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Home My WebLink AboutR-89-0356J-89-340 4/11/89 11 RESOLUTION NO. SC.)— 1(. A RESOLUTION RATIFYING, APPROVING AND CONFIRMING THE ACTIONS OF THE CITY MANAGER IN FINDING THE NEED FOR ACQUISITION OF A REMOTE DATA COMMUNICATION PRINTER TO BE AN EMERGENCY AND IN HIS AUTHORIZING THE ISSUANCE OF AN EMERGENCY PURCHASE ORDER FOR SUCH EQUIPMENT TO COMPUTER SUPPORT & SUPPLIES, INC. FOR THE DEPARTMENT OF COMPUTERS AT A TOTAL PROPOSED COST OF $7,633.00, WITH FUNDS THEREFOR ALLOCATED FROM THE 1988-89 OPERATING BUDGET ACCOUNT CODE NO. 460201-840. WHEREAS, this service is classified as an emergency in order to acquire a Remote Data Communication Printer necessary to effectively utilize the programing staff of the Department of Computers and to insure that program listing and printed computer test runs can be reviewed in a timely manner due to the new A17 computers being installed at the Police Department; and WHEREAS, pursuant to public notice, sealed bids were received February 22, 1989 for the acquisition of a Remote Data Communication Printer for the Department of Computers/Information Services Division; and WHEREAS, funds for this purchase are available from the 1988-89 Operating Budget Account Code No. 460201-840; and WHEREAS, the City Manager has made a written finding that a valid einergenr..y need oxisted for the herein acquisition of this equipment- from Computer Support & Supplies, Inc., the recommended lowest responsible and responsive bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION MEETING OF APR 13 1989 RESOLUTION 140. REMARKS: _ Section 1. The City Manager's acquisition of a Remote Data Communication Printer for the Department of Computers is hereby ratified, approved and confirmed, with funds therefor hereby allocated from the 1988-89 Operating Budget Account Code No. 460201-840. a _t Section 2. The City Manager's action in authorizing the Chief Procurement Officer to issue a Purchase Order to Computer Support & Supplies, Inc. in the amount of $7,633.00 for the Department of Computers/Information Services Division is hereby ratified, approved and confirmed. Section 3. This Resolution shall become effective immediately upon its adoption pursuant to law. PASSED AND ADOPTED this 13th day of April 1989. XAVIER (JUAREZ, KAYOR ATT MATTY H I RAI CITY CLERK PREPARED AND APPROVED BY: ROBERT F. "LAKK S CHIEF DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: JO GE L. FER dANDEZ CITY ATTORNEY RFC:bss:M1008 R;)-a 5 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission r, FROM: Cesar H. Odl City Manager a DATE : March 27, 1989 FILE SUBJECT: Resolution Ratifying Emergency Purchase of a Remote Data Com REFERENCES Printer ENCLOSURES RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution ratifying, approving and confirming the emergency purchase of a remote data communications printer to be used by the Department of Computers, Informations Services Division as an emergency action of the City Manager. Award was to Computer Support and Supplies, Inc., a non -minority vendor, the lowest bidder in accord with the specifications of Bid #87-88- 071. Total cost of this purchase was $7,633, which funds are available from the Computer Operations Division operating budget of the Department of Computers. BACIKG tt D The Department of Computers analyzed bids received pursuant to Bid too. 67-08-071., to acquire a remote data cojimiunicatwions printer for they Information Services Division of DOC. The immediate ire-ed for the printer was based on the new A17 cor,,iputers being i.n st< llcad at the, MJ.ca.i'ili. Police ce Department. It �-'Tas esr'ontial that the riIainfrc;.t'ae developi-ile-nt si:.af f , which Ls, loca.t.ed i_n a separate location, h.ave the ability to procitice high volume printed reports at the 'T'igertail Facility. This elisii.nates the need to have a courier hand deliver the reports on a scheduled basis. 'Therefore, in order to effectively utilize the programming staff of DOC and insure that program listing and printed computer test runs can be reviewed in a timely manner, the City Manager determined emergency approval and issuance of a purchase order to be an appropriate action. Award was to Computer Support and Supplies, Inc., a non -minority vendor, the lowest bidder in accord with the specifications of Bid #87-88-071. Total cost of this purchase was $7,633. Attachment: Proposed Resolution TO Ron Williams DATE March 7, 1989 FILE Chief Procurement officer General Services Administration SUBJECT Requisition #14592, Computer Support & Supplies. g�os F. Smith REFERENCES: FROM Assistant City Manager ENCLOSURES: This department has verified funding with the Departments of Finance and Budget that funds are available in the account code number 460201-840 in the amount of $7700.00 to cover as per the above subject. FINANCIAL REVIEW & APPROVED BY: Carlos E. Garcia Dqector Department of Finance BUDGETARY REVIE11 & APPROVED BY: 'Mabhar R. SurAna, Director N. Department of Budget / / M i CITY OF MIAMI, FLORIDA PROCUREMENT MANAGEME DIVISION BID SHEET P.O. BOX 330708 Miam F1 33233-0708 TELEPaONE NO. 579-6380 BID NO. 88-89-071 IMPORTANT't DID € HEET AND BIDDER ACKNCWLEDGEMMT MUST BE RETURNED IN DUPLICATE ID THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT HE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS RNVEWPE. Terms: KW 30 " ' (Include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. Warranty and/or guarantee: one year pia only State any variances to specifications (use separate sheet if necessary) : rione Delivery: 30 calendar days required upon receipt of Purchase Order. Delivery Point(s)t- City of Miami - Degartment of Computers Cable Communications Division 2850 T,Qertail Avenue, 3rd Floor�� —Miami. F1 33133 (Attn: Aldo Stancato) In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COs �uPY Nicholas Liantonio MANES OF COMPADX OPPICERSt Hichol au Lir. ntondo P3 c rae uti,c LI e. Y� ri. c i lt� s page MINORITY _ PROCUREMiEN:Yr COKPLIA& CE The undersigned bidder acknowledges that it has received a copy of Ordinance No. 10062, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. BIDDERS ® � �. ea nc.Signaturer company name Print Name: Nicholas Liantonio Indicate it Hi Ity puniness: Date: Fab a 21 �g89 C 3 Black t 3 Hispanic L 3 Women FAILUAR TO._-, _ A_ LETF. _SxCN, AND RETURN THIS FORK WAY DISQUALIFY THIS B Dr To: Cesar H. Odio City Manager Mom: sloe Smith Assistant City Manager CITY OF MIAMI, FLORIDA INTEROFFICE MEMORANDUM DATE : February 28, 1909 ME SUEUEC.T RECOMMENDATION FOR EMERGENCY APPROVAL OF THE PURCHASE OF A nEFEnENCEs ,REMOTE DATA COM PRINTER ENCLOSURES EMERGENCY REQUEST Your emergency approval to award a bid for the purchase of a remote data communications printer to be used by the Department of Computers, Informations Services Division is requested. Bids were received pursuant to Bid No. 87-88-071. It is recommended the award be make to Computer Support and Supplies, Inc., a non - minority vendor and the lowest bidder. The bid price is $7,303 plus approximately $250 shipping. BAC�ROUND The Department of Computers analyzed bids received pursuant to Bid No. 07-08-071, to acquire a remote data communications printer for the Information Services Division of DOC. The immediate need for the printer is based on the new A17 coa-nputers being installed at the miaiiii Police Department. it is essential ntial that the mainfralciedraveloptdOnt staff, c-sh.i.ch c i .l be located in a separate location, hav(a th(c' ability to Produce high Volume printed reports at t<1rc� �.13_t1r, This the nee5d to havr~ a. cocpx9ie r: hand del 1. V e r t IIC-- rror'C"s ran Tj scheduled basis. It isf ryco;imended that the tz: a'rd for the printer be made to Coi'tiiput.er Support; and, Supplies, Inc., the lowest bidder. Therefore, in order to effectively utilize the programming staff. of DOC and insure that program listing and printed computer test runs can be reviewed in a timely manner, it is strongly recommended that this emergency purchase be.approved. Approved City mallayer A`� CITY OF MIAMI 3/l/89 Transfer No. 4G0�.12 TRANSFER OF FUNDS REQUEST Date To: M=Oha Gurfma - From: Carlos F. Smith, Asst. City MANAGEMENT AND BUDGET .. Manager, Dept. of cogmters ACCOUNT DESCRIPTION FIRST SECOND THIRD FOURTH TOTAL NUMBER QUARTER QUARTER QUARTER QUARTER From: 460401-670 Repair & Plaint. J&01-840 New Equipment TRANSFER JUSTIFICATION From: Budget Prior to Transfer $ 104 ,] 00.00 Modified Budget Transfer Amount $( 8,000.00 ) YTD Expenditures Modified Budget $ gfi,100. 00 Available Balance Impact on Account — None. To: Budget Prior to Transfer $ 0 Modified Budget Transfer Amount $ __—_ '0D0--00 YTD Expenditures Modified Budget $ 8,000.00 Available Balance Reason for Transfer — To purchase new equipment.required due to the DOC move. FOR DMB USE ONLY $8000.00 $8000.00 :111 ii $8000.00 $� 96,100.00 $ (1,S,31 3.00 ) $ Z7 ' 787.00 MIA Appsoved/Disapproved MANAGEMENT AND BUDGET ApprbvedANsWPwV@--- ----- - /� CITY MANAGER