HomeMy WebLinkAboutR-89-0134A RESOLUTION ACCEPTING THE BID OF PRINTING
AND GRAPHICS CONNECTION, INC. FOR THE
PRINTING OF 1525 POLICE DEPARTMENTAL ORDER
BOOKS FOR THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION/GRAPHIC REPRODUCTIONS DIVISION
AT A TOTAL PROPOSED COST OF $13,800.00,
ALLOCATING FUNDS THEREFOR FROM THE 1988-89
OPERATING BUDGET ACCOUNT CODE 0420501-6801
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS SERVICE.
WHEREAS, pursuant to public notice, sealed bids were
received December 20, 1988 for the printing of 1525 (1000 Pages)
Police Departmental Order. Books for the Department of General
Services Administration/Graphic Reproductions Division; and
WHEREAS, invitations were mailed to seventeen (24) potential
suppliers and five bids were received; and
=
WHEREAS, the Police Department has incorporated their
orders, rules and regulations into this book for the purpose• of
providing written policy and procedural guidelines to members in
the performance of their duties; and
WHEREAS, funds for this purchase will be available from the
1988-89 General Services Administration Department Operating
Budget Account Code. #420501-680; and
WHEREAS, the City Manager and the Director of the Department
of General Services Administration recommend that the bid
received from Printing and Graphics Connection, Inc. be accepted
as the lowest most responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
r'
r
OF MIAMI, FLORIDA:
-'`
Section 1. The December 20, 1988 bid of Printing and
Graphics Connection, Inc. for the printing of 1525 (1000 Pages)
ri`=
Police Departmental Order Books at a total estimated amount of,=
�
}WR
'
$13,800.00 is hereby accepted with funds therefor hereby`G
`;
allocated from 1988-89 General Services Administration Operatiing
•,
the dtty manager
Seat ion
challe Order
of procurement officer to issue a Pat
he Chi
for this DerViCed
Resolution shall become
Section 3. This
its adoption pursuant to laWe
immediately upon
his 9th dayof' _February
'PASSED AND ADOPTED t
XAVIER L.
ATT
LERR
NAM HIRAI, CITY C
PREPARED AND APPROVED BY:'.
DEPUTY CITY ATTORNEY
CHIEF
APPROVED AS TO FORM AND CORRECTNESSt
'4MRG1 L. ERN
Ay
CITY 1ATTORNEY
BID SECURITY LIST
BID ITEM: Printing 1525 MPD Order Booklets
BID NO: 88-89-038
DATE BIDS RECEIVED: December 20, 1988 2 :00 p.m.
RECEIVED J� " (_) envelopes on behalf of GSA - Procurement Office
ity Department
SIGNED: DATE:
Received the hereinabove described checks this day of , 19
in connection with the hereinabove cited bids, w is i were handed to the undersigned on F3ehIf oTtfie
Accounting Division (or)
(City Department)
SIGNED• DATE•
a c
!
!
F.AL ADVIRKTISEM1001
316 m2 813-80-038
{
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Sealed bide will be received by the City of Miami City Gletk.:at
her office locer.ated a Miami, 1�'1oril�►r 1
�4
33133 not latthan 200 .a. December 20 for the printing
of 1525 MPD Order BooKKITU LUK V15 Impartmento General Services
Administration/Graphic Reproductions Division.
Bids submitted past such deadline and/or submitted to any other ��
location or office shall be deemed not responsive and will be
rejected. ='
Ordinance No. 10062 established a goal of Awarding 51% of the
city's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority Business K
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women r
vendors are advised to contact the City Procurement Office, 1390
141
N.W. 20th Street, Second Floor, Telephone 579-6380. y=
Detailed specifications for the bids are available upon request
at the City Procurement Office.
i{.
The City Manager may reject all bids and readvertise.= {y
. . - -.... •' :. ..' .... .;.. � c4r to �,d`.F� � ��pt't�
(Ad No. 6000 '
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Cesar H Odio ! ntr titt.
t, City Manager,.t�.�
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AE4UISITION FOR ADVERTISEMENT
�13EPT/bN
Procurement (For__GSA/Grabkhic Reproductions Div.)
i ACCOUNT CODE 4 2 0 5 01 2 8 7
December 1, 1988 579-6380
MATE - PHONE APPROV:EG BY: f
!PREPARED BY Sara Gonzalez
DIRECTOR OF ISSUING DEPAWMWt'
f`
4
Publish the attached advertisement One (11 times.
I (number of ernes)
! Type of advertisement: legal XY classified display
s (Check One) '.
{
Size: Legal Starting date December 5. 1988
f �
First four words of advertisement:
Bid No. 88-89-038:-Sealed bids will be..,,.
�1
i
tRemarks: P i11ting f 1525 no ter 30 Mks (open 12/2/138 at 2 • fl0 P M ) --
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
DATE(S)
LIPlE
PUBLICATION
OF
ADVERTISEMENT
INVOICE
AMOUNT
0
MIAMI REVIEW
A-1
B-2
C-3.
t
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
BJE
PROJECT
11
13
1718
1 125134
3942
45
50151
56
57 62
63 65
66 71
0
1
2
4
1
V
P
2
0
2
218171
1
2
3
4
7
8 V P 121314
15 DESCRIPTION
36
64 DISCOUNT
72
AMOUNT 80,"
5
2
0
0
2
0
1
Pink Copy: Maria — ProcuremetM Management
Yellow Copy: Silvia Mendoza — City Clerk's Approved for Payment
White — Purchasing Yellow - Finance Pink— Department
ro : The Honorable Mayor and Members DATE : JAR � � 1989 FREE
of the City Commission
SUBJECT: Resolution Authorizing
Award of Bid#88-89-038
Printing of Miami
Police Departmental
FROM eSar H. Od30 REFERENCES: Order Books
City Manager
ENCLOSURES:
RECOMMENDATION:
}
It is respectfully recommended that the City Commission adopt ..the
F attached resolution awarding a contract to furnish printing o£,^'
_the.•Miami Police Departmental Order Books which consist'. of 1,525 s
r.
copies of a 1,000 page book to The Printing and Graphics t,
WConnection, Inc... as the lowest responsible bidder in "accordance
with Bid #88-89-038 The total cost of this project-
whichis'estimated ' Q.
to" be.
$13800;.00 funds are available from the General "
Administration Department, Graphics Reproduction..,, -
Services
i Division.�P
N.,R.
- BACKGROUND :
The General Services Administration Department has analyzed bid$
received pursuant to bid #88-89-038, to furnish the printing of'::
the Miami Police Departments 1,525. copies of a 1,000 page":book;
for the Miami Police Departmental Orders. The Police Department,".'
has incorporated their orders, rules and regulations into .thi
book for the purpose of providing written policy and procedural
guidelines to members in the performance of their duties.: A
project of this magnitude is too massive to print in-house.
result of our bid evaluation, award is recommended to the lowest
responsible bidder, The Printing and Graphics Connections, Inc.' zi
a minority vendor. A total of five (5) vendors responded to his3,,
bid and The Graphics Connections, Inc. was considered: as a�#eF Y,„YFr
lowest responsible bidder. Funding for this project
"is availmbl�$
,_
from the 1988-�89 budget of the General Services Admnistzat�.:+��
,�.
-.. Graphic Reproductions Division printing..services.accQunt. Y.rA
AMOUNT OF BID;_ $13,800.00 rt
<< BUDGETED AMOUNT: $13,800.00.
SOURCE . OF .FUNDS: X988-89 . General SerYioas 1dt!!#s
cc�
raptic. Reproductions Division printing serv.ceas : „,
INORI Y PARTICIPATION• Aw,�r�ti` xv.f --
j q
-
,Yo�rrss y� p t a ..F<t. ''�ju�6rS7tt rt s. 3�c47x ' --_
6pRi iA4m-enp1•1
Fik ll�. T+d�,$rtMd
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'rr•,:. �ti's ., e f r � ir„�.. h�{t'�` .+•��'i.1: ,f �vS�,?�,•,, [tT 'x �_ryr �Y � -
�{�'`S�-i'tX
VON,
ro . William 4 % sabhut
�tocurement �lu�ervi$o�t
tr�outament Manasoment Division
Rug Ub* 11iamer Director
General services Administration
btEPt=
CITY Of MilkMi, ri *MlbA
INTER-Orelce MOMOAANDUM
001 :
S~CT
twi cM,RFt
This department
has veritit4 available funding with the
available to
Oepactmente of Finance
and Budget that funds are
amount ot
cover the cost
of the subject bid in the
Account Code N"mDar � ?aSOl"d�. ---- - •
-
F�INhNCB REVIEW 6
APPROVED 019 DDITIONXL A PROVAL$
Sergio Rodr guez. cectox
carios Garc al Director
Planning Department
Department of Finance
BODO1�.'rAKY REVIEW
APPKOVGD BY f
.b
astaneda, Director
ManoharSur a/
rectos Fr
Comniu'nity Development rt t
DepartmenC' eu
get h '
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Bid No._88r8��03A
printing of 1525 (1000 Pages) Police
bepartmental Order. Books
pftPARTMS[�Tt
General Services Administration/
Graphic Reproduction Division
TYPE OF PURCHASSt
Short Term Contract
- REASONt
The Police Department has incorporated
"
their orders, rules and regulations
into this book for the purpose of
providing written policy and
procedural guidelines to members in
the performance of their duties.
POTENTIAL BIDDERS:
24
BIDS RECEIVEDt
5
TABULATION:
Attached
5>
FUG NDSt
1988-89 Operating Budget Account' Code
No. 420501-680
MINORITY WOMAN PARTICIPATION: Invitations to Bid were sent to ten
hispanic,
four 4 black and one (1) woman -owned firms
engaged in the
Printing bupiness as located in the following
Y'
sources:
1. New Vendors Applications on file in Procurement
2. Dade County Minority Register
3. Previous bids on file in the Procurement Office
Minority response consisted of bids received from a woman -owned
1 L YC
firm, a black firm and two from hispanic firms. Printing and tir
Graphics Connection, Inc. a hispanic firm is the recommended
vendor. gat
BID EVALUATION: The bids meet the specifications.'
Following is an analysis of the
Invitations to Bid:
Number of Bid Number of J,
Cates Invitations Mailed Responses rr
ii
Prior Bidders
Black Amer can i 0
7 i x'r r} rrri<�1F
® Hispanic American 3 1
zt�tir
Woman Owned 0 Q
Non -Minority 4 0 New Bidders
BlacEmlMerican 3
- Hispanic American 7
Woman Owned
Non -minority r va
•r y , p7 . .
e ,
FP I
i b fi'S>• '�--4,� 4
r
✓ .r }. J ^t t F�g� � .Y 'TtaM{: �t'i� .kv... t �'' �PTjY
r Y lac 3 4' i.%rv't.ltk
- 'art .. a<-. .l r'Tr et ea•,.ty L ,:.1_ .w:C�I f�'j-P sa��
ty i.
{
S�
9
is ,�►�.���esi� Nty�+�L��d.�1�i+�11C��1_ t,� , �,�, '� ��
E side
Totals
t
Reasons for "No Hid" were as follow"
s a
"we do high-speed reproduction anti hod 4
1, Labar Data Inc. tinting"
asked for offset p T.
k Press - "Presently over. loaded
2, Capital City
IT IS RECOMMENDED THAT THE AWARD HE
RECOMMENDATION= PRINTING AND GRAPHICS
7 MADE TO IN THE PROPO$Eb
CONNECTION, INC.
AMOUNT OF $13.800.00.
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. i .
#', Procurement Supervisor
O i
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r
Date fa apt 3'
y tY-k.SZ�I 'i 'L� i 4 4 F � Vt •'C%.5 �i $ C�
n
' ;y�tflr ,vy, ot� n .,.P N T s aaA"yv�J¢..y
j r
s�-fib"'."S—
'��' � fLtT_�y� _ 6.�. lea .aJet:..i.a�)�•r.....�..i+Aw..ni.«.,.L.�L'uJ�
q
L i�l,� ,EdR
•POW
<
Y
tal Orders
-police DepartmenMigbif , a
of , ! 5 5 copies of a 1, 000 page book
. n , � printing 2
-unit Price Tctal Coo
t
Vendor "
The Printing and $9.04 $13,801).00
Graphics Connection,; Inc.
(Hispanic) ,$2.a,48?•25�
Dutton Pr (Wogan'oi d) Qaom^ • yy ;_�
Southeast PrintingServices ' $9.74 .
(Hispanic) y
hS i 98,4425
1 Sscanso printing, E , Y , f�Y $9 • r
Non -Minority) U _ r�.� �_� 3�
$16,??5.00
Mr,.Copy...PintiB
(Black)r
,L e..r�-ra/w+f,e+++rRiF�sn'� tea .,eet�ro.e rr,!xi r+lo,• :ra4 �. a 4ar.r t.k hk +Wer+(f^'C'at;w4a++�+ -, �.
t } 3 E* h s f+ w 'F
-3 '�'� � 6 1..4 3' ++� w �. i .o.
36 �kv, w
They Prnti'ng..,snd
7 Graph. ic$ connection, Ind. Minority Vendor,
lowest- responsible biddCvw
er.,
r s-
AIM
'e t° a Y` 1 # *ro�r�T ✓-F °xf.zC'
`$°'hrs,�aysnw^t i s+r> v, _.-.'k.5 >ca-...s ❑ +.n_s i
if
..� ,. ..., �f�..� ,..z, .. •_�'. .. ,ft>_.:.a���'a'�.tkNsihiP.•.�5d,��a'�e4Y2i,+��a`���;'t�.ik,.f��t1"!�Y''."��;Zr.Is.<'�zf.xr
i
&OC I'tTY OF MI AMI , FLORIDA
fs�E'ii IU28 T MANAGEMENT DIVISIO �
BID no. 88-89-o$_ _-
BID SHEET,
IMPORTAUTs BID SHEET AND BIDDER ACRNOWLeEDGEMENT MOT BE RETURNED. IN
�
WE I cAT$ IN THE ATT1 cmw inincLOPs IDENTIFIED BY BID HUMBBR, TIME
AND DATE OF BID OPENING. IF SECURITY 18 REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Ale r3oIs-1aTermss(Include cash discount for prompt._
�—
payment, -many)—
Additional discount of if awarded all items.
Warranty and/or guarantee:l�✓2
state any variances to specifications (use separate sheet if
-
necessary):
—
Delivery: 42. calendar days required upon receipt of Purchase"
;
order.
—
- Delivery Point(s): a4i o . Ifs `N A d Goy
In accordance with the Inv tat on to Bi , , t e I Specifca ons, � enera
Conditions, Special Conditions,' and General Information to Bidders,, we
agree to furnish the Items) at Prices indicated on the attached
sheets)
NAMES OF COMPANY OWNER(S)s MAKES OF COMPANY OFFICERSa
Ocnot'o 'T. b .T D� a Pates feu
GRnrEgNe- DEt os G4r*sBiwe &L G bile a,•e. Pies
=f (Please use the back of thIs page'if more space is neceasary
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a op `:AA
Ordinance No. 10062, the Minority Procurement Ordinance ot:the-;C1
Miami, and agrees to comply with all applicable substantive"', yy
. procedural provisions therein, including any'ameadmenta thisleto. '
RIA� R;i. G , GIPr11NEG bN .�i✓C* �� �`•.> �p��e� Signatures ` cw ,t
t �cpopany:name /
1 � t+� i!.liioos ty. u sines
3 9 A $: Date:
$lack `Hlapan,ic [., Women 4
w4
:SIGN. AND, RETURN ".THIS