HomeMy WebLinkAboutR-89-02273-89-201
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RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF ENGLESIDE
SERVICE CONTRACTORS, INC. FOR THE FURNISHING
OF CUSTODIAL SERVICES AT THE POLICE NORTH_'
SUBSTATION FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION ON A CONTRACT BASIS
_-
FOR ONE (1) YEAR RENEWABLE ANNUALLY AT A
TOTAL ESTIMATED FIRST YEAR COST OF $52,222.32
ALLOCATING FUNDS THEREFOR FROM THE OPERATING
BUDGETS 1988i-89 ($30,463.02) & 1989-90
($21,759.30) ACCOUNT CODE #921001-340*;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
- CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
i ORDER FOR THIS SERVICE AND THEREAFTER TO
' RENEW THIS CONTRACT ANNUALLY.
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WHEREAS, pursuant to public notice, sealed bids were
1 received February 1st, 1989 for the furnishing of custodialFf
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services at the Police North Substation on a contract basis for:
one (1) year renewable annually for the Department of General
Services Administration; and
WHEREAS, invitations were mailed to 27 potential suppliers
and nine (9) bids were received; and
WHEREAS, funds for this purchase will be available from the =
Operating Budgets 1988-89 ($30,463.02) & 1989-90 ($21,759.30)
Account Code #921001-340*; and
WHEREAS, this. service will be used by the Department of ;
General Services Administration for the purpose of providing
custodial services at the Police North Substation; and
WHEREAS, the City Manager and the Director of the Department }
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of General Services Administration recommend that the bid
■. received from Engleside Service Contractors, Inc. be accepted as
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the lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section.-1. The February 1st, 1989 bid of Engleside Service 3
Contractors for the furnishing of custodial services at.
Police Substation. to the Department of General Service6
Administration on a contract basis for one (1) year at a total k.
proposed first year cost of $52,222.32 is hereby accepted with
----------------------------------------------------------
7i * The General
Sexvices Administration Aepxtraent ,had ioasn41` i{.'*9e
the City Clerks Office to correct - the Account ' Code -No..
21001=340, % C:QA TIM f T F
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funds therefor hereby allocated from Operating budgets 19884
$30,463.00) & 1989•-90 ($21,759.30) Account Code #921001-340*6
Section 2. The City Manager is hereby authorised to ,
instruct the Chief Procurement Officer to issue a Purchase Order
for this service and thereafter to renew this contract annually. yr
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Section 3. This Resolution shall become effective
immediately upon its adoption pursuant to law.
PASSED AND ADOPTED this 3� d day of -March , 1989.
XAVIER AREZ, MAYOR
- i ATTES ..,a
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,e
MATTY HIRAI, CITY CLERK '
PREPARED AND APPROVED BY:
r
R61MRT ir CL
ITY ATTORNEY
CHIEF DE�UT
! APPROVED AS TO FORM AND CORRECTNESS:
W
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30RGE L. FERNANDEZ Y x
CITY ATTORNEY
' * The General Services. Administration Department 'has ;. hf, ed "
the City Clerks Office to correct the Account' Code
-•421.001-�340..
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BID
SECURRY LIST
—i gip ITEM: Custodial Maintenance Services
for
uhntation
A 80 N0: 88-89-056 _
-
- DATE BIDS RECEIVED: February 1. 1989
2 t 00TmrAL
BID ��
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BIDDER
BID AMOUNT
CASNIERSCCHECK
Engleside Service Contractors, $4,351.86
E
Robert Brown Bldg. & Ma-int. $8,699.00
A -Cleaning Associates $10,750.00
L & L Janitorial $7,516.00
Best's Maintenance & Janitoria $8,450.00
DUBS Corp. $18,290.00
Beau Maids Service $1,500.00
Mr. Clean Reliable`Service,Inc
$4,784.00
Dennis'Cleaning Service, Inc.
$7,471.00
A C & E Property Maintenance
$22,628.99
NO BID:
Long's Janitorial Service, Inc
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RECEIVED l �nvelopes,or� behalf of
GSA -� Frbcurement
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SIGNED: DATES
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Rscervad the hereipabove described chucks this day of
,
i0 connectipn with the hereinabov� sited bids, w is were n d to the sin rs gne on a�f°ts4i
Asoiunting Division ta'J. =
clf°
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epartment
"SIGNED
r�� s
,.. :DATE:'
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Sealed bids will be received by the City of Miami City Clerk at
her office located at ive ami, Florida, --
j
33133 not later than :00 p.m. February 1st, 1989 or furnishing
!
all labor and materials or nce Services at the
Police North Substation on a Contract Basis for one (1) year to =
the Department of General Services Administration.
-
Ordinance No. 10062 established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black, Hispanic and Women Minority 'Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids rt-
and who -are -not registered with the City as minority, and...women
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vendors are advised to contact the City Procurement Office, 139.0. ,=k
N.W. 20th Street, Second Floor, Telephone 579-6380.=
Detailed specifications for the bids are available upon request
_
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
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(Ad No. 6021
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Cesar H. Odio
City Manager Fes=
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'' 1�EQU1$li`ION i�aR°A�Rti$EMENT ;
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(for, GSA-propertY.. Maintenance)
:.�,Procuremeni!
4210011287 � ,
AOC�t1�' GObE
579-'380 _ APP VE -.
PREAAED BY Maria- 'i elil
DIIIECTOi�,t1 ISSUfNC'DtAA1
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PUblfsh the attached adverUsemer►t' OneAl)times. :
(cumber of
type%advettlsement legal X—' dassified dlsplaY
al starring date January
:Bid No . 8.8-84.-45$z Sea3.ed- bids wild. be.,�: �r ,
Firatfour tNor+dt� � advertisement _ _
e vices
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(open Z ��
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NOT
TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT:QNLY
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DATE(8)
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UNE
PLtSL1CATION.
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CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO; Honorable Mayor and DATE -
Members ��� 1989
of the City Commission
SUBJECT: Resolution Authorizing
Award of Bid#88-89-056
Custodial Maintenance
FROM: Cesar H. Odio REFERENCEIServices(North District
City Manager police Substation)
ENCLOSURES:
i -
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the r:
attached resolution awarding a contract for Custodial Maintenance.
Services at the North District Police Substation to be awarded to
Engleside Service Contractors, Inc., the.. lowest = and - `most
responsive bidder. The total cost of this service is estimated
to be $52,222.32, which funds are available from the General
Services Administration Department, Property Maintenance Division
Custodial Services Account.'
BACKGROUND:
The General Services Administration Department has analyzed bids
received pursuant to bid #88-89-056 to furnish custodial �f
maintenance services to the North District Police Substation. A.
v total of nine (9) vendors responded to this bid. As a result of.
® our bid evaluation, it is recommended that the award be granted
to Engleside Services Contractors, Inc., as the lowest: and --most: i
responsive bidder. The total cost of this service .ins estimated is
to be $52,222.32, which funds are available from the General'
t 5i
Services Administration Department, Property Maintenance Division
Custodial Services Account.#421001-340. %{
Amount- of Bids $52,222.32 :.
Budgeted Amount: $52,222.32
Source of Funds: 1988-89 General Services Administration -
Department, Property Maintenance Division..M;
Custodial Services.Account #421001-340'.
Amount of $30,463.02 for seven months -of
service will be funded from the FY '88T89..
and the balance of $21,759.30_ will' be. funded
from FY ' 89-90:
Minority Participation: Award is to a black minority vendor. j�,�,
Attachment;
]Propose d Resolution
Tabulation of Bids:
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O��ik���-�.0
4:i,ntic
I t Vol I V: 0,
William Jo Schaut rel-ra'ry Ic't .19b9
ProCarement. Supervisor Co. T E. rL9
Procurement Manaaement Division Bid t9e-89-Q560
custodfaL Matnt.#nance
Servie-ps at
Nor"Oh Sdbsthtion
r. Ro I T, L t o r
Ceneral Services A.I.T, I ni at cak z. o i
iris department has verified available tundinq with to
Departments of Finance and Sudget that funds are available t
cover the cost of the subject bid in the amount of .$52#2.22. J
account code numroer 4,? ).t
FINANCE RLVILW 4 APPROVED bY: ADDITIOUINAL AFVAUVALS
i o Rodriguez, DI ruct,)r
Carlos GarClaf Director
Depaftinent of Finaoce Planni rg DepartmeT.t
XtVIV.W 6 Aeklt(011-10 OY:
If. o n o /--S ra—nd, Director Frank Castaneda, Diteiz;tcL
Department of Budqet Commullity Pc-velopment.
I _For seven monthe will be tundCa moan FY bt-$y e. r,t'r. ts
balance of $21,759.30 for five(S) mxonths f --;n.dad from FY 189 9 0
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AWARD OF BID
Bid No..88-89-056
ITEMt Custodial Services for police North
Substation
DEPARTMENT: General Services Administration
TYPE OF PURCHASE: Contract for one (1) year renewable
annually at the same price, terms and
conditions
REASONS% To provide custodial services at the
"'--- Police North Substation
POTENTIAL BIDDERS: 27
BIDS RECEIVED%
9
TABULATION%
Attached
-
FUNDS:
Operating Budgets 1988-89
($30,463.02)
--
and 1989-90 ($21,759.30) Account Code
No. 921001-340
MINORITY/WOMAN PARTICIPATION: Invitations to Bid
were sent to
seventeen 7) Back
and seven (7) hispanic
firms engaged in
-
the cleaning services
Business as located
in the following
sources:
1. New Vendors Applications on file in Procurement
2. Dade County Minority Register.
3. Previous bids on file in the Procurement
Office
-
4. Yellow Pages Telephone Directory
Minority response consisted of bids received from eight (8) black
and one (1) hispanic firms.
,t
BID EVALUATION:
The bids meet the
specifications.
-
Following is an analysis of the
Invitations to Bid:
-
Number of Bid
Number of
Category
Invitations Mailed
Responses
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—
Prior Bidders
Black American
11
6 a
Hispanic American
7
1
SWoman
Owned
0
0
Non -Minority
3
0
New Bidders
Black American
6
2
Hispanic American
0
0
Woman Owned
0
0
Non -Minority
0
0
Courtesy Notifications 15
0 t
3;
"No Bids"
-
2
-
f..: aj
Late Bids
_,.....,..t
�_
Totals
-
a�42
Reasons for "No Bid" were
as follows:
t
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1. Long's Janitorial
"We do not have manpower for, two .
shifts."
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'�ri',.!r_
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RECOMMENDATION-6,IT IS RECOMMENDED THAT THE AWARD SE
MADE TO ENGLESIDE SERVICE CONTRACTORS,
INC. IN THE PROPOSED AMOUNT OF
$52,222.22.
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rocurement Supervrsor
d
Date
• 1.
-.xF$
44
2,
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TABULATION OF BID NO. 88-89-056
CUSTODIAL MAINTENANCE SERVICES AT
THE POLICE NORTH SUBSTATION
BIDDER
zngleside Serv. Cont.
6022 NW 6th Avenue
Miami, Flo 33127
TOTAL COST
Inc.
;y
_ro
COMMENTS
Lowest
acceptable
and respon-
sible bid
per specif i -
cations
Mr. Clean Reliable Servo Inc.
$ 57,508.00
8260 NE 4th Avenue
Miami, F1. 33138
Dennis' Cleaning'Serv. Inc.
,
$ 890,652.00
P.O. Box 531152
r
Miami,, Flo 33153
L &: L Jan,it,orial;
$ 90,192.00
1200 ,NW 120th Street
Miami, Fl-. 33167
Best's Maintenancg and
$101,400.00
.Janitorial Service, Inc.
7333 NW 56th Street
Miami, F1. 33166
Robert Brown Building
$104,388.00
Maintenance Inc.
1301 NW 51st Street
Miami, F1.33142
A.Cleaning Association
$129,000.00
3650 Hacienda Blvd.
a
Suite "F"
Davie, Flo 33314
DUBS Corp.:$219,480.00
3840 NW:187th Street
;x.
.Carol, City, Fl 33054
a s r,s, t
¢
(�
A
AC & E Property. Maint.
$271,547.88
793 NW 80th Street
L
Miami,, Flo 33150
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] 1 ty 2 ,� {sS'Aji'. f`,y.^"Tx`rt4 � SC
.
.410
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CITY OF MIAMI, FLORID.- P.O. BOX 330708
PROCUREMENT MANAGEMENZ Miami, 1 33233-0708
DIVISION TELEPHONE NO. 579•-6380
BID 90. 88-89-056
BID SHEET
IMPORTANTs BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED IN
DUPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME
AND DATE OF BID OPENING. IF S
BE ACCEPTED UNLESS THE DEPOSIT R OR IBOND OIS R SOB[+IITTED IN THIS
ENVELOPS.
Terms: Net (Include cash discount for prompt payment, if any)
Additional discount of I' 3 if awarded all items.
warranty and/or guarantee:
State any variances to specifications (use separate sheet if
necessary):
Delivery: 30 calendar days required upon receipt of Purchase Order.
{
Delivery Point(s)s Police North Substation
1060 N.W. 62nd Street U
_ �r
Miami, Fl
In accordance with the Invitation to Bid, the Specifications, General a,g
Conditions, Special Conditions, and General Information to Bid
ders,'re +;
agree to furnish the Items) at Prices indicated on the attached bid -j 3
sheet(s).
NAMES OF COMPANY OWHERM : NAMES OF COMPANY OFFICERS:.
Tanya Dawkins Tanya Dawkins, President
® Barbara Da*ins, SecretarY/Treasurer
r
Frank Dawkins V iW ` resic i it I
Please use the back of this page if more space s necessary
Name of individual holding license in this profession (if applicable) w
3
NSA=k
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MINORITY PROCUREMENT .COMPLIANCE
f'zjtifi
y tc'
The undersigned bidden acknowledges that. t has received a cppy ofz
'
10062 the Minority Procurement Ordinance Af :the;,Cit cif
_ Ordinance No• ' y
Miami; and..'agrees to comply with all ' applicable eubsCan11 tive
procedural provisions therein, including any amendments',: thereto
R-rP7n.rtt�cyx`—
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BiUDERs.Engleside Service Contrai►t-nr9 *Signatux
company name
Print. Warne:'" �AN
at if; Mi �CitBusinesas Dates January.1$,989'�r.ar r
in�ic a A� Y
ck Hie anic.. C 4 womec�
Bea.^` P ti ;?
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t h �•
FAILURE TO COMiiLETE. 8IGN AND RE177
RN �PHi$ POI�M 1�lAY DI '
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