HomeMy WebLinkAboutR-89-0361J-89-386
4/10/89
RESOLUTION NO. 1597-361,
A RESOLUTION ACCEPTING THE PROPOSAL OF
AMERICAN TELEPHONE AND TELEGRAPH
CORPORATION AS THE PROPOSAL CONTAINING THE
MOST ADVANTAGEOUS COMBINATION OF PRICE,
QUALITY, AND COST EFFECTIVE FEATURES BEST
MEETING THE NEEDS OF THE CITY; AUTHORIZING
THE CITY MANAGER TO PREPARE A CONTRACT IN
SUBSTANTIAL ACCORDANCE WITH THE TERMS AND
CONDITIONS SET FORTH IN THE PROPOSAL
SUBMITTED JANUARY 31, 1989 AND ADDENDUM
DATED MARCH 14, 1989 BY SAID FIRM IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY FOR A
MULTI -YEAR LEASE/PURCHASE OF A CITY-WIDE
TELEPHONE SYSTEM AT A PROPOSED ANNUAL COST
OF $401,000.00 FOR A TOTAL COST NOT TO
EXCEED $1,189,680.59 FOR THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION; ALLOCATING
INITIAL FUNDS THEREFOR FROM THE OPERATING
BUDGET OF THE GENERAL SERVICES
ADMINISTRATION DEPARTMENT ACCOUNT CODE NO.
420601-880.
WHEREAS, the City of Miami's present telecommunications
system consists of independent telecommunications systems working
behind the City's Southern Bell Telephone and Telegraph ESSX
(Electronic Stored Switching Exchange) service and in 1983 the
City accepted the recommendations of a telecommunications
consultant to continue renting the in -place telephone station
hardware; and
WHEREAS, since that time, the telecommunications market has
changed considerably, in price structure, equipment capability,
security requirements, equipment availability and other system
features; and
WHEREAS, significant price and tariff increases have
contributed to the increase in the City's telephone systemis and
network costs, presently in excess of one (1) million dollars and
these cost increases, in addition to increased end user demands
for additional and enhanced telecommunications systems
® functionality, have placed a greater emphasis on the City's need
to address the feasibility of maintaining its present system; and
WHEREAS, as an initial step in improving the City's
telecommunications systems and controlling costs, the City's
management signed a multi -year contract with Southern Bell
Amended
ve.sdndcj Ly 61"'D `_° �o o ff,
CITY COMMISSION
MEETING OP
APR 13 1989
RESOLUTION tau.
REMARKS:
Telephone and Telea-rapIl for central office based I-,F,.qX service
-i t -i e
with this procurement representing a significai portion of tI
City's overal 1, telecommunic,a t i 0 n s systems but t e e nd user
station hardware whicl-i is presently rented from the American
Telephone & Telegraph Corporation does not meet the City's needs
in a cost effective manner; and
WHEREAS, following the conduct of an operational analysis of
city wide telecommunications systems, the City has identified
functional telecommunications requirements and needs for the
City's locations and these requirements and needs were outlined
in a Request for Proposals; and
WHEREAS, it is the City management's focus to further improve
the functionality of the overall telecommunications systems
through replacement of the end user hardware, to significantly
reduce its associated costs, and to increase the end user
productivity through efficient utilization Of its
telecommunication systems; and
WHEREAS, proposals were solicited and received for the
furnishing of equipment, material, installation and maintenance
of the telecommunications systems in accordance with
specifications prepared by the City's consultant and the
Communication Division of the General Services Administration
Department; and
WHEREAS, two (2) responses to the Request for Proposals were
received; and
WHEREAS, it has been recommended by the City Manager, the
Director of the General Services Administration and a selection
committee after a thorough evaluation process" that the Proposal.
from American Telephone and Telegraph Corporation contained the
most advantageous combination of price, quality and cost
effective features best meeting the needs of the City; and
WHEREAS, action in accord with this recommendation should
save the City approximately $200,000.00 annually and improve
service; and
WHEREAS, initial funds for this multi -year lease/purchase are
available in the General services Administration Department
Account Code No. #420601-880;
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NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
preamble to this .resolution are hereby approved., confirmed and
adopted by reference thereto and incorporated herein as if fully
set forth in this Section.
Section 2. The January 31, 1989 proposal of the American
Telephone and Telegraph Corporation for the furnishing of
equipment, material, installation and maintenance of a city wide
telecommunication system on a multi -year Lease/Purchase basis for
the General Services Administration Department at a total
estimated annual cost of $401,000.00 with a total cost not to
exceed $1,189,680.59 is hereby accepted, with initial funds
therefor being hereby allocated from the General Services
Administration Department Account Code No. 420601-880 and subject
to the availability of funds for succeeding fiscal years.
Section 3. The City Manager is hereby authorized to prepare
a contract in substantial accordance with the terms and
conditions set forth in the Proposal dated January 31, 1989 and
Addendum dated March 14, 1989 by said firm and in a form
acceptable to the City Attorney.
Section 4. This Resolution shall become effective immediately
upon its adoption pursuant to law.
PASSED AND ADOPTED this 13thday of April. 1989.
XAVIER L. SUARE7
M OR
ZATT
MA TY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
1
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: The Honorable Mayor and
Members of the City Commission
FROM Cesar H. Odi
City Manager
RECOMMENDATION:
DATE : APR - 6 1969
SUBJECT : RFP #88-89-043
Lease/Purchase of a.
City -Wide
REFERENCEsTel ecommuni cation
System
ENCLOSURES:
FILE :
It is respectfully recommended that the City Commission adopt the
attached resolution authorizing the City Manager to prepare a
contract in substantial accordance with the terms and conditions
set forth in the proposal submitted January 31, 1989 and addendum
dated March 14, 1989 in a form acceptable to the City Attorney
with the American Telephone & Telegraph Corporation the
company submitting the most responsive proposal to the City for a
multi -year lease/purchase for equipment, including installation
of a City -Hide telecommunications system. The annual cost of
this lease/purchase will be approximately $401,000.00, as
compared to the current estimated rental. cost of $602,873®00.
Over a multi -yeas: lease/purchase period, total cost is estimated
to be $1,18 ,G80«S9, at which time the City will own the
equipme,nt. Funds for this contract shall be available from the
budget of the General Services Administration Department,
COIRF3IuyliC,'fIt"ians Services Division, Account #420601-8130.
BACKGROUND:
The General Services Administration Department Telecommunication
Committee, composed of representatives from Police Department,
Fire Department and Communications and Procurement Management
Divisions of the General Services Administration Department, has
analyzed proposals received pursuant to a request for proposals
which was developed following the conduct of an operational
analysis of the City`s telecommunications system requirements and
needs. A total of two (2) proposals were received in response to
the request for proposals and evaluated to select the best
proposal in terms of equipment, installation, maintenance and
cost. The proposal recommended as the most responsive and
responsible for the City of Miami was that of the American
Telephone and Telegraph Corporation.
89-36
�_ ..
Honorable Mayor and
Members of the City Commission -2-
Several years ago, the City of Miami followed a course of renting
telecommunications equipment until the AT&T divestiture issue was
settled, because of uncertainty as to the future of the industry.
Since that time, the telecommunications iiarket has changed
considerably in price structure, equipment capability, security
requirements, equipment availability and other system features.
Present telephone equipment rental costs are approximately
$602,873.00 annually. The recommended award should save the City
approximately $200,000.00 annually and improve existing service.
The total savings in future years will be the full $602,873.00
after pay -out of the lease/purchase agreement in slightly less
than five years.
It is recommended that a contract be prepared by the City
Manager in a form acceptable to the City Attorney with the
American Telephone and Telegraph Corporation, the vendor
submitting the most cost effective proposal. The annual cost of
this lease/purchase agreement for one year will be approximately
$401,000.00 over a multi -year lease period, total system cost is
estimated to be $1,189,680.59. Funds for this contract shall be
available from the budget of the General Services Administration
Department, Communications Division, Account #420601-880.
AMOUNT OF PROPOSAL: $1,189,680.59
SOURCE OF FURDS: Funds shall be available from the 1988-89
General Services Administration Department
Account #420601-880.
Attachment:
Proposed Resolution
89-6_
. X
CITY OF MIAMI, FLGRiUA
PROCUREMENT MANAGEMENT Miami, F1 33233-0708
DIVISION TELEPHONE NO. 579-6380
RPP No. 88-89'-043
I FP SHE"
IMPORTANTe PROPOSAL SHEET AND PROPOSAL AC=O=XMG=KT MUST BE
MWROM IN DUPLICATE IN THE ATTAC'"ilM PE IVrXTIP19D BY
PROPOSAL NUMBER, TIME AND DATE OF PROPOSAL OPCNIM. IF SECURITY
IS REQUIRED, A PROPOSAL WILL NOT 8E ACCEPTED UWARW TRE DEPOSIT
OR BOND IS SUB14ITTZD IN THIN F.NVEi,OPE.
Terms t$980,317.67(Furc nclude cash discount for prompt payment, it any?
Additional discount of * I if awarded all items.
warranty anti/or guarantee: 18 Months
State any variances to specifications (use separate sheet if
necessary): See Attached
Delivery: Negotiated VarlepUar days required upon receipt of Purchase
Order.
Dee very Point(s): Will be negotiated
In actor anco with Me Inv tat on to Proposal, the Specifications,
General Conditions, Special Conditions, and General Information to
Proposers, %ge agree to furnish the Item(s) at Prices indicated on the
attached proposal she et (s) .
QP COb .p y Om '"jan (S) : WAJ OF CON-MA.07 OFFICEEM:
Publically. kd K Houard f eynolds
ar m.-usa.aua:u.u✓numn-..--.:.-u:.eawu-.n.,..—.-.—..ws:ur+au:wv L=— !-G �' ,��. ...,.. - -....}i.s..a�cacuws:xues:.erueusawzm,uevurmme+ar
rumic:awa�•cvz ��crs tv .acw ..• .v:.,�c•�.mn�ca . y. ,.. .tea wua:: •... y,., w.wuuv,nu.+..m.�
p c;cs i-no r c, cpaco.,� ae. iicxcdc 13,,, 4, �1�� _
The u orciqued O tf-at it has 1.-QcCci,vcd z Copy of
Ordinanco L10, 10OG2, tho Einority Procure ant: Or:dincncca, of this City of.
Miami, and agrees to couply with all applic,hlo subotantive and
procedural provisions therein, including any aoendmnnts thereto.
PROPOSER: AT&T Signatures ' °1 Wd-ze-'
company name
Print Name: Howard ReXnolds
Indicate It Minority Business:. Date:Januaxy 31,�1989
C ] Black C ] Hispanic C ] Women
FAILURE TO CVMLETEe SIGN, AND RETURN 'PSIS FORM MAY DISQUALIFY THIS
FORMAL.
* All applicable discounts have been included.
GI1 Y QF h+�,+r�,i, t i c niCIA
INTER -OFFICE MI-NIORANDUM
Tn WilllaM ,T. $ChAUt
Procurement supervisor
Procucemen M gement Division SVH1F!:T Bid #00-89-043
TA.IPCommunications
SysLems
Ro Will ams, irector
General Services Adrtlinistration
t W.' ►OOurn s
This department has verified funding with the Departmento Of
Finance and Management & Budget Account $420001-880, for Lhp-
lease/purehase� of the telephone system for city-wide purposes at
an estimated total cost not to exceed $lll89,680.591 the annual
cost of this multi -year lease Purchase agreement will be _
approximately $401,000.00. An estimated total of 167r0$5.00 for
five (5) months Will be funded from PY 188-89 and the balance of =_
y233L91s.00 for seven (7) months funded from FY '89•-90 b'Jd9et.
r_
FINANCE REVIEW AND APPROVED BY:
Carl rc a Director - ----
Department of Finance
BUDQETARY & APPROVED BY:
FFt�.JIt J f
Manohar Surana, Director
Department of Budget
ADDITIONAL APPROVAGS
(IF REQUESTED)
Sergio riodri.guoz, AiTW taElt
city Manager and Director
Planning E)ep<irtraent
Frank Castaneda, Director
Community Development
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