 FILE
of the City Commission
SUBJECT: Resolution For The Purchase bf
Photographic Equipment
FROM ' Cesar H. Odio REFERENCES
City Manager ENCLOSURES:
s
RECOMMENDATION:
Tt is respectfully recommended that an award be made and
r resolution passed accepting the low bid as received .from World
' Wider Photo for furnishing photographic equipment for a total Cosjt_' �
of $8,287.
1 BACKGROUND: w�
' vkn
t i The Miami Police Department has analyzed the bids received on' any wf}
�. January 5, 1989, for furnishing photographic equipment to be used
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in: the Criminal Investigation Unit. The Department has found:
World Wide Photo has met the Department's specifications and
provided the lowest bid. �,Y
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On December 15, 1988, invitations for sealed bids fort
photographic equipment were sent to prospective vendors. Bids; ,g
were opened on January 4, 1989, with five vendors supplying bids: r±�
Ms. Adrienne MacBeth was contacted in reference to minority
participation and she concurs with the Department's;
recommendation. "3*
It is, therefore, recommended that the award of bid be
World Wide Photo. The Department's specifications have: been metk�i�
and ` funding is available through the Police Department Ge>sri}.
fund, Index Code 290201-850, in the amount of $8, 287 ,
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Amount of Bid $`of Cost Estimat
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44,
Cost ; estimate f Bu gated Amount: ; `x t k< u
.$8, 287 FY' 88-89,a
Source of Funds:
police Department General Fund � '} z
Minority�R presentat i o_n:_
,;Non -Minority Vendor$
t y i 3� �{ tsktaP d�3 sus
Public Nearing$,/Not_; ces
t � it'.'x1y r+4. y� st'�+ r �F�t},� � 6i'�a �.wi,•.tk �� ,rsx o k�s� �.-.
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To : will Jam J. Schaut DATE : JAM 2 4 1989
Chief Procurement Officer
SUBJECT : Bid #89-89-050, approval
Photographic 'Equipment
FROM : Perry L. Anderson, Jr • REFERENCES:
Chief of Police
ENCLOSURES:
-� This department has verified available funding with the
Departments.of Finance and Management & Budget` that 'funds sure
available to cover the cost of the subject bid in the amount of
Account Code Number 290201-850$8.2871. r 3f
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,'. ADDIJt
TIONAL APPROVALS
FINANCE REVIEW & APPROVED BY: ,
(IF REQUIRED)�i
k
' Ser io Rodri ez; Directory
Carlos ,:Garcia, Director g
Plannin De artment �M
Department of Finance 9 P r �a
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BUDGETARY REVIEW & APPROVED.BY:
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7
Fralatk Castaneda f p rector
Manohar Surana,. Director,, �•.. '
Department of Management and Community Development
Budget . .
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,! recQfrpropry he pT_I cp:; o> . ahe `abgiednd�a �aliudnti+?n KIah(This. dWendation package- t4
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atkached',to the:' .revolution cover amen�ori►ndv�a.) Y��kY'
„� '
t Photographic Equipment
bSPAitTMRNT:
Police
TYPE- OF PURCHASE t Single Purchase
This equipment will be used in the
REASONS
Criminal investigation Unit {
POTENTIAL BIDDERS:
BIDS RECEIVED: 5
TABULATION: Attached -
r
FUNDS: 1988-89- Operating Budget Account Code
#290201-840.
MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to
one Black, one (1) hispanic and three (3) woman -owed
firms engaged in the Photographic Equipment business as
located in the following sources:
1. New Vendors Applications
2. Dade County Minority Register
3. Previous bids on file in the Procurement Mgmt. Office
' 4. Yellow Pages Telephone Directory
Minority response consisted of bids received from one (]) black
and two woman -owned firms. F;
BID EVALUATION: The bids meet the specifications.
Following is an' analysis of the
Invitations to Bid:
Number of Bid Number of
Category Invitations Mailed Responses y
Prior Bidders
0
a Black American 0 �4
Hispanic American 0 0 t`Y
1
Woman Owned 1 ,z 1
j Non -Minority 3 1 ,
—, New Bidders?>Y `
Black American 1 1
0
Hispanic American
1 r z
Woman Owned
Non -Minority j
ram%
s � t
Courtesy Notifications 15
"No Bids" 0 � x
( as M r t p 2
Late Bids 0 #,
Totals J /' 30
0,V
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5 + +S 3 a..:
—� 0+ J 1 2F f. } t RR8/Qy�B f lT ) - '.P ij `s + {• ys`' ;KM ty .
J � + Ti� + K � T•..'{`�/M ."_ � � ii � 5 '7J � 1 '✓'�% V..S, 'fit' i�4 + �` ��sf�� ��y� '
t I
.4 .....'•. "" -. — '- 2- N;,�.r?s+}.. R'.tiFa sr...:1 '►... .. _ _ __
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TABULATION OF BIDS FOR ,
D_ID.#88-89-050 PH6TOGRAPHIC EQUIPMENT
City Manaost. City Cbtk 2:30L K January 4, 1089
Recol.ad by Ika Crty Com essalon. City Cfork. Cloy of Miami. Floeide � P. M.
biddatPHOTOS
BY
PITMAN PHOTO.
Mll FO PHOTO_r
....
ARTHUR
INC,
SUPPL
PHOTO
SE E
V CS.
8250 W .
3170 f1W 36 ST
2105
1419
IS
DI
MIAMI, FLa3147
MIAMI FL33142
LEON BLVDr
HWY. 33156
HWY. 33156
loan
His.
DESCRIPTION
TY
Unit
Plies
Tsht
Unit
Peie•
Tatal
Unit
Pike
Total
Unit
Prlca
Total
Unit
Fetes
Total
Uatt
Prlaa
Ttataf
HIa10LTA MAXXUM 70001 (BODY)
10
1446.19
4200:00
467.00
4670.00
467.50
675:00
403.70
4037.00
423.95
4239.50
2
IMINULTA IIAXXUI4 28-85 MM I
_
MACRO ZOOM LENS
10'
267.69
3186.88
280.00
2800.00
280.50
2805.00
213-.70
2137.00
253.95
2539.50
3
MINOLTA MAXXUM 3200 FLASH
10
110.19
1323.60
115.00
1150.00
115.50
1155.00
99.70
997.00
103.95
1039.50
4
MINOLTA MAXXUM OFF -CAMERA
CA:JLE (OC1100)
10
22.22
266.60
22.20
222.00
22.50
225.001
19.19
191.90
19.20
192.00
5
(4I1iOLTA MAXXUI4 OFF -CAMERA
1�162.80
CABLE SHOE (051100)
10
25.41
304.92
25.40
54.00
25.50
55
10
221.00
6
RELIKA14 015UO CAMERA CASE
10
1953.6ul
69.00
690.00
69.50
695.00
66.11
661.10
79.95
799.50
7
TOKINA 55 MM U.Y. FILTER
10
13.95
167.40
9.95
99.50
12.90
129.000
9.95
99.50
C
Ni/,p
c
1476,10
C
/ ohP
C
5 �
C
I k A
C
I 9.So
TOTAL
114022.E
9885.50
19939.001
18206.1019130.50
IRREGULARITIE! I.EGENO.
A..No pawr.of- Atlotner IT IS RECOMMENDED THAT WORLD HIDE PHOTO INC.
fl He Affida.►t as to Capital It Swplus of asnd.nr Company BE AWARDED THE BID.
C Careaeea:t Eatem .aas
0 - Pattposal Uosiptod at lopeparly Looedw No Corporate $ssl
E-Que ntlonnaire Not Filled Out BID 88-89-050
P' Corrected Total
G r-saAwptr aw BMW
It- C,'arraesed aid
J . Pre►. ay: "' 'C./r1,4.iL"_�
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CITY OF MIAMI, FLORIDA
PRCK."REMENT MANAGRMSNT DIVISION
BID NO.
88-�89-050
BID SKEET
"
IMPORTANT: BID
ET SHEAND BIDDER ACKNOWLEDGEMENT MOST
BE RETURNED IN
" DUPLICATE IN
THE ATTACHED ENVELOPE IDENTIFIED BY BID
NUMBER, TIME
AND DATE OF
BID OFSNII a. IF SECURITY' IS REQUIRED,
A BID WILL NOT
BE ACCEPTED
UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Terms: 1 3! Q VS DAZE M Include cash discount
for prompt
'
payment. it "any) •
Additional discount of POAJL 3 if awarded all items.
Z'M-M sz I �y�QS ZT6A^ ad, 51,40!
Warranty and/or guarantee:
State any variances to specifications (use separa
necessary): 17--m 1-S Are RID AS SUPpr,En-VAiu.ED $4 /1?tCo2P % L
rri'M.'V; 2 1y66r
te' sheet if
uc90 4u; C,- FC—Q O'J SI&IAL
(,0VaAA)Me*5r PRRtc,&v I -
Delivery: .L calendar days. required upon receipt of Purchase
Order. Tin, i- s i is bA-is AP-0 , 2rEm b*r'? 5-0 QAYS A r2J
Delivery Point(s): City of Miami Police Department - Property Bureau only
400 N.W. 2nd Avenue
Miami, F1 33128
In accor ance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
agree to furnish the Items) at Prices indicated on the attached bid
sheet(s).
HAMM OF COMPANY OWNER(S): MAKES OF COMPANY OFFICERS:
112EILLtr C�uZAc.EZ 1 Orna 5 &oAjZ.A L.EZ
AL8ger SVLi'0ry iYf eeLkE &dNZA LGZ
RL-GGZ-1 SU4.-TbrJ
(Please use the bacR of this page if more space is necessary
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy of
Ordinance No. 10062, the'Minority-Procurement Ordinance of the City of
Miami, and agrees to comply with all applicable substantive and
procedural provisions therein, including any amendments thereto.
BIDDER: �•t�(�(�I..�WIOL+ Fb 70 Signature:
company name N�
Print Name: : � 1iCNAi`L
-' Indicate if Minority Business: Date:
Black C ] Hispanic C
] Women
FAILURE TO COMPLETE, SIGN,
AND RETURN
THIS FORK MAY DISQUALIFY THIS
BID.
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