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Home My WebLink AboutR-89-0217A J-89-67 2/16/89 RESOLUTION NO. g9_217 A RESOLUTION AMENDING SECTION 1 OF RESOLUTION NO. 78-271, ADOPTED APRIL 27, 1978, WHICH AMENDED BY-LAWS OF THE COMMISSION ON THE STATUS OF WOMEN, MORE PARTICULARLY BY AMENDING SAID BY-LAWS BY PROVIDING FOR AN INCREASE IN MEMBERSHIP FROM 20 TO 25 MEMBERS; PROVIDING FOR LIMITATIONS ON LENGTH OF MEMBERSHIP; ELIMINATING THE OFFICE OF SECRETARY AND CREATING NEW OFFICERS; AMENDING THE METHOD OF ELECTING OFFICERS; PROVIDING FOR ADDITIONAL FUNCTIONS AND RESPONSIBILITIES OF THE MEMBERS; AND FURTHER PROVIDING A METHOD OF TERMINATING MEMBERSHIP. WHEREAS, the Commission on The Status of Women was established by Resolution No. 73-566 on July 26, 1973; and WHEREAS, the original By -Laws of the aforesaid Commission on the Status of Women were adopted on December 17, 1974, by Resolution No. 74-1373; and WHEREAS, said original By -Laws were superseded by new By -Laws adopted on April 27, 1978 by Resolution No. 78-271; and WHEREAS, an updating of the existing By -Laws is in order and the herein modification has been approved and is recommended by the Commission on the Status of Women; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Section 1 of Resolution No. 78-271, adopted April 27, 1978, is hereby amended in the following particulars:l/ "Section 1. The following amended By -Laws of the Commission on The Status of Women are hereby adopted: 1 Words and/or figures striken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. n,*RrNDED EY: CITY COMMISSION MEETING OF MAR :3 1989 R9- 117 )N No. EMARKS: BY-LAWS OF MIAMI COMMISSION ON THE STATUS OF WOMEN ARTICLE I - NAME The Miami Commission on the Status of Women is hereby established. The Commission shall consist of 2$ 25 members appointed by the Commission of the City of Miami, Florida. ARTICLE II - STATEMENT OF PURPOSE To inspire in women the desire for self- improvement and pride of being, regardless of race, color or creed. To seek for every woman the opportunities equal to her potential and responsibility. To seek opportunities for and to encourage the active involvement of women in matters pertaining to community progress. To encourage capable women in roles of leadership. To encourage women to recognize family environment as fundamental to the preservation of our national culture and security. To work toward legislation granting women equality before the law. ARTICLE III - POLICY AND POWERS The Commission shall have the following duties, functions, powers and responsibilities: (a) To serve in an advisory capacity to the Miami City Commission, the City Administration, the community, and all agencies and persons in Miami, Florida, in respect to all matters pertaining to the status of women, including but not limited to discrimination against women, attitudes toward women, employment of women, education of women, and establishment of day care centers in the community, and to make periodic reports and recommendations to the above mentioned groups in respect to these matters. (b) To make a continuing study of all existing City Ins titu't ons, fac-LIALties, services, and programs dealing with women or affecting women, and to consider the future needs of this City in respect to such institutions, facilities, services and programs. qq--',fig 7 - 2 - (c) To serve as liaison between the City Commission and the City Administration, and to consult with representatives of said bodies from time to time as is requested and is necessary in order to carry out the Commission's duties and functions. (d) To both make and have studies made of the problems of discrimination against women employees, to increase the availability of part-time employment for women, to establish day care centers in the City and to effect changes toward women in the community formulating and recommending plans and programs for the coordination of the activities of all governmental entities and nongovernmental agencies dealing with these problems. (e) To serve as a medium for responsible persons to consult with and to utilize in attempting to understand and to solve the many complex problems involved with the status of women and to make findings and recommendations to the City Commission and City Administration regarding such matters as are presented to the Commission. (f) To perform such other duties as may be assigned by resolution of the City Commission. (g) To appear before any governmental entity or nongovernmental agency to make recommendations and suggestions on behalf of the City Commission and to make suggestions and recommendations on behalf of the City of Miami, with the approval and permission of the City Commission. ARTICLE IV - MEMBERSHIP Section 1. Twenty Twenty-five (25) members will constitute the Commission on the Status of Women of the City of Miami. The membership shall be appointed by the City Commission. Such membership should reflect the racial, ethnic, economic and social diversity of women in the City of Miami. Section 2. Recommendations to fill vacancies on the Commission on the Status of Women shall be submitted to the City Commissioners for their consideration. Such recommendations should reflect the racial, ethnic, economic and social diversity of wootten in the City of Miami. Section 3. A member shall be appointed by the City Commission to serve for a period of three (3) years and may be reappointed for a second three (3) year term ,d,1� R-9v-183 -3- C�4--21 17, No member shall serve more that two (2) consecutive terms. [Attorney's Note: The limitation for two terms is to be interpreted on a prospective basis.] ARTICLE V - EXECUTIVE COMMITTEE Section 1. The officers of the Commission shall consist of one f-1-t Chairperson, one -f-ft Vice Chairperson who shall serve at the discretion of the Chairperson and a one First Vice Chairperson who will serve as Historian and Data Collector of the Commission mtd shall be cetiled tit _____ _ __ _ _ ___.__._ _ ___ . These members will be known as the Executive Committee. Section 2. Officers shall be elected at the regular meeting in April and serve for a term of one (1) year. Each officer shall assume the duties pertaining to his/her office at the regular meeting in April. Section 3. No officer shall hold the same office consecutively for more than two (2) years. (This does not preclude anyone from serving in that office at a later date.) Section 4. The Executive Committee, with the approval of the majority of the Commission, has the authority to hire or fire an Executive Director, in concert with the policies and practices of the City of Miami_. The Executive Director will perform the duties outlined in his/her job description. [Attorney's Note: It is assumed that the creation of this position is a result of the need to accomplish the objectives of the Commission.] ARTICLE VI - ELECTION OF OFFICERS Section 1. At the regular meeting in April, the Chairperson shall open the floor for nominations for officers, beginning with the office for Chairperson. The election shall be by other than a secret ballot. No vote by proxy shall be acceptable. Section 2. Election shall be by a majority of the votes cast by a quorum of the Commission. fit the event the -= shall: be et ran off between the two Candidate. r v --i the highest votes--. ARTICLE VII - DUTIES OF OFFICE Section 1. The Chairperson shall preside at all regular meetings of the Commission. Section 2. The Chairperson may appoint a Parliamentarian who shall he entitled to vote on the Commission only if he/she is a regular member of the Commission. Section 3. The Chairperson shall assign members to each Task Force. Section 4. The Chairperson shall present all reports to the City Commission. Section 5. The Chairperson shall be the official representative and spokesperson for the Commission; -4- r other members may speak on behalf of the Commission only with express permission of the Chairperson or at a public appearance planned by the entire Commission. Section 6. The First Vice Chairperson shall assist the Chairperson in his/her duties and shall perform such duties in the absence of the Chairperson. Section 7. The second Vice Chairperson shall serve as Historian and Data Collector of the Commission. ARTICLE VIII - TASK FORCES Section 1. Task forces shall have the responsibility for performing such duties as necessary to accomplish the functions, powers and purpose of the Commission as set forth in these By -Laws. Section 2. Each Commission member shall serve on at least one (1) task force. Members mety request chenige at each reevaluntion meeuing, to be held !"Hy Section 3. Task forces shall be established at the Annual Meeting by a majority vote of the Commissioners. These will reflect the priorities of the Commission and be consistent with the mandate of Article III of these By -Laws. Section -a 4. Each task force shall meet at least oncc tt—month four (4) times per year at a regular time and place which will be announced and publicized. Task Section * 5. Each task force shall be responsible for one (1) semi annual comprehensive report, the dete f r which is t:,-, be assigned by the ehetirper-SOIL. Reports shall be submitted in writing, and copies shet]:]: be included with the - ina__= in February. ARTICLE IX - MEETINGS Section 1. The full Commission shall meet once a month. If necessary, special meetings shall be called by the Chairperson, or the Executive Committee, or any three (3) members of the Commission, provided adequate notification is extended to all members of the Commission. Section 2. It shall be the responsibility of each member to attend all meetings of the Commission and the task force meetings of his/her primary assignment. Section 3. There is hereby established a point system. Each member of the Commission on the Status of -5- r-�4---21 7, Women who has an unexcused absence forma reaularl scheduled meeting of the Board shall receive five (5) points. For the purpose of this Article an "excused absence" shall be defined as personal or family illness, death in the family or being away on business. A member of the Board shall automatically be removed when anv member at any time in one L11 calendar vear has fifteen (15) points. Section 4. If any member fails to attend -5 two (2) consecutive regular meetings in one calendar year, the Executive Director shall immediately contact the member in writing to inform him her or her that the 6th absence a third (3rd) consecutive absence shall be certified to the City Commission requesting hisfher or her removal from the Commission on the Status of Women. Upon such certification, the member shall be deemed removed and the City Commission shall fill the vacancy by appointment. Section 5. If any member fails to attend a total of four (4) regular meetings whether excused or not in one (]) calendar year, the Executive Director shall the Commission on the Status of Women Upon such certification, the member shall be deemed removed and the City Commission shall fill the vacancy by appointment. Section 6 A member who appears for a meeting for which there is no quorum shall not be penalized A quorum shall be defined as one-half of the present membership of the Commission plus one. [Attorney's Note: The herein amendment pertaining to termination of membership is to be interpreted on a prospective basis. ARTICLE X - AMENDMENTS By -Laws may be amended by a two-thirds (2/3) vote at any regular meeting of the Commission, if a copy of the proposed amendment has been furnished to each member no less than two (2) weeks prior to the meeting. ARTICLE XI - PARLIAMENTARY AUTHORITY Robert's Rules of Order, Revised, shall be the parliamentary authority of the City of Miami Commission on the Status of Women." Section 2. This Resolution shall become effective immediately upon its adoption pursuant to law. -6- R9-2j rf PASSED AND ADOPTED this 3rd day of ATTEST: MATTY HIRAI CITY CLERK PREPARED AND APPROVED BY: MARTHA D. FORNARIS ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: JO GE NANDEZ CI Y ATTOR Y MDF/db/rcl/M906 March , 1989. XAVIER L. SgAREZ, MAYOR -7- 'q9---21 7, s= J-89-67 2/16/89 RESOLUTION NO- - . -'�1 A RESOLUTION AMENDING SECTION 1 OF RESOLUTION NO. 78-271, ADOPTED APRIL 27, 1978, WHICH AMENDED BY-LAWS OF THE COMMISSION ON THE STATUS OF WOMEN, MORE PARTICULARLY BY AMENDING SAID BY-LAWS BY PROVIDING FOR AN INCREASE IN MEMBERSHIP FROM 20 TO 25 MEMBERS; PROVIDING FOR LIMITATIONS ON LENGTH OF MEMBERSHIP; ELIMINATING THE OFFICE OF SECRETARY AND CREATING NEW OFFICERS; AMENDING THE METHOD OF ELECTING OFFICERS; PROVIDING FOR ADDITIONAL FUNCTIONS AND RESPONSIBILITIES OF THE MEMBERS; AND FURTHER PROVIDING A METHOD OF TERMINATING MEMBERSHIP. WHEREAS, the Commission on The Status of Women was established by Resolution No. 73-566 on July 26, 1973; and WHEREAS, the original By -Laws of the aforesaid Commission on the Status of Women were adopted on December 17, 1974, by Resolution No. 74-1373; and WHEREAS, said original By -Laws were superseded by new By -Laws adopted on April 27, 1978 by Resolution No. 78-271; and WHEREAS, an updating of the existing By -Laws is in order and the herein modification has been approved and is recommended by the Commission on the Status of Women; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Section 1 of Resolution No. 78-271, adopted April 27, 1978, is hereby amended in the following particulars:/ "Section 1. The following amended By -Laws of the Commission on The Status of Women are hereby adopted: a Words and/or figures striken :through' shall be deleted., } Underscored words and/or figures shall.,be< added. The remaining provisions are now in effect and remain unchanged. CITY COMMISSION MEETING OF MAR 3 1969 RESOLUTION No. REMARKS: The Miami Commission on the Status of Women is hereby established. The Commission shall consist of " 2- members appointed by the Commission of the City of Miami, Florida. To inspire in women the desire for self- improvement and pride of being, regardless of race, color or creed. To seek for every woman the opportunities equal to her potential and responsibility. To seek opportunities for and to encourage the active involvement of women in matters pertaining to community progress. To encourage capable women in roles of leadership. To encourage women to recognize family environment as fundamental to the preservation of our national culture and security. To work toward legislation granting women equality before the law. The Commission shall have the following duties, functions, powers and responsibilities: (a) To serve in an advisory capacity to the Miami City Commission, the City Administration, the community, and all agencies and persons in Miami, Florida, in respect to all matters pertaining to the status of women, including but not limited to discrimination against women, attitudes toward women, employment of women, education of women, and establishment of day care centers in the community, and to make periodic reports and recommendations to the above mentioned groups in respect to. these matters. (b) To make. a: continuing study of all existing: City institutions,, facilities, services, and programs dealing with women or affecting women, and to consider the. future needs of this City in.,;;_ respect.: to.!. such'...... institutions, facilities, services and programs. .2- t r1a i XFa � � E 1 N (c) To serve as liaison between the City Commission and the City Administration, and to consult with representatives of said bodies from time to time as is requested and is necessary in order to carry out the Commission's duties and functions. (d) To both make and have studies made of the problems of discrimination against women employees, to increase the availability of part-time employment for women, to establish day care centers in the City and to effect changes toward women in the community formulating and recommending plans and programs for the coordination of the activities of all governmental entities and nongovernmental agencies dealing with these problems. (e) To serve as a medium for responsible persons to consult with and to utilize in attempting to understand and to solve the many complex problems involved with the status of women and to make findings and recommendations to the City Commission and City Administration regarding such matters as are presented to the Commission. (f) To perform such other duties as may be assigned by resolution of the City Commission. (g) To appear before any governmental entity or nongovernmental agency to make recommendations and suggestions on behalf of the City Commission and to make suggestions and recommendations on behalf of the City of Miami, with the approval and permission of the City Commission. Section 1. Twenty Twenty-five (251 members will constitute the Commission on the Status of Women of the City of Miami. The membership shall be appointed by the City Commission. Such membership should reflect the racial, ethnic, economic and social diversity of women in the City of Miami. Section 2. Recommendations to Commission on the Status of Women the City Commissioners for their recommendations should reflect economic and social diversity of Miami -3- fill vacancies on the shall be submitted to consideration. Such the racial, ethnic, women in the City of No member shall serve more that two (2) consecutive terms. (Attorney's Notes The limitation for two terms is to be interpreted on a prospective basis.) Section 1. The officers of the Commission shall consist of one {+-y Chairperson, one t+Y Vice Chairperson and one secretary who shall serve at the discretion of the Chairperson and a one First Vice Chairperson who will serve as Historian and Data Collector of the Commission n Exec 2 __ _ e ees i f These members will be known as the Executive Committee, Section 2. Officers shall be elected at the regular meeting in April and serve for a term of one (1) year. Each officer shall assume the duties pertaining to his/her office at the regular meeting in April. Section 3. No officer shall hold the same office consecutively for more than two (2) years. (This does not preclude anyone from serving in that office at a later date.) Section 4. The Executive Committee with the —` approval of the majority of the Commission has the authority to hire or fire an Executive Director in c9ncert with the policies and practices of the City of Miami The Executive Director will perform the duties outlined in his/her Job description. [Attorney's Note: _ It is assumed that the creation of this position is a Y` result of the need to accomplish the objectives of the i, Commission.] Section 1. At the regular meeting in April, the Chairperson shall open the floor for nominations for officers, beginning with the office for Chairperson. The election shall be by other than a secret ballot. No vote by proxy shall be acceptable. Section 2. Election shall be by a majority of the votes cast by a quorum of the Commission, n the even H±e: e ,110 Majority vote, there -shall 6e a run off two candidates receiving the highest vote.&-. Section 1. The Chairperson shall preside at all regular meetings of the Commission. Section 2. The Chairperson -may appoint a Parliamentarian who shall be entitled to vote on the Commission only if he/she is a regular member of the r Commission. Section 3. The Chairperson shall assign members to each Task Force. Section 4. The Chairperson shall present all reports to the City eommiioners Commission. _- Section 5. The Chairperson shall be the official representative and spokesperson for the Commission; -4- _ other members may speak on behalf of the Commission only with express permission of the Chairperson or at a public appearance planned by the entire Commission. Section 6. The First Vice Chairperson shall assist the Chairperson in his/her duties and shall perform such duties in the absence of the Chairperson. ._i " s i Section 1. Task forces shall have the responsibility for performing such duties as necessary to accomplish the functions, powers and purpose of the Commission as set forth in these By -Laws. Section 2. Each Commission member shall serve on gL least one (1) task force. at reevelantion meeting, to be held semieknn"eki4y or as necessery.- Section 3. Tank forces shall be established at the Section -3 4. Each task force shall meet at least once a montAT four _(4 ) times per year at a regular time and place which will be announced and _publicized. Task Section * 5. Each task force shall be responsible for one (1) aenti annual comprehensive report, `rRe-dette fT- which ins to be assigned by the otetirperawst. Report. sha-ll ire submitted in writing, etjjLd copies shall be included with bite mina in February. Section 1. The full Commission shall meet once a month. If necessary, special meetings shall be called by the Chairperson, or the Executive Committee, or any three (3) members of the Commission, provided adequate notification is extended to all members of the Commission. Section 2. It shall be the responsibility of each member to attend all meetings of the Commission and the task force meetings of his/her primary assignment. Hip -i -5- .._-I - _Jl .- .- 1-. .- .I.._ Section 4. If any member fails to attend fr two (2) consecutive regular meetings in one calendar year, the ehairperson or Vice ehetirpersen Executive Director shall immediately contact the member in writing to inform him/her or her that the 6th absence -a third (3rd) consecutive absence shall be certified to the City Commission requesting his�j= orb- removal from the Commission on the Status of Women. Upon such certification, the member shall be deemed removed and the City Commission shall fill the vacancy by appointment. Section 5. If any member fails to attend a total of w membership of the Commission plus one. [Attorney's Note: The herein amendment pertaining to termination of membership is to be interpreted on a prospective basis.] By -Laws may be amended by a two-thirds (2/3) vote at any regular meeting of the Commission, if a copy of the proposed amendment has been furnished to each member no less than t4 (2) weeks prior to the meeting. Robert's Rules of Order, Revised, shall be the parliamentary authority of the City of Miami Commission on the Status of Women." Section 2. This Resolution shall immediately upon its adoption pursuant to law. -6- become effective PASSED AND ADOPTED this 3rd day of March , 1999. ATTE 6. :J MATTY HIRAI - CITY CLERK PREPARED AND APPROVED BY: MARTHA D. FORNARIS ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: JO GE DEZ CI Y ATTO Y MDF/db/rcl/M906 4 i Iy I 1 , 1 c 'ry i � A f 1 .y t fi+y� •�a T - c t v rz f4� err JAc�'.. _2i—sue rub z 1 121 t-�aw JDF P. •a K G11 r pF MIAMI. FLOnIDa a INTER -OFFICE MEMORANDUM ,.. CAVE cosar H Od iu City Manager SUWFCT Resolution AM011din the;,! of the Commission it Th+tr :st�rtt>4 i !'r: Of women 3 t �• f: , FROM / Diana Galvez, Chairperonf Women . ; Colnmisslon On The Status cnc�oau�cs. ;« `:,"r, � fti R�cQrua�N��n= � It is (respectfully recommended that the City Commission adopt :tha �f attached Resolution amending the By�-IsaM/e of the COmmiesaion On� The x 4: Stat%js of women. It is appropriate that the By -Laws be updated. at this tim6:in order that the Commission may effectively. accpmplish objectives as set forth in the Resolution which established tt, t} body, a copy of which is attached (R 73-566). i F t MnP/rc1/P173 : At.Lachment 7' =r 7Y f (i R � { r 1 j P r: a, �a rr8-21-9`4 TtJS 11:21 t_AW DEPT mawlas COMWO 10 =MIST or 16 1 I MrA ov =WE sava moTo st Appolks"m w ------ C*Mlssl4x or Ta CITT ss or at"" r. 51-1 LA be Ono area 47h TV 'v IN, t .4 IL ti q.t., . . . . . . . . . . "EC 50 P , to's T! C�J.t of tarot RECEIVED or. �'- IS jig FEB 21 FIB 2: 14 JORGE L. FERNANDEZ t30S1 570-6700 City Attorney • * „ — t r � *P , Teleco ier: (305) 374-4730 rrr�mn X,n { Tv I ilt�'+: a CITY CL ERK Ot-14;AM1, FLA. l ,r February 17, 1989 i} Ms. Blanca Galvez, Chairperson Commission On The Status Of Women j 6OD -6240 Southwest 18th Terrace Miami, Florida 33155 Dear Blanca: Attached you will find for your review, a copy of the correspondence and materials which accomplished the Agenda - placement of the proposed Resolution amending the By-laws for the Commission On The Status Of Women ("CSW"). The item is scheduled for the March 3, 1989 City Commission Agenda and you would `be well advised to attend in order to help ensure favorable consideration of the Resolution by the City Commission. Assuming the Resolution is approved, it would then be appropriate for a search to be made of the City Clerk's records for the k- purpose of establishing the identity of all CSW members appointed ' through the action of the City Commission. Since the City Commission is the appointing authority for all of the CSW - members, we are requesting the City Clerk by copy hereof to_ forward to Ms. Last a copy of all City Commission resolutions adopted since July 26, 1973 which resolutions appointed or° removed CSW members. Through an analysis of those resolutions we should be able to draft a proposed resolution confirming the present membership and appointing the additional five new,, members. i Very truly yours, ° Martha D . Fornaris t ♦ rk< x Assistant CityAttorneyo a S'Ft �r MDF/rcl'/P177 enclosures i - 9 INA OffICE OF THE CITY ATTORNEY/1100.AmeriFirst Building/One Southeast Third l�veriue/Mimi, F(9r)�1� 331 i l � —1-�lI.l.Y%- f•,l �'^tTii-FS.'Y/Tb'{fs+c, .•rT- tLh �.. t i; Ms. Blanca Galvez, Chairperson Commission On The Status Of Women February 17, 1989 Page 2 cc: Mayor and Members of the City Commission Matty Hirai City Clerk 3 Sondra Last, Secretary Commission On The Status Of Women c/o Greater Biscayne Boulevard Chamber of Commerce 8101 Biscayne Boulevard, Suite a Miami, Florida 33138 ( s 41 1 ' yl �. _a 9 T.3 ��,r #§ 1.=�t nod=bf"4 k * � Sh � 3 4 r S Atf. 1k�4d-:f �-t✓W]�;1F44 G* � i ,R�t��. 4,C r d{+_ m�,._:at.T. rix�.s.? .x �,;•� & Rf k