HomeMy WebLinkAboutR-89-0158J-89-143
RESOLUTION NO,
A RESOLUTION ACCEPTING THE BID OF HALLEY
SYSTEMS, INC. FOR THE FURNISHING OF BROADBAND
MODEMS AND RACRMOUNT TO THE DEPARTMENT OF
COMPUTERS AT A TOTAL PROPOSED COST OF
$13,800.00 ALLOCATING FUNDS THEREFOR FROM THE
1988-89 OPERATING BUDGET ACCOUNT CODE
#540101-840; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
_
WHEREAS, pursuant to public notice, sealed bids were
received January 25, 1989 for the furnishing of Broadband Modems
and Rackmount to the Department of Computers; and
WHEREAS, invitations were mailed to 37 potential suppliers
and three (3) bids were received; and
—
WHEREAS, funds for this purchase will be available from the
F'
1988-89 Operating Budget Account Code #540101-840; and
-
WHEREAS, this equipment will be supplied by the Department
of Computers due to the moving of the Department of Computers
Mainframe to the Police Department Building; and
,
WHEREAS, the City Manager and the Director of the Department
of Computers recommend that the bid received from Halley Systems,
Inc. be accepted as the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
i—
1
OF MIAMI, FLORIDA:
;i
Section 1. The January 25, 1989 bid of Halley Systems, Inc.
for the furnishing of Broadband Modems and Rockmounts to the
1i
Department of Computers at a total proposed cost of $13,800.00 is
hereby accepted with funds therefor hereby allocated from 1988-89
Operating Budget Account Code #540101-840.�_
CITY COMMISSION
MEETING OF
Y
'
s
FEB 9 1989
QQ
RESOLUTION No.a75
,
C
Seetion 2. The city Manager to hereby authorized to
iftetruct the chief Procurement officer to issue a purchase
for this equipment.
Section 3. This Resolution shall
y
immediately upon its adoption pursuant to law.
order'
become effective
PASSED AND ADOPTED thin 9th day of P'ebrUiary • 1989. F
•�
K
APPROVED AS TO FORM AND CORRECTNESS:
JOR L.- PERNA44DEZ
CITY. ATTORNEY
i
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yr"h,y
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1 CITY OF MIAMI, FLOAIDA 4
INTER -OFFICE MEMORANDUM
TO : The Honorable Mayor and Members DATE r ,2 -
of the City Commission JA 7 ,•.� FILE
SUBJECT ; Recommendation for
Resolution & Award of —
Bid/No. 88-89-054
FROM , �. `` Broadband Synchronous.
Cesar H. 0 d i U REFERENCES
City Mana er or Asynchronous Modems..
a Y 9
ENCLOSURES: —
RECOMMENDATION: '
It is respectfully recommended that the City Commission adopt the"
attached resolution accepting the bid from Halley Systems, -.Inc.
of San Jose, California as the lowest responsible and responsive
bidder to provide broadband synchronous or asynchronous modems
with all the features required by the City's users to the
Department of Computers. The total one time cost of these*ti.
broadband data modems is $13,800' for which funds are available
in the budget of the Cable Communications division of th'e Y
Computers Department.
i
f
BACKGROUND: rR
The move of the Department of Computers mainframe computer to the
Police Administration Building makes the purchase of the -
requested broadband data modems and accompanying rack mount y
hardware necessary. After the planned cutover date of March 3'
1989, this equipment will be required to maintain communication '}
on the I -Het data network between the mainframe computer and the
Systems Development Division of the Department of Computers which
will be located in a different building. Additionally, two of
_ the modems will be used to backup a critical Fire Department.,:communications line.
line.
Estimated Amount: $13,900 t of Cost Estimate: 94
Budgeted Amount: $14,700
Source of Funds: FY' 88-89 Department of Computers , Cable x r',F�"'
ommun ca ons vision Budget, Special Revenue Fund; kc P , count No
540101-840, "Equipment --New."
Minority Participation; Non -minority . vendor,`
Fifteen, mi nori t
owned compan es were notified b mail and no res a Ises.:`wer ,:,
received. Y P
Public Notice: N/A "
_ Assessable Pro -
h s 1 —
Attachment:ga"�y= -
'`£ Proposed Resol.gtRil.43z�'
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OrrY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM J`
TO: R 6 h E : Williams DATE : January 25, 1989
FILE
i Chief Procurement Officer
Gonoral'Services Administration sualECT: Bid No. 88-89-054
( Broadband Modems)
Approvals t
For C.C.Mtg. 2-09-89
FROM : Carlos F. Smi th' REFERENCES
Assistant City Manager
Director,. Department of Computers ENCLOSURES:
This department has verified available funding with the
.Departments of Finance and Management and Budget that funds):are
amat ab l.e to cover the cost of the subject bid in the amount
a13;800 -- Account Code 540101-840 entitled "Equipment--New'....
FINANCE REVIEW AND APPROVED BY: �r, 3 Y "'(' Y�
SMNs' 5 Sk�t��y�'
ar ,os ,8.rc a, Director
Department 'of Finance
r 4 r7 a+ir ..�i tkitzkI'�k6�,<^'`1
. h :.F i'r� F >I�Ffyrt,s„t`jcs
BUDGETARY REYIEW`:�AND. APPROVED BY
N
ano ar urana; rector
Departm nt of Budget
,�
CFS:MSS,
r�`5<
..c'iy 3 P fjY' j
`
� 'x p-•,,� r '�f %.F alr
�r
i n
f
f
}
Si d o. 0S-d4+�D5�
IT It . f
AtOadband 5ijrtichronou� or A,aynchrc�fic�us
Modems
DAR'fMSNTt
Computers
Type OF PURCHASE,
Single Purchase '
REASON.
3
These Modems and Rackmount are needed .,°.
due to the moving of the Department of
Computers Mainframe to the poijeo
_
Administration Building r`
f POTENTIAL SIDDERSt
4
37
BIDS RECEIVEDs
3
' :y.4•
TABULATION:
Attached
FUNDS:
1988-89- Operating Budget Account Code
#540101-840.
MINORITY/WOMAN PARTICIPATION: Invitations to Bid were sent to
f one 1 hispanic an
one (1) woman -owed firms engaged in the
Broadband Modems business as located in the following
sources:
t
1. Previous bids on
file in the Procurement Mgmt. Office
2. Yellow Pages Telephone Directory
Invitations to bid were
1
sent to fifteen (15) Minority,
?_
Organizations.
S�
No Minority response was
received.
BID EVALUATION:
All bids meet the specifications.
Following is an analysis of then=;
Invitations to Bid:
Number of Bid Number of
Cates
Invitations Mailed Response_ s
Prior Bidders;5`
Black Amer can
0 x.
Hispanic American
y yy
1 0
Woman Owned
1 0>4
Non-Minority
10 p ',
New Bidders
ti- k � j4'
}
.
�
- -Black `American
4i ltAsd � 46!(
0
Hispanic American
0 n¢'
Woman Owned
p
Non -Minority
25
Courtesy Notifications
No Bids
- 6
Late Bids
_ 0�
Totals
52 9
yy77
Y y
Z
}-Y
et h
for ONO Rid" were as follows e
�.�
DMA Communications, Inc. "We do not sell the equipment
required."
Lk
2,
pencil Data comm. "Our equipment does not meet open."
3.
Paradyne Corp.
"Our equipment sloes not meet open,"
4.
Universal Data
Systems. "Cannot meet apes."
5.
Southern Bell
Telephone. "We currently do not carry this
modems."
5.
EF Data "Cannot meet apes."
RECOMMENDATION:
IT IS RECOMMENDED THAT THE AWARD BE "!
r
FADE TO HALLEY SYSTEMS, INC. IN THE
PROPOSED AMOUNT OF $13*800.00. k.t
- f t
ChiaChiet Procurement O cer
,>
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y.,
Date
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,'Y OF MIAMI, FLORIN P.O. 330108
ACUREMENT MANAGEMENT Miami, F1 33233-0708
1IVISION TELEPHONE NO, 579-080
BID NO. 88-89-054 _
BID SHEET
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPS IDENTIFIED BY BID NUMBER, TIME —
AND DATE OF BID -OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
BNVELOPE.
Terms: Net 30 days (Include cash discount for prompt payment, if any)
Additional discount of 0 3 if awarded all items.
warranty and/or guarantee: I year
State any variances to specifications (use separate sheet if
necessary):
Delivery:35calendar days required upon receipt of Purchase Order..
Delivery Point(s): CitZ of Miami - De artment of Com uters
cAble communications Division
2850 Tigertail Avenue, 3rd Floor
Miami, F1 33133 _
In accordance with the Invitation to Bid, the Specifications, General
Conditions, Special Conditions, and General Information to Bidders, we
- agree to furnish the Item(s) at Prices indicated on the attached bid'
sheet(s).
NAMES OF COMPANY ONVERM : NAMES OF COMPANY OFFICERS:
Zvi Alon, President -
Tom Rota, Secretary t_-
-rrF
Please use' the back of this page if more space is necessary
Name of individual holding license in this profession (if applicable:'
Zvi Alon, President
t�
MINORITY PROCUREMENT COMPLIANCE vy
® The undersigned bidder ac nowle ges that it has received 'a- copy of
Ordinance No.,.10062, the Minority Procurement Ordinance of the.t tkl 3
Miami, .and agrees. to comply with ail applicable 'substantive and !
procedu'ral.provisions therein, including any„amendments_ thereto*
11J
BIDDER: iialle Systems,, Inc. Signatures°L-0,'l." L x
,cdmpany name r: , -
Print Name: Don Cole �
t�
indicate if Ninority Business: Date: 1/24/89
` ,
C Black C ],Hispanic,; C 3 women -
_
[+ 'ILU TO. LSTE SIGW AND RETURN THIS VORWI MAY,.'D
9 S.
..
¢ _ y- 'r+ i3. •1-tt .. t� � f�., .n-d3t�`w=.° � art" '
IrMM IT BIDS TO:
OW
m of "m City CIwk
2000 Pats Amariam Oriw
P.O. Box 330708
Miami, Florida 33133
Pep I of
. a�crr�vnc nv..,ocn
pa0ec 579 - 6380
Bids will be opsttsd
2:00 p.m. January 25, 1989
and may not be withdrawn within ninety does
*her such date and time.
All swards nalta 0 a result of this bid shall conform to applicable
sections of the eharta► end code of the City of Miami.
NAME OF VENDOR A CORPORATION OF T
Halley Systems, Inc STATE OF: Calif.
MAILING ADDRESS
2730 Orchard Parkway
CITY4TATE•ZIP
San Jose, CA 95134
CITY OF MAW, FLORIDA
INVITATION TO BID
Bidder AduwWalfy met
MAILING DATE (City) BID NO.
January 11 191 88-89-054
BID TITLE
Broadband Synchronous or Asynchronous Modemgl
Reason for "no bid"
r certify that this bid is /"Xb wrrhot/r pr/or „rrtlertrarxhnt, atree"writ. or
connectrar wafh any corporation, firm, or Person sr/brnrrn a bid for the
:ante nraterrals, tt/pp/as, or equiontertt, old Is rn al/1fJDlCQ JM Noll wrthollt
cotharon or fraud. l opme to abrrb by all co/NNno,a of this b/tl and Certify
that / am a:/thonred to Sign this b/d for the brrk/er.
AREA CODE TELEPHONE NUMBER VENDOR NO.
408 432-2600 N/A
VENDOR MAILING DATE:
January 24, 1989
CERTIFIED ORCAVOEWS CHECXis
ATTACHED, WHEN REQUIRED, IN THE AMOUNT OF S
AUTHORIZWSIGNATURE (Manuals i?
Don Cole, Regional Sales manager
AUTHORIZED SIGNATURE (Typed) TITLE y
�1
GENERAL CONDITIONS
MODEM: To insure acceptance of the bid, follow than instruelons.
!'1
SSALBO Shoat AN boll • IhWft and Ma form must be OlNwted and 21 TAXBSt oo:tot Include state or federal tapes. tW "It" to
Submitted Ina seeledonveldpe. The to=ofthe antelope Shall contain, In municipalities.
additim to the Saliva addr@W Ihe date and "me of tha bid opening, and 01 MISTAKES t Bidders are expected to ommi a fhe spetlfipfi*tu,
f
fhe bid number. Olds reef submitted an attached bid form may be relec• delivery schedule, bid prices, extenelons and all Instruc"O s
}
fed. All bolts area �tbNd to fhecofWltterts specified herein. These which do pertaIn to supplies and servicas. Folw►e to do ee Mrlif be of
s
noteonglywlfhRMNCUM tlotaarewblecttorejection. bidder's risk.
L.
c) DISCOUNTS: Will be considered In determining the lowest net
Cast.
III CONDITION AND PACKAOINOt It is understood and agreed
"tat any Item oHerSd or shipped as a result of this bid shall be
new (current production model of the time of this bid). All can.
1. BXSCUT ON OP BIOt Bid must contain a manual signature of an talners shall be suitable for starage or shipment, aM all prices
auMertsed represaft"ve In the swca provided above. The co npany shall Include standard commercial pwjMftlg.
'
t1e mustSISO appear aneach page of lheold as a) SAPBTY STANDARDS: Unless otherwise stipulated in the
IeeyI BMW bid, all manufactured items and folviealod, assemblies, "shall
comply with opplieaW, ro"Iraments of'Oceupotionol" Safety
_. no MIDI it not submittingabid,respondbyreturningamcopyofthis and Health Act and any standards thereunder. "
-
ferm, narkkp it "NO BID", and "N"In the reason In "to space. f1.UNDBRWRITtRi' iAdORATORIIB('Unhrss otMiMriN
provfdad abeva. Repeated failure to QUOIO without Su fICIOnt
-
justification shall be cause far removal of the supplier's name from stipulated In the b1d, all manufactured items ores fabrigted
assemblies shall carry U.L.
the bid mall)liglist. approval and resttaminetlon $110111
NOT): TeRuafNy as a reapsltdant, bidder ntusf submit • "NO BID". where .such has been @S%bllslled. :..
am t must W rStelved no later Man the stand bid apMlrq date and !) PAIIMBNT:" Peyntent will be mane by the city Nlar Mt IN"" -
hour. awarded to a vendor have been received. Inspected, and found to
+ j
-
Comply with award specifications, free of damage or defect end
t. SIDOPBNINOt Shall be- public, all thesate and at the time specified properly invWbear the All Invoices shalt bethe pyraso" ordN
to that hie Old is number.
O" Mo bW term. If a fM alddarls rgaa1b111fy assure
delivered of the paper flea ON place at the bid Opening. Bids whlch
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for my reasolt we tat sodellinprod. will not OS considered. OHers by a. OBLIVRRY: Unless actual date of delivery Is Spf )fled Ier b
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telsioram or IS pi ere not acceptable. fpedfled delivery cannot be moll, chow nyfltl+Ier. a t pgu . >b
ntake delivery after ►ecelpt a/ pure11Ia1R' (h!
MIivSIy time may become bills fo►
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1. BID TABULATIONS: wiu nM lie wrnwae. ON f110e may bS a nit
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SaamNfw dYrUtB normalworkilM holfrs. mivery shall be wiMM 1M farmdls
Y h Fr1q*Y• ,'' ' ,
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S. PRICOfb TERMS 010 PAYM NTI Firm prftn Shall ail avows
fyoed N pow" in ink acid I ell packing, ho"11100 shlppifig : t. MIANUFACTURlRS' NAMES ANf? MIMOYBO •t1Y1VAbSNTBt r i
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n iM to orw call" W fglirarorsgho�wMn wyldder t ro�rn+adoli a wM q/te oa i'fMnO.ri faad +n ' "1
fMdat# lialtef�eWyANjverY '. `rsWmellon. not ro ilmit Compmoolt. The
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p�nMda a laNhanr. + 001:
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