HomeMy WebLinkAboutR-89-0129A
A RESOLUTION ACCEPTING THE BID OF MERRILL
STEVENS DRY DOCK FOR FURNISHING DOCKSIDE FUEL
SERVICES FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION ON A CONTRACT BASIS
FOR ONE (1) YEAR RENEWABLE ANNUALLY AT A
TOTAL PROPOSED FIRST YEAR COST OF $20,000.00.
ALLOCATING FUNDS THEREFOR FROM THE 1988-89
OPERATING BUDGET ACCOUNT CODE #420901-715;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS SERVICE AND THEREAFTER TO
RENEW THIS CONTRACT ANNUALLY AT THE SAME
PRICES, TERMS AND CONDITIONS, SUBJECT TO THE
-
AVAILABILITY OF FUNDS._
s.
S
WHEREAS, pursuant to public notice, sealed bids were
received October 31, 1988 for the furnishing of dockside fuel -
services on a contract basis for one (1) year renewable annually
for the Department of General Services Administration; and
WHEREAS, invitations were mailed to seventeen (17) potential
suppliers and two (2) bids were received; and
WHEREAS, funds for this purchase will be available from the
1988-89 Operating Budget Account Code #420901-715, and
:WHEREAS, this service will be used by the Department of
General Services Administration for the purpose of providing_
dockside fuel services to the Department of police patrol boats*k
and
WHEREAS, the City Manager and the Director of the Department
t-
of General Services Administration recommend that the bid —
received from Merrill Stevens Dry Dock be accepted as the lowest
responsible and responsive bid; `Y
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY F
OF MIAMI, FLORIDA:
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Section 1. The October 31, 1988 bid of Merrill Stevens Dry f
Dock for furnishing dockside fuel services on a contract basis}', ,
for. one (1) year renewable annually to the Department of General i��r j4r i
5 F
Services Administration at a total proposed first cost, of Fti "--
$20, 000.00 is hereby accepted, with funds therefor
s Yp A R
allocated from loan-89:-
pera ng u ge Acoount Co -
�. q�Slt�l
FEB -1909.
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AWAK
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oat ton 2. The City Manager is hereby authorised to
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instruct the Chief Procurement Officer to issue a purchase Order
for this service and thereafter to renew this contract annually
at the same price, terms and conditions, subject to the
availability of funds.
Section 3. This Resolution shall become effective n
immediately upon its adoption pursuant to law."`
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PASSED AND ADOPTED this rday of February , 1989.
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XAVIER L. U Z, MA OR L
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14ATTY HIRAI, CITY CLERK
.e4`++inat]OrskSn`�1nE�"�'Y�"'"Z }'?r PREPARED AND APPROVED BY "
ROBERT F . CLARK
CHIEF DEPUTY CITY ATTORNEY , ggyyp,�y�FtIl�VV�-.
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APPROVED AS TO FORM AND CORRECTNESS:
5 iyl Kk
JOR L.QFERIJANDEZ
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a CITY ATTORN
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.BID SECURITY LIST
BID ITEM: Dockside Services Contract
BID NO: 88-89-017 -
DATE BIDS RECEIVED: October 31, 1988 2 ; 00 p.m.
BIDDER
TOTAL
BID AMOUNT
BID BOND (or)
CASHIERS CHECK sir+
Merrill Stevens Dry Docks
Broken down
bv items
Bette & Bert Bayfront 66
Marina Inc.
RECEIVED Va (_) envelopes on behalf of GSA Procurement Office
(CityDepartment)
SIGNED: DATE:
Received the hereinabove described checks this day of , 19 a
in connection with the hereinabove cited bids, which were handed to the undersigned on beFaif o the
Accounting Division (or) i ;t
(City Department)
SIGNED: DATE:
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ADVERTISEMENT
bid No. 8$-89-017
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Sealed bids will be received by the City Miami City Clerk at"
her office located at 3
14
rican rive Miami. Florida,
33133 not later than 2:00 P. October 1988 for furnishing
Marina Dockside Services - c nsis ng pproximately 45,000
gallons of Regular Gasoline on a contract basis for One (1) year ^Yj
for the Poli
with the option to renew annua rlal Services Administration.
ce Marine patrol
Boats, to the Department of Gene
er
Bids submitted past such deadline deemed not responsive tod/or submitted any
nwillhbe
location or office shall be de,
rejected.
Ordinance No. 10062 established a goal of Awarding 51$ of the.
City's total dollar volume of all expenditures for All Goods and 1
Services to Black, Hispanic and Women Minority Business"
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting'bid,
and who are not registered with the City as minority or .women
vendors are advised to contact the City Procurement Office,
1390
N.W:' 20th Street, Second Floor, Telephone 579-6380. y-
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Detailed specifications for the bids are available upon request�ww
at - he City Procurement office.
The City Manager may reject all bids and readvertise. _.�
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(Ad No. 5973
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Cesar H. #k1Q Est+xx,Fhi
'{II�INUAll
�+ City Manager
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REQUISITION FOR This number must ADVERTISEMENT in ft 0061660shl.
Procurement (for GSA -Garage),
i
DEPTIDIV
I�OCOUNTCODE — 420201-287
tic tuber 7, 1988 579-6380 APPROVED BY:
}DATE PHONE
Maria A&ijalil
i PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
'Publish the attached advertisement One (1) times.
(number of times)
Type of advertisement: legal xx classified display
(Check One)
October 13, 1988
1 Size: Starting date
Legal
bid No. 88-89-017; Sealed bids will be.....
i First four words of advertise
ment:
Dockside Services Contract (open 10-31-88 2:00 P.M.)
Remarks:
00 NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
DATE(S) OF
UE PUBLICATION ADVERTISEMENT INVOICE AMOUNT
0 HIAba REVIEW
A-1
B-2
C-3
D-4
E-51
F4 F5 F7 F8 F9 Flo Fl I F12
................ .....
E TRANS VOUCHER
DUE DATE E Adv. Doc. Reference VENDOR INDEX CODDBJEC� PROJECT,
YY MM DO
13 1718 1 12 134 39142 45 50151 56 57 62 63 65 1 21866 71 17 1
- VP 1 I I I I I 111111210121111 Jill I I I-]
7 8
36�4DISCOUNT6472 , ��AN
V P 112[1311141115 DESCRIPTION
I
Maria - Procurement Management
Silvia Mendoza City Clerk'a
rchasing Yellow - Finance
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RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the
attached resolution awarding a contract to furnish docksidefuel
service on a one year basis for use by the Police- Department
Marine patrol boats to Merrill -Stevens Dry Dock, a non -minority
vendor, the lowest, most complete responsive bidder in- acCofd
with `Bid #88-89-017. Total cost of this purchase: is estimated
be .$20,000.00, which funds.. are ' available from the Fleet
Management Division operating budget of the General :Services
Administration. ,
_ . aF is
BACKGROUND:
The General Services Administration Department has analyzed bids
received pursuant to Bid #88-89-017, to furnish•.dockside fuel
service, on .a contract basis for one year, for use by the ;Police
Department - Marine Patrol boats. It is recommended thataward be . '
made to Merrill -Stevens Dr Dock a non -minority vendor
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amount of $20,000.00. Funds for this purpose.are available from
the 1988-89 budget of the Fleet Management Division, General
Services Administration Department. u.
Amount of Bid: $20,000.00
Budgeted Amount: $20,000.00 7 �Sa
Source of Funds: 19$8T89 General Services. Adm naatra o Y"
Department, Fleet Management Division, Account4,20901715.
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Minority Participation, Award is made to a non m nD r A,
Attachment :
Proposed..Resolution
Tan. of; Bids �ibulatiXe i 5#f r{ ak
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Bid No. $-
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ITEM ._ Dockside Puel Services j
= DEPARTMENTS General Services Administration
TYPE OF PURCHASES Contract for one (1) year renewable
annually
j
- REASON: This service is needed to furnish fuel
to the Police Department Marina Patrol
boats
POTENTIAL BIDDERSS 17
,
BIDS RECEIVED: 2
TABULATION: Attached
FUNDS: 1988-89- Operating Budget Account Code
#420901-715.
MINORITY/WOMAN PARTICIPATION: Invitation to Bid was sent one (1)
woman -owned firm engaged in Dockside Fuel business as
located in the following source:
1. Previous bids on file in the Procurement Mgmt. Office
Courtesy bids were sent to fifteen (15) Minority Organization.
No minority response was received.
F
BID EVALUATION: The bids meets the specifications.
{ Following is an analysis of the .
k Invitations to Bid:
Number. of Bid Number, of -
Category Invitations Mailed Responses 53
Prior Bidders '
�:. Back American 0 0i
' Hispanic American 0 0a
Woman Owned 1 0
Non -Minority 1 AL .`
New Bidders
Black American 0 0 ; t�
Hispanic American -0 fl }
Woman Owned
Non -Minority
Courtesy Notifications 15 0,
"No Bids" _ A k sus, i{fir
0
fi A
Late Bids ia,
0 �r
n
Totals 32 K}
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FUEL TABULATION FOR MARINA DOCKSIDE SERVICE
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tr, L,` ,,fir $- y 4 •,! t "s, �. .. ��
�e BM t 88-e9-017 �".
Ceograrr:c :cta Y
1 e da Fue2 Octane Present Pump Price Discount Location . Cast
and ,.06rt
C
�ay�lfnt 5 89 : octane: ,1.29 .15 C Watson Island $1.14
:Marinas _ per gallon
' �`1�5�4: �IcA�rthur
• Y
Caussway
FL 33 32
: Non minority
Merrill -Stevens � r
F ry ' Dock
�2640 .S. ' Bayshore } �
� rfvi 89, Octane - $1:15 f .02 C Dinner Key $1.13 -
Fi 33133 -; per gallon
:- Non -minority,
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ViTY OF MI AMI , FLORIDA NEW
PROCUREMENT MANAGEMENT DIVISION
BID NO. 88-89-017._
BID SHEET
IMPORTANT& BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE In THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT
BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS
ENVELOPE.
Payable upon receipt
Terms: of mpn ilv innoi (Include cash discount for prompt
payment, �i t any)
Additional discount of N/A if awarded all items.
warranty and/or guarantee: See attached copy of work Order & shio Read r rnntract
State gay variances to specifications (use separate sheet if
necessary): N/A -
Delivery: 1 calendar days required upon receipt of Purchase !
Order.
Delivery Point(s): As requested -in the requisitions
In accordance with a Invitation to Bid, the SpecificatioNs, Genera
Conditions, Special Conditions, and General Information to Bidders, we j
agree to furnish the Items) at Prices indicated on the attached bid
shest(s). ;.
(Owners are Executives)
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICERS:
Fred Kirtland - President
,r
Jams C. Merrill, Jr. - Chairman of eoard
Arthur E.
(Please use the back of this page if more space is necessary �r
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a _copy of
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Ordinance No. 10062, the Minority Procurement Ordinance of the°City of a
Miami, and agrees to comply with all applicable substantive and r4
procedural provisions therein, including any amendments thereto`
BIDDER: Merrill -Stevens Dry Dock Co. signature: !'i1s .6 -�+:• ` t;
company name
Dinner Key Division
`Iadicnte it Minority Business:
} [ Black [ ] Hispania [ ] women
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY'01 RL�
' BID #'