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CITY OF MIAM►, FLORIDA
C V WIMOFPICE MEMORANDUM `=
ISO MAR
To honorable Mayor oanW Me efS DATE MAR L u 1989 FILE
Of the Ci t3MA4;°T* P1 t°P }
CITY - City Administration Bldg.
i suaiECT : phase I I
.al I r , F�;.�
FROM Cesar H. Odi REFERENCEsPor City Commission Mg.
City Manager Agenda of March 23, 1989-
ENCLOSURES-
As requested at the City Commission Meeting of March 3, 1989,
the development of the City Administration Building Phase II has
been placedonthe agenda of the City Commission Meeting of March
23, 1989, as a Discussion Item.
The following information has been assembled in response to
certain specificissueswhich were raised about this project at
the Commission Meeting of March 3, 1989.
On November 3, 1988, the City Commission instructed the
Administration to prepare a Comparative Analysis between the
proposed acquisition of the Alfred I. duPont Building. for use as
a City Administration Building and the new construction of:: -a
Phase II Administration Building located in the Government
Center, adjacent and connected to the existing Administration
Building, Phase I. The scope of this analysis was to
comparatively assess the major planning and economic.factors that
must be considered in relation.to moving to either facility.; ,The `
following issues were,part,of the Assessment:
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Amount and. Cost of Leased -Of fice Space:
Table I on,.page .11 of the, Comparative Assessment ,.,provides a
Summary, of Private_. Landlord Leased Space.' The.. City, `leases' ?
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88,790. square feet .at seven locations with varying,lease-
expiration dates. In.1989 the Citywill a a roximatel
:pay � PP Y° ;-
$1,523,5.56 .for.<office space rental.
Number ,'Of .employees:
Table II on Page 13 of the Assessment includes a•Summar_y of K
Space•.Requirements anticipated in Phase II. The 451`
employee positions indicated excludes those housed in the
City _.Administration Building .Phase, I and,. the •Police u=
Department both of which are already' located in;Government
Center. Also excluded are other departments,, and'. divisions K
not requiring relocation due to the nature of their:
operations.
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Honorable Mayor and Members
of the City commission
Page two
Anticipated Size of the Phase II Building:
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Table II on pages 13-14 and Table III on page 16 of the
Assessment indicate the approximate square footage needs and
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projections over the next 10 years. A 150,000 square foot
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facility has been initially determined to be a reasonable
size, and provide space for other potential uses such as an
employee child care facility.
The actual occupancy requirements and space allocation will
be part of the professional and technical services provided
by the planning and design Team selected to work on this
project.
Related Legislation/Agreements:
The following is a summary of major recent legislation
and/or agreements which have been passed/executed related to
the development of the Phase II City Administration Building
in Government Center:
The Land Exchange Agreement executed on December 20,
1979 by the City of Miami and Metro -Dade County, (see
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attached excerpt) - Page 3 Item 4 establishes the
conveyance by the County to the City of'a portion of
Block 95N (NW 3 and 2 Avenues, NW 2 and 3 Streets) for
the development of a City Administration Building
complex in conformance With the' Downtown Government
Center Master Plan.
Resolution 81-343 passed'on April 23,`1981; Page A=l,of
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the ,'Comparative Assessment: - This 'Resolution `,and
.iis.
Exhibits authorize the Issuance" -of A'Development� 0rder
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for the Downtown `Government` Center:`} The Development
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Order, which'involves the State of Florida, Metro -Dade'
County and the City of 'Miami, establishes the location,;
size and usage of all the parcels of land with in the:
Government Center. The City's Police' Department, both
Phases of the Administration Building and -Parking
Structures are all included in the Plan.
Motion 88-231.1 passed on March 10, 1988' -'-This motion.
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authorized the execution of an agreement with'Deloitte
Haskins and Sells. This Economic`Feasibflfty study1'
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Honorable Mayor and Members
of the City Commission
Page three
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will assist in determining the best ways to finance the '—
development of Phase II of the City Administration
Building.
Resolution 88-326, passed April 14, 1988 - This
resolution established the development of a Phase II
City Administration Building located in the Government
Center as a planning and design project and authorised
the commencement of the Consultant Selection Process as
set forth in FS 287.055 and City.ordinance 9572.
Motion 88-1174, passed December 15, 1988 - This motion ".
instructed the Administration to proceed with the
previously authorized Deloitte Haskins and Sells report
and the selection process for professional planning and
design consultants for the City Administration Building
Phase II.
Current Status: `a=
Work to be performed under the Deloitte Haskins and Sells
agreement is under way. =
_ The Consultant Selection Process is nearing completion. It:
is anticipated that: the City Manager ,seek authorization to
negotiate an agreement with the three most qualified.
Professional Planning and Design Teams, in ranked order of
.
recommendation, at the City Commission Meeting of April 13, j
1989. Authorization to execute an agreement with the Y_
appropriate Team istanticipated to be presented. at the. City
Commission Meeting .;of ,_May., , 1, 1989 :and , ,the planning and
design of,theproject should begin in June"1989.,
Attachments:, Excerpts from the "Comparative Assessment of the
Proposed Acquisition of the Alf red-I.`duPont
Building and the >Construction of; a„New City
Administration Building - Phase II", December 1988
Excerpts from the Land Exchange Agreement m
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%N19 l ND, IWIMNCE'Ackt M oft Bade; bad eatarei into
thisC20..day of fticlabet, MO. by and botues, t Dad& County,
a politli:al abbdltialon of the state of tlorida, hereinafter
referred to ` as the "Cdtt"Wi, and. the City of !last, a
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sunieLpal, corporation of the state of Florida, hereinafter
refetrad to as the "CITI".
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Y t T N N 9 s s T Ne
NNet6AS, the Cttt owes In too simple absolute
296.45+, acre@ of land commonly known as Lummus Island; and
YIIBNEAS, the COUNTY has applied to the CITY for
conveyance of Lummua tolond from the CM1 and
MIIENBAS, the CITY tier requested transfer of certain
parcels of land owned by the COUNTY; and
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MIIENEAS, Chapter 125.39, Florida Statuteo permits
the conveyance of County -owned real property to a municipal-
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NOV, THEREFORE., IN CONSIDERATION of, tho' mutual cov-
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eoaots hereinafter set forth, It Is understood and.agread,as
follows
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1. It, to hereby awatremted ,by the CITY and
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ackaow.ledaad , by, the. portiee.:horeto�•' that, -the '.-CITY - is
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pras,ently,fee,;slmple owner of approximately 296A5+ 0ctoa'of
'upland and,5 submerged' biy bottom land . commonly 'known` es Lua►-
sus Island located within ;tholtonflaes of Dleeayne Nay and
lying directly oast of. the now existing "-Tort of Miami on
.
Dodge lsland,,all within Dade County, Florida, ond'more'
psrtteularly described by survey sketch and legal -de-
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ecriptlOn attached hereto; and aade a part 'hereof as: tith bit
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Similar to tt liowint tevitttets pro #hilt
Tha toUNt'Y" Stints all the tees property stated to
thla tried to th'i CITY so ioag se the etirt ettiltit►
mild ptopetty lot general public prtpliaita. 10 the
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i,sittt that the CITY darts not bse the propartt for a
hthetil publit purpose, or teasers or atteepto to
tahtray all of a portion of the property, than all .
the property described herein will tavart back to
the COUNTY or Its successor* or assigns at the or-
tion at tole COUNTY.
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9. Upon request by the CiTT. simultaneously With
the COUNTY'& receipt of title to the property described in t
gxhlbit A of this Agreement the COUNTY Shall convoy to the
CITY, by County Deed. the property known as THE CORNER Of 12
AVENUE AT 11 STREET, sort particularly described by legal
description attached hereto and made a part hereof as Ex-
hibits CM' and CM. Said dead* Shall contain language �
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substantially similar to the following reverter provlsiont
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The COUNTY &rents all the real ,property noted in
this Deed to the CITY so long as the CITY utillae&
sold property for general public purposes. In the
event that the CITY does not use the property for a
general public purpose, or convoys or attempts to
_ convey all or a portion of the property, then all
the property described herein will revert back to
j the COUNTY or Its successors or assigns at the op-
tion of the COUNTY.
The CITY agrees to provide easements to any part of
the property described In Exhibit C(2) to the appropriate
public agency necessary for utility or roadway iiprovements
at no cost to that public agency. The CITY agrees not to
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melee any building Improvements to the property legally..do-
. serlbad In Exhlbit.C(2).
i. Upon request,by"the CITY. following "the COUN-
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i TY's receipt of title to the,property described'ln Exhibit -A
of this Agreement, the COUNTYL shall convey- to the CITY, by 4
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County; Deed,:s portion of BLOCK 950, DOMNTOUN GOVERNMENT
CENTER. more particularly described by legal description et-
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tschad hereto and made a. part hereof as Exhibit O. The CITY,
!',• shall reimburse the COUNTY for the coat of demolition of all -'
structures on Lhe property not to exceed Thirty Thousand
Dollars ($I0.000.00). Sold deed ahall:Contain _language.iub
stantially similar to the following reverter provisions
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The r1ty grand all the did�ipl� iiibitt '
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r, this d to the Cltt Oillath li_it thll:tfii�li,x
said rtapatty for a City Adlr6
and aasaciacsa•use. In the event that thi City A,donee trot use the property got a City Adalttiattatlob
961141066 at It the City falls to comply with the
provisions of paragraph i of the Land tathonAs
Agreement batwaen Dads County and the City of N1as1
dated Deceabsr 1019, or conveys or attempts to
convey all or a portion of the ptoperty, than all
the property described herein will rivatt back to
the COUNTT of its suceeseota or assigns at the ape
tion at the COUNTY.
The CITY agrees that such Administration iwil-
ding shall be designed and constructed to conformance with
the Master Plan for the Downtown Government Center and shell '
be architecturally compatible with the other facilities can-
strueti4 or to be constructed in the downtown Government
center. The CITY agrees to participate with a Downtown
Government Center Architectural Review Board composed of ;
one representative appointed by the CITY, one representative {
appointed by the COUNTY. and one representative appointed by
the aforementioned two representatives to approve the arch-
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—; itectural compatibility of future City facilities with the f
other facilities constructed or to be constructed in the
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Downtown Covernment Center and to approve that future City
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.,� Improvements conform with the Downtown Government Center
Nester Plan.
S. Upon request by the CITY following the COUNTY'•
z receipt of title to the property described In Exhibit A of
sl this. Agreement. and after CITY has demonstrated to the 000N-
TT that it Is prepared to construct an- approximately 19000.
space multi -storied public parking garage and associated
structures, the COUNTY shall convey to the CITY, by County
Deed, the property known as a portion of BLOCK 108N, DOWN- rS,
TOWN GOVERNMENT CENTER, more particularly described by legal
description attached hereto and made a part hereof as. Ex-
habit E. Sold deed shall contain language substantially
1' similar to the following reverter provisions
' The COUNTY grants all the real property noted In
this Deed to the CITY so long as the CITY utilises
said property for a Multi-Storled Public Parking
Garage. In the event that the CITY does not use
the property for a Multi-Storled Public Parking
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